AIM FFTE.040AR SYSTEM TEST SCRIPT RECEIVABLES <Company Long Name> <Subject> Author: Creation Date: Last Updated: Document Ref: Version: <Author> May 31, 2013 May 31, 2013 <Document Reference Number> DRAFT 1A Approvals: <Approver 1> <Approver 2> TE.040ar System Test Script Receivables May 31, 2013 Doc Ref: <Document Reference Number> Document Control Change Record 4 Date 31-May13 Author <Author> Version Draft 1a Change Reference No Previous Document Reviewers Name Position Distribution Copy No. 1 2 3 4 Name Library Master Location Project Library Project Manager Note To Holders: If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes. If you receive a hard copy of this document, please write your name on the front cover, for document control purposes. <Subject> File Ref: 150306495.doc (v. DRAFT 1A ) Company Confidential - For internal use only Document Control ii ......................................................18 Open Issues...............<Scenario Number>................................................Receivables Print Statements and Dunning Letters..............................................Run AR Reports.............Enter and Process Credit Memos...........................2 Test Specification .....18 <Subject> File Ref: 150306495..........6 Test Specification ..........Enter and Maintain Customer Records.............................doc (v...............12 Test Specification .............................................14 Data Profile ..........................................................13 Test Specification ....3 Test Specification ...................................................................................................... DRAFT 1A ) Company Confidential .....4 Test Specification .......................7 Test Specification ........TE...ii Century Date Compliance........................................................Perform Receivables Inquiry....................Enter and Process Receivables Transactions ........ 2013 Doc Ref: <Document Reference Number> Contents Document Control... 18 Closed Issues..............Enter and Process Receipts..........16 Defect Log...........040ar System Test Script Receivables May 31..............11 Test Specification .................................9 Test Specification ......................................Enter and Process Adjustments........For internal use only Document Control ii .......................................................Receivables Month End Process .....1 Accounts Receivable Test Sequences...............................Customer Call Processing. 17 Open and Closed Issues.................................................... the convention Century Date or C/Date support rather than Year2000 or Y2K support is used. Every applications implementation team needs to consider the impact of the century date on their implementation project. ) Document Control Company Confidential .doc (v. As the year 2000 approached. it became evident that a full four character coding scheme was more appropriate.Doc Ref: Century Date Compliance In the past. File Ref: 150306495. and custom interfaces need to be reviewed for Century Date compliance. legacy data conversions. It is felt that coding for any future Century Date is now the modern business and technical convention.For internal use only ii . all customizations. As part of the implementation effort. two character date coding was an acceptable convention due to perceived costs associated with the additional disk and memory storage requirements of full four character date encoding. In the context of the Application Implementation Method (AIM). doc (v.Doc Ref: Accounts Receivable Test Sequences Sequence # 10 20 30 40 50 60 70 80 90 100 110 120 130 140 150 160 Date Time Accounts Receivable Test Name Description Enter and Maintain Customer Records Enter and Process Receivables Transactions Enter and Process Credit Memos Enter and Process Adjustments Enter and Process Receipts Perform Receivables Inquiry Customer Call Processing Receivables Print Statements and Dunning Letters Receivables Month End Process .For internal use only ii .Run AR Reports Tester Test Status Notes File Ref: 150306495. ) Document Control Company Confidential . Customers -> Standard View a customer Customers -> Summary Update a Customer record Customers -> Standard Maintain Individual Customer’s Profile .1 is correct. You are allowed to override the customer profile information for individual customer.5 Add a customer profile.1 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status 10.2 10.4 10. Verify customer profile information defaults are correct.Doc Ref: Test Specification .Query up the customer entered in 10. Verify data entered in 10. System will automatically number the address and Bill_to site.doc (v. Update saved without error.2 Go to any one of the Profile Alternative region and change any information Customers -> Standard Customer profile saved without error. ) Document Control Company Confidential .3 10.For internal use only ii . Customers -> Profile Class Add several new customers with different profile classes.Enter and Maintain Customer Records Scenari o Step Test Step 10. File Ref: 150306495. QuickPick line name. and enter other line related information (Use negative amount).Doc Ref: Test Specification .2 20. QuickPick line name. Enter a couple more credit memos Transactions -> Transactions View transactions balances and detail.3 20.Use "Manual Other" as Batch Source . . .Use "Debit Memo" for transaction class and type.Enter and Process Receivables Transactions Scenari o Step Test Step 20. Transactions -> Transactions Enter a Credit Memo that does not associate to any invoice .doc .Use "Credit Memo" for transaction class and type.For internal use only ii File Ref: 150306495.Make sure all the account code combinations are there.4 Enter a Debit Memo. Document Control Company Confidential .Use "Manual Other" as Batch Source . This credit memo should be able to complete without any missing data (click on "Complete" checkbox to complete a transaction). All invoices saved without error. The transaction balance should be the same as original transaction amount since no receipt has been applied. ) This debit memo should be able to complete without any missing data (click on "Complete" checkbox to complete a transaction). .In the Lines window.In the Lines window. Transactions -> Transactions -> (B)Balances Enter transactions with transaction type (v. and enter other line related information.1 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status 20. . For internal use only ii .Doc Ref: Scenari o Step Test Step Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status "Invoice" Transactions -> Transactions -> File Ref: 150306495.doc (v. ) Document Control Company Confidential . 2 30. Items should be matched without error All transactions should show a balance.Query up one of the credit memos entered above.Match this credit item to a debit item. Transactions -> Credit Transactions Reapply Credit Memos .4 30.Enter and Process Credit Memos Scenari o Step Test Step 30.doc (v. Transactions -> Transactions Summary -> (B) Open -> (B)Balance This credit memo should complete successfully.Enter a credit memo to fully credit this debit transaction.5 30.3 Enter Credit Memos . 30. . Repeat steps.For internal use only ii .Query up any one of the debit transactions entered above as Credited Transaction .Doc Ref: Test Specification . ) Document Control Company Confidential .6 File Ref: 150306495. Transactions -> Transactions Summary -> (B) Applications View transaction balances for both credit memo and credited transaction.1 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status 30. Click on Adjust button .QuickPick any activity name.For internal use only ii .select invoice/debit memo to be adjusted . File Ref: 150306495.1 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status 40. otherwise the approver is not allowed to approve the adjustment and the adjustment status will stay the same.QuickPick on Status field.3 .Enter and Process Adjustments Scenari o Step Test Step 40.Doc Ref: Test Specification . Transactions -> Transaction Summary (B) Adjust .2 40. ) The adjustment should have "Approved" status The adjustment should have "Pending Approval" status The adjustment number is: ______ The adjustment status should be changed to "Approved" if the approver’s approval limit is more than the adjustment amount.Login as another user as approver .QuickPick any activity name. Enter adjustment amount less than the adjustment limit of the person who is doing this adjustment.Click on Adjust button .Enter the adjustment number noted down above and click Find button . Enter adjustment amount more than the adjustment limit of the person who is doing this adjustment. Transactions -> Transaction Summary (B) Adjust .Select invoice/debit memo to be adjusted .doc Document Control Company Confidential . select "Approved" and save Control -> Adjustments -> Approve (v. doc (v.For internal use only ii .6 File Ref: 150306495. ) Document Control Company Confidential .4 40.Doc Ref: Scenari o Step Test Step Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status Adjustments 40.5 40. Enter the receipt amount same as invoice amount Run Unapplied Receipt Register Report Receipts -> Batches -> (B) Receipts Apply the receipt against this invoice Run Unapplied Receipt Register Report Receipts -> Receipts Summary -> (B)Application Record saved without error. Reversal saved without error. The invoice should show a balance after reversal.1 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status 50. The first run of Unapplied Receipt Register Report should show the receipt The second run of the report should not show the receipt File Ref: 150306495.5 50.3 50.6 .Enter a check receipt for the invoice entered above and leave this receipt unapplied.4 50.Enter a check receipt for one of the invoices entered above.doc (v.Enter and Process Receipts Scenari o Step Test Step 50. ) Document Control Company Confidential . .Apply the full receipt amount to this invoice Receipts -> Batches View invoice balances Transactions -> Transactions -> (B) Balances Reverse the receipt entered above Receipts -> Receipts -> (B) Reverse View invoice balances Transactions -> Transactions -> (B) Balances . The invoice balance should be 0.Doc Ref: Test Specification .2 50.For internal use only ii . Doc Ref: Scenari o Step Test Step 50.Transmit to GL Receipts -> Batches -> (B) Receipts Verify accounting entries created as a result of this miscellaneous receipt transaction. ) Document Control Company Confidential . File Ref: 150306495.Click on Distribution button to enter distribution account .Enter a Misc receipt.For internal use only ii .doc (v. .7 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status . 2 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status 60.7 60.5 60.Doc Ref: Test Specification .doc (v.Perform Receivables Inquiry Scenari o Step Test Step 60.1 60.For internal use only ii .4 60.8 View Customers Customers -> Summary View Invoice Image Transactions -> Transactions Summary ->(B)Open>(B)Balance View Receipts Batches Receipts -> Batches Summary View Receipts by Customer/Batch Receipts -> Receipts Summary View Transaction History Collections -> Account Details -> (B) Activity View Customer Account Detail Collections -> Account Details View Customer Account Summary Collections -> Account Overview View Customer Account Summary: Aging Collections -> Aging File Ref: 150306495.3 60. ) Document Control Company Confidential .6 60. 1 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status 70.For internal use only ii .Customer Call Processing Scenari o Step Test Step 70.Record a customer call regarding one of the open invoices entered above .4 File Ref: 150306495.Click on Action button to record the call actions Collections -> Customer Calls View customer call history Collections -> Correspondence Customer call information saved without error. ) Document Control Company Confidential .doc (v.Doc Ref: Test Specification .2 .3 70.Click Topic button to record the topic . 70. The Customer Call should show up in View Customer Call History window. ) Document Control Company Confidential .2 . The overdue invoices for this customer should show up in the dunning letter. .doc (v. 80. receipts and adjustment activity to your customer.Receivables Print Statements and Dunning Letters Scenari o Step Test Step 80. This statement should also include unapplied receipts which are associated to a bill_to site. credit memos.Print the statement Print Documents -> Statements .Print a dunning letter for this customer.Doc Ref: Test Specification .4 80.Submit a statement for the customer of the invoices entered above . use "Days Overdue" as dunning method Print Documents -> Dunning Letters The statement should contain all the invoices.View Statement Generation Program in Concurrent Request window . debit memos.3 80.5 80.Enter a few invoices.6 File Ref: 150306495.View Statement online once the concurrent program is complete .1 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status 80. use the first day of last month’s date as invoice date and "30 Net" as payment terms.For internal use only ii . Use Period End date as GL Posted Date .1 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status 90.Unposted Journal Entries Report Control -> Requests -> Run Posting to GL.Attempt Entry of an Invoice to the Closed Period . ) Document Control Company Confidential .Open the next accounting period Control -> Accounting -> Open/Close Periods Run Month-end reports Control -> Request -> Run Verify data in reports is accurate.Deposited Cash Report .3 90.Run AR Reports Scenari o Step Test Step 90. Next month will be available for invoice entry in AR Verify data in month end reports is accurate File Ref: 150306495.Doc Ref: Test Specification .Post in Summary . use the last day of the current period as GL End Date .Receivables Month End Process .For internal use only ii .2 90. use the following parameters: . Verify the Unposted Journal Batch created in GL.Set "Yes" for Journal Import Interfaces -> General Ledger .Use first day of the current period for GL Start Date.Other Receipts Report .Close current accounting period . Oracle AR will reject the GL date for the closed period.4 Run the following reports before posting: .doc (v. doc (v.For internal use only ii . ) Document Control Company Confidential .Doc Ref: Scenari o Step Test Step Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status File Ref: 150306495. Doc Ref: Data Profile . ) Document Control Company Confidential .For internal use only ii .<Scenario Number> Scenari o Step Business Object Data Condition Business Rule Type Status File Ref: 150306495.doc (v. Doc Ref: Defect Log Defect ID Number Test Step Referenc e Module Name Defect Description Resolution Re-Test By Re-Test Date Status (open. closed. in process) Oracle Receivables File Ref: 150306495. ) Document Control Company Confidential .For internal use only ii .doc (v. For internal use only ii .Doc Ref: Open and Closed Issues Open Issues ID Issue Resolution Responsibility Target Date Impact Date Closed Issues ID Issue Resolution Responsibility Target Date Impact Date File Ref: 150306495. ) Document Control Company Confidential .doc (v.