GUIDELINES FOR WRITING A SIP REPORTA Project/Research Report is a written presentation of the work done by you on a given project/research. It is important to bear in mind that even though the project/research report is submitted only at the end of any given period, in reality it is a culmination of your continuous efforts. Writing a Project/Research Report: The SIP requires submission of project/research report to INC and the company as well. Care should be taken to ensure that the quality of the report is of a high standard. General guidelines on writing a project/research report are described below The first part of the report should describe the company you are working for, the type of activity of the company and the specific focus of your SIP. In a generalized sense an ideal project/research report should cover the following aspects: 1. Cover 2. Title Page 3. Table of Contents 4. Acknowledgements 5. List of Tables & Illustrations 6. Abbreviations 7. Abstract /Summary 8. Introduction- Objectives & Limitations 9. Review of literature 10. Research Design/ Methodology 11. Data Presentation, Analysis & Interpretation 12. Findings and suggestions 13. Conclusions and/or Recommendations 14. Appendices 15. References 16. Glossary It should contain the title of the report. Cover: This is the first page of the report. of the author(s).1. name of the organization and the date on which it is submitted. name(s). at (Name of the Company): . A REPORT ON (Title of the Project in CAPITAL LETTERS) By (The name of the Student) . The format of this page is given below and should be adhered to. module & course c) Contract. project or job number (if any) A REPORT ON (Title of the Project in CAPITAL LETTERS) By (The name of the Student) (Course) A report submitted in partial fulfillment of the requirements of Master of Business Administration (Class of 2015) Lotus Business School. Pune .2. Title Page: This page may contain the following information: a) Title of the report (an indication of the subject matter) b) Name of the author. Abbreviations: The abbreviations should be listed in an alphabetical order with the respective expanded forms. 6. Please note that till ‘Summary’ the pages are numbered in lower case Roman numerals. Faculty Guide d.: PAQ . . on the top and at the bottom. thanks are due to the following persons in the given order: a. The objective of the summary is to provide an overview of the content. After the number. Acknowledgements: Proper acknowledgement of any help received must be placed on record. An example of a Table of Contents is given below. It helps the reader locate a particular topic or sub-topic easily. List of Tables & Illustrations: A detailed list of the charts or diagrams or illustrations that would be incorporated in the report should be given along with the page numbers.g. It is advisable to write it after the report has been written. Head of the Organization b. The charts. From ‘Introduction’ onwards Arabic numerals should be used.Position Analysis Questionnaire 7. Table of Contents: The main function of this section is to give the reader an overall view of the report. Others 5. The main divisions as well as the subdivisions should be listed in sequence with page numbers they are on. Write the number of the item to indicate the sequence of items. Company Guide c. to the right.3. e. Write the phrase ‘Table of Contents’ on the top center in CAPITALS. There may be a number of persons who might have helped you during the course of the project/research. leave three or four spaces and then type the first heading. While preparing the table of contents you have to bear in mind the following points: Leave a one inch margin to the left. Indent second-order headings by three or four spaces. diagrams and tables included in the report should be listed separately under a title ‘List of Tables & Illustrations’ with the page numbers. Abstract or Summary: Summary is the essence of the entire report. Leave two spaces between main headings and one space between sub-headings. 4. Customarily. A summary should be independent and should stand alone. The matter which is not essential to the main findings but related to the main report is generally presented in the appendix. Usually it has several sections grouped under different headings and sub-headings. Research Design/Methodology: This section brings out how the enquiry was carried out.8. Given below are items. The reader should be able toget a fair idea about the project/research. This serves as a background to the subject of the report that subsequently follows. There are a number of ways: • Tables • Graphs • Pie charts • Bar charts • Diagrams 13. 14. specifying its limitations. The data should be presented in an organized and logically sequenced method. interviews were carried out or if any questionnaire were given. 12. Findings and suggestions: once if the findings are over by a research/intern their suggestions should be made for the betterment of enterprise. The results should be presented as simply as possible. the intern should reach to some findings/inferences. which normally form part of the appendix: . It also looks at how the respondents of the interview were chosen. 11. Review of the literature: Detailed view of related work did in the past by others 10. and main finding / conclusion. It should include the objectives. 9. The report should not depend on this. other than the stated conclusions and/or recommendations are projected. It would be helpful to the reader if alternatives. These are to be substantiated by the study done during the project period through the analysis and interpretation of the data gathered. Conclusions and/or Recommendations: The conclusions and/or recommendations are the most important part of the project/research that is of interest to the reader. methods of enquiry and collecting data. Appendices: The contents of an appendix are essentially those which support or elaborate the matter in the main report. The analysis of the data and description of the activities leading to certain conclusions are contained in this section. Empirical Analysis: For developing and using analytical skills. Introduction – Objectives and Limitations: Introduction should provide the context and scope of the report. they are generally explained in the footnotes. If the number of such words is small. when the author is unknown. “Time to Call in the Bess” Business Week. . 15.. (for periodicals). and Edwin Emery. 2nd ed.(a) flow charts. by the title of the reference. 16.projects. July 27 1999. Perspectives on Mass Communication. “www.org” (for Websites). 1992 (for books). (d) glossary of terms etc. References: In this section all the references should be given in alphabetical order by the author’s last name or.incindia. Philip H. 32-36. Ault. New York: Harper & Row. Glossary: A glossary is an explanation of the technical words used in the report. (b) the questionnaire. Warren K. For instance: Ages. (c) computations. 10.CHECK LIST 1. Abstract or summary Does it state the main task? The methods used? The conclusions reached? The recommendations made? 8. Empirical Analysis: Draw the Inference from sensitivity Analysis of the research work carried out. Acknowledgements: Have you acknowledged all sources of help? 4. Title page: Does it include the: Title? Author’s name? Module/course details? 3. 12. Abbreviations: Have all the abbreviations used been listed with the expansions? 7. Introduction Objectives & Limitations Does it state the scope of the report? The limits of the report? An outline of the method? A background of the subject matter? 9. Findings and Suggestions: Are the illustrations related to the report? Are the illustrations listed clearly? Are they labeled? 13. Conclusions and/or recommendations . List of Tables and Illustrations Have the charts/ diagrams/ illustrations been included with correct page numbers? 6. Table of contents: Have the main sections been listed in sequence? 5. Research Design/ Methodology: Does it have The information about the way the enquiry was carried out? The way the data was collected? 11. Cover: Has the name of the organization been included? 2. Review of Literature: Have been collected the Review of Literature regarding Research work. References: Have the references been listed alphabetically? Are the references precise and accurate? 16.Have the conclusions based on the main idea been drawn? Are the recommendations clear and concise? 14. Glossary: Does it have the explanation of the technical words? . Appendices: Has all the supporting information been listed? 15.