SAP Purchasing Configuration Tips and TricksGoods Receipts/Invoice Receipts for Purchase Order Transaction OMW1 allows you to set whether the Price Control is a mandatory "S" or "V". V indicate that you want the system to value the stocks with the latest price. S indicate that you want the system to value the stocks with a fixed price method. Price Control V - Moving Average Price Assume Material Master current price is 10 Goods Receipts for Purchase Order - Movement Type 101 y y Material Document Posting created - inventory increases Accounting Document Posting created o Debit 12345 Inventory 12 o Credit 67890 GR/IR 12 o New Moving Average Price = ( GR value + Total value ) / ( GR quantity + Total stock ) Invoice Recipts for Purchase Order - MR01 y Accounting Document Posting created o Debit 67890 GR/IR 12 o Debit 12345 Inventory 3 o Credit 45678 Vendor 15 o New Moving Average Price = ( Inventory difference of 2 + Total value ) / ( Total Stock) Price Control S - Standard Price Material and Accounting Document is the same. The one with the lower value will be posted with a price variance entry. Goods Receipts for Purchase Order - Movement Type 101 y y Material Document Posting created - inventory increases Accounting Document Posting created o Debit 12345 Inventory 10 o Debit 23456 Price Variance 2 o Credit 67890 GR/IR 12 o No change in Standard Price During Goods Receipt for Return Purchase Order. you do not have to change the movement type from 101 to 161 as the system will automatically assign the movement type to 161 upon saving the postings. and hit the Enter key Field name Reconcil.receipt clearing acct WRX Cost (price) differences PRD Transaction XK03 . Invoices . / PURCHASE ORDER /: ENDIF.Automatic posting for inventory Inventory posting BSX Goods receipt/inv. MIGO_GR .Goods Receipt for Return Purchase Order Movement type will be 161 to deduct the stock and 162 for reversal.Define Document Type Changing the PO Layout sets OMFE .Messages: Output Programs /: IF &EKKO-BSART& = 'ZB'.g ZB OMEC .MR01 y Accounting Document Posting created o Debit 67890 GR/IR 12 o Debit 23456 Price Variance 3 o Credit 45678 Vendor 15 o No change in Standard Price General Ledger Account Configuration Transaction OMWB . before saving. look for the Return columns and tick it. / RETURNED PURCHASE ORDER : ELSE.Account Payable Vendor Master Tick Accounting info. Goods Receipt.Define Number Ranges Create a new Purchase Order Type to differentiate e. transaction code ME21N At the item details.Invoice Recipts for Purchase Order . Purchasing List for Open Purchase Order. check if there is a tick in the Return Column to ensure that it is a return Purchase Order. Create a new Purchase Order Number range to differentiate OMH6 .acct 45678 Vendor Returns Without PO Reference You can used Return Purchase Order. However. Transaction OMET y y Create a new entry.g.Supplying Plant Force buyers to create Purchase Order with ref. Next.Vendor ME2M . you've got to associate via SU01 o Click Parameters. o Type in Parameters value you want e.Open Purchase Order = Open Goods Receipts ( Selection parameters WE101) This two parameters determined what information is shown: y y selection parameter scope-of-list parameter The configuation transaction code is OMEM You can define additonal selection parameter for your users as well as untick those fields which you does not want it to be printed. Define default values for buyers Transaction OMFI y y y Double click on the default values you want to change. to quotation Next. Then try to create a Purchase Order without a reference.Service ME2K . Save it.Purchase Order Number ME2W . you've got to associate via SU01 o Click Parameters. Quotation or Pur.g. insert a new parameter id EVO to the authorization code. Req.Material ML93 . Ord.Requirement Tracking Number ME2N . o Ref. Logoff and login again.Material Group ME2B . to PReq o Ref. give it a name and tick :o Ref.O. to P. 01 o You have to assign the control for ALL the SAP buyers via thier SAP users id. to a Pur. o Type in Parameters value you want e.Account Assignment ME2C .. insert a new parameter id EFB to the authorization code. XX o You have to assign the control for ALL the SAP buyers via thier SAP users id. Your can have the Purchasing Documents by :y y y y y y y ME2L . . Fined-tuned Message Control o Add a new Printer Operation 1 . not the Goods Receipt date. Net value 1000 GST 10% of 1000 100 DISCOUNT 10% of 1000 100 Final Net value 900 This is what you do :y y y y y M/08 . S012 will shows the values in period January.New 2 .Layout sets for Purchase Order o Attach the new message type to the new layout sets M/34 . e. Next check the last Steps after Actual Price Now. a Purchase Order is created in January and good receipt is in February and March. PB00 and PBXX belongs to step 1. Information Structure In the SAP standard info structure S012 is updated by the Purchase Order creation date. put the Steps number in the column Fro The Fro To controls the calculation.Maintain message types o Click the Partner definition button o Insert the new message type to the Partner OMQN .o Logoff and login again. In the Fast Processing button :you can choose whether to adopt automatically all the line items fields in the Purchaes Requisitions Puchase Order Condition Suppose you want to calculate the GST and DISCOUNT for a Net Value of 1000.g. Then try to create a Purchase Order and check the default values.Define calculation schema First check the conditions column Steps e. y y y Transaction MC26 Info structure S012 Update group (stats) SAP Double click on Goods received qty In the section Date field for period determination Purchase Order Layout Sets. look at the column Fro To If you want the DISCOUNT to be calculated based on 1000.Change OMFE .g. Message Types Create a new message types for a different layout of Purchase Order y y y . g. structure CEKKO to check all the fields available for controlling the Purchase Order.6x The release code is a two-character ID allowing a person to release (clear.Assign default Message Type to Purchasing Groups User Defaults for Purchase Order There are some fields which you can set as defaults for the buyer in transaction ME21. release strategy 01 is assigned to the Purchase Order.Create Characteristic e.Plant . The release codes is basically controlled via a system of authorizations (authorization object M_EINK_FRG). you are prompt to enter the currency which the system then converts the currency of the Purchasing document into this currency) In the Basic data (X refers to tick).Order type . X Mutliple values X Interval values .Purchase Order Number . Use SE12.Maintain message detemination schema : Purchase Order OMQS . create characteristic for CEKKO-BSTYP and the value NB. NETVALUE Click Additional data Table name CEKKO Field name GNETW and press enter (for currency dependent field.Promotion PO Release Strategy 4.Material group .000.Assign Output devices to Purchasing Groups MN05 . or approve) a requisition or an external purchasing document.Assign schema to Purchase Order OMGF .g. e.Vendor number . Transaction SU01 Input the user name and click Parameters PID LIF BES BSA EKG EKO WRK LAG MKL WAK Parameter value . CT04 .Purchasing organization . For controlling the Purchase Order type. If the total value for the Purchase Order exceeds 10. There is only one characteristic created in this example.Storage location .Purchasing group .y y y M/36 . value column. type NETVALUE to assign your characteristics to the class OMGS .New entries Grp Code 02 01 Release indicators Release indicators 0 1 Release Strategy Release group 02 Rel. (characteristic) tab.In the Value data.Create REL_PUR Class type .New entries Rel. type >10000 and press enter Save your data CL02 .032 Click Create Description . Object Class 02 REL_PUR Release codes . Strategy for PO Release X Description Blocked Release .strategy 01 Release codes 01 Release status 0 1 Classification Choose your check values Description Rel.Class Class .Release Procedure for Purchase Order In the Same Classification section. in the Char. click Check with error In the Char.Define Release Procedure for Purchase Order Type Release Group .group Rel. This means that the netprice field in the info record should be left blank.6c. go into the material info record and click Environment -> Order price history Adopt Purchase Order Header Text To default the Header Text into the Purchase Order Step 1 :.Purchasing document XXXXXXX not yet released. 01 . Goods Receipts will be shown with Message no.Maintain text in Vendor Master y y MK02 . the info record will still keep track of the Order price history.Define rules for copying (adoption of) text Choose Header Text Choose Goto -> Linkage: text types -> To vendor Filled in the field No.Link Text types to Header text in Purchase Order y y y y y OMFV .Check Release Strategies (make sure there are no error messages) Once the Purchase Order is not release. (e. Even though no price was maintained. This allowed the buyers to check the release status of the Purchase Order. buyers will not be able to print the Purchase Order. then do not maintain the conditions in the info record because it has precedence over the last PO. Purchase Order with Release Strategy have a tabs at the end of the Header. Prompt the last Purchase Order Price for the Material If you want the system to take the price from the last Purchase Order. In the case when you have already maintained the conditions in the info record (or netprice). The person with the release authorization have to use ME28 to release the Purchase Order. ME 390 . next tick whether you want the text to be adopted or for displayed only Choose Update to save .g. In 4. try to delete them or make them invalid by changing the validity date. To check the Order price history.OMGSCK .Input the text in Purchasing memo Step 2 :.Change Vendor Choose Extras -> Texts .Header Text). Go into your Control Panel of your windows. sap user name. password) The supplied PST file is sapwrk.6x If you have more than one company code. Select the Mail option from the Control Panel to call the MAPI profile manager. you can send it out externally to your Vendor Install the SAP setup program on the SAP Presentation CD-ROM under \GUI\WINDOWS\WIN32 Execute the SAPsetup program and choose the Desktop Interfaces.Number Ranges for Purchasing Documents Copy the NB .g. You can create your logon profile for SAPoffice. ZB OMEC . Send Purchase Order with Microsoft Outlook This is how it work:y y First you send the text converted Purchase Order to your SAPoffice o Sample ABAP program for sending mail to your SAPoffice Then from Microsoft Outlook. Choose Add to call up the new logon profile setup wizard Select Add from the Services and select the SAP MAPI Service Provider Type in the required R/3 information (client. you can send your purchase order via output determination. Then choose the SAP MAPI Service Provider (select Change Options to display the selection) Once the SAP MAPI is installed. Define a new number range not in used OMH6 . you might want to define a new document type and number range to differentiate between the two company.pst . This note have indicate all the requirement and settings necessary to send purchase order via the output determination once your SAP have been connected to an External Mail System.Create a new Purchase Order Document Type 4.5.Messages Header Texts Send Purchase Order via Output Determination Read note 191470 .Standard PO to e.Purchase order as an e-mail From release 4.Define Document types Maintain : Text for Document Header/Item Text for Document Supplement OMF6 . SAPconnect Refer to the Unix SAP Internet Mail Gateway installation steps. you have to install the SAP Exchange Connector Software on your Microsoft Exchange Server. Use the Windows Explorer to default open with the Windows Notepad. The setup program SETUP.The RFC destination SCOT . Configuration Hints and Tips .EXE is located on the R/3 Presentation CD in the directory :\GUI\WINDOWS\WIN32\SXC. Contributed by :. Basis Administration.SAP ABAP/4 Programming.Now. logon to your Microsoft Outlook and see whether you can access all your SAPoffice folders. If you send the file using SP01 -> System -> List -> Send. Sending mail directly from SAP via Microsoft Exchange If you want to send your mail directly via Microsoft Exchange. the file will have the extension ALI. Then you have to setup :y y SM59 .