TCS India (BPS) Policy - Notice PeriodVERSION 7.0 TCS Confidential 1 0. 2014 Approved By: Ranjan B (Global HR Head – BPS) Authorised By: Dr. 2009 This is a controlled document. TCS. without the written authorisation of the Head – Global HR. Soft copy of the latest version of this document is available in MyHR in Knowmax. 2013. TCS or Deputy Head – Global HR. copying and replication are prohibited. Document Release Notice This policy document on Notice Period for BPS employees. This document is subject to TCS Document Control Procedure. is released for use in TATA Consultancy Services (TCS) with effect from 01 August. Ritu Anand (Deputy Head – Global HR. This document must not be copied in whole or in parts by any means. Version 7. Unauthorised access. TCS) TCS Confidential 2 . This document was last reviewed/updated on 01 August. TCS Confidential 3 . Notice Period is defined as the minimum period that an individual has to serve in an organisation (after submitting his or her resignation). Resignation is a personal decision of the employee and is initiated through a formal Resignation letter submitted by the employee as a notice of intention to resign. A Notice Period is required to ensure smooth handover / completion of job related responsibilities. - To safeguard intellectual property rights. assignment related commitments and return of all Company property including documents. ACE Associates and Contract Consultants. etc. any reference to TCS BPS processes will also include TCS eServe International unless some entitlements are defined specifically for TCS e-Serve International. Academic trainees. With a view to avoid disruption of customer projects and to derive the full benefits of investments in training of employees. Purpose The purpose of the policy is - To ensure business continuity for the Organisation in the event that an employee submits his/her resignation. confidentiality and security interests of TCS and the client. Note: Throughout the policy document. physical and software assets. Introduction Separation is the last stage in the lifecycle of an employee within the organisation. Resignation is the type of Separation wherein an employee voluntarily leaves the services of the organisation. In case the individual chooses not to serve the Notice Period he or she has to pay an amount to the organisation in lieu of the Notice Period. data.Applicability This policy is applicable to all: - All employees of TCS India in BPS (Business Process Services) grades (excluding BPOS grades) This policy is not applicable to: - Business Associates. TCS has a policy for Notice Period to be served by an employee on resignation from the Organisation. c. - For employees who have joined TCS BPS prior to 29 Dec 2008 – The minimum Notice Period is 30 calendar days or as agreed in the offer of employment. - For erstwhile TCS e-Serve and TCS e-Serve International employees who have joined prior to 17 Nov 2010 – The minimum Notice Period is 60 days. Note: .e. e. TCS Confidential 4 . General Provisions a. An employee who wishes to resign may not be released from the services of the Organisation unless he or she submits a written notice of Resignation (resignation letter) and also completes the Notice Period. etc. Notice Period Buyout. any benefits provided at the time of joining are recovered during the Full and Final Settlement (i. Relocation Expenses. An employee may be released before completion of the Notice Period as stated above.) f. g.In case the employee is under the International Deputation Agreement the terms of the agreement will apply. The Notice period starts from the date of receipt of formal written intimation of Resignation. The liquidated damage is calculated based on the employee’s last drawn / maintained Basic pay of the home location salary. Any commitment towards Notice Period may not be adjusted against any accumulated leave balance. Retention Incentive. - For an employee who resigns in the home location after completion of 3 months from Date of Joining the minimum Notice Period is 90 calendar days. h.Provisions 1. d. If an employee in Grade BPO7 or above resigns within a year of joining TCS BPS. This is purely based on TCS’ discretion. Joining Bonus. In case the employee requests to be relieved without serving the complete Notice Period he or she is liable to pay a liquidated damage towards the shortfall in the Notice Period. Notice Period is calculated as follows - For an employee who resigns in the home location within the first three months from Date of Joining). the minimum Notice Period is 30 calendar days. b. The revision is not applicable to employees who have already left the service of TCS before the announcement of revised compensation. If the Notice Period is during the period when TCS revises and implements the annual compensation. In case of a medical emergency. b. 2. 3. Any shortfall in the Notice Period is recovered through Full and Final Settlement. the revised compensation is only applicable to employees who are in service of TCS at that time. The policy provisions provided above apply. 3. Such calculation is based on the last Basic Salary drawn / maintained in home country salary of the employee. the employee is not entitled for any leave except in case of a medical emergency. Availing Leave while serving the Notice Period 1. Such Sick leave period (if approved by the employee’s Supervisor) is considered as valid for the purpose of Notice Period. 3. 2. c. Employees. Resignation is submitted when an employee is on Paid leave or Leave Without Pay (of duration less than or equal to 60 calendar days): 1. Resignation is submitted when an employee is on Paid leave or Leave Without Pay (of duration greater than 60 calendar days): 1. 2. The employee is obligated to serve Notice Period else. are treated as a breach case and the necessary disciplinary action / proceedings may be initiated.2. 2. Special Scenarios a. The period when the employee is on leave is not considered as valid Notice Period. The employee should pay liquidated damages in lieu of the Notice Period as per the policy. The period when the employee is on leave is not considered as valid Notice Period. TCS Confidential 5 . Terms and Conditions 1. employee may avail sick leave and submit the relevant proofs within 3 working days on resuming duties. When serving the Notice Period post initiation of the Resignation. who remain on unauthorised absence during the Notice Period. The policy provisions provided above apply. pay liquidated damages in lieu of the same as per the policy. at any point of time.3. TCS reserves the right to change or discontinue any or all provision/s of this policy. TCS Confidential 6 . Revision List Revis ion Versi on No. Provisions (c) As per existing practice. Delete Document Revision 6.0 01 Aug 2013 20 2013 Aug Replaced BPO (Business Process Outsourcing) by BPS (Business Process Services) Throughout the document In keeping with Industry practice Modify Document revision 5. Rationale for change .0 1 Sep 2012 15 2012 Oct Calculation of liquidated damages based on date of separation Provisions 1.0 29 Dec 2008 01 2014 Aug The 120 days notice period applicable to employees covered under International Assignment agreement has been removed.(g) & 1. Provisions Not applicable in current scenario Delete Document Revision TCS Confidential Revision Description 7 Section No.0 1 Sep 2012 05 2012 Sep Note on applicability of policy for employees who join on or after 29 Dec 08.0 1 Sep 2012 01 2014 Aug Removed the provision relating for calculation of liquidated damages for employees whose date of separation was before Sept 2012 Provisions (c) Document Update.(h) Additional clarity Modify Document Revision 4. Delete Document Revision 7. Policy effectiv e date Document Revision Date Change type (add/m odify/d elete) Policy revision/ Document revision 7. Provisions Policy alignment Modify Policy Revision 4. removed.0 1 Sep 2012 05 2012 Sep Notice period for BPO and TCS e Serve revised. 0 17 Nov 2010 19 2011 Dec 1.0 17 Nov 2010 19 2011 Dec Notice period for BPO and TCS e Serve specified separately General Provisions 1(c) Updated as per current practice in TCS e Serve and BPO Modify Document Revision 2. Add 29 2008 TCS Confidential 8 Dec .3. for the purpose of calculation of recovery in case of Notice period shortfall. Provision > General Provision > point f > Note Clarity on approach. Note added to clarify that the policy covers TSC e Serve associates 3. Applicability Clarify the applicability of the policy Modify Document Revision 2. BPOS grade associates excluded from policy.0 29 Dec 2008 29 2008 Dec Added the Gross Salary calculation approach for the purpose of recovery in case of Notice period shortfall.