Table of Contents Lesson One: Getting Familiar with Microsoft Word Microsoft Word is a word processing software package. You can use it to type letters, reports, and other documents. This lesson introduces you to the Word window. You use the Word window to interact with Microsoft Word. The Microsoft Word Title Bar The Microsoft Word Menu Bar Microsoft Word Toolbars The Ruler Document View Text Area Exiting Microsoft Word Lesson Two: Things You Need to Know About Microsoft Word Before you get started with Word, there are a few concepts with which you need to be familiar. This lesson explains those concepts. Click Options Highlighting Text Highlighting Menu Items Placing the Cursor Menu Commands Using the Alt Key Shortcut Notations Starting a New Paragraph Exiting Microsoft Word Lesson Three: Microsoft Word Basic Features You are now ready to learn how to create a Word document. This lesson covers typing, using the Backspace key, using the Delete key, inserting text, bolding, underlining, and italicizing. Typing and Using the Backspace Key The Delete Key Inserting Text Overtype Bold, Underline, and Italicize with Micosoft Word Save File and Exit Microsoft Word Lesson Four: More Microsoft Word Basic Features The features in Word can make your work easier, make your documents more attractive, and/or enable you to work more efficiently. This Microsoft Word lesson teaches you how to open a file, cut, copy, paste, use AutoText, use spell check, use Find and Replace, and work with fonts. All of these features either make your work easier or make your document more attractive. Open File Cut and Paste Copy and Paste AutoText Spell Check Find and Replace Font Size Fonts Save File and Exit Microsoft Word Lesson Five: Working with Paragraphs When you type information into Microsoft Word, each time you press the Enter key Word creates a new paragraph. You can format paragraphs. For example, you can indent the first line of a paragraph, you can set the amount of space that separates paragraphs, and you can align a paragraph left, right, center, or flush with both margins. In this lesson, you will learn about the various formats you can apply to a paragraph. Space Before and Space After Line Spacing First-Line Indent Indentation Alignment Hanging Indent Save File and Exit Microsoft Word Lesson Six: Tab Key, Bulleting, Numbering, Undo, Redo, Printing, and Help If you have lists of data, you may want to bullet or number them. When using Microsoft Word, bulleting and numbering are easy. The first part of this lesson teaches you to bullet and number. After you have completed your document, you may want to share it with others. One way to share your document is to print and distribute it. In this lesson you will learn how to print your documents. The Tab Key Bullets and Numbering Undo & Redo Save File File Close Open New File Printing Lesson Seven: Microsoft Word Tables By using a table, you can organize your data into rows and columns. In this lesson you learn how to work with tables. Creating a Table Moving Around a Table Entering Text into a Table Selecting a Row and Bolding the Text Right-Aligning Text Adding a New Row to the End of the Table Adding a New Row Within the Table Resizing the Columns Adding a New Column to a Table Sorting a Table The Sum Function Deleting a Column Deleting a Row Recalculate Merge Cells Table Headings Converting Text to a Table Splitting a Table Table AutoFormat Save File Lesson 1: Microsoft Word 2003/2002 for Windows This tutorial teaches Microsoft Word basics. To begin. Your screen will then look like the one shown here . Click the X in the upper right corner of the New Document pane to close the New Document pane. this tutorial was created for the computer novice. Your screen will look like the one shown here. open Microsoft Word. Although knowledge of how to navigate in a Windows environment is helpful. The Menu bar displays the menu. At the top of your screen. The most frequently used menu options appear on the menu list. and Help. The Menu Bar The Menu bar is generally found directly below the Title bar. you should see "Microsoft Word .The Title Bar This lesson will familiarize you with the Microsoft Word screen. which is located at the very top of the screen. You can use the up and down arrow keys to move up and down the drop-down menu. Microsoft Word displays the name of the document on which you are currently working. Table. Point with your mouse to a menu option and click the left mouse button to open a drop-down menu. A chevron appears at the bottom of the list. Insert.Document1" or a similar name. Tools. Window. Format. View. You use the menus to give instructions to the software. . The Menu bar begins with the word File and continues with Edit. On the Title bar. You can now use the left and right arrow keys on your keyboard to move left and right across the Menu bar options. Click the chevron to display additional menu options. We will start with the Title bar. 3. This tutorial assumes that your menu is set to display all menu options. 4. if you select that menu item.To select an option. Click the Options tab. The Customize dialog box opens. Items in gray are not available. You can customize your screen so that all of the menu options display when you click a menu item. An ellipse or a right arrow after a menu item signifies additional options. click the option or use the arrow keys to move to the option on the drop-down menu and press Enter. a dialog box appears. Click Customize on the drop down menu. Click Tools on the Menu bar. . To customize your menu to display all of the menu options: 1. Click in the check box to select Always Show Full Menus. 2. Click File on the Menu bar. make sure the toolbars you will use -Standard and Formatting -. Toolbars The Standard Toolbar The Formatting Toolbar Toolbars provide shortcuts to menu commands. Press the down arrow key until Styles and Formatting are highlighted. Exercise 1 Do the following exercise. It demonstrates using the Microsoft Word menu. Press the right arrow key until Help is highlighted. Follow these steps .are available. Click Close. Press Enter to select the Paragraph menu option. Click Cancel to close the dialog box. Before proceeding with this lesson.5. Press the up arrow key until Paragraph is highlighted. Press the left arrow key until Format is highlighted. Toolbars are generally located just below the Menu bar. If both Standard and Formatting have heck marks next to them. Normal View Normal view is the most often used and shows formatting such as line spacing. point size. Web Layout. or Online Layout. font. 4. Web Layout Web layout view enables you to view your document as it would appear in a browser such as Internet Explorer. If it does not have a check mark next to it. click Customize. and italics. press Esc to close the menu. Click View on the Menu bar.1. The option Ruler should have a check mark next to it. 5. press Esc three times to close the menu. The ruler is used to change the format of your document quickly. 3. Click Ruler. Document View In Word. you can display your document in one of five views: Normal. The ruler now appears below the toolbars. 2. Note: You turn the check mark on and off by clicking the left mouse button. 7. Print Layout. 6. Print Layout The Print Layout view shows the document as it will look when it is printed. The Ruler The ruler is generally found below the main toolbars. Reading Layout. Click the Toolbars tab. If they do not both have check marks. To display the ruler: 1. Standard and Formatting should have check marks next to them. If it has a check mark next to it. 2. . Highlight Toolbars. Point to the box next to the unchecked option and click the left mouse button to make a check mark appear. 3. Word displays multiple-column text in one continuous column. Click View on the Menu bar. continue to the next step. Click Close to close the dialog box. If the icon next to Normal does not have a box around it. Click View on the Menu bar. Before moving ahead. 3. Text Area . Click Normal. continue on to the next step. the accompanying text moves with it. check to make sure you are in Normal view: 1. The icon next to Normal should have a box around it. If the icon next to normal has a box around it. 2.Reading Layout Reading Layout view formats your screen to make reading your document more comfortable. press Esc to close the menu. Headings can be displayed without the text. Outline view Outline view displays the document in outline form. You are now in Normal view. If you move a heading. 4. Click During the lessons that follow. It marks the insertion point. click Yes. Specify the correct folder in the Save In box. Press your left mouse button once. 5. The blinking vertical line in the upper left corner of the text area is the cursor. 2." You type your document in the text area. click No. If you have entered text. As you type. 6. open Microsoft Word. This lesson does not require you to enter any text. so you might have nothing to save. Click Exit. To begin thi lesson. 2. your work shows at the cursor location. you will be asked to "click" items. Quickly press your left mouse button twice. Point to the item. you will be prompted: "Do you want to save changes to Document1?" To save your changes. 2. Point to the item. Name your file by typing lesson1. Typically. The horizontal line next to the cursor marks the end of the document Exiting Word You have completed Lesson One.Just below the ruler is a large area called the "text area. you would save your work before exiting.doc in the File Name field. Click Save. Otherwise. Click File. which can be found at the bottom of the drop-down menu. If you are asked to double-click an item: 1. . When asked to click: 1. To exit Word: 1. Lesson 2: Things You Need to Know This lesson instructs you on how to set up your computer so that you can compete the lessons that follow successfully and it provides you with background information on Microsoft Word. 3. the Overtype mode. 2. total number of pages. Point to the item. current section. and current column number. The Status bar also provides options that enable you to track changes or turn on the Record mode. inches from the top of the page.If you are asked to right-click: 1. and the Spelling and Grammar check. Press your right mouse button. Options The following is an introduction to various features of the Microsoft Word screen. the Extension mode. . current line number. Status Bar The Status bar appears at the very bottom of the screen and provides such information as the current page. click and drag the Vertical scroll bar up and down. enable you to move up and down or across the window simply by pressing the icons located on the scroll bars. To move up and down your document. Here are most of them: .Horizontal and Vertical Scroll Bars The Horizontal and Vertical scroll bars. Nonprinting Characters Certain characters do not print but do affect the document layout. you should opt to see them onscreen. if turned on. For these lessons. The Horizontal scroll bar is located above the Status bar. To move back and forth across your document. The Vertical scroll bar is located along the right side of the screen. click and drag the Horizontal scroll bar. You can elect to see these characters on the screen as you type or have them remain invisible. Click the Show/Hide button. Denotes a space ¶ Denotes the end of a paragraph .. Denotes hidden text To show non-printing characters: 1... The button is orange. Recently Used File List .Denotes a tab . Click Home 2.. and the recently used file list. Horizontal scroll bar. nonprinting characters. Setting Options Before proceeding.If you enable the recently used file list. You can click the file name to open the file quickly. turn on the Status bar. Vertical scroll bar. Follow the procedure outlined here: . clicking File displays the most recently opened files near the bottom of the drop-down menu. Press the F8 key. In the Formatting Marks frame. 4. Move the mouse left. go to the box next to All and click the left mouse button. 3. 9. 2. 3. Check to see if the number in the Entries box is at least four. Check to see if Inches is selected in the Measurement Units box (this sets the unit of measurement for the ruler). You can use the up or down arrow key to highlight one line at a time. check to see if there is a check mark next to All. 2. go to the box next to the unchecked item(s) and click the left mouse button. 10. Highlighting Text Throughout these lessons. Place the cursor before or after the text you wish to highlight. 5. 6. If it is not. Click Tools on the Menu bar. 11. 3. Click OK to close the dialog box. Click General to choose the General tab. go to the box next to Recently Used File List and click the left mouse button. Press Esc to remove the anchor. up. Highlighting by Using the Mouse 1. 7. and Vertical Scroll Bar. check to see if there are checks next to Status Bar. If there is no check mark. right. In the Show frame. A check mark will now appear. Check to see if there is a check mark next to the Recently Used File List. which will serve as an "anchor" showing where text you wish to highlight begins or ends. click the pull-down menu and then click Inches. Highlighting Menu Items Menu Bar . If all these items do not have check marks. Press the appropriate arrow key (left arrow to move to the left or right arrow to move to the right) until the text is highlighted. Hold down the left mouse button. Note: You toggle the check mark on and off by clicking the left mouse button. you will be asked to highlight text. You can use either of the following methods: Highlighting by Using the F8 and Arrow Keys 1. type 4 in the box. Place the cursor before or after the text you wish to highlight and click the left mouse button. Click View to choose the View tab.1. 2. or down until the text is highlighted. Horizontal Scroll Bar. If it is not. If there is no check mark next to All. Click Options. 8. you can move around the dialog box by pressing the Alt key and any underlined option. Hold down the Alt key and press "o" to select Format from the menu. Click the drop-down menu item. we will ask you to click or highlight the menu item. . 2. you can also select a menu option by: 1. 2. If a dialog box appears. To change the Menu bar option selected. move the mouse pointer across the Menu bar.To select a Menu bar item: 1. 4. Press "p" to select Paragraph from the drop-down menu. To choose a drop-down menu item: • Or Use the arrow keys to move up or down the drop-down menu. Placing the Cursor During the lessons. Shortcut Key Demonstration 1. Press Enter to select a drop-down menu item. However. Hold down the Alt key and press "b" to select Before from the Spacing frame. A drop-down menu will appear. a drop-down menu appears. 5. Press Enter to close the dialog box. Typing the letter underlined on a drop-down menu. Generally. Drop-Down Menu Items When you click any option on the Menu bar. you can also use the left and right arrow keys to move across the Menu bar. Choosing Menu Commands by Using the Alt Key There are many methods to accomplish tasks when you are using Microsoft Word. 3. you will often be asked to place the cursor at a specific location on the screen. Note: After you highlight an item on the Menu bar. 2. Pressing the Alt key while typing the underlined letter on the Menu bar. You place the cursor by moving the cursor to the specified location and pressing the left mouse button or by using the arrow keys to move to the specified location. when selecting items from the menu. Click the Menu bar item. Hold down the Alt key and press "i" to select the Indents and Spacing tab. 4. 3." A shorthand notation of the above demonstration would read as follows: 1.Shortcut Notations A key name followed by a dash and a letter means to hold down the key while pressing the letter. you do not need to press a key to move to a new line as you do when typing with a typewriter. Exercise 1 1. Exiting Microsoft Word Lesson 3: Microsoft Word Basic Features This lesson covers typing." 3. 4. Starting a New Paragraph When you type in Microsoft Word. Press Alt-o." . 2. You do not need to press Enter to start a new line -. Press Enter. To capitalize. underlining. Type the following sentence: Joe has a very large house. simply type just as you would if you were using a typewriter. place the cursor between the period and the "e" in "house. hold down the Shift key while typing the letter. The sentence should now read: "Joe has a very large boat. Alt-o means you should hold down the Alt key while pressing "o. open Microsoft Word. the Backspace key. To begin this lesson. Press Enter to start a new paragraph. To enter text. press the Enter key. Press Alt-i. To start a new paragraph. Typing and Using the Backspace Key The exercises that follow will teach you how to enter and delete text. For example. Press Alt-b. the Delete key. bolding." Using either the arrow keys or the mouse. Typists who are slowed down by using a mouse usually prefer using keys. p. inserting text. 2. Now delete the word "house.Microsoft Word automatically wraps at the end of the line. Type boat. Press the Backspace key until the word "house" is deleted. and italicizing. Use the Backspace key to delete text. 3. Then click OK. Look at the right side of the Status bar. 4." Inserting Text You can insert text. If the letters "OVR" are gray. 1. then press the Delete key. Double-click the letters "OVR.The Delete Key You can also delete text by using the Delete key. 2. located at the very bottom of the screen. Press the Delete key. The Options dialog box opens. To check to see whether you are in the Insert mode. you must be in the Insert mode. highlight the text you wish to delete." 2. To insert text. . Insert Mode Overtype Mode To change to the Insert mode: 1. Then press the right arrow key until the word "very" is highlighted. First. Choose Tools > Options from the menu. Alternate Method -.Setting Options by Using the Menu You can also use the menu to change to the Overtype mode. you are in the Insert mode. The Overtype Mode box should be blank. look at the Status bar. Click the Edit tab to choose the Edit tab. 1. click the box to remove the check mark. The sentence should now read: "Joe has a large boat. click OK. Exercise 2 Delete the word "very" from the sentence you just typed. you are in the Overtype mode." Place the cursor before the "v" in the word "very" and press the F8 key. The letters "OVR" are now gray. If the Overtype Mode box is not blank. Highlight the word "very. If the box is blank. 2. If the letters "OVR" are black. Double-Click "OVR" on the Status bar. 1. 2. Do the following to change to the Overtype mode. Press Enter." 1. italicizing." 2. or italicize when using Word. The letters "OVR" should now be black. and Italicize You can bold. 3. underline. or underlining when using Word. Place the cursor after the dot between the words "large" and "boat. You will learn to bold. or the keys. Underline. Click Edit. In the exercise that follows.in other words. You also can combine these features -. Exercise 3 Make sure the letters "OVR" are gray before proceeding. 4.Alternate Method -. and italicize a single piece of text. Place the cursor before the letter "b" in "blue." Bold." Overtype You can type over the current text (replace the current text with new text). or underline by using the menu. 1. you can bold. an icon. 3. The sentence should now read: "Joe has a large blue boat. . 4." 1. Type the word gray.Setting Options by Using Key You can use the keyboard to change to the Overtype mode. italicize. Press Alt-t. underline. You are going to insert the word "blue" between the words "large" and "boat. However." Type the word blue. 2. you will learn three different methods for bolding. Make sure the letters "OVR" are black before proceeding to the following exercise. 2. you must be in the Overtype mode. 3. The sentence should now read: "Joe has a large gray boat. Press the spacebar to add a space. o. Exercise 4 Change the word "blue" to "gray. Press Alt-v (toggles between overtype and insert). To do so. 5.Exercise 5 Type the following exactly as shown.Using the Menu 1. click Regular. Remember. On the line that begins with "Icon. pressing the Enter key starts a new paragraph. 3. then press the right arrow key until the entire word is highlighted. highlight the word Bold. 4. Click Bold in the Font Style box. You have bolded the word bold. Alternate Method -. To turn off the bold.Bold by Using an Icon 1. On the line that begins with Menu. 2. Choose Format > Font from the menu. Press the Enter key at the end of each of the following lines to start a new paragraph." highlight the word "Bold. Note: You can see the effect of your selection in the Preview window. Click OK to close the dialog box. Click anywhere in the text area to remove the highlighting." Press the F8 key. Menu: Bold Italicize Underline these words All three Regular Icon: Bold Italicize Underline these words All three Regular Keys: Bold Italicize Underline these words All three Regular Your screen should look similar to the one shown here. place the cursor . 6. Bold . The Font Dialog box opens." To do so. place the cursor before the letter "B" in "Bold. Bold by Using the Keys 1. then press the right arrow key until the entire word is highlighted. Click anywhere in the Text area to remove the highlighting. Click the Bold icon on the toolbar. 2. Click anywhere in the Text area to remove the highlighting. 2. Note: You can see the effect of your selection in the Preview window. place the cursor before the letter "B" in "Bold. 2.Italicize by Using Keys 1. 4. then press the right arrow key until the entire word is highlighted." highlight the word "Italicize. Click Italic in the Font Style box. highlight the text and press the Italic icon again. Click OK to close the dialog box. 3. To turn off the italics. On the line that begins with "Icon. You can also remove formatting by pressing Ctrl-spacebar. 3. . On the line that begins with "Menu." Press the F8 key.2. place the cursor before the letter "I" in "Italicize. Alternate Method -. 4. 3. 5." Place the cursor before the letter "I" in "Italicize. You can also remove formatting by pressing Ctrl-spacebar. Note: To turn off Bold. highlight the text and press the Bold icon again. press Ctrl-i again.Using the Menu 1. Alternate Method -. 3." highlight the word "Italicize. Italicize . then press the right arrow key until the entire word is highlighted. Note: To turn off bold. Note: To turn off italics. Press Ctrl-i (hold down the Ctrl key while pressing i). 5." Press the F8 key. 4. before the letter "B" in "Bold. 6. 2. press Ctrl-b again. then press the right arrow key until the entire word is highlighted. Alternate Method -." Press the F8 key. 3." highlight the word "Bold." To do so. 4. Note: To toggle Italic off. On the line that begins with "Keys.Italicize by Using an Icon 1. Choose Format > Font from the menu. Click the Italic icon on the toolbar. Click anywhere in the Text area to remove the highlighting. then press the right arrow key until the entire word is highlighted. click Regular." Press the F8 key." highlight the word "Italicize." To do so." Press the F8 key. Click anywhere in the Text area to remove the highlighting. place the cursor before the letter "I" in "Italicize. Press Ctrl-b (hold down the Ctrl key while pressing b)." To do so. On the line that begins with "Keys. Note: To remove an underline. 4. 3. Note: To turn off underlining." highlight the words "Underline these words. Click anywhere in the Text area to remove the highlighting." highlight the words "Underline these words. 5. The following are some of the underlines that are available if you use the menu: The following illustrates underlining by using the menu: 1.Underline by Using the Icon 1. press the Underline icon again. You will get a single underline. Click anywhere in the Text area to remove the highlighting. 3. Alternate Method -. Click the Underline icon on the toolbar. 4. In the Underline Style box. On the line that begins with "Icon. Click OK to close the dialog box. On the line that begins with "Menu. click to open the pull-down menu. you select None from the pull-down menu." 2. Underline . Choose Format > Font from the menu." 2.Using the Menu You can underline when using Word. Click anywhere in the Text area to remove the highlighting. . Click the type of underline you wish to use.4. press Ctrl-u again." highlight the words "All three. Note: You can see the effect of your selection in the preview window.Alternate Method -." highlight the words "Underline these words. Press Ctrl-u (hold down the Ctrl key while pressing u).All Three by Using Icons 1. 7. Alternate Method -. 2. 4. 3. Click the Italic icon on the toolbar. 5. 3. click Bold Italic. 3. 6. Click OK to close the dialog box. Click anywhere in the Text area to remove the highlighting.All Three by Using the Keys 1. 5. On the line that begins with "Menu. 5. 3. Alternate Method -." Choose Format > Font from the menu. Click anywhere in the Text area to remove the highlighting. 4. On the line that begins with "Icon. 2. Note: You can remove formatting by highlighting the text and pressing Ctrlspacebar." 2. Press Ctrl-u (underline). . All Three . 2. Note: To turn off underlining. Click anywhere in the Text area to remove the highlighting.Using the Menu 1. You will get a single underline. In the Font Style box. Click the Underline icon on the toolbar. Press Ctrl-i (italicize)." highlight the words "All three. Note: To remove an underline. click Regular. 6. To turn off the Bold Italic. Click the type of underline you want to use." Press Ctrl-b (bold). Click anywhere in the Text area to remove the highlighting. In the Underline box.Underline by Using the Keys 1." highlight the words "All three. On the line that begins with "Keys. 4. 4. select None from the pull-down menu. 8. click to open the pull-down menu." Click the Bold icon on the toolbar. On the line that begins with "Keys. it is also stored on the Clipboard. 4. To open the file you used in Lesson 3: 1. find.doc in the File Name field. The file you created during the previous lesson appears. Look for the file name "lesson3. Information stored on the Clipboard stays there until new information is either cut or copied." Type lesson3. Click File. you replace the old information on the Clipboard with whatever you just cut or copied. Choose File > Open from the menu. 2.Using the Menu 1. you must open the file. When you copy text. Each time you execute Cut or Copy. it is stored on the Clipboard. To begin this lesson. Choose Edit > Cut from the menu. 2. You can also copy text.doc." The file you created during the previous lesson opens. The file is named "lesson3. Cut and Paste In Microsoft Word. and fonts. You can paste Clipboard information as often as you like. AutoText." 3. replace. Your text should now read: "I am content where I am. I am content where I am. paste. spell check. Alternate Method -. you can cut (delete) text from one area of a document and save that text so it can be pasted elsewhere in the document. 3.Lesson 4: More Basic Features This lesson covers cut. 4. Open File To continue working on a file you previously saved. When you cut text. copy. Click "lesson3.doc" near the bottom of the drop-down menu. 3. open Microsoft Word. Click Open.doc. Make sure the folder you noted during the previous lesson displays in the Look In field.Opening a File by Using the Drop-Down Menu 1. Type the following: I want to move. 2." . Exercise 1 Cut . Highlight "I want to move. I want to move." Press the spacebar to leave a space. I am content where I am. Your text should now read: "I am content where I am.Paste by Using the Icon Place the cursor after the period in the sentence "I am content where I am." Press Ctrl-x. Your text should now read." Press the spacebar to leave a space.Cut by Using the Icon • • • • • • Type the following: I want to move." . Your text should now read." Alternate Method -." Alternate Method -." Click the Cut icon .Using the Menu • • • • • Place the cursor after the period in the sentence "I am content where I am. Press Ctrl-v. Your text should now read: " I am content where I am. Your text should now rea "I am content where I am.Paste by Using Keys • • • • • Place the cursor after the period in the sentence: "I am content where I am. Click the Paste icon . Highlight "I want to move. I want to move. "I am content where I am." Alternate Method -. I am content where I am. " I am content where I am.Cut by Using Keys • • • • • • Type the following: I want to move. Highlight "I want to move. Choose Edit > Paste from the menu." Press the spacebar to leave a space.Paste ." Alternate Method -. I want to move. " Click the Copy icon ." . One of me is all you need. You will want to copy me. Highlight "You will want to copy me. One of me is all you need. As with cut data. One of me is all you need.Copy and Paste In Microsoft Word. Click the Paste icon .Paste by Using the Icon • • • • • Place the cursor after the period in the sentence: "One of me is all you need.Using the Menu • • • • • Place the cursor after the period in the sentence: "One of me is all you need. Choose Edit > Paste from the menu. Alternate Method -. Highlight "You will want to copy me. copied data is stored on the Clipboard. You will want to copy me. you can copy text from one area of the document and place that text elsewhere in the document." Press the spacebar to leave a space." Press the spacebar to leave a space. Your text should now read: "You will want to copy me. One of me is all you need.Using the Menu • • • • Type the following: You will want to copy me." Choose Edit > Copy from the menu. Paste . Exercise 2 Copy ." Alternate Method -. Your text should now read: "You will want to copy me.Copy by Using the Icon Type the following: You will want to copy me. AutoText information is stored permanently. Microsoft Word suggests a name." Press the spacebar to leave a space." AutoText Cut and Copy both store information on the Clipboard. One of me is all you need. Highlight "You will want to copy me. Change the name by typing AT in the Please Name Your AutoText Entry field.Paste by Using Keys Place the cursor after the period in the sentence "One of me is all you need. Your text should now read: "You will want to copy me. Each time you store new information on the Clipboard. Press F3.Copy by Using Keys Type the following: You will want to copy me. Type AT. The suggestion displays in the dialog box." Choose Insert > AutoText > New from the menu. Press the spacebar twice to leave two blank spaces. You will want to copy me.Alternate Method -. . Press Ctrl-v. the old information is lost. simply type the name and press F3. Your text should now read: "AutoText information is stored permanently." Press Ctrl-c. Click anywhere in the text area to remove the highlighting. Alternate Method -. Exercise 3 • • • • • • • • • • • • • • Type the following: AutoText information is stored permanently. If you wish to store text permanently so you can use it repeatedly. One of me is all you need. Highlight "AutoText information is stored permanently." Note: Whenever you need the text. Click OK. Place the cursor between the period in the sentence you just typed and the paragraph marker (¶). use AutoText. If you frequently use a word not found in the dictionary. Exercise 4 • • • • • • • • • • • Type the following exactly as shown. press F7 and click the spelling icon . Grammar errors display with a green wavy line under the error. If you wanted Word to spell-check the entire document. The name "Mayrala" is not in the dictionary. . Note: If a word appears in several places in the document. The following should appear on your screen: "Word finished checking the selection. so it is highlighted on the screen and noted in the Not in Dictionary box. Do you want to continue checking the remainder of the document?" Click No. Click Change. To change the word to the correct spelling. make sure "the" is highlighted in the Suggestions box. Word suggests correct spellings. If you want to spell check part of your document. If you want to spell check your entire document. "Ridgemont" is not found in the dictionary. or choose Tools > Spelling and Grammar from the menu. Note: If the word is misspelled in several places in the document. highlight the area you want to spell check. or choose Tools > Spelling and Grammar from the • • . These suggestions are found in the Suggestions box. Include all errors. you would have clicked on Yes. "The" is misspelled. you should add that word to the dictionary by pressing the Add to Dictionary button. Click Add to Dictionary. Spelling errors display with a red wavy line under the word. Click Ignore Once to leave "Mayrala" in the document with its current spelling." Press F7 or click the Spelling icon on the Standard toolbar. click Ignore All so you are not prompted to correct the spelling for each occurrence. Open thr door for Mayrala. click Change All to correct all misspellings. Highlight: "Open thr door for Mayrala. but it is correct. She is a teacher from the town of Ridgemont. She is a teacher from the town of Ridgemont.Spell Check Word checks your spelling and grammar as you type. Then press F7 and click the spelling icon menu. Word will then recognize the word the next time it encounters it. • Click Find Next. ." Press Ctrl-f. After you have found the word or piece of text you are searching for. • Click Cancel. Do you want to search the remainder of the document?" • Click No. • Highlight: "Monica is from Easton. Type "east" in the Find What box. If you want to search the entire document. Do not replace the "East" in "Easton.Find and Replace If you need to find a particular word or piece of text. • Note that the "East" in Eastern is highlighted.Using the Menu Highlight "Monica is from Easton. Her daughter attends Eastern High School. • Type east in the Find What field. type west. you can use the Find command. simply execute the Find command." Click Find Next. The following message should appear: "Word has finished searching the selection. Exercise 5 Find . • Click Find Next. Alternate Method -." • Choose Edit > Find from the menu. Her daughter attends Eastern High School. Follow steps 5 through 10 in the preceding section. She lives on the east side of town. She lives on the east side of town. Click Find Next. • Note that "east" is highlighted. you can replace it with new text by executing the Replace command. In the Replace With box. Replace .Find by Using Keys Highlight: "Monica is from Easton. If you want to limit your search to a selected area. • Click Find Next. • Click Find Next. She lives on the east side of town. Her daughter attends Eastern High School. • Note that the "East" in Easton is highlighted. Her daughter attends Eastern High School." Choose Edit > Replace from the menu. highlight that area and then execute the Find command. She lives on the east side of town.Using the Menu • Type the following: • Monica is from Easton. Your text should now read. Word replaces east with west. or click 14 in the box below the Size field." Alternate Method -. "Monica is from Easton. you can change the size of your font (text)." Choose Format > Font from the menu. Font Size In Microsoft Word. Highlight "I am a little bigger. Highlight "I am the smallest." Choose Format > Font from the menu. Follow steps 4 through 13 in the preceding section." Choose Format > Font from the menu. Do you want to search the remainder of the document?" Click No. Choose the Font tab. Type 14 in the Size field." Press Ctrl-h.Using the Menu Type the following: I am the smallest. I am the biggest. I am a little bigger. but type East in the Replace With box. or click 24 in the box below the Size field. I am a little bigger. Click OK. The following exercise illustrates changing the font size. Eastern becomes Western. Her daughter attends Western High School. Highlight "I am the biggest. Her daughter attends Western High School. or click 8 in the box below the Size field. She lives on the west side of town. I am the biggest. Change Font Size ." Alternate Method -. Click Close. Type 8 in the Size field. Type 24 in the Size field. Click OK. She lives on the west side of town. Click OK. Your text should now look similar to the following: "I am the smallest.Replace by Using Keys Highlight "Monica is from Easton. Choose the Font tab. The "East" in Eastern is highlighted. Choose the Font tab. The following message will appear: "Word has finished searching the selection.Change Font Size by Using the Toolbar .Click Replace. Click Replace.