Republic of the Philippines Eastern Visayas State University Tacloban City College of Engineering Information Technology Department ThesisOutline and Guidelines School Year 2004-2005 (Note: this condensed instruction manual was prepared by the IT Department Advisers of IT41TL & IT481L for the exclusive use of EVSU IT students only) I. Documentation Guidelines 1.1 Measurements and style: a. paper size – white standard short bond paper size 8.5” x 11” b. hard bound book cover c. cover color motif and letter print - golden yellow book color with silver letter print and 14 font size. d. margins bottom 1.0”. e. font style body text and headings – Arial f. body text font size – the general font size in the main document text is 12 g. page number – all pages except the chapter pages shall be chronologically numbered. The number page shall be situated at the top right corner of every page h. no page number for chapter pages is provided i. line (sentence) spaces – double space five (5) sentences only k. indentations – single tab space must be provided before every beginning of a paragraph j. each paragraph must contain at least four (4) but not more than - left margin = 1.5”, right margin 1.0”, top margin 1.0”, l. Main title headings should be in upper case in bold letters (e.g. METHODOLOGY) m. Chapter headings will be in normal format in bold letters(e.g. Chapter V) n. sub-title or sub headings should be written in italics (e.g. Related Literature) o. appendices, exhibits, annexes for the tables, data flow diagram, systems flowchart, HIPO, graph, figures, illustrations, cost estimates etc. shall not be included in the main body of the manuscript. They are labeled (titles), and numbered with page numbers and arranged as separate reference pages p. footnotes style = journalistic technique (running footnotes) q. reference materials = must have at least have 10 (ten) reference materials (books or e-books (web source) unpublished/published manuscripts, magazines etc.) II. Manuscript Proper (Main body) The main body of the manuscript consists of planned dissections of the research paper. It discusses in chronology the pertinent segments of the conduct of the research. The following items consists the outline of the content of the respective chapters (at least 8-11 pages): 1. Chapter I – INTRODUCTION – (one or two pages) the first page must contain the general view of ICT as an applied science focusing specifically on the system under study vis-à-vis the technology being proposed. This chapter likewise includes the following discussions: a. Background of the Study– (two pages) the second and third pages must include the brief history/origin of the agency identified in the study such as the type of business organization e.g. partnership, corp., or sole proprietorship, the nature of the business, location and a brief general description of the system of the agency under study. This portion also explains briefly why and how would they be benefited. c. The following items forms part of the chapter (at least 12-14 pages). b. a. Significance of the Study – (two-three pages) identifies at least five or more sectors/persons/organizations/institution etc. Objective of the Study – (one or half page) states in a single statement the general and specific objectives of the research proposal. It also identifies and explains the limitations of the study. Scope and Limitations – (two-three pages) this section discusses in details what are the specific coverage of the study. d. e. Statement of the Problem – (one or half page) this portion states clearly the general problem of the study.1 Description of the Current System . The combined related studies or literary citations must not be less than eight (8). Theoretical Framework – (two-three pages) this section cites the details of the input-process-output research model. 2. Documentation of Current System – (one page) this section briefly states the general operation of the current system. It specifically explains how the specific technology or software/system would complement the processes involved in the development of the proposed program. It explains how the current system works and is operated. It presents the specific challenges broken down into detailed sub problems. that would benefit in the study.(two pages) this section discusses in details the mechanics of the current practice. Chapter II – METHODOLOGY – (one page) this section presents briefly the research techniques and procedures used in the conduct of the study. Review of Related Literature – (minimum of four pages) this section presents discussions about the citations of the related/parallel studies conducted and or the related literatures available that would help enrich the understanding of the study being conducted. This portion explains the data flow diagram of the current system. This segment explains the systems flowchart of the current system. c. It specifically asserts the advantages of the proposal in quantifiable terms and other important features as an expected outcome. c. .b. (one-two pages) this portion explains data. including the instruments used if any (statistical). Data Gathering Procedure .4 over-all analysis of the proposed system (two pages). This segment presents the general analysis of the research proposal. Chapter III – REQUIREMENT ANALYSIS SPECIFICATIONS-(one or half page) this portion introduces the contents of this chapter. 3. tables and chairs. 4. This chapter provides the detailed explanation of the following (at least 6-8 pages): 3.(one-two pages or depending upon the HIPO) this section discusses the HIPO (Hierarchical Input Process Output) of the proposed system. voltage requirement.1 System Design Specification . It explains the result of the activities found in other chapters especially chapter II (Methodology). .1. 3. 3.3 result and explanation of the data gathered and its analysis (onetwo pages).c. Chapter IV – SYSTEM REQUIREMENT SPECIFICATION – (one or half page) this chapter explains the physical deployment of the system. it explains what method was used and why was it employed as it data gathering technique.g.2.1. It shall answers the following questions: What was the finding of the study? How was the problem solved? What has been done? 3. lightings etc. office space and size.2 Personnel/Equipment used by the Current System – (two pages) this section discusses the personnel involved related to its number (how many people) and the specific details of their jobs relative to the current system under study. It is the most critical presentation of the study. How was the objective accomplished? 3.1. This portion explains the data flow diagram and the system flowchart of the proposed system.1 answers and explanation to the Statement of the Problem (onetwo pages). d.1. It discusses the optimum physical environment (e.) and the software and hardware specifications required of the proposed system.2 answers and explanation to the Objectives of the Study (one-two pages). It also discusses in particulars how the process was administered. Chapter V . It discusses the tasks of the personnel involved and the number of persons required. 5.2 Software Requirements – (one page) this portion specifies the technical requirement of the specific software needed. It shall include in the discussion the effectiveness.4.1 Hardware Requirement – (one page) this section discusses technically the specific hardware specifications.J. including the specific task and number of items/units to be utilized. The segment discusses also the capability of the system for future upgrade. Prepared by: J. 5. JUSTIFICATION (one pages) this chapter has two parts that should be introduced briefly in this section. This portion discusses the necessary measures or steps to be undertaken in order to be able to make the crucial systems deployment. It likewise specifies the necessary details of the training and or the needed skills vital to the proper execution of their designated tasks. its purposes including the specific functions and number of items/units to be used. 4.3 Human Resources Complement – (one or half page) this segment imparts the role of the manpower requirement of the systems.(one or half page) this portion cites the compelling reasons for the deployment of the system based on the findings of the study.E. Morpos Adviser F. 4.RECOMMENDATION.1 Conclusion and Justification .(one page) this segment summarizes the highlights and the concluding results of the study. CONCLUSION.2 Recommendation . 5. Avestruz Adviser . efficiency and economic advantages of the proposal. WendelL A. Mike M. Defensor. Ramos. March 2004 .(sample format) Republic of the Philippines EASTERN VISAYAS STATE UNNIVERSITY Tacloban City THE MALAYAN ORGANIZATION OF THE PHILIPPINES MANAGEMENT INFORMATION AND INFORMATION SYSTEM A Research Proposal Presented to the Faculty College of Engineering Information Technology Department In Partial Fulfillment of the Requirement for the Degree Bachelor of Science in Information Technology Crus. Tom T. Its booking officer has just been relying on the . It is more particular on corporate decision making. Inventory of books and other library procedures. Strategic and tactical managers want more and more information to support their inherent functions. Every establishment either public or private looks forward in having a computerized system. which in the end will propel the success of a particular business or organization. Likewise the booking system of the People’s Center under the Presidential Commission on Good Government (PCGG) operates for almost many years. having it done manually. policy formulation. Like a library system. Information has been one of the vital aspects in success or failure of a particular endeavor. planning. we all know librarians consumed much time and effort to do such work. Technologies.(sample format) Chapter I INTRODUCTION The advent of information technology has changed the face of the evercompeting world of business. both wired and wireless are being appreciated for their cost-effective contributions in arriving at profitable delivery of services and products to customers. organized and accurate system will definitely assist decisions. In the absence of such facility the result most likely is the other way around. that’s why we choose on having this kind of system to lessen the burden of the said establishment and employees. efficient. monitoring and evaluation. civic. The ground floor of the People’s Center is reserved for use of various social. symposiums.traditional way of pen and paper recording. & political functions. (sample format) 2 1. Leyte. and other activities as well as wedding receptions. the advancements of technology opens up new possibilities for the development of making the things we use do in our daily lives even more accurate and effective and convenient. Christmas parties and many more.2 Background of the Study Technology is the human activity involving the necessary processes that is responsible in the desired changes the material world around us to satisfy our needs. The building is used as a function center and a library. After the EDSA Revolution in 1986. Today. like trade fairs. Many companies use this also as a . But the library facility of the said establishment is not much functional because the books and other reading materials are already old and most of it is not in good condition. JS Proms. school activities such as graduations. The People’s Center is a sequestered establishment owned by the Marcos Family. and one of these is the People Center in Tacloban City. when the Marcos regime ended the Philippine Government specifically the Presidential Commission on Good Government (PCGG) held the ill gotten wealth of the Marcos Family. That’s why the management look forward to the computerization of the current booking system used by the PCGG. Its . the PCGG managing the People Center is still relying on the traditional or pen and paper recording. It has sufficient ventilation thus may accommodate more or less five thousand persons.showroom because of its big space and likewise it is safe for users. The People’s Center has been operating for several years. 1 General Object 1.2 Specific Object 1.(sample format) Table of Contents Title Page Endorsement Acknowledgment Abstract i ii iii iv Chapter I Introduction Title Page 1.3.4.3 Documentation of the Current System 2.4 Data Gathering Procedures and Output .2 Theoretical Framework 2.2 Background of the Study 1.4 Object of the Study 1.3.4.1 Review of Related Studies 2.2 Personnel 2.3 Statement of the Problem 1.6 Scope and Delimitation II Methodology 2.5 Significance of the Study 1.1Description of the Current System 2. 1 System Design Specification IV System Requirement Specification 4.III Requirement Analysis Specification 3.3 Human Resources Requirements V Conclusion. Justification and Recommendation 5.2 Recommendation Appendices Annexes Exhibits Bibliography Personal Vitae .2 Software Requirements 4.1 Hardware Requirements 4.1 Conclusion and Justification 5. (sample format) LIST OF EXIBITS 56 EXHIBIT TITLE PAGE . (sample format) 44 LIST OF ANNEXES ANNEX TITLE PAGE . (sample format) LIST OF APPENDICIES APPENDIX A-1 A-2 A-3 A-4 A-5 A-6 TITLE Work Assignment for each Member Schedule of Activity Communication and Adviser Letter Transcript of Interview Sample Forms and Outputs Program Codes 666 PAGE . Bachelor of Science in Information Technology. in partial fulfillment of the requirement for the degree. Gregorio Del Pilar. ENGR. NEIL M.(sample format) ENDORSEMENT This systems proposal entitled “The Giant Order Shop Management and Information System” prepared and submitted by Apolinario E. ROSACIA. OSTIA MEMBER ENGR. MORPOS CHAIRMAN ENGR. MsIT. DINDO C. and Fernando Poe Jr. College of Engineering . ENGR. GUALBERTO V. JUNITO R. IT Department ENGR. MORPOS Head. GARIANDO Dean. JOSEPH JAMIL S. JIMMY Y. JOSEPH JAMIL S. Mabini. OBEDIENCIA MEMBER ACCEPTED as partial fulfillment of the requirement for the degree. PASCUAL MEMBER ENGR. DIT ADVISER ________________________________________________________________ Evaluation Panel’s Approval Sheet APPROVED by the members of the evaluating panel in an Oral Examination with the remark of PASSED. Bachelor of Science in Information Technology is hereby accepted and recommend for Oral Examination. To the Lord Almighty. So we cannot just let this success be ours but rather we wish to send our heartfelt thanks to them all. ………………………………………………… To our parents.M.(sample format) ACKNOWLEDGEMENT This study would not be done without the help of kind hearted individuals. friends and benefactors…………………………………. To our friends ………………………………………………………….g.I. etc.) . To our classmates who unselfishly shared their ideas …………………… Thank you and God bless! Proponents Initials of their name (e. A. It shall likewise include in the abstract the general description of the proposed system. by highlights. It shall discuss the highlights of the research study. it means the important results and findings of the study. .(sample format) ABSTRACT The abstract shall be written in one whole page. The relevant information and data used in this study were must be mentioned in this page. 2 69 CURRENT SYSTEM: TRANSACTION S FILES RECORD ALL TRANSACTION VERIFY TRANSACTION RECEIPT / ALL DOCUMENTS .(sample format) EXHIBIT 1. 3 PROPOSED SYSTEM: 96 .(sample format) ANNEX 1. (sample format) LIST OF EXHIBITS TABLE Exhibit 1 Exhibit 2 Exhibit 3 TITLE Current System Flow Chart Proposed System Flow Chart Basic Stages in Developing A Typical Database System PAGE 71 . (sample format) LIST OF APPENDICES TABLE Appendix A Appendix B Appendix C Appendix D TITLE Work Assignment Schedule of Activities Sample Forms and Reports Program Listings 45 PAGE .