Student Data Collection in Sync with U-DISEGuidelines to add data in Bulk Upload Excel Template student.udise.in v1.0 | Page 1 Table Of Contents Bulk Upload Excel .......................................................................................................................................... 4 Key Points: ..................................................................................................................................................... 8 Validate Excel ................................................................................................................................................ 9 School U-DISE Code ............................................................................................................................... 9 Student’s AADHAAR Number .............................................................................................................. 10 Name of the Student ........................................................................................................................... 12 Father’s Name ..................................................................................................................................... 12 Mother’s Name ................................................................................................................................... 12 Date of Birth ........................................................................................................................................ 13 Gender ................................................................................................................................................. 14 Social Category.................................................................................................................................... 15 Religion................................................................................................................................................ 17 Mother Tongue ................................................................................................................................... 18 Habitation or Locality.......................................................................................................................... 19 Date of Admission ............................................................................................................................... 19 Admission Number .............................................................................................................................. 21 Studying in Class.................................................................................................................................. 22 Studying in Section .............................................................................................................................. 23 Class Studied Previous Year................................................................................................................. 24 If studying in Class I, Status of Previous Year ...................................................................................... 24 No. of days child attended school (in the previous academic year) .................................................... 24 Medium of Instruction......................................................................................................................... 25 Type of Disability ................................................................................................................................. 26 Appeared in the last annual examination ........................................................................................... 27 student.udise.in v1.0 | Page 2 Passed in the last annual examination ............................................................................................... 27 % of marks obtained in last annual examination................................................................................ 27 Stream (For grades 11 & 12) ............................................................................................................... 28 Trade/Sector (For grades 9 to 12) ....................................................................................................... 28 Student’s Bank Account Number ........................................................................................................ 29 IFSC Code ............................................................................................................................................. 29 Mobile Number ................................................................................................................................... 30 Email Address ...................................................................................................................................... 31 student.udise.in v1.0 | Page 3 0 | Page 4 . The excel template will looks like as shown in below pic.in v1. Upload excel which is shown in below screen shot. Save the downloaded excel file in a location and open it. student.Bulk Upload Excel Below are common scenarios and guidelines helps to add data in Bulk upload excel template.udise. 3. 1. 2. Click on ‘options’ button.e. Enter the valid data and click on ‘Validate Excel’ button which is shown in B Column i. 5. Now the macros are enabled and you may use ‘Validate Excel’ & ‘Hide Comments’ button available in the ‘StudentData’ sheet.udise.in v1. below Student’s Aadhaar Number. In the above screen shot.0 | Page 5 . student. (OR) Validate Excel and Hide Comments can also be found in right click menu by right clicking on any cell in excel template. Select ‘Enable this content’ option as shown in above screen shot and clicks on ‘OK’ button. it’s giving a warning as shown below. It’s a warning to enable macros to validate excel.4. 0 | Page 6 . 7. We can hide the yellow comments using ‘Hide Comments’ button. If any errors occurred or any invalid data found in excel will be shown in yellow comments as shown below.udise. student.in v1.6. If no error and valid data added in excel. Correct the invalid data or resolve the errors in excel and validate it again. 9.in v1.0 | Page 7 . Upload validated excel in the portal as shown below. upload it in the portal directly. student.8.udise. 10. After Uploading excel file.udise. if validation displayed for any particular cell (i. Key Points: To copy the first cell data to all other cells press ctrl+shift+down arrow and press ctrl+d then automatically first cell data will copy into other cells in a particular column. DOB etc). 13. Column ‘Getting free education as per RTE Act’ should be selected as Yes or No.e. While uploading excel. Please download the file. Download the error excel file and resolve the errors in the actual uploaded file and upload it again.0 | Page 8 . For private unaided school. DOA. student. please enter valid data) even though given the correct data then copy other cell data and paste it (ex: Aadhaar no.in v1. then the system will show a link button to download error excel file. if any dependency data error occurred. this error displayed because of format cells (i. Upload correct Excel template for a respective state because you cannot upload excel template of one state to other state.e. text is selected). 0 | Page 9 .Validate Excel Below are the possible errors and solutions to resolve errors in the Excel file in the validation process. then an error will be displayed as shown in the below screenshot. School U-DISE Code Possible Errors: Row that does not contain School UDISE Code and the rows below to it (even when the data provided is correct) will not be processed /validated.udise. then an error will be displayed as shown in the below screenshot. Solution: School UDISE Code should not be Empty. When excel template contains more than one School UDISE Code which are different.in v1. When we are trying to enter more than 11 digits. If School UDISE Code is empty in a cell. student. Solution: All rows should contain same School UDISE Code. then an error will be displayed as shown in the below screenshot. in v1.0 | Page 10 .Solution: School UDISE Code cannot be more than 11 digits. student.udise. Student’s AADHAAR Number Possible Errors: When we enter more than or less than 12 digits. When we enter Aadhaar Number which starts with 0 or 1. Solution: Aadhaar Number should not start with 0 or 1. then an error will be displayed as shown in the below screenshot. Solution: Aadhaar Number should be 12 digits in its length. udise. When excel has Aadhaar Number as decimal Number. then an error will be displayed as shown in the below screenshot. When excel has Aadhaar Number as Scientific Number. Solution: Remove the Alphabets and Special Characters and retype the valid 12 digit Aadhaar number. student.in v1. Solution: Remove the decimal and retype the valid 12 digit Aadhaar number. Solution: Double click on that cell and retype the valid 12 digit Aadhaar number. When Aadhaar Number contains alphabets or special characters.0 | Page 11 . then an error will be displayed as shown in the below screenshot. then an error will be displayed as shown in the below screenshot. Solution: Father’s Name should not be empty. Father’s Name Possible Errors: When we validate excel with empty Father’s Name. student. then an error will be displayed as shown in the below screenshot.udise. then an error will be displayed as shown in the below screenshot. Mother’s Name Possible Errors: When we validate excel with empty Mother’s Name.0 | Page 12 . then an error will be displayed as shown in the below screenshot.Name of the Student Possible Errors: When Student Name is empty. Solution: Name of the Student should not be empty.in v1. Solution: Date of Birth should be in DD/MM/YYYY Format. then an error will be displayed as shown in the below screenshot. When we enter date of birth as MM/DD/YYYY instead of DD/MM/YYYY. student. Date of Birth Possible Errors: When we validate excel with empty Date of Birth.in v1. then it will show below error. When we Enter Date of Birth greater than today’s date.udise. Solution: Date of Birth should not be empty. then an error will be displayed as shown in the below screenshot.Solution: Mother’s Name should not be empty.0 | Page 13 . Solution: Gender should not empty. Gender Possible Errors: When no data has been selected for Gender column in excel. then an error will be displayed as shown in the below screenshot Solution: Date of Birth should not contain Alphabets or Special Characters or Decimals or Numbers. When we enter Alphabets or Special Characters or Decimals or Numbers in Date of Birth Columns.Solution: Date of Birth should not be greater than today’s date.0 | Page 14 . student.in v1.udise. then an error will be displayed as shown in the below screenshot. Click on the symbol which highlighted in above picture. Select an option and save. Social Category Possible Errors: When no data has been selected for Social Category column in excel. you will get option which is shown in below.0 | Page 15 . then an error will be displayed as shown in the below screenshot. When we enter some invalid data like alphabets / Special Characters / Decimal Number / Numbers in this column. When the Gender column empty as shown in below.in v1. Solution: Click on the particular cell. student.udise. you will get drop down options. Solution: Do not write or enter any invalid data as it contains drop down to select valid data or follow above solution. then an error will be displayed as shown in the below screenshot. in v1. Select an option and save. you will get drop down options. you will get option which is shown in below. When the Social Category column empty as shown in below. Solution: Click on the particular cell. student.Solution: Social Category should not empty. then an error will be displayed as shown in the below screenshot.udise.0 | Page 16 . Solution: Do not write or enter any invalid data as it contains drop down to select valid data or follow above solution. When we enter some invalid data like alphabets / Special Characters / Decimal Number / Numbers in this column. Click on the symbol which highlighted in above picture. Religion Possible Errors: When no data has been selected for Religion column in excel.in v1. then an error will be displayed as shown in the below screenshot. you will get option which is shown in below. When we enter some invalid data like alphabets / Special Characters / Decimal Number / Numbers in this column.0 | Page 17 . student. you will get drop down options. When the Religion column empty as shown in below. Click on the symbol which highlighted in above picture. Solution: Click on the particular cell.udise. Solution: Religion should not empty. Select an option and save. then an error will be displayed as shown in the below screenshot. udise.in v1. Solution: Click on the particular cell. Mother Tongue Possible Errors: When no data has been selected for Mother Tongue column in excel.0 | Page 18 . When the Mother Tongue column empty as shown in below. Solution: Mother Tongue should not empty. student.Solution: Do not write or enter any invalid data as it contains drop down to select valid data or follow above solution. then an error will be displayed as shown in the below screenshot. you will get option which is shown in below. then an error will be displayed as shown in the below screenshot. you will get drop down options. then an error will be displayed as shown in the below screenshot. Select an option and save.in v1.Click on the symbol which highlighted in above picture. Date of Admission Possible Errors: When we validate excel with empty Date of Admission. When we enter some invalid data like alphabets / Special Characters / Decimal Number / Numbers in this column. Habitation or Locality Possible Errors: When we enter more than 50 characters in Habitation or Locality. Solution: Do not write or enter any invalid data as it contains drop down to select valid data or follow above solution. student.udise. then an error will be displayed as shown in the below screenshot. Solution: Do not write or enter more than 50 characters.0 | Page 19 . then an error will be displayed as shown in the below screenshot. Solution: Date of Admission should not be greater than today’s date. Solution: Date of Admission should be in DD/MM/YYYY Format. then an error will be displayed as shown in the below screenshot. When we Enter Date of Admission greater than today’s date.Solution: Date of Admission should not be empty.udise. When we enter date of admission as MM/DD/YYYY instead of DD/MM/YYYY. student.in v1. then an error will be displayed as shown in the below screenshot. When we give Date of Admission date as less than or same as Date of Birth.0 | Page 20 . 0 | Page 21 .udise. When we enter more than 15 characters in Admission Number. Solution: Admission Number should not be empty. student. then an error will be displayed as shown in the below screenshot.Solution: Date of Admission should be greater than or equal to two years to Date of Birth. When we enter Alphabets or Special Characters or Decimals or Numbers in Date of Admission Columns. then an error will be displayed as shown in the below screenshot. Solution: Date of Admission should not contain Alphabets or Special Characters or Decimals or Numbers. Admission Number Possible Errors: When we validate excel with empty Admission Number. then an error will be displayed as shown in the below screenshot.in v1. Solution: Admission Number should not be greater than 15 letters. udise. When the Studying in Class column empty as shown in below.in v1. Select an option and save. you will get option which is shown in below. Solution: Studying in Class should not empty. student. Click on the symbol which highlighted in above picture.Studying in Class Possible Errors: When no data has been selected for Studying in Class column in excel.0 | Page 22 . then an error will be displayed as shown in the below screenshot. then an error will be displayed as shown in the below screenshot. When we enter some invalid data like alphabets / Special Characters / Decimal Number / Numbers in this column. you will get drop down options. Solution: Do not write or enter any invalid data as it contains drop down to select valid data or follow above solution. Solution: Click on the particular cell. you will get drop down options.udise. Solution: Studying in Section should not empty. then an error will be displayed as shown in the below screenshot.Studying in Section Possible Errors: When no data has been selected for Studying in Section column in excel. Solution: Click on the particular cell. Solution: Do not write or enter any invalid data as it contains drop down to select valid data or follow above solution. Click on the symbol which highlighted in above picture.0 | Page 23 .in v1. student. Select an option and save. then an error will be displayed as shown in the below screenshot. When the Studying in Section column empty as shown in below. When we enter some invalid data like alphabets / Special Characters / Decimal Number / Numbers in this column. you will get option which is shown in below. then an error will be displayed as shown in the below screenshot. then an error will be displayed as shown in the below screenshot. No. of days child attended school (in the previous academic year) If the student has status of previous year. then the Status of Previous Year should not have invalid data.Class Studied Previous Year When the student studying in class other than Pre Primary. of days child attended school field should not be empty. Status of Previous Year When a student studying in Class I.0 | Page 24 . When we enter No. student. then No.udise. then Class Studied Previous Year should be selected as per Studying in Class or None. Solution: Do not enter Decimal numbers in this field. If studying in Class I.in v1. of days more than 250. When we enter decimals in this field. Medium of Instruction Possible Errors: When no data has been selected for Medium of Instruction column in excel.udise.in v1. Solution: Click on the particular cell. student.0 | Page 25 .Solution: No of Days child attended school should not be greater than 250. you will get option which is shown in below. then an error will be displayed as shown in the below screenshot. Solution: Medium of Instruction should not empty. When the Medium of Instruction column empty as shown in below. student. When we enter some invalid data like alphabets / Special Characters / Decimal Number / Numbers in this column. you will get option which is shown in below. . When the Medium of Instruction column empty as shown in below. Solution: Click on the particular cell. Type of Disability Possible Errors: When no data has been selected for Type of Disability column in excel.udise. Solution: Type of Disability should not empty. then an error will be displayed as shown in the below screenshot.Click on the symbol which highlighted in above picture.0 | Page 26 .in v1. then an error will be displayed as shown in the below screenshot Solution: Do not write or enter any invalid data as it contains drop down to select valid data or follow above solution. Select an option and save. you will get drop down options. and then this field should be selected as not applicable. then this field should be selected as Yes or No. then % of marks obtained should not be empty. then Appeared in the last annual examination should be selected as Not Applicable. Appeared in the last annual examination When studying in class is pre primary. When studying in class is other than pre primary. When we enter some invalid data like alphabets / Special Characters / Decimal Number / Numbers in this column.Click on the symbol which highlighted in above picture.0 | Page 27 . you will get drop down options. then this field should be selected as either Yes or No. Select an option and save. then an error will be displayed as shown in the below screenshot Solution: Do not write or enter any invalid data as it contains drop down to select valid data or follow above solution. student. When appeared in the last examination is selected as Yes.in v1. Passed in the last annual examination When appeared in the last examination is not applicable.udise. % of marks obtained in last annual examination When Passed in the last annual examination is selected as Yes. Solution: Do not enter more than 100 marks. Stream (For grades 11 & 12) When studying in class is 11-XI or 12-XII. then this field should have valid data.0 | Page 28 . then an error will be displayed as shown in the below screenshot. student. Solution: Do not enter decimal numbers in this field. Trade/Sector (For grades 9 to 12) When studying in class is from 9-IX to 12-XII.udise.Possible Errors: When we provide % marks as decimal numbers. then this field should have valid data (provided in drop down). When we enter more than 100 marks in this field. then an error will be displayed as shown in the below screenshot.in v1. then an error will be displayed as shown in the below screenshot.0 | Page 29 . When we enter special characters in this field. the account number should be less than or equal to 20 digits in its length.udise. student.Student’s Bank Account Number Possible Errors: When we provide account number for student. then an error will be displayed as shown in the below screenshot.in v1. Solution: Account Number should not be greater than 20 digits. Solution: Do not enter special character or decimals in Account number. IFSC Code Possible Errors: When we enter IFSC code with all digits/alphabets. When we enter alphabets or special characters in this filed. then an error will be displayed as shown in the below screenshot. When we provide IFSC code more than 11 characters.udise. Solution: Mobile number should be in 10 digits. then an error will be displayed as shown in the below screenshot. Mobile Number Possible Errors: When we enter Mobile number less than 10 digits.0 | Page 30 . Solution: IFSC Code should be 11 characters in its length and 5th character should 0. then an error will be displayed as shown in the below screenshot.Solution: 5th digit should be 0 in IFSC Code. student.in v1. Solution: Email Address should be in below format.Solution: Do not enter alphabets or special characters in Mobile Number.0 | Page 31 . name@abc. Email Address Possible Errors: When we enter wrong email address.in v1.udise.com student. then an error will be displayed as shown in the below screenshot.