SAP MM Questionnaire

http://www.scribd.com/doc/7358957/Questionnaire-SD#scribd Sales and Distribution Questionnaire Instructions This questionnaire is a tool that you can use to collect information about your business that will be useful for tailoring the R/3 System to you work with this document. Enter your answers in the fields after the questions, usingthe TAB key to move from field to field. You may save and later change your answers in thisquestionnaire just as you would with any other Word docu 1 Enterprise Structure 1.1 SD – Corporate Structure What selling entities (SalesOrganizations) are responsible for establishing terms of sale?  To what markets (distribution channels)do you sell? (Retail, Wholesale, etc).  What product divisions (product lines)do you have?  What sales offices do you have? ASales Office is a physical locationresponsible for sales within a givengeographical location (optional).  What sales groups do you have? Theseare groups of people responsible for processing sales of certain products or services (optional).  Do you have more than one sales person responsible per customer?  What warehouses, production sites(Plants) do you have?  What are the storage locations at eachPlant?  Within each plant, what are the areasfrom which you ship? For example,different loading docks that shipdifferent types of materials or a Fed  © 2 Master Data 2.1 Logistics BusinessPartners What kinds of business partners do youhave? Sold-ToShip-ToBill-ToPayer Prospective CustomersCompetitorsSales PartnersForwarding AgentOne Time Customers Do customers have multiple ship-to’sand payers?Yes NoIf yes, how do you choose? Invoice-To partnerPayer partner Do you have vendors that are alsocustomers?Yes NoPlease define the structure of your current customer numbering:  therebydenying deliveries to them?Yes No 2. Also. Do your owncompany?Yes NoDefine the following optional Marketing information that can be attached to your customers.e.Delivery priority levels.3 .2 SD Business Partners SAP Customer Hierarchies definecomplex buying structures within asingle company and allow different pricing for each hierarchy. Inc..2. FOB):  Do you record contact-personinformation for your customers?  Do you record sales employeeinformation in your customer table?  Do you record customers who are placed on a “Table of Denial”.Customer Groups:  Sales Districts:  Define the following optional Delivery information.3 Logistics Material Do you record status information onyour material records that wouldsuggest a material should be blockedfrom sales stages?For example. Inc. blo aYes No © 1997 SAP Technology.Define your Billing Schedule:  Customer Terms of Paymentand cash discounts you offer:  Customer Incoterms? These aredelivery terms you offer your customers (i.explain the allocation process:  Customer Calendars:  Customer Goods ReceivingHours:  Define the following information that will pertain to your billing documents.Industry Sectors for Custo  Customer Classifications?  Nielson IDs?  © 1997 SAP Technology.2 Sales and Distribution Questionnaire Legal Status?  Define the following optional Sales information breakdowns that may be used for reporting. . . . . . . . . . . . . . . . . . . . . . . . . . . g. quantity reliability)? 16. List the different company codes. Explain the SAP system landscape? 2. How many storage locations are used in a plant and are they material specific? 6. List all the material types including any Z material types being used? . Are there any central purchasing organization used? 5. What are the different purchasing groups used and are they related for specific plants or materials? 7. How many types of vendors are there like service. 30 days due net)? 13. CIF San Francisco…)? 14. Do some parts of your organization – branches. warehouses. Which criteria are used to compare the vendors (ex: price. all the o 9. quality. What is the approx volume of the vendor master? 11. on time delivery. plants. local. FOB Singapore. Are Inco terms specified in your purchasing documents (e. purchasing organization and storage locations used? 4.g. 1% cash discount within 10 days. departments. imports or one time created under different account groups? 10. etc. production facilities.1. Are there any instructions / information that you include in purchasing documents for certain vendors but not others? 12.g. Do your vendors offer discounts for prompt payment (e. Are the days of the week that are working days different in some parts of your organization? (e. one production facility operates seven days a week. – observe different public holidays than the rest of your or 8. Do you use vendor evaluation? 15. Explain the org structure in detail? 3. 17. Do you use various different units of measure to manage materials in your organization? (e. At a given plant. Is the value of a material the same throughout the company. or can the value of the same material be different in different plants (e. Is the quota arrangement being used to apportion the purchase volume of certain materials among several vendors? If yes how is the quota allocation done 30. At what level is the valuation maintained? 29. When making a withdrawal from stock. boxes. pieces. Is split valuation active? 22. how do you select which batch to use? Describe the method(s) you use? 26. Do you use fixed vendors for some materials? . Are the materials batch managed and at what level it is activated? 25. What is the approx volume of the material master? 18. Is material ledger active? 24. pounds. gallons. How the materials are valuated depending on the material types (Standard price / MAP price) 19. the book value of a w 20. List the unit of measure you use? 28. kilos. each. List the different material groups being used in your organization? 21.g.g. Is source list being used? If yes how it is created? 31.…) 27. can the same material have more than one valuation price? (Ex: a) Different batches of the same material have different valuation prices b) 23. How is the material requirements planned? 34. Is the info record used and how is it created / updated? 33. in which purchasing documents? 45. List all the purchasing documents being used like PR. Is the quotation comparison done in SAP? 40. you issue material components to a vendor who processes them into different materials for you)? 46. Do you purchase any materials from vendors on a consignment basis? If yes. List all the parameters that control the approval for each purchasing document? 44. What types of contracts are used in your organization? 41. How are the PR’s created (manually or automatic from MRP) 37. and PO? 36. What are the different types of PR being used? 38. Do you invite several vendors to quote prices. Is there any approval process for any purchasing document? 43. terms and conditions in a tender / bid / request for quotation process? 39.. Quotation. List all the types of Purchase orders being used? 42. Is subcontracting purchase used in any of the plants (i.32. RFQ. Contracts. Do you use the process of Stock transport to transfer the materials from one plant to other in inter or intra company level and what is the PO document types used for them? . Scheduling Agreement.e. What type of MRP is used? 35. Do you ever issue purchase orders to a vendor with instructions that the items be supplied directly to a customer (the ordered items are not received by your company)? 47. Do you issue purchase orders for external services? 48. you would normally (by default) tolerate over deliveries of up to what percentage? 50. issue to cost center) Returns to vendor Goods issue to subcontracting vendor with reference to subcontracting order Goods issue to scrap Goods issue for sampling Other. describe 57.49. no accounting postings) Goods receipt from subcontracting vendor with reference to subcontracting order (consumes components issued to vendor) Other. List all the purchasing documents that are printed? 56. How are the purchasing documents transmitted to the vendors? 53. Are there different tolerance limits for different materials? 51. Related to inventory management which of the following are used? Goods Receipt Goods receipt from vendor with reference to purchase order. describe Goods Issue Goods issue to customer (Sales) Goods issue for production Goods issue for consumption (e. Can the materials you purchase be subject to different tax rates depending on the material purchased.e. Goods receipt from production Goods receipt from customer returns Goods receipt into inspection. Do you use Reminders / Urging letters for the vendors? 55. the plant for which the material is purchased. Do you use EDI to exchange purchasing documents with your vendors? 54. do you print a hard copy of the document evidencing the movement? . i. describe Transfer Postings Transfer to different company Transfer to different plant Transfer to different location Material to material transfer Other. the material’s country and/or s 52. considered part of inventory Goods receipt into inspection (not considered part of inventory yet.. When a goods movement takes place.g. Do you normally accept over deliveries from your vendors? If yes. How are the material reservation created? (manually / automatically) 61. Are negative stocks allowed in your organization? 59. List the types of taxes that appear on a vendor’s invoice? 65. Are the debit/credit memos used in LIV? 68. Is the Automatic settlement process (ERS) used? 69. List any other developed process being used not covered above in MM Module? . What are the various user-exits that are used and for what purposes for any of the process discussed above? 70. List all the different outputs you use for any of the above discussed processes? 71. Of the following which of the variances are used for invoice verification? Quantity variance PO price variance Delivery date variance Invoice value exceeds Quality control Any other 66. Which method of Physical inventory is used? (Cycle counting / Sampling) 63. Are there any materials which are subject to quality assurance? 62.58. Is automatic storage location creation allowed in any of the plants? 60. Describe briefly how you verify vendor invoices for goods or services purchased? 64. Do your randomly block vendor invoices for payment and on what criteria? 67. Do you use any other interfaces to transfer data to or from SAP? 80. Are you using any Work Around? (Please Specify) 75.72. What is the number of MM module users in your organization? . How many Z-Developments are their in your system? (Specify the T. Are you using any workflow triggering in your business process? 78. codes & Use) 76. Are you using bar-code / RFID system and any interface with SAP? 79. Which medium is used to send the outputs print out or email or fax or some other? 73. Do you have following documents? As-is To-Be document Business blue print User manual Configuration documents Test cases used for testing your system   Any other documents (Please specify) 74. Do you have any core team for MM Module? 77. the day after Thanksgiving is a working day. although everywhere else it is a holiday)? .ility. 97)? bought.s value is $0. the material is valued at standard price. but when purchased it is valued at moving average price) . When produced in house.