SAP Best Practices Baseline Package V2.600

March 25, 2018 | Author: jklmg10 | Category: Logistics, Cheque, Business Process, Ibm Db2, Sap Se
Share
Report this link


Comments



Description

Baseline Package Version: V2.600 Country: ZA Language: EN September 2007 SAP Best Practices Baseline Package V2.600 System Settings SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany Copyright © Copyright 2006 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400, iSeries, pSeries, xSeries, zSeries, z/OS, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, and Informix are trademarks or registered trademarks of IBM Corporation in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. MaxDB is a trademark of MySQL AB, Sweden. SAP, R/3, mySAP, mySAP.com, xApps, xApp, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. Icons Icon Meaning Caution Example Note Recommendation Syntax Typographic Conventions Type Style Example text Description Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options. Cross-references to other documentation. Emphasized words or phrases in body text, titles of graphics and tables. Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE. Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools. Keys on the keyboard, for example, function keys (such as F2) or the ENTER key. Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation. Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries. Example text EXAMPLE TEXT Example text EXAMPLE TEXT Example text <Example text> Contents ..............................7.......4..........36 3.........................3...........................2..............................38 3..................................3..........1Country Settings...................2Company Code ...............................5........1Sales Organisation ..................................................4......................9Customer Master.................................................2Receivable........16 2.........2.13Batch Master Record..............1Document Types...........1Chart of Accounts.............................................2General Ledger Account...................................................................................................20 2.......27 2.........1Accounts Payable........6... 43 3........41 3................................................3Financial Statement...........................................................................3......................32 2.....................21 2..........4........36 3........................................4.........................................................................1..........39 3... 47 3.....26 2..............................................2.............1Company Code.1.............................3Credit Control Area .2Logistics Plants........5Cost Centre Hierarchy...............................................18 2...............................................................................................37 3......................7Profit Centre Hierarchy......................................................................................................................................................................................4..............................................3Division................49 ...15 2.........................................15Availability Check Rules...15 2.9 2....5....2.......................................................48 3...............................11Taxes................................................................................8Conditions............................................................................4.....36 3.......4General Ledger and Profit Centre Accounting............................................................................7Project Accounting......................................................................1Controlling Area .......................................................................................................47 3.............43 3....................3................................3Units of Measure..... 47 3................................44 3............................................21 2................6Material Master............9Prices.........................................4Shipping Point...............2......................47 3..................41 3......................................12Intratstat.........................................4................................5Common Divisions...........................40 3..............3................................................6...................1.................. 41 3.........3.....................6Cost Centre Accounting..........32 2......................5Bank Accounting....3.....................................................................................7.......................................................................2Currency......................12 Project Types................................1Standard Texts ...............21 2.....7...20 2.....................8 2...............................4Chart of Accounts......................37 3................................................34 3SALES INQUIRY TO CASH............10Vendor Master............2Distribution Channel ........................7..4.47 3........ 15 2..................................................................28 2.......................................................................3..............................................................................8 2.......3..............3Storage Location Structure.........................................................4Calendar......4Calendar....................1INTRODUCTION.......11Asset Classes...................................................5Data Objects..............................22 2...........................................4....................2................................26 2......................................................7...............................13 2...............................2Output Forms.7......................4Common Distribution Channels ..........................................3..............3Units of Measure...........3..........3......................31 2..2.............................3............7....................................2...................................................................................................................3.........................................................................1Country Settings...............3..2Currency....................8Profit Centre.9 2.........................................................................................39 3.................28 2......45 3.......18 2.............8 2............... 17 2.....3.................6Cost Centre...................................8 2.................10Discount / Surcharge...........3......................4CostElement................................4.......................................................1......3.39 3.....3Asset Management.....................................................................................................................................................................................................7 2ACCOUNTING..............43 3.......................................3.....4..........7Business Partners...........................................17 2.....................................................2Number Ranges...........................................................14Batch Determination and Search Strategy.............. 9 2.........................16 2..................1..........................................4.............. .........................75 7.........................6...........1 Costing Variant..........................57 4..............................1....................1Logistics Plants.......................1Standard Texts ........62 4..................1.................................68 4................72 5..4Source Lists.......................3Demand Management..................................................................................................70 5.......................................................2Quantity Structure..............................................................77 8.1......1.........................3............5Storage Location Structure...................75 8Manufacturing Accounting....................................................................................1...........................................1................64 4.............................................................1.................5Quota Arrangement.74 6...............72 5.......................................................1....................................75 8...........................................................5Cost Component Structure............................................63 4..................................1...................................................70 5..............1Repetitive Manufacturing parameters........................... 59 4...1......................3 Valuation Variant.....4Purchasing Group..2Vendor Master Record.................................74 6Manufacturing : Make To Order.........................1Material Master....................................................2Other Reports....57 4.......55 4..............10Variances ..3................................10MRP Controller...............................10Serial Numbers......................1Planning Master Data........................................................3...........................................1...... 78 8........................................................74 5..2Other Reports....................66 4.....................1.............2...................................1...............................................................55 4....................1........56 4.......................................................3.................51 3..........................................................58 4....1................................................................5.................................6Shipping Point.......................................60 4.....1............80 8.....1.........................69 5Manufacturing : Make To Stock..3........5....................................................................................................7Document Types.........................9Purchase Order Release Procedure....74 7Manufacturing : Repetitive Manufacturing................................3Purchasing Information records..........................................76 8................5..........60 4.....................3Calendar....2Units of Measure..................2.2Production Master Data.....................................................................................................................................78 8.......1Make to Order parameters...........1.1...3...............8Production Order Release...............................1Logistics Information System Reports.........1Billing Type Properties........................7Production Control Keys and Confirmations..............................2Material Valuation Area...11Planning and Production Reporting..........................9Work in Progress................62 4.................................................65 4...............71 5....................................................79 8..........................1Material Group..............................1Logistics Information System Reports......6........................................4Costing Sheet...63 4.........................73 5................3.3Purchasing Organisation .................6Batch Master Record.76 8............50 3............66 4....................................................................................73 5............................1.8Message Outputs.............4MRP.........................53 3...2Output Smartforms.........................79 8...............................................1.........................................................................................................1....55 4......................................................................................................55 4...................................................73 5.....52 3................................1.................................................................1........7Costing Variants......................................1......11Reporting................ 72 5........6Reporting..................................................70 5......63 4...........................................................................58 4.......1.............6Document Types................1...............................................................................................1..................................8Costing Sheet.................80 ......................................................3................................5Capacity Planning.............3..............53 4PURCHASING AND STOCK MANAGEMENT.................................76 8............1..................2....2....................................................75 8............4..........4Material Type..........................................................9Shop Floor Paperwork Outputs...1....................5...................................3...................................3.. ..................................................................1................................15Logistics Information System Reports.....................86 9..................................88 10.......................................91 10..............................1........................2..89 10.......14Returns Delivery............86 9..........................113 ...............................................1......86 9.........1...................12Operating Concern...............................87 9.............................1Standard Project Profile............................................. 87 10Aftermarket Sales & Services.........................................7Service Notification.....................................88 10..............................3Payment Methods...85 9.......................................................2Standard Project Definition.....................88 10..........1.......1..............................................88 10......1.....................................................................................92 10..........1...................................................1Value Fields...........1.............1.................4Standard Network ............................10Service and Repair Orders.....................................................88 10...........2Service Contract...........................................................................................................................93 11............................82 8............8.................1........................................1................1.........................................................................................................1................................................................................................1..............95 APPENDIX B..................................................................................................................................................1.85 9...1..................92 10.....1..............83 8....90 10..3Reporting...................................1HCM Organizational Structure.......1.....93 11Travel Management..........................1..................1...........87 9..........8Notification Coding...............................................6Network Control Key......................5Billing Plan Types...............................................11Service and Repair Order Types..................3Standard Network Profile...................5Network Type Order Category.....2.13Characteristics.......1Pricing Condition PR00...............................1Material Master.............................90 10............................13Sales Document Types for Replacement Part..........93 12Workforce Management...........82 8................... 84 9Engineer to Order.........................................1.....87 9.........................................90 10....................89 10.......1.1Employee Administration.....9Service Notification Action Box.........89 10............2...................................................1..................90 10................................4Type of Service....................................1......85 9.....2Records Management System ID...........12User Status for Service Order (Repair).....6Pricing condition type....................1...............................................94 APPENDIX A........................................2Reporting...........................................................94 12........................................................1....................... Additionally a number of System options exist to provide for the specialised requirements that exist in different organisations.1 The SAP Solution The Solution Map below shows the core business processes which are delivered and fully integrated within this baseline solution localised for South Africa. The application of these building blocks describes the functionality provided from variant files for one Company Code legal entity in the organisation structure. Analytics Financial Analytics Operations Analytics Financials Financial Accounting Management Accounting Human Capital Management Procurement and Logistics Execution Product Development and Manufacturing Procurement Workforce Process Management Inventory and Warehouse Management Inbound and Outbound Logistics Production Planning Manufacturing Execution Sales and Service Sales Order Management Aftermarket Sales and Service Corporate Services Optional Scenarios Make To Order using projects Travel Management Project Goods Project Systems and Movements for Systems Data Costing Project Stocks ETO Quotations and Sales Quality Management Quotation Processing New Product Development Operational Procurement Records Management .1 INTRODUCTION The SAP System is built on the established Best Practices developed as a direct result of the close partnership enjoyed between SAP and its customers. SAP has established the System with a core scope that is relevant to all customers. Note : some configuration is client independent and will show as errors during the subsequent activation using the eCATTs in the building blocks because the configuration has been applied before. Multiple Company Codes can be supported by redefining values in the variant files for the second Company Code and reapplying the building blocks. In order for the greatest value provision to you the customer. This document describes the technical objects delivered for one application of the building blocks to deliver one company code. This version of Best Practices is delivers end to end business processes using building blocks and variant files exports. To assist a rapid and repeatable implementation the configuration process uses eCATTs in the building blocks to activate BC sets or to load data. 1. Company Code 1000 Company Code Description * ERP The description of the Company Code be personalised by business enterprise using the details provided by the business in the personalisation questionnaire 2. The standard System provides for one credit Control Area.2 2. The standard System provides one Controlling Area. to which all other objects. The standard System provides for one Company Code. Projects etc are assigned. There is one Controlling area. The Company Code is assigned to the Controlling Area. It is at this level that the balance sheet and profit and loss statement and hence the Statutory Accounts are prepared. Controlling Area 1000 Controlling Area Description* Controlling Area South Africa The Controlling Area description can be personalised by business enterprise using the details provided by the business in the personalisation questionnaire.2 2.2.1 Organisation Structure Controlling Area The highest organisational object in the Controlling module. . Cost Centres. 2.2.1 ACCOUNTING Introduction This document defines the technical content delivered in the standard System to support the Finance processes 2. The Credit Control Area is assigned to the Company Code.2 Company Code The company code represents an independent accounting entity.2.3 Credit Control Area The credit control area represents an independent control entity for managing customer credit. 3.4 Chart of Accounts See Appendices A & B 2. The frequency of this update is flexible and can meet the customer’s requirements for daily monthly etc exchange rates.1 Country Settings For all countries with which your company maintains business relationships. you must include rules for checking the following data: Bank data Postal data Control data This data is then checked during master data maintenance.2. VAT Registration Length 9 8 6 10 14 Checking Rule Maximum value Maximum value Maximum value Maximum value Maximum value length length. length.Credt Control Area 1000 Credt Control Area Description * ERP 2.3 General Settings General Settings provided by the standard System are : 2.South Africa Parameter Postal Code Length Bank Account Number Bank Number Length Post Bank Acct. No.3. without without without without gaps gaps gaps gaps 2. length. The exchange rate table is updated manually with the currency translations values provided by the relevant bank. The following country settings are defined to check mean the setting of the necessary parameters for the country ZA .2 Currency The currency settings are necessary for the posting of documents in inland and foreign currency. length. In the system the standard currencies of SAP ERP are used so that no additional currency definition is necessary. The Standard Currency codes are as follows: Crcy ADP AED AFA AFN ALL AMD Long Text Andoran peseta United Arab Emirates Dirham Afghani (Old) Afghani Albanian Lek Armenian Dram Short text Peseta Dirham Afghani Afghani Lek Dram . Guilder Kwansa New Kwanza Kwanza Reajust.ANG AOA AON AOR ARS ATS AUD AWG AZM BAM BBD BDT BEF BGN BHD BIF BMD BND BOB BRL BSD BTN BWP BYB BYR BZD CAD CDF CFP CHF CLP CNY COP CRC CUP CVE CYP CZK DEM DEM3 DJF DKK DOP DZD ECS EEK EGP ERN ESP ETB EUR FIM FJD FKP FRF GBP GEL West Indian Guilder Angolanische Kwanza Angolan New Kwanza (Old) Angolan Kwanza Reajustado (Old) Argentine Peso Austrian Schilling Australian Dollar Aruban Guilder Azerbaijan Manat Bosnia and Herzegovina Convertible Mark Barbados Dollar Bangladesh Taka Belgian Franc Bulgarian Lev Bahrain Dinar Burundi Franc Bermudan Dollar Brunei Dollar Boliviano Brazilian Real Bahaman Dollar Bhutan Ngultrum Botswana Pula Belorussian Ruble (Old) Belorussian Ruble Belize Dollar Canadian Dollar Congolese Franc French Franc (Pacific Islands) Swiss Franc Chilean Peso Chinesische Yuan (international) Colombian Peso Costa Rica Colon Cuban Peso Cape Verde Escudo Cyprus Pound Czech Krona German Mark (Internal) German Mark (3 dec. Mark Dollar Taka Belgian Franc Lev Dinar Burundi Franc Bermudan Dollar Dollar Boliviano Real Dollar Ngultrum Pula Beloruss.Ind. Dollar Aruban Guilder Manat Convert. Peso Shilling Austr. Arg.Rica Colon Cuban Peso Escudo Cyprus Pound Krona German Mark (Int.) DEM 3 DP Djibouti Franc Danish Krone Dominican Peso Dinar Sucre Krona Pound Nakfa Peseta Birr Euro Finnish markka Dollar Falkland Pound French Franc Pound sterling Lari . Frank (Pac) Swiss Franc Peso Yuan Peso Cost.places) Djibouti Franc Danish Krone Dominican Peso Algerian Dinar Ecuadorian Sucre ( > USD) Estonian Krone Egyptian Pound Eritrean Nafka Spanish Peseta Ethiopian Birr European Euro Finnish markka Fiji Dollar Falkland Pound French Franc British Pound Georgian Lari W.Ruble Ruble Dollar Canadian Dollar test data Fr. Dollar Lempira Kuna Gourde Forint Rupiah Irish Punt Scheckel Rupee Dinar Rial Krona Lire Jamaican Dollar Jordanian Dinar Yen Shilling Som Riel Comoros Franc N.Korean Won Dinar Cayman Dollar Tenge Kip Lebanese Pound Sri Lanka Rupee Liberian Dollar Loti Lita Lux. Franc Lat Libyan Dinar Dirham Leu Madagascan Fr. Denar Kyat Tugrik Pataca Ouguiya Lira Rupee Rufiyaa Malawi Kwacha Peso Ringgit Metical . Maced.K.GHC GIP GMD GNF GRD GTQ GWP GYD HKD HNL HRK HTG HUF IDR IEP ILS INR IQD IRR ISK ITL JMD JOD JPY KES KGS KHR KMF KPW KRW KWD KYD KZT LAK LBP LKR LRD LSL LTL LUF LVL LYD MAD MDL MGF MKD MMK MNT MOP MRO MTL MUR MVR MWK MXN MYR MZM Ghanian Cedi Gibraltar Pound Gambian Dalasi Guinean Franc Greek Drachma Guatemalan Quetzal Guinea Peso Guyana Dollar Hong Kong Dollar Honduran Lempira Croatian Kuna Haitian Gourde Hungarian Forint Indonesian Rupiah Irish Punt Israeli Scheckel Indian Rupee Iraqui Dinar Iranian Rial Iceland Krona Italian Lira Jamaican Dollar Jordanian Dinar Japanese Yen Kenyan Shilling Kyrgyzstan Som Cambodian Riel Comoros Franc North Korean Won South Korean Won Kuwaiti Dinar Cayman Dollar Kazakstanian Tenge Laotian Kip Lebanese Pound Sri Lankan Rupee Liberian Dollar Lesotho Loti Lithuanian Lita Luxembourg Franc Latvian Lat Libyan Dinar Moroccan Dirham Moldavian Leu Madagascan Franc Macedonian Denar Myanmar Kyat Mongolian Tugrik Macao Pataca Mauritanian Ouguiya Maltese Lira Mauritian Rupee Maldive Rufiyaa Malawi Kwacha Mexican Pesos Malaysian Ringgit Mozambique Metical Cedi Gibraltar Pound Dalasi Franc Drachma Quetzal Guinea Peso Guyana Dollar H. Korean Won S. Dollars Omani Rial Balboa New Sol Kina Peso Rupee Zloty Escudo Guarani Rial Renminbi Leu Ruble Franc Rial Sol.Dollar St.Helena Pound Tolar Krona Leone Shilling Surinam Guilder Dobra Colon Syrian Pound Lilangeni Baht Ruble Somoni Manat Dinar Pa'anga Timor Escudo Lira T.Helena Pound Slovenian Tolar Slovakian Krona Sierra Leone Leone Somalian Shilling Surinam Guilder Sao Tome / Principe Dobra El Salvador Colon Syrian Pound Swaziland Lilangeni Thailand Baht Tajikistani Ruble (Old) Tajikistani Somoni Turkmenistani Manat Tunisian Dinar Tongan Pa'anga Timor Escudo Turkish Lira Trinidad and Tobago Dollar New Taiwan Dollar Tanzanian Shilling Ukraine Hryvnia Ugandan Shilling United States Dollar (Internal) United States Dollar (5 Dec.Isl.Dollar Rupee Dinar Pound Swedish Krona Sing.) Uruguayan Peso (new) Uzbekistan Som Venezuelan Bolivar Vietnamese Dong Namibian Dollar Naira Cordoba Oro Guilder Norwegian Krone Rupee N. Dollar Dollar Shilling Hryvnia Shilling US Dollar US Dollar Peso Total Bolivar Dong .NAD NGN NIO NLG NOK NPR NZD OMR PAB PEN PGK PHP PKR PLN PTE PYG QAR RMB ROL RUB RWF SAR SBD SCR SDD SDP SEK SGD SHP SIT SKK SLL SOS SRG STD SVC SYP SZL THB TJR TJS TMM TND TOP TPE TRL TTD TWD TZS UAH UGX USD USDN UYU UZS VEB VND Namibian Dollar Nigerian Naira Nicaraguan Cordoba Oro Dutch Guilder Norwegian Krone Nepalese Rupee New Zealand Dollars Omani Rial Panamanian Balboa Peruvian New Sol Papua New Guinea Kina Philippine Peso Pakistani Rupee Polish Zloty (new) Portuguese Escudo Paraguayan Guarani Qatar Rial Chinesische Renminbi (national) Romanian Leu Russian Ruble Rwandan Franc Saudi Riyal Solomon Islands Dollar Seychelles Rupee Sudanese Dinar Sudanese Pound Swedish Krona Singapore Dollar St.Zeal.+ T. Each quantity entered in other than the base UM is automatically converted into the base UM on the basis of a conversion factor as far as it does not result from the unit definition (SI scale).C. Christopher Dollar European Currency Unit (E.) Benin CFA Franc BCEAO CFP Franc Yemeni Ryal New Yugoslavian Dinar South African Rand Zambian Kwacha Zaire (Old) Zimbabwean Dollar Vatu Tala CFA Franc BEAC Dollar Dollar E. A conversion factor is entered in a material master record.C. used as the stock. These units cover all user requirements and will be. A stockkeeping (base) unit – it is the unit of measure in which a stock of material is managed. All standard units of measure are available with the system. CFA Franc BCEAO Franc Yemeni Ryal New Dinar Rand Kwacha Zaire Zimbabwe Dollar Update of the exchange rates in the System is simplified by the existance of a worklist to propose the currencies to be updated.3. if necessary.VUV WST XAF XCD XDS XEU XOF XPF YER YUM ZAR ZMK ZRN ZWD Vanuatu Vatu Samoan Tala Gabon CFA Franc BEAC East Carribean Dollar St. This worklist holds the following currencies: WORKLIST Type M M M M : STD Currency to ZAR EUR USD GBP Currency From EUR ZAR GBP USD 2.3 Units of Measure The system uses standard units of measure (UM). movement or price units for individual materials. info record or directly in an individual purchase order item. .U.U. Man day Centimeter Square centimeter Day Case Decimeter Box Square decimeter Cubic decimeter Bottle Bottle/day Gram Hour Hectoliter Kilogram Kilometer Piece Cardboard box Liter Meter Month Milligram Milliliter Millimeter Square meter Cubic meter Person Couple Packet Pallet 100 Kg Year Roll Set Service Barrel Ton 1000 pieces Week Ounce Bag .These include : UOM BL CD CM C2 D DE DM DS D2 D3 FL FD G H HL KG KM KS KT L M ME MG ML MM M2 M3 OS PA PK PL Q R RL SA SL SU T TS TY UC VR UOM Description Pack. : Chart Of Accounts 1000 COADescription Chart of Accounts 1000 2.4. which have no net effect on the Balance Sheet or Profit and Loss account are recorded in secondary Cost Elements. All financial movements which affect the Balance Sheet and Profit and Loss account are recorded in general ledger accounts.3.2 General Ledger Account The general ledger account is the fundamental building block of the finance system. When the master record is used. They are the General Ledger accounts.1 Chart of Accounts The Chart of Accounts is a logical structure of General Ledger Accounts. One Chart of Accounts is defined in the standard System. picking lead times for distribution etc. . See below. Factory Calendar ZA UOM Description South Africa 2. Any movements which are made in the controlling module to transfer cost between cost objects. journal posting etc.2. eg allocations between cost centres. Cost Elements. Customers. the data saved in the master record are transferred to the transactional object. This impacts on the dates of delivery of goods to customers. 2. Invoice. Vendors.4 Data Objects In the system the fixed data are saved as master records.4.4 Calendar A factory calendar is used to define working and non working days (weekends and public holidays) in the system. Cost Centres. Any movements which relate to the controlling aspects of the financial system are also recorded in Primary cost elements. Material Issue. Profit Centres. For South Africa there is a standard factory calendar (ZA) defined as standard with the System. ranges of general ledger accounts are linked to apprpropriate lines in the FS.4. The standard System uses the following cost element types: Cost Element Category 01 11 12 3 21 22 31 42 43 Cost Element Category Description Primary costs Revenues Sales Deduations Accrual/deferral per surcharge Internal settlement External settlement Order/project results analysis Assessment Internal activity allocation Primary/Secondary P P P P S P S S S . The maximum material number length is 6 characters. Secondary cost elements are those which are used to controte cost flow between cost objects in the conrolling module which have no impact on FI.The standard System uses an external numbering philosophy as documented below : Chart of Accounts 1000 1000 Account Group BALA PL Account Group Description G/L Accounts (General) P&L Statement Accounts External Number Range 100000 to 399999 400000 to 399999 Use of other external numbering allows new accounts to be added to the Chart of accounts in the most appropriate position in the Financial Statement. defines the Balance Sheet and Profit and Loss account. The maximum short text description is 20 Characters but long text of 50 Characters can be entered. There are two types of cost element. Primary cost elements are those to which postings are made directly via for example Journal entries in FI or automatic movements in the logistics modules. For details see appendix A.4 CostElement A cost element represents a general ledger account which is used in the Controlling Module. Different types of Cost Element are classified by the Cost Element type. Primary and Secondary. The FS defines the structure and. A list of all secodary cost elements. The G/L account ranges for each line in the Financial Statement can be viewed in Appendix A.3 Financial Statement The Financial Statement is a hierarchical structure which. to allow flexibility.4. in combination with the general ledger accounts. 2. 2. The Standard System includes the following Cost Centre Hierarchy.5 Cost Centre Hierarchy The Cost Centre Hierarchy represents the cost reporting structure of the company. The Standard System includes the following Cost Centres.The standard System uses an external numbering philosophy as documented below : Cost Element Category 01 11 12 3 21 22 31 42 43 Cost Element Number Range Same as associated Account Same as associated Account Same as associated Account Same as associated Account 992100-992199 992200-992299 993100-993199 994200-994299 994300-994399 G/L G/L G/L G/L Primary/Secondary P P P P S P S S S A list of the Cost Elements with their associated Categories can be found in appendix B 2.4.6 Cost Centre The Cost Centre represents the lowest level of managerial responsibility.4. but these will be replaced by the customer’s actual cost centres via the personalisation questionnaire Cost Centre 1000 1010 1030 1040 1050 1060 Cost Centre Description Management Facilities Accounting Personnel Auxiliary CC Consulting Hierarchy Level H1100 H1100 H1100 H1100 H1100 H1100 . but this will be replaced by the customer’s actual hierarchy via the personalisation questionnaire: • • • • • • • SH H1000 H1100 H1110 H1120 H1130 H1140 Standard Hierarchy Company 1000 Administration Services Sales and Marketing Manufacturing Warehouse 2. The budgeted and actual data is all held at this level. The budgeted and actual data is all held at this level. Cleaning Energy Goods Sales Services Sales Marketing FSE Transportation Maintenance Manufacturing Inventory Diff. but this will be replaced by the customer’s actual hierarchy via the personalisation questionnaire: SH_PCTR • • • • • Standard hierarchy H4000 Sales H3000 Logistic H2000 Technical Dep. The ‘DUMMY’ profit centre is included to ensure that all postings are included in the range of Profit Centres even if an assignment could not be derived. Scrapping and Destr Packing Q-Laboratory Raw Materials Wareh Finshed Goods Wareh H1100 H1100 H1110 H1110 H1110 H1110 H1110 H1110 H1110 H1120 H1120 H1120 H1120 H1130 H1130 H1130 H1130 H1130 H1130 H1130 H1140 H1140 2.Protect.4. The Standard System includes the following Profit Centres. The Standard System provides the ability to derive full balanced accounts by Profit Centre.8 Profit Centre The Cost Centre represents the lowest level of profit responsibility. H1000 Administration DUMMY Dummy PC 2. The Standard System includes the following Cost Centre Hierarchy. Workshop/Maint.1070 1080 1100 1110 1120 1130 1140 1150 1160 1200 1210 1220 1230 1300 1310 1320 1330 1340 1350 1360 1400 1410 Data Processing Procurement Telephone Security R&D Environm.4.7 Profit Centre Hierarchy The Profit Centre Hierarchy represents the Profit reporting structure of the company. but these will be replaced by the customers actual profit centres via the personalisation questionnaire Profit Centre Profit Centre Description Hierarchy area . Cost Centre. The profit centre to be posted to is derived from the original object eg Material. 1000 1100 1200 1300 2000 3000 4000 4100 4200 9999 Administration Consulting Shared Services Allocation Services Manufacturing Sales Product A product B Dummy H1000 H1000 H1000 H100 H2000 H3000 H4000 H4000 H4000 DUMMY . Home Customer .Export Number Range 00001 to 99999 (internal) 30000001 to 39999999 (internal) 100000 to 299999 (internal) AAAAAAAAAA to ZZZZZZZZZZ (external) 20000001 to 29999999 (internal) Technical Number Range 01 30 10 XX 20 .ExtNo Customers .OneTime Customer .Home Customer .9 Customer Master The standard System uses a mixture of internal and external numbering as documented below The Customer Master Number Ranges available in the standard System are : Customer Account Group DEBI J100 T100 X100 Z100 Account Group Description Customer (general) Customers .2.Export Number Range 00001 to 99999 (internal) 30000001 to 39999999 (internal) 100000 to 299999 (internal) AAAAAAAAAA to ZZZZZZZZZZ (external) 20000001 to 29999999 (internal) Technical Number Range 01 30 10 XX 20 2.ExtNo Customers .4.10 Vendor Master The standard System uses a mixture of internal and external numbering as documented below The Vendor Master Number Ranges available in the standard System are : Customer Account Group DEBI J100 T100 X100 Z100 Account Group Description Customer (general) Customers .OneTime Customer .4. Projects (Orders) are created with reference to an Order type.4.1 Document Types Document Types The standard Systemprovides the following document types which are used to identify the type of posting in the ledgers.699999 10200000 10299999 AZZZZZZZZZZZZ 86300000 86399999 Document Numbering Internal Internal External Internal 2. Document Ty Description Number Range . These controll attributes include the G/L accounts used to recored the asset values and depreciation postings The standard System prvides the following asset classes: Asset Class 1000 1100 2000 3000 3100 3200 4000 Asset Class Description Real estate and similar rights Buildings Machinery Fixtures and fittings Vehicles IT Hardware and Software Assets under construction 2. In a ‘real’ project the costs are collected on the project and then transferred to a final object at month-end (for example an asset under construction.12 Project Types The standard System uses the Internal Order functionality to represent projects. For example is it ‘Statistical’ or not.5 2. The following Project (Order) types are available in the standard System: Customer Account Group 1000 1100 1200 1300 Account Group Description Internal orders: Investment Maintenance Transportation Investment Number Range 600000 . A statistical order is one which is used as a sub-analysis tool for a cost centre so the costs are recorded on the project object and in parallel on the Cost Centre. This Internal Order type defines various criteria for the project.5.4.2.11 Asset Classes The asset class defines the basic control attributes for different types of asset. 5.transfer G/L account document G/L account posting Cash document G/L Splitting Adjustment document Data transfer Goods issue Goods receipt Inventory document Goods issue/delivery Net goods receipt Payment posting Bank reconciliation Payment by check Payment clearing 01 01 03 01 ST 01 16 16 18 ST 14 02 02 17 17 01 48 19 ST 15 47 48 51 RB 51 51 00 01 12 13 ST 01 04 49 50 49 49 50 20 20 05 20 2.net Billing doc.gross Invoice .1 Financial Transactions (FI) Each Document Type is assigned to a number range (see above).cred.memo stlmt Reserve for Bad Debt Invoice .2. The number range identifies the set of numbers from which the document identification number will be assigned during document posting. postings Net asset posting Asset splitting Contract settlement Customer document Customer credit memo Customer invoice Customer Splitting Customer payment Euro rounding diff.AA AB AF AN AS CH DA DG DR DS DZ EU EX KA KG KN KP KR KS KZ ML PR RA RB RE RN RV SA SB SK SS SU UE WA WE WI WL WN ZP ZR ZS ZV Asset posting Accounting document Dep. External number Vendor document Vendor credit memo Net vendors Account maintenance Vendor invoice Vendoir plitting Vendor payment ML settlement Price change Sub. The standard Systemprovides the following document number ramges: Number Range Interval Document Number From Document Number To .5.2 Number Ranges 2. 5. cost obj.2.0 1 2 3 4 5 12 13 14 15 16 17 18 19 20 47 48 49 50 51 EX ST X1 X2 X3 1 100000000 200000000 300000000 400000000 500000000 1200000000 1300000000 1400000000 1500000000 1600000000 1700000000 1800000000 1900000000 2000000000 4700000000 4800000000 4900000000 5000000000 5100000000 AAAAAAAAAA 9900000000 9100000000 9200000000 9300000000 99999999 199999999 299999999 399999999 499999999 599999999 1299999999 1399999999 1499999999 1599999999 1699999999 1799999999 1899999999 1999999999 2099999999 4799999999 4899999999 4999999999 5099999999 5199999999 ZZZZZZZZZZ 9999999999 9199999999 9299999999 9399999999 2.2 Controlling Transactions (CO) In the controlling module each transaction is assigned to a number range. Standard cost estimate Actual price calculation Plan split costs Plan assessment to COPA Plan overhead (periodic) . The standard System provides the following transactions and number ranges Primary Postings Transaction COIN KAZO Planning Transaction CPPP FIPA KAZP KOAP KPIV KPPB KSII KSP0 KSPB KZPP Number Range 01 Description CO Through-postings from FI Down payment Number Range 02 Description ABC process assessment: plan Payment scheduling Plan cost center accrual Plan settlement Actual cost distrib. Secondary order cost planning Aty-dep.) Transaction CPPA KAMV KAZI KGPD KKKP KKKS KOAO KSI0 KSOP KZPI KZRI Description ABC Actual process assessment Manual cost allocation Actual cost center accrual Distribution acc. costs Planning order costs Plan. costs Planning act. Target Cost Calculation Actual overhead (periodic) Interest calculation . act-dep. planning with template Plan overhead cost assessment Plan overhead cost distrib. order cost plan. Planning overhead credits Repost costs Repost revenue Repost CO line items Number Range 03. Actual posting (without primary post.-dep. to peg Control Costs (Primary) Control Costs (Secondary) Actual settlement Actual cost center split Prim.KZRP PAPL RKP1 RKP2 RKP3 RKP4 RKP5 RKP6 RKP7 RKP8 RKP9 RKPB RKPL RKPQ RKPS RKPU RKPV RKPW RKPX RKPZ RKU1 RKU2 RKU3 Interest Calculation (Plan) Profit Planning Planning primary costs Planning activities Planning secondary costs Planning stat. Manual cost planning Sec. key figures Plan Revenue Types Planning activity-dep. sec. sec.settlement costs Periodic Reposting: Plan Data Plan indirect activity alloc. Assess.: Act. Target Cost Calculation Assessment to CO-PA Prim. WIP/results analysis Manual WIP/results analysis Payment data Calculate Scrap Unit costing Unit costing (overhead) Transfer price allocation Transfer price agreement Standard costing (overhead) Sec. Number Range 04.: Act. (WIP) Sec.RKIB RKIL RKIU RKIV RKL RKLT RKN RRIB RRIU RRIV (actual) Actual Periodic Repostings Actual inverse activity alloc.per. distrib. (WIP) Variance calculation Predistribution of fixed costs Enter statistical key figures The standard CO document number ranges provided by the System are as follows: Number Range Interval Document Number From Document Number To . Other operations Transaction KABG KABM KAFM KAUS KEKB KEKZ KFPI KFPP KPPZ KSOS KSPA KSWP KSWS KVAR RKLX RKS Description Automat. activities Seg.repost. Actual Overhead Assessment Actual Overhead Distribution Actual activity allocation Actual template allocation Actual non-alloc.: Act. Segment adjust. adjust. Target Cost Calc. Target Cost Calc. Segment adjust. 1 2 3 4 100000000 200000000 300000000 400000000 199999999 299999999 399999999 499999999 2.6.7 Reporting The information from the Financial modules is reported using the standard reports in the information system.6 2.2 Output Forms The standard System provides the following output form are provided as printouts only. Standard Text Name ZADRS_SENDER ZADRS_HEADER Description Company address – single-line Company logo (contained in ADRS_HEADER_LOGO_BMON) Accounts Payable footer box “Kind regards. Each sub-module (eg A/R A/P etc) of the financial solution has its own set of reports . 2. IDES AG” Form Reference Remittance Advice Remittance Advice Dunning Notice & Customer Statement Remittance Advice Remittance Advice Dunning Notice & Customer Statement Dunning Notice & Customer Statement Dunning Notice & Customer Statement ZADRS_FOOTER ZADRS_SIGNATURE ZADRS_SENDER1 ZADRS_FOOTER1 Company address – multi-line Customer Bank details footer box These standard texts are relevant to the Company Code and are designed to allow limited customisation of the forms by a super user. Output Remittance Advice Dunning Notice Customer Statement 2.1 Print Outputs Standard Texts In the standard System the business enterprise can substitute the Company Logo in these documents and also maintain the following Standard Texts.6. 2.7.Vendor Due Date Forecast Vendor Payment History with OI Sorted List List of Cleared Vendor Items for Printing List of Down Payments Open On Key Date Vendors Vendor List Address List Display Changes to Vendors Display/Confirm Critical Vendor Changes Payment List Check Register Cashed Checks Number Ranges for Checks .1 Accounts Payable The standard System provides the following Reports for Accounts Payable: Report S_ALR_8701234 1 S_ALR_8701207 7 S_ALR_8701208 2 S_ALR_8701209 3 S_ALR_8701207 9 S_ALR_8701208 0 S_ALR_8701208 1 S_ALR_8701207 8 S_ALR_8701210 3 S_ALR_8701208 3 S_ALR_8701208 4 S_ALR_8701208 5 S_ALR_8701210 4 S_ALR_8701210 5 S_ALR_8701208 6 S_ALR_8701208 7 S_ALR_8701208 9 S_ALR_8701209 0 S_P99_4100009 9 S_P99_4100010 1 S_ALR_8701211 9 S_P99_4100010 2 Report Description Invoice Numbers Allocated Twice Vendor Information System Vendor Balances in Local Currency Vendor Business Transaction Figures: Account Balance Transaction Figures: Special Sales Transaction Figures: Sales Due Date Analysis for Open Items List of Vendor Line Items List of Vendor Open Items for Printing Open Items . 2.7.Customer Due Date Forecast Customer Evaluation with OI Sorted List Customer Payment History Customer Open Item Analysis by Balance of Overdue Items List of Cleared Customer Items for Printing List Of Down Payments Open On Key Date Customers Customer List Address List Display Changes to Customers Display/Confirm Critical Customer Changes Customer Master Data Comparison 2.2 Receivable The standard System provides the following Reports for Accounts receivable: Report S_ALR_8701216 7 S_ALR_8701217 2 S_ALR_8701218 6 S_ALR_8701216 9 S_ALR_8701217 0 S_ALR_8701217 1 S_ALR_8701216 8 S_ALR_8701219 7 S_ALR_8701217 3 S_ALR_8701217 4 S_ALR_8701217 5 S_ALR_8701217 6 S_ALR_8701217 7 S_ALR_8701217 8 S_ALR_8701219 8 S_ALR_8701219 9 S_ALR_8701217 9 S_ALR_8701218 0 S_ALR_8701218 2 S_ALR_8701218 3 S_ALR_8701219 5 Report Description Accounts Receivable Information System Customer Balances in Local Currency Customer Sales Transaction Figures: Account Balance Transaction Figures: Special Sales Transaction Figures: Sales Due Date Analysis for Open Items List of Customer Line Items List of Customer Open Items for Printing List of Customer Open Items Open Items .7.3 Asset Management The standard System provides the following Reports for Asset Management: Report AW01N Report Description Asset Explorer . by Asset Number .......... by Cost Center . by Location . by Asset Class . by Plant .. by Cost Center ... by Worklist Sample for address data for an asset Real Estate and Similar Rights Transportation Equipment Asset Balances for Group Assets ... by Asset Class .. by Asset Super Number .S_ALR_8701196 3 S_ALR_8701196 4 S_ALR_8701196 5 S_ALR_8701196 6 S_ALR_8701196 7 S_ALR_8701196 8 S_ALR_8701196 9 S_ALR_8701197 0 S_ALR_8701012 5 S_ALR_8701012 7 S_ALR_8701012 9 S_ALR_8701197 8 S_ALR_8701197 9 S_ALR_8701198 0 S_ALR_8701198 1 S_ALR_8701198 2 S_ALR_8701013 7 S_ALR_8701013 9 S_ALR_8701014 1 S_ALR_8701199 0 S_ALR_8701199 2 S_ALR_8701199 4 S_ALR_8701200 4 S_ALR_8701200 6 S_ALR_8701200 7 S_ALR_8701200 8 S_ALR_8701200 9 S_ALR_8701201 1 S_ALR_8701201 3 ........ by Business Area ... by Plant Bar Codes Leasing Liabilities from Leasing Agreements Asset History Sheet Liabilities from Leasing Agreements Asset Balances Total Depreciation Ordinary Depreciation Special Depreciation Unplanned Depreciation Transfer of Reserves Write-Ups Depreciation Comparison . by Location . S_ALR_8701201 5 S_ALR_8701201 8 S_ALR_8701017 3 S_P99_4100019 2 S_ALR_8701017 5 S_ALR_8701293 6 S_ALR_8701202 6 S_ALR_8701202 8 S_ALR_8701203 0 S_ALR_8701203 3 S_ALR_8701203 5 S_ALR_8701203 7 S_ALR_8701203 9 S_ALR_8701204 1 S_ALR_8701204 3 S_ALR_8701204 8 S_ALR_8701205 0 S_ALR_8701205 2 S_ALR_8701205 4 S_ALR_8701205 6 S_ALR_8701205 8 S_ALR_8701206 0 S_ALR_8701207 5 Manual Depreciation Depreciation and Interest Revaluation Posted depreciation by asset and posting period Posted depreciation. related to cost centers Depreciation on Capitalized Assets (Depreciation Simulation) Depreciation Current Year Net Worth Valuation Insurance Values Gain for transfer of reserves Depreciation Current Year Changes to Asset Master Records Asset Transactions Asset Portfolio (Current Book Values) G/L Account Balances Asset transactions Asset Acquisitions Asset Retirements Intracompany Asset Transfers Directory of Unposted Assets List of Origins of Asset Debits List of Origins by Cost Elements Asset History . 2.4 General Ledger and Profit Centre Accounting The standard System provides the following Reports for General Ledger and Profit Centre Accounting: Report S_PL0_8600002 8 S_ALR_8701228 4 S_PL0_8600002 9 S_ALR_8701227 1 S_ALR_8701227 2 S_ALR_8701227 3 FSIB S_ALR_8701227 7 S_PL0_8600003 0 S_PL0_8600003 1 S_ALR_8701230 1 S_ALR_8701228 2 S_ALR_8701233 2 S_ALR_8701228 7 S_ALR_8701228 9 S_ALR_8701229 1 S_ALR_8701229 3 S_ALR_8701234 2 S_ALR_8701234 4 S_ALR_8701234 6 S_ALR_8701234 7 S_ALR_8701232 6 S_ALR_8701232 8 S_ALR_8701233 0 S_ALR_8701230 8 Report Description Fin. Statement: Actual/Actual Comparison Financial Statements Fin. List for Printing G/L Account Statements Document Journal Compact Document Journal Line Item Journal Display of Changed Documents Gaps in Document Number Assignment Posting Totals Recurring Entry Documents Line Items Extract Chart of Accounts G/L Account List Account Assignment Manual Display Changes to G/L Accounts .7. Statement: Plan/Actual Comparison Cash Flow (Direct Method) Cash Flow (Indirect Method) Variant 1 Cash Flow (Indirect Method) Variant 2 Background Processing G/L Account Balances G/L Account Balances (New) Transaction Figures: Account Balance Totals and Balances G/L Line Items. 6 Cost Centre Accounting The standard System provides the following Reports for Cost Centre Accounting: Report S_ALR_8701361 1 S_ALR_8701361 2 S_ALR_8701361 3 S_ALR_8701361 4 S_ALR_8701361 5 S_ALR_8701361 6 S_ALR_8701361 7 S_ALR_8701361 Report Description Cost Centers: Actual/Plan/Variance Range: Cost Centers Range: Cost Elements Cost Centers: Current Period/Cumulative Cost Centers: Breakdown by Partner Cost Centers: Breakdown by Business Transaction Range: Activity Types Range: Statistical Key Figures .5 Bank Accounting The standard System provides the following Reports for Bank Accounting: Report S_ALR_8701234 8 S_ALR_8701234 9 S_ALR_8701235 1 S_ALR_8701235 0 S_ALR_8701235 3 S_ALR_8701235 2 S_ALR_8701235 5 S_ALR_8701235 4 S_ALR_8701232 2 S_ALR_8701232 1 S_ALR_8701232 4 S_ALR_8701232 3 Report Description Cashed Checks per Bank Account Outstanding Checks Analysis per G/L Account and Payment Advice Overview G/L Account Payment Advice Notes Payment Advice Overview (Header and Item Data) G/L Account Payment Advice Notes Payment Advice Notes: Reorganization G/L Account Reorganization Bill of Exchange List SAP Minimal Variant Extended Bill of Exchange Information SAP Minimal Variant 2.S_ALR_8701233 3 G/L Accounts List 2.7.7. 8 S_ALR_8701361 9 S_ALR_8701362 0 S_ALR_8701362 1 S_ALR_8701362 2 S_ALR_8701362 3 S_ALR_8701362 4 S_ALR_8701362 5 S_ALR_8701362 6 S_ALR_8701362 7 S_ALR_8701362 8 KSBL S_ALR_8701362 9 S_ALR_8701363 0 KSBT KSB1 KSB2 KSBP KSB5 KABP KS13 KA23 KL13 KK04 S_ALR_8701363 1 S_ALR_8701363 2 S_ALR_8701363 3 S_ALR_8701363 5 S_ALR_8701363 6 S_ALR_8701363 7 S_ALR_8701363 8 S_ALR_8701363 9 S_ALR_8701364 0 S_ALR_8701364 1 S_ALR_8701364 Range: Assigned Orders/WBS Elements Cost Centers: Actual/Plan/Commitments Range: Actual/Plan/Commitments Cost Centers: Projection Cost Centers: Quarterly Comparison Cost Centers: Fiscal Year Comparison Cost Centers: Actual/Target/Variance Range: Cost Elements Cost Centers: Variances Cost Centers: Splitting Cost Centers: Planning Overview Activity Types: Reconciliation Activity Types: Plan Receivers Cost Centers: Activity Prices Cost Centers: Actual Line Items Cost Centers: Commitment Line Items Cost Centers: Plan Line Items CO Documents: Actual Costs CO Plan Documents Cost Centers: Master Data Report Cost Elements: Master Data Report Activity Types: Master Data Report Statistical Key Figures: Master Data Report Cost Centers: Rolling Year Cost Centers: Average Costs Cost Centers: Actual/Plan/Variance/Previous year Area: Actual/Plan 2 Currencies Cost Centers: Object Comparison Area: Internal Business Volume Cost Centers: Current/Cumulative/Fiscal Year Cost Centers: Actual/Target from Summarization Cost Centers: Period Breakdown Actual/Plan Cost Centers: Period Breakdown Actual/Target Cost Centers: Breakdown Resources . 2 S_ALR_8701364 5 S_ALR_8701364 6 KSB5 KABP KA23 KK04 S_ALR_8701301 4 S_ALR_8701301 5 S_ALR_8701301 6 S_ALR_8701301 7 S_ALR_8701301 8 S_ALR_8701301 9 KOC4 Statistical Key Figures: Period Breakdown Activity Types: Period Breakdown CO Documents: Actual Costs CO Plan Documents Cost Elements Statistical Key Figures List: Cost Elements (True Postings) List: Actual Debit/Credit List: Plan Debit/Credit List: Actual/Plan/Variance. Cumulative List: Total Plan/Actual/Commitments List: Budget/Actual/Commitments Cost Analysis 2.7 Project Accounting The standard System provides the following Reports for Project Accounting: Report S_ALR_8701364 3 S_ALR_8701364 8 S_ALR_8701299 3 S_ALR_8701299 4 S_ALR_8701299 5 S_ALR_8701299 6 S_ALR_8701299 7 S_ALR_8701299 8 S_ALR_8701299 9 S_ALR_8701300 0 S_ALR_8701300 1 S_ALR_8701300 2 S_ALR_8701300 3 KABL Report Description Range: Orders Range: Actual/Budget/Commitments Orders: Actual/Plan/Variance Orders: Current Period/Cumulative List: Orders List: Orders by Cost Element List: Cost Elements by Order Orders: Breakdown by Partner Orders: Actual/Plan/Commitments List: Actual/Plan/Commitments Orders: Actual Yearly Comparison Orders: Actual quarterly comparison Orders: Actual Period Comparison Order: Planning Overview .7. S_ALR_8701300 4 S_ALR_8701300 5 S_ALR_8701300 6 KOB1 KOB2 KOBP KOB4 KO2B KOK5 KOSRLIST_OR S_ALR_8701301 0 S_ALR_8701301 1 S_ALR_8701301 2 S_ALR_8701301 3 Order: Plan Yearly Comparison Orders: Plan Quarterly Comparison Orders: Plan Period Comparison Orders: Actual Line Items Orders: Commitment Line Items Orders: Plan Line Items Orders: Budget Line Items Display Budget Document Internal Orders Settlement Rules Orders: Breakdown by Period Orders: Actual/Plan/Price Variance Orders: Actual/Plan/Consumption Orders: Actual in Transaction/Object/Group Currencies . 2 Distribution Channel The distribution channel represents the channel through which saleable materials or reach customers.1 SALES INQUIRY TO CASH Organisation Structure Sales Organisation This is an organizational unit in Sales that structures the company according to its sales requirements.1.3 3. Typical examples are direct sales and wholesale. The standard Systemprovides two Sales Organisations (each assigned to a different plant) to represent Sales within a Company.1. Distribution Channel 10 20 30 Distribution Channel Description * Direct Sales Services Other Sales The description of each indvidual Distribution Channel can be personalised by business enterprise using the details provided by the business in the personalisation questionnaire . A sales organization is responsible for selling materials. The Sales Organizations are assigned to the Company Code 1000 and ensures the connection bewteen Sales and Financial Accounting. It also provides the basic structure required for sales reporting. At a single sales organisation the customer can be represented by several distribution channels. 3.1 3. The standard System provides three distribution channels for the sales organisations. Sales Organisation 1000 1100 Sales Organisation Description* Sales Org 1000 Sales Org 1100 The Sales Organisation description can be personalised by business enterprise using the details provided by the business in the personalisation questionnaire. 3. Within a division you can carry out statistical analyses and reporting.1. The standard System provides five divisions for use with Sales Organisations. The allocation is valid within a sales organization. for example.e. Company Company Code Code 1000 1000 Sales Sales Organisation Organisation Sales Sales Org Org 1000 1000 Sales Sales Organisation Organisation Sales Sales Org Org 1100 1100 Distribution Distribution Channel Channel 10 Direct Direct Sales Sales 10 Distribution Distribution Channel Channel 30 Other Other Sales Sales 30 Example You can. create customer master data for distribution channel "01" and define it so that it is valid for distribution channels "02" and "03".1. Division Division Description * 01 02 03 04 05 Division Division Division Division Division 01 02 03 04 05 The description of each Division can be personalised by business enterprise using the details provided by the business in the personalisation questionnaire The structure of the whole sales organisation can be represented in this diagram 3. divisions.3 Division You can define a division-specific sales organization unit. Distribution Distribution Channel Channel 10 Direct Direct Sales Sales 10 Distribution Distribution Channel Channel 30 Other Other Sales Sales 30 Distribution Distribution Channel Channel 20 Services Services 20 Product Product Division Division Divisions Divisions 01 01 – – 05 05 Distribution Distribution Channel Channel 20 Sevices Sevices 20 Product Product Division Division Divisions Divisions 01 01 – – 05 05 . The division is maintained Sales Organisation view of the material master. can be defined for a wide-ranging spectrum of products. i. For every division you can make customer-specific agreements on. pricing and terms of payment. partial deliveries. for example.4 Common Distribution Channels Common distribution channels are defined for distribution channels which have common master data. 1. Channel for cust. The allocation is valid within a sales organization.5 Common Divisions Common distribution channels are defined for distribution channels which have common master data. . This helps you minimize the cost of creating and maintaining the master data. for example.Note The master data shared by several distribution channels applies to conditions and customer and material master data. Example You can determine. Note The common master data across various divisions refer to the conditions and the customer master data. This helps you minimize the cost of creating and maintaining the master data. Channel for conditions 10 20 30 10 20 30 Name Ref dist. & material 10 20 30 10 20 30 Name Direct Sales Services Other Sales Direct Sales Services Other Sales Direct Sales Services Other Sales Direct Sales Services Other Sales Direct Sales Services Other Sales Direct Sales Services Other Sales 3. The standard System provides the following common distribution channels : Sales Org 1000 1000 1000 1100 1100 1100 Dist. Common divisions are defined for which common master data should apply to. The definition is valid within each sales organization. Channel 10 20 30 10 20 30 Name Ref dist. that the conditions which are valid in division "01" also apply to divisions "05" and "06". Company Code 1000 Company Code Description ERP 3. or goods are provided. . Storage Location : An organizational unit allowing differentiation between the various stocks of a material in a plant.1 Company Code The company code represents an independent accounting entity. 3. A place where materials are produced.2 Logistics Organisation Structure for Sales The sales organisation for the business integrates with the following logistics and finance organisation units 3. It is at this level that the Company Code level that the balance sheet and profit and loss statement specified by law are created. For each plant there are up to four storage locations provided by the System.2.3 Storage Location Structure Stock storage and movements into and out of the business enterprise are supported by the Storage Location structure defined for each logistics plant.2 Logistics Plants The basic organisational unit in logistics is the plant.The standard Systemprovides the following common divisions: Sales Org 1000 1000 1000 1000 1000 1100 1100 1100 1100 1100 Division 01 02 03 04 05 01 02 03 04 05 Name Division Division Division Division Division Division Division Division Division Division 01 02 03 04 05 01 02 03 04 05 Ref division for conditions 01 02 03 04 05 01 02 03 04 05 Name Division Division Division Division Division Division Division Division Division Division 01 02 03 04 05 01 02 03 04 05 Ref division for customer 01 01 01 01 01 01 01 01 01 01 Name Division Division Division Division Division Division Division Division Division Division 01 01 01 01 01 01 01 01 01 01 3. A plant is an organizational unit for dividing an enterprise according to Logistics. Procurement and Materials Planning.2. Plant 1000 1100 Plant Description* Logistics Plant 1000 Logistics Plant 1100 The exact number of plants to be provided together with the plant description and address details can be personalised by business enterprise using the details provided by the business in the personalisation questionnaire. One of these in each plant is defined for use to pick saleable goods for customers.2. Logistics Plant 1000 1000 1000 1000 1100 1100 1100 1100 Storage Locations 1010 1020 1030 1040 1110 1120 1130 1140 Storage Location Description * Trading Goods Production Finished Product Raw Material Trading Goods Production Finished Product Raw Material The description of each Storage Location can be personalised by business enterprise using the details provided by the business in the personalisation questionnaire 3.2. The shipping point for the delivery is determined automatically from the sales order according to the combination of the Shipping Condition specified on the Customer Master and the Loading Group specified on the Material master for the item.The standard System provides the following storage locations for shipping in each logistics plant. In distribution the shipping point within a plant is assigned to one of the storage locations defined for storage and picking of traded goods or finished goods within a plant.4 Shipping Point An organisational unit in Logistics that performs shipping processing for outbound deliveries. . The outbound delivery is always processed at one shipping point. 3.3. used as the stock.South Africa Parameter Postal Code Length Bank Account Number Bank Number Length Post Bank Acct.2 Currency The currency settings are necessary for the posting of documents in inland and foreign currency. A stock keeping (base) unit – it is the unit of measure in which a stock of material is managed. Shipping Condition ‘Blank ’ or ‘01’ ‘Blank ’ or ‘01’ Loading Group 1000 1100 Plant 1000 1100 Shipping Point 1000 1100 Shipping Point Description * Shipping Point 1000 Shipping Point 1100 Storage Location Assignment 1030 1130 The description of each Shipping Point can be personalised by business enterprise using the details provided by the business in the personalisation questionnaire 3.3 General Settings General Settings provided by the standard System are : 3. 3. movement or price units for individual materials. These units cover all user requirements and will be.The standard Systemprovides one shipping point for each Logistics Plant. length.1 Country Settings For all countries with which your company maintains business relationships. if necessary.3 Units of Measure The system uses standard units of measure (UM). length. without without without without gaps gaps gaps gaps 3. In the system the standard currencies of system are used so that no additional currency definition is necessary. length. you must include rules for checking the following data: Bank data Postal data Control data This data is then checked during master data maintenance. The following country settings are defined to check mean the setting of the necessary parameters for the country ZA . The currency translations are imported manually to the exchange rate table with daily frequency with the exchange rate of the relevant financing bank. No. Each quantity entered in other than the base UM is automatically . VAT Registration Length 9 8 6 10 14 Checking Rule Maximum value Maximum value Maximum value Maximum value Maximum value length length.3. All SAP standard units of measure are available with the System. These include : UOM BL CD CM C2 D DE DM DS D2 D3 FL FD G H HL KG KM KS KT L M ME MG ML MM M2 M3 OS PA PK PL Q R RL SA SL SU T TS TY UC VR UOM Description Pack. If it is not entered the system automatically uses the base UM. It can differ from the base UM.converted into the base UM on the basis of a conversion factor as far as it does not result from the unit definition (SI scale). Man day Centimeter Square centimeter Day Case Decimeter Box Square decimeter Cubic decimeter Bottle Bottle/day Gram Hour Hectoliter Kilogram Kilometer Piece Cardboard box Liter Meter Month Milligram Milliliter Millimeter Square meter Cubic meter Person Couple Packet Pallet 100 Kg Year Roll Set Service Barrel Ton 1000 pieces Week Ounce Bag . A sales UOM (sales unit) – can be defined for use during sales order entry. info record or directly in an individual purchase order item. A conversion factor is entered in a material master record. These impacts on the dates of delivery of goods to customers. . the data saved in the master record are transferred to the transactional object. customer data or fixed conditions. delivery. It is the company’s central source for retrieving material-specific data. They may be the material properties. A material master record (MMR) contains all data about the material or service used in the system.3.g. sales order. The standard System enables the use an external and internal material numbering as documented below: Material Type SERV TRGO FIPR MATE SFPR PACK Internal Number Range 200000000 299999999 300000000 399999999 400000000 499999999 100000000 199999999 to to to to External Number Range AAAAAAAAAAAAAAAAAA to ZZZZZZZZZZZZZZZZZZ - 600000000 to 699999999 500000000 to 599999999 Use of other external numbering is applicable only to the MATE material type as standard. For South Africa. invoice . produces. e. that means.3.3. 3. stores and sells. Factory Calendar ZA UOM Description South Africa 3.5 Data Objects In the system the fixed data are saved in master records. for one material will be used only one MMR. picking lead times for distribution etc.3. A material number is used for a unique material identification.6 Material Master The material master is a central repository containing information on all the materials that a company procures. When the master record is used. there is a standard factory calendar (ZA) defined as standard with the System.4 Calendar A factory calendar is used to define working and non working days (weekends and public holidays) in the system. Sales and Financials.7. can work with the same actual data. using internal numbering. then the change has to be input only once and both departments. the central master data maintenance eliminates any different state of the data. Name. inventory management. that they do not need multiple inputs. and finance).3.7. The central creation of customer master data and the common usage has the advantage. The customer master record has three views: 3. The reason is that the same data are used in all areas of the system (purchasing.7 Business Partners Every customer account is created in the system in form of a master record.3. These data are e. When. Furthermore.g. eliminates the problem of data redundancy and repeated data entry. address. the customer address has changed.g. language and telephone number company number and tax number bank details 3.: accounting group (important for the determination of the importance and usage type of the single fields) number of the reconciliation account in the general ledger accounting .3. The master record is used by Accounting as well as by Sales and Distribution (SD) of the company. 3. The integration of all material data in a single material database. The maximum material description length is 40 characters. e. For sales and distribution the following material master views are required : • • • • • • Basic Classification* Sales Organisation Sales / Plant Storage Accounting * For batch managed materials only For further details about the technical set up of the material master refer to the technical content document for the Purchase Requistion to Payment / Stock Management and the data migration technical content. The legacy material number for the business enterprise is mapped to the ‘Old Material Number’ field (MARA_ BISMT) on the Basic Data 1 view. sales. Users can search for old material numbers using a standard matchcode ‘Material by old material number’.The maximum material number length is 18 characters.2 Company code details Relevant data for the single company codes.1 General data The data valid in the same way for each company code and sales organization within the company. Data used for the creation of sales orders. are saved at this area.ExtNo Customers .7.8 Conditions The condition in the SAP system is a master record with a certain validity period used for the maintenance of the sales price structure.term of payment 3.Home Customer . delivery notes. You can also create a business partner as an only interested party – potential customer or competitor.3.3.OneTime Customer .3 Sales organization data Relevant data for the SD area in the company. • Sales area • price list number • terms of payment • tax relevance In the SD module you can create business partners with different partner roles – sold-to-party (buyer). The standard levels of condition usage are: • Material price • Price list • Customer price • Statistical condition for Intrastat reproting The condition type specifies what the system should use for the price determination: • price • surcharge • discount or other price elements (e. The Customer Master Number Ranges available in the standard System are : Vendor Account Group DEBI J100 T100 X100 Z100 Account Group Description Customer (general) Customers . It contains the condition values used further in the business processes. bill-to-party and bill payer.Export Number Range 00001 to 99999 (internal) 30000001 to 39999999 (internal) 100000 to 299999 (internal) AAAAAAAAAA to ZZZZZZZZZZ (external) 20000001 to 29999999 (internal) Technical Number Range 01 30 10 XX 20 3. taxes) . ship-to-party.g. if it will be a fixed amount or percentage rate. .For each of these price elements an individual condition type is defined in the system. It depends of the condition type. The condition type determines how the price will be defined by the system using this condition. the first scale level is displayed in the field for the amount or percentage rate. When the condition master record contains scales. 3. the extent to which each of these are used is dependent on the requirements of each business : 3.12 Intratstat Condition used for VAT calculation Condition GRWR Description Intrastat condition 3.10 Discount / Surcharge Condition K005 K007 K004 RA00 RB00 R100 HA00 HB00 HD00 KF00 BO01 BO02 BO03 BO04 BO05 SKTV DIFF SKTO VPRS Description Customer/Material Customer Discount Material % Discount from Net Discount (Value) 100% discount Percentage Discount Discount (Value) Freight Freight Mat/Group Rebate Material Rebate Customer Rebate Hierarchy Rebate Hierarchy rebate/mat Cash Discount Rounding Off Cash Discount Internal price Comments Absolute Discount Percentage Discount Absolute Discount Percentage from net Absolute Discount Used with Free Goods Header Absolute Header Header Charge Item Charge % Group Rebate Material rebate fixed Customer rebate % % rebate % hierachy rebate % cash discount group item Rounding Value % cash discount Item Cost price 3.3.13 Batch Master Record Where materials are relevant for batch management.9 Condition Z10C Z11C Prices Description Price Price incl. the material master is maintained with a Classification view.11 Taxes Condition used for VAT calculation Condition MWST Description Output Tax 3.3. Here a batch class (type 023) is assigned .3.3.Sales Tax 3.The following Condition types are supported by the Standard System. Each batch contains information about the specific receipt such as production/receipt date. Batch management provides the following functions: Unique number assignment level automatically by the system Batch determination at the material level according to the Expiration Date or Remaining Shelf Life Batch Status management . The batch record allows the recording of batch (or lot) specific information (eg the expiry date) that can be used in the selection of stocks for provision by Stores.which allows the maintenance of a batch master record for the material number that clearly identifies a certain part of stock of a specific material. shelf life expiry date etc. The standard Systemprovides a batch class Z_023_001 using a batch characteristic (LOBM_VFDAT) to store the expiry date for a specific batch.3. Strategy Type SD01 Key Combination Material Class Type Z_023_001 Sort Rule Z_SORTRULE_ERP .specific batches of materials can be marked as restricted for use The standard System provides the batch number as set as unique at the client level on the system and belongs to an internal number range only. This then selects available batches of the material based on the batch search strategy type SD01 maintained for the material key combination. Batch Class Z_023_001 Class Description Products with Expiration Date Characteristic Description Expiration date. shelf life Batch Characteristics LOBM_VFDAT A batch is the quantity of a material produced or receipted from a vendor at a particular time. Batch Number Range 0000000001 to 9999999999 3. The batches are sorted in the order of ascending shelf life expiry date.14 Batch Determination and Search Strategy In the standard System the batch determination function can be triggered manually for a batch managed sales item or outbound delivery item. 4 Document Types The standard System provides the following document type for use with the Item Proposal Proposal Type PV Description Item Proposal The standard System provides the following document type for use with the Inquiries Inquiry Type ZIN ZCO Description ERP Inquiry ERP Complaint The standard System provides the document type for use with the Quotation Quotation Type XPO Description ERP Quotation The standard System provides the document types for use with all sales orders Sales Order Type XTA ZSO ZCA XRE Description ERP ERP ERP ERP Standard Order Rush Order Cash Order Returns Note: Third Party items do not have a separate order type but are controlled using the item category TAS.requirement s Batches No check 3. This is controlled by setting the General Item Category Group and the Item category group fields on the material master with the value ‘BANS’.3.15 Availability Check Rules The standard System supports the use of system standard functionality in sales and outbound delivery documents using the following settings that are defined for the material check on the material master record: Availability Check 01 02 CH KP Description Daily requirements Individ.3. . There is also a pre-selection possibility for the date or invoice type. They contain the relevant data for the further invoice processing like the creation of the accounting document and printing of the customer invoice.1 Billing Type Properties 3. ERP Debit Memo Req. printing for the customer. . The output of the system is a formal document that is not relevant for the accounting.1. 3.4. The business transaction is not closed and it is necessary to create an invoice that will be posted in the financial modules. After the processing the system creates a processing log or an error log.4.g. it means more deliveries and thus more invoices.1.2 XF5 Pro forma order From the data saved in the sales order the system generates individually or in mass (optional) the pro forma invoices.1 XF2 ERP Invoice The system creates individually or in mass (optional) the SD invoices from the sales orders or deliveries.The standard System provides the document types for credit / debit requests Request Type XG2 XL2 Description ERP Credit Memo Req. it is created only for the real quantity delivered.4. At mass processing the user can also select a variant of the foreground or background processing. When the invoice is created on the delivery basis. For one standard order the system can create more delivery dates. eventually by more deliveries on one invoice. The standard System provides the document types for use with Outbound Delivery Delivery Type XLF XLR Description ERP Outbound delivery ERP Returns Delivery The standard System provides the document types for use with Billing Billing Type XF2 XF5 XS1 XF8 XS1T XS2 XS2D Description ERP Invoice ERP Pro Forma Invoice ERP Invoice Cancellation ERP Pro Forma Delivery ERP Cancel Debit Memo ERP Cancel Returns ERP Cancel Credit Memo 3. They include the relevant data for the further processing of the pro forma invoice like e. .5. 3.4.4 XF8 Pro forma delivery From the data saved in the delivery the system generates individually or in mass (optional) the pro forma invoices. By the posting the account balance is updated in the financial and cost accounting according to law.g.1 Print Outputs Standard Texts In the standard Systemthe business enterprise can substitute the Company Logo in these documents and also maintain the following Standard Texts. footer & signature address details used on the output forms.4.3. IDES AG” Company address – multi-line Company logo (contained in DRS_HEADER_LOGO_BMON) Footer address details “Kind regards. Standard Text Name ZADRS_SENDER1000 ZADRS_HEADER1000 ZADRS_FOOTER1000 ZADRS_SIGNAT1000 ZADRS_SENDER1100 ZADRS_HEADER1100 ZADRS_FOOTER1100 ZADRS_SIGNAT1100 Description Company address – multi-line Company logo (contained in DRS_HEADER_LOGO_BMON) Footer address details “Kind regards.1. printing for the customer.1.3 XS1 Invoice cancellation The system enables a simple invoice cancellation by the transfer of its contents to the cancellation document assigned to each invoice type. They include the relevant data for the further processing of the pro forma invoice like e. The system creates a formal document that is not relevant for the accounting. 3.5 3. IDES AG” Sales Org or Shipping Point 1000 1000 1000 1000 1100 1100 1100 1100 These standard texts are relevant to the Sales Organisation and the Shipping Point and allows the business to personalise the header. 2 Output Smartforms The standard System provides the following Smartform outputs are provided as printouts only. These are not included as part of the standard forms. These are mainly the Inventory Controlling and Sales Information System. Where appropriate. There are available various analysis lists that can be modified by a user according to its particular needs (setting-up of selection criteria. 3.5. A repeat output print function is available. Output Type Z10D Output Type Description ERP Delivery Note Note: One delivery note output has been defined for use both as a pick list for stores and as a Despatch Note to accompany the goods to the customer. it is assumed that the business enterprise shall use paper pre-printed on the reverse with any specific customer terms and conditions that are required for contractual purposes for use with Invoice outputs.6 Reporting The information from the logistics modules are reported in the logistic information system. The standard System provides a printout of this type for use in the Outbound Delivery. variants of lists). Output Type ZF00 Z10P Z10Z Output Type Description ERP Inquiry ERP Quotation ERP Order Confirma. Output Type Z10F Output Type Description ERP Invoice Standard Transfer Order printouts are available for use with Lean WM. Note: Where appropriate. These are not included as part of the standard forms. it is assumed that the business enterprise shall use paper pre-printed on the reverse with any specific customer terms and conditions that are required for contractual purposes for use with Delivery Notes outputs. The business enterprise can only substitute the Company Logo in these documents and maintain any standard texts that are usd by these output documents. The standard System provides printouts of these types for use in Sales documents. The standard Systemprovides printouts for use in Billing. .3. Credit Memos Material MC(E – Incoming Orders MC+M – Returns MC+Q – Invoiced Sales MC+U .g.Display Customer Master MM03 – Display Material Master VA15 – Inquiries List VA25 – Quotations List VA05 – Orders List V.15 – Overdue Orders VL06F – Outbound Deliveries List .14 – Blocked Orders V.: Logistics > Logistics Controlling > Sales Information System > Standard Analyses Sales Information System MCTA MCTC MCTE MCTK Customer analysis Material analysis Sales Organisation analysis Shipping Point analysis Customer MC(A – Incoming Orders MC+A – Returns MC+E – Invoiced Sales MC+I .3. 3. e.Credit Memos Shipping Point MC(U – Deliveries MC-0 – Returns All standard lists display current values of selected key figures according to entered selection attributes.6.Credit Memos Sales Organisation MC(I – Incoming Orders MC+Y – Returns MC+2 – Invoiced Sales MC+6 .2 Other Reports The following standard reports are available for real time dynamic evaluations.1 Logistics Information System Reports The Logistics Information System provides standard lists that by means of statistical informational structures evaluate the state and changes of the Sales Information System. XD03 .6. 31 .Display Output Condition – shipping VV33 – Display Output Condition – billing VD53 – Display Customer – Material Info Record V/LD – Pricing Reports V_NL – Net Price List VA13 – Display Inquiry VA23 – Display Quotation VA03 – Display Sales Order VA33 – Display Scheduling Agreement VL03N – Display Outbound Delivery VL06O – Outbound Delivery Monitor V_UC – Incomplete Outbound Delivery V_SA – Collective Processing Log .delivery VF03 – Display Billing Document VFX3 – Blocked Billing Documents FBL5N – Accounts Receivable – Customer FB03 – Display Payment Document List VKM1 – Display Blocked SD documents (credit mgt) F.VL04 – Delivery Due List VF05 – Billing Documents List VF04 – Billing Due List MCV9 – Incomplete Sales Documents List MMBE – Stock Overview CO09 – Availability Overview VA53 – Display Item Proposal VA55 – Item proposal list by material VCH3 – Display batch search strategy VK33 – Display Condition List VBN3 – Display Free Goods Conditions VV13 – Display Output Condition – sales VV23 .Credit Overview . 4. Plant 1000 1100 Plant Description* Logistics Plant 1000 Logistics Plant 1100 * The exact number of plants to be provided together with the plant description and address details can be personalised by business enterprise using the details provided by the business in the personalisation questionnaire.1. A place where materials are produced or goods are provided. For a business enterprise defined with one company code and several plants then the material can have a different valuation for each plant. .1 Logistics Organisation Structure Logistics Plants The basic organisational unit in logistics is the plant.2 Material Valuation Area A valuation area is the organizational level at which the valuation of material stocks is carried out. A purchasing organization procures materials. Valuation Level Plant This means. The valuation area is defined at plant level.4 PURCHASING AND STOCK MANAGEMENT 4. 4. Procurement and Materials Planning. negotiates conditions of purchasing with vendors. It also provides the basic structure required for purchasing reporting. A plant is an organizational unit for dividing an enterprise according to Logistics. The standard System provides one Purchasing Organisation per plant to represent local purchasing by a plant and one Central Purchasing Organisation to represent common purchasing for all plants.1. each material has the same price within the whole plant no matter in which warehouse it is located.3 Purchasing Organisation A purchasing organisation is used to subdivide the enterprise according to the requirements of Purchasing.1 4.1. and is responsible for purchasing transactions. The Purchasing Group is responsible for the procurement of materials and is the principal channel for the company’s dealings with its vendors .1.4 Purchasing Group The purchasing organization is further subdivided into purchasing groups. The Purchasing Organisation description can be personalised by business enterprise using the details provided by the business in the personalisation questionnaire. 4.Purchasing Organisation 1000 1100 1999 Purchasing Organisation Description* Local Purchasing Organisation 1000 Local Purchasing Organisation 1100 Central Purchasing Organisation 1999 * The exact number of Purchasing Organisations required will depend upon the number of Logistics plants implemented. a key used to represent a buyer or group of buyers responsible for day-to-day purchasing activities. The standard system provides up to ten purchasing groups for each purchasing organisation. Purchasing Organisation 1000 1100 1999 Purchasing Group 100 - 109 110 - 119 001 - 010 Purchasing Group Description * Purchasing Group 100 – 109 Purchasing Group 110 - 119 Purchasing Group 001 - 010 The description of each individual Purchasing Group can be personalised by business enterprise using the details provided by the business in the personalisation questionnaire 4.1.5 Storage Location Structure Stock storage and movements into and out of the business enterprise are supported by the Storage Location structure defined for each logistics plant. Storage Location: An organizational unit allowing differentiation between the various stocks of a material in a plant. For each plant there are up to four storage locations provided by the System. The standard system provides up to four storage locations for each logistics plant. Logistics Plant 1000 1000 1000 1000 1100 1100 1100 1100 Storage Locations 1010 1020 1030 1040 1110 1120 1130 1140 Storage Location Description * Trading Goods Production Finished Product Raw Material Trading Goods Production Finished Product Raw Material The description of each Storage Location can be personalised by business enterprise using the details provided by the business in the personalisation questionnaire 4.1.6 Shipping Point An organisational unit in Logistics that performs shipping processing for outbound deliveries. In the Procurement and Stock Management processes these are used to pick and despatch Stock Transport Orders and Return of Stock to vendor from stores. They are also used by Sales and Distribution functionality to pick and despatch goods to and returns from customers. The standard System provides one shipping point for each Logistics Plant. Plant Shipping Shipping Point Description * 1000 1100 Point 1000 1100 Shipping Point 1000 Shipping Point 1100 The description of each Shipping Point can be personalised by business enterprise using the details provided by the business in the personalisation questionnaire 4.2 General Settings General Settings provided by the standard System are : 4.2.1 Material Group A material group is defined to group together material master records with common characteristics (e.g. finished products, traded goods, stationery, etc.). It is mainly used as a selection or sort grouping in logistics reports. The standard System provides 11 material groups Material Group 101 102 103 104 105 106 107 108 109 110 111 Material Group Description * Finished products Traded Goods Raw Material Packaging Material Semi Finished Non Stock items Facilities Stationery Auxiliary material Fuel Packaging The Material Group description can be personalised by business enterprise using the details provided by the business in the personalisation questionnaire 4.2.2 Units of Measure The system uses standard units of measure (UM). These units cover all user requirements and will be, if necessary, used as the stock, movement or price units for individual materials. A stock keeping (base) unit – it is the unit of measure in which a stock of material is managed. Each quantity entered in other than the base UM is automatically converted into the base UM on the basis of a conversion factor as far as it does not result from the unit definition (SI scale). A movement UM (a unit of entry) – it is the unit of measure, in that a movement of material is entered. It can differ from the base UM. If it is not entered the system automatically uses the base UM. A purchase order price unit of measure – it is the unit of measure to that the purchase order unit price is related. It is defined in the purchase order or the an info record. If the order price unit is defined in the purchase order, the goods receipt must be entered both in the unit of entry and order price unit. A conversion factor is entered in a material master record, info record or directly in an individual purchase order item. All SAP standard units of measure are available with the System. These include: UOM BL CD CM C2 D DE DM DS D2 D3 FL FD G H HL KG KM KS KT L M ME MG ML MM M2 M3 OS PA PK PL Q R RL SA SL SU T TS TY UC VR UOM Description Pack. Man day Centimeter Square centimeter Day Case Decimeter Box Square decimeter Cubic decimeter Bottle Bottle/day Gram Hour Hectoliter Kilogram Kilometer Piece Cardboard box Liter Meter Month Milligram Milliliter Millimeter Square meter Cubic meter Person Couple Packet Pallet 100 Kg Year Roll Set Service Barrel Ton 1000 pieces Week Ounce Bag 4.2.3 Calendar 3. produces. that means.A factory calendar is used to define working and non working days (weekends and public holidays) in the system. For South Africa.1 Data Objects Material Master The material master is a central repository containing information on all the materials that a company procures.2. The standard System enables the use an external and internal material numbering as documented below: Material Type SERV TRGO FIPR Internal Number Range 200000000 to 299999999 300000000 to 399999999 400000000 to 499999999 External Number Range - . stores and sells. It is the company’s central source for retrieving material-specific data. vendor lead time for procurement etc. A material master record (MMR) contains all data about the material or service used in the system. Factory Calendar ZA UOM Description South Africa 4. account assignment price control material master record number assignment The following material types are implemented with the System: Material Type SERV TRGO FIPR MATE SFPR PACK Material Type Description * ERP Services ERPTrading goods ERPFinished products ERP Materials ERPSemi Finished products ERP Packaging The Material Type description can be personalised by the business enterprise using the details provided by the business in the personalisation questionnaire 4. for one material will be used only one MMR. A material number is used for a unique material identification. e. This impacts on the date of delivery of goods.3 4.g.4 Material Type A material type represents a uniform group of materials with the identical properties (a material overhead. services) and with the identical control or default parameters. there is a standard factory calendar (ZA) defined as standard with the System. products. As an example of the individual views are: Accounting – contains the information specific for valuation (a price control. using internal numbering. In terms of MMR data creation. a way of its valuation etc. The views represent a data grouping about MMR that is displayed together at one screen. batch procurement calculation rules. Plant data .. storage location stocks. basic parameters) Storage data – data for material storage (a unit of issue.. a material identification (description).MATE SFPR PACK 100000000 to 199999999 600000000 to 699999999 500000000 to 599999999 AAAAAAAAAAAAAAAAAA to ZZZZZZZZZZZZZZZZZZ - Use of other external numbering is applicable only to the MATE material type as standard. drawings. maintenance and display. The legacy material number for the business enterprise is mapped to the ‘Old Material Number’ field (MARA_ BISMT) on the Basic Data 1 view. storage locations. price) MRPs – contain information about material requirements planning (an emergency and safety stock. eliminates the problem of data redundancy and repeated data entry. These data are valid for all storage locations within a specific plant. The maximum material number length is 18 characters.g. Users can search for material numbers using a standard match code ‘Material by old material number’. sales. .g. The integration of all material data in a single material database.) Purchasing – purchase relevant data (a purchasing group. these levels are divided into so-called material master views. the use of batch management. reorder level. The MMR itself is organized at several levels: Basic data – this level contains the data applicable to all individual units of the company (plants. quantity and stock value in a plant.this level contains the data that is specific for each plant location within a certain company. base unit of measure. Storage location data – this level contains the data specific to a storage location e. storage conditions) Sales – information for the sales and distribution functions Access to individual MMR data is determined by the settings of access authorization for individual users. purchase organizations). The maximum material description length is 40 characters. MRP reorder point planning data. inventory management. It is e. purchase order price UM) Basic Data – technical data of the construction (general material data. The reason is that the same data are used in all areas of the system (purchasing. and finance).g. material number. These are e. 3 Purchasing Information records The Purchasing information record is a source of information for purchasing. the vendor is generally a creditor and as such contains accounting information. purchasing data (at purchase organization level) and an accounting view (at company code level). It represents the relationship between a vendor and . Valid vendor master records for the business enterprise must be present on the system before materials can be processed by purchasing functions. The Vendor Master Number Ranges available in the standard System are: Vendor Account Group J100 T100 X100 Z100 Account Group Description One-Time Vendors Domestic Vendors Extenal No Vendors Overseas Vendors Number Range 70000001 to 79999999 (internal) 50000001 to 59999999 (internal) X0001 to X9999 (external) 60000001 to 69999999 (internal) Technical Number Range 70 50 XX 60 VMR is divided into three segments: general data (at client level). such as the relevant control account (reconciliation account) in the general ledger. information such as the vendor’s name and address. 4. (See the data migration documentation for details of how to load these data records). Logistics references the vendor master record to control communication with the vendor in purchasing documents and invoicing. the requirements and interdependencies of these two applications can be accommodated without data redundancy.3. Valid vendor master records for the business enterprise must be present on the system before materials can be processed by purchasing functions. From an accounts payable perspective. The vendor master record is therefore maintained by both Accounting and Purchasing. Info records are maintained for each vendor / material combination at the plant and purchase organization levels.Valid material master records for the business enterprise must be present on the system before materials can be processed by Purchasing functions. the currency used for ordering.3.2 Vendor Master Record A supplier is represented in system as a vendor master record (VMR) . terms of payment etc. The vendor master contains information about the vendors that supply an organisation. Consequently. 4. a material and can be thought of as a computerised copy of the supplier’s terms and conditions, for example default order size, pricing etc. It enables the buyer to determine which materials a certain vendor supplies or which vendors have supplied a certain material to date. It is an invaluable tool in optimising the sourcing process. Info records can be created manually or generated automatically via the system. Both standard and consignment info records are offered as part of the system. Valid purchasing information records for the business enterprise must be present on the system if the default values defined in them are to be automatically assigned during purchase requisition or purchase order processing. However of a record has not been maintained then the user can manually enter the required information during the order entry process. 4.3.4 Source Lists A source list specifies and groups together the possible sources of supply for a material over a given period of time. It controls the time period in which a material may be ordered from a given vendor or under a certain long-term purchase agreement. The source list supports the user in answering the question: "Which vendors or internal suppliers can supply a material at a given point in time?" It is also used in automatically assigning a source of supply to purchase requisitions generated via MRP or created manually. A source list is required before the system can perform any source of supply proposals for purchase requisitions or orders. The user can manually assign a vendor. 4.3.5 Quota Arrangement Where Materials Requirements Planning (MRP) by reorder point is used, there can be more than one valid source of supply available on the source list. A quota arrangement can be defined by the buyer / vendor scheduler to split the source of supply by percentage between the vendors. The system automatically distributes the procurement proposals from the MRP between these vendors in accordance with the quota arrangement. In the System these data records are manually maintained by the buyer / vendor scheduler. Quota arrangements are not mandatory. 4.3.6 Batch Master Record Where materials are relevant for batch management, the material master is maintained with a Classification view. Here a batch class (type 023) is assigned which allows the maintenance of a batch master record for the material number that clearly identifies a certain part of stock of a specific material. The batch record allows the recording of batch (or lot) specific information (e.g. the expiry date) that can be used in the selection of stocks for provision by Stores. The standard System provides a batch class Z_023_001 using a batch characteristic (LOBM_VFDAT) to store the expiry date for a specific batch. Batch Class Z_023_001 Class Description Products with Expiration Date Batch Characteristics LOBM_VFDAT Characterristic Description Expiration date, shelf life A batch is the quantity of a material produced or receipted from a vendor at a particular time. Each batch contains information about the specific receipt such as production/receipt date, shelf life expiry date etc. Batch management provides the following functions: Unique number assignment level automatically by the system Batch determination at the material level according to the Expiration Date or Remaining Shelf Life Batch Status management - specific batches of materials can be marked as restricted for use The standard System provides the batch number as set as unique at the client level on the system and belongs to an internal number range only. Batch Number Range 0000000001 to 9999999999 4.3.7 Document Types The standard System provides the following document types for use with the Requisition Requistion Type PURE Requisition Type Description ERP Purchase req. The standard System provides the document type ZN for use as RFQ / Quotation RFQ Type ZN RFQ Type Description ERP RFQ The standard System provides the document type PUOR for use with all purchase orders Purchase Order Type PUOR ZRET ZUB Purchase Order Type Description ERP Pur. Ord ERP Return Pur.Ord ERPStock trans. ord. The standard System provides the document type ZLP for use with all scheduling agreements with external vendors Sched.Agr. Type ZLP Scheduling Agreement Type Description ERP Sched. Agreement The standard System provides the document typesfor use with contracts with external vendors Sched.Agr. Type MK WK Scheduling Agreement Type Description Quantity Contract Value Contract 4.3.8 Message Outputs The following message outputs are provided as printouts only. In the standard System, the business enterprise can only substitute the Company Logo in these documents and maintain any standard texts that are usd by these output documents. The standard System provides a printout of the RFQ for sending to the vendor RFQ Output ZNEU Output Type Description ERP RFQ The standard System provides a printout of the Purchase Order for sending to the vendor Purchase Order Output N900 ZRET Output Type Description ERP Purchase Order ERP Return PO Note: It is assumed that the business enterprise shall use paper pre-printed on the reverse with any specific vendor terms and conditions that are required for contractual purposes for use with Purchase Order outputs. These are not included as part of the standard forms. The standard System provides a printout of the Scheduling Agreement/Contract for sending to the vendor Sched.Agr. Output ZNSA Output Type Description ERP Sch. Agreement / Contract Note: It is assumed that the business enterprise shall use paper pre-printed on the reverse with any specific vendor terms and conditions that are required for contractual purposes for use with Scheduling Agreement outputs. These are not included as part of the standard forms. The standard System provides a printout of the Delivery Schedule for sending to the vendor Del.Schedule Output ZPFZ Output Type Description ERPSchAgrmt Cum. Qty Schedule Output ZA10 Output Type Description ERP GI Note The standard System provides a printout of the Goods Receipt slip Del.3. quantity and validity period by the buyers. if required.9 Purchase Order Release Procedure Release procedures are available for the on-line approval of purchase orders.3. If the total value of a purchase order exceeds a pre-defined value. The ERP Package Solution provides as standard for five levels of approval. Workflow is not provided as standard as part of the ERP Package Solution Release Level 01 02 03 04 05 Release Level Description Clerk Manager Budget Manager Finance Director Managing Director Release Value (ZAR R)* 2500 10000 50000 100000 200000 The Release Level Values and descriptions can be personalised by the business enterprise using the details provided by the business in the personalisation questionnaire Reorder Point Planning The following planning parameters are supported in the standard System Planning Parameter MRP Type MRP Type Lot Size Lot Size Description Manual reorder point planning No Planning Lot for Lot Order Quantity Fixed Lot Size Parameter Value VB ND EX FX 4.The standard System provides a printout of the Goods Issue slip Del. it has to be approved by the appropriate authorised person before it can be processed further. Release procedures are not applicable to scheduling agreements since these are controlled by value.10 MRP Controller The following MRP Controllers are supported in the standard System .Schedule Output ZE10 Output Type Description ERP GR Note 4. Method 1 Create a Physical Inventory document for the material(s) to be counted in a storage location 2 Print out the Physical Inventory Count document 3 Perform the count 4 Enter the count onto the system and review differences 5 Recount & change count on system (if applicable) 6 Post Stock Differences with reason code The SAP standard Physical Inventory print output is provided in transaction MI02. TF tfr ps.fm stor.fm stor.to mat TF trfr within plant TR transfer in plant TF rem.in SLoc TR pl.to mat TR tfr ps.mat. TR pl.in pl.Planning Parameter 100 110 120 130 140 150 Description Plant Planner 1000 Planner TRGO Planner FIPR Planner SFPR Planner MATE Planner PACK 4.fm str.in stor.in str.fm str.toSLoc TR rem.to pl TF pl.to pl TR rem. Goods Movement Types The following Goods Movement types are supported by the Standard System: Movement Type 101 102 161 162 201 202 241 242 261 262 301 302 303 304 305 306 309 310 311 312 313 314 315 316 321 Description GR goods receipt GR for PO reversal GR returns GR rtrns reversal GI for cost center RE for cost center GI for asset RE for asset GI for order RE for order TF trfr plnt to plnt TR trfr plnt to plnt TF rem.inSLoc TF quality to unrest .in stor.in pl.4 Physical Inventory The SAP standard Physical Inventory counting method is used for the standard System.in stor.toSLoc TF pl.mat. inv.322 323 324 325 326 343 344 349 350 411 421 453 454 455 456 457 458 459 460 551 552 553 554 555 556 561 562 601 602 641 642 701 702 703 704 707 708 TR quality to unr. trfr returns TR st.g.inv.5.: whse GI phys.1 Logistics Information System Reports The Logistics Information System provides standard lists that by means of statistical informational structures evaluate the state and changes of the Inventory Controlling and Purchasing Information System. TR to stck in trans. These are mainly the Inventory Controlling and Purchasing Information System. TF blocked to QI TR blocked to QI TF SLoc to SLoc TR SLoc to SLoc TP returns to own TP own to returns TF st.:blocked 4.: whse GR phys. There are available various analysis lists that can be modified by a user according to its particular needs (setting-up of selection criteria. GR phys. 4. e. variants of lists). RE in. TF to stck in trans.: Logistic – Logistic Controlling – Logistics Information System – Standard Analysis– Inventory Controlling (Stocks) .5 Reporting The information from the logistics modules are reported in the logistic information system.inv.inv: QI GI phys. GI scrapping RE scrapping GI scrapping QI RE scrapping QI GI scrapping blocked RE scrapping blocked Init. TR blocked to unre. to own blckd TP Own blckd to ret. trfr returns TP Returns to own QI TP Own QI to returns TP Ret. TF quality in plant TR quality in plant TF blocked in plant TR blocked in plant TF blocked to unre. rev.entry of stBal.inv: QI GR phys.entry stk bals GD goods issue:delvy RE goods deliv.inv.:blocked GI phys. Material Group Purchasing Quantities MC$E – Material Group Frequencies All standard lists display current values of selected key figures according to entered selection attributes.List of GR/IR balances MB54 .7 – Storage Location Inventory Turnover Purchasing Information System • • • • • • • • • • • • • • • • MCE1 .1 – Plant Stock MC.material analysis MCE8 .purchase group analysis MCE3 . • • • • • • • • • • • ME80FN – General Analysis of Purchasing Documents ME81N – Analysis of Order Values ME2V .6 – Storage Location Receipts / Issues MC.Expected Goods Receipts MB51 – Material Document List MB03 – Display Material Document MD04 – Stock Requirements List MD06 – MRP List MMBE – Stock Overview MIR6 .vendor analysis MCE5 .A – Material Receipts / Issues MC.5 – Stock – Storage Location MC.Material Group Purchasing Values MC$> .material groups analysis MCE7 .2 Other Reports The following standard reports are available for real time dynamic evaluations.2 – Plant Receipts / Issues MC.Vendor consignment stocks .9 – Material Stock MC.3 – Plant Inventory Turnover MC.Material MC.B – Inventory Turnover .• • • • • • • • • • • • • MCBA . 4.5.Invoice Overview MB5S .Service analysis MC$G – Material Purchasing Values MC$I – Material Purchasing Quanties MC$O – Material Frequencies MC$4 – Vendor Purchasing Values MC$6 – Vendor Purchasing Quanties MC$: – Vendor Frequencies MC$0 – Purchasing Group Values MC$2 – Purchasing Group Frequencies MC$< .Plant MCBC – Storage Location MCBE – Material MCBR – Batches MC. 1.Info Records by Material ME1P – Order Price History ME1E – Quotation Price History ME0M – Source List for Material MK03 – Display Vendor 5 5.• • • • • • • • • • • • • • • • • • • • • • MB5C – Batch Where Used Pick Up List MM03 – Display Material MSC3N – Display Batch CO09 – Material Availability MI22 – Physical Inventory Document .material MI23 .2 Production Master Data The following production parameters are supported in the standard System for the Make to Stock scenario .Physical Inventory Data – material MIDO – Physical Inventory Overview ME23N – Display Purchase Order ME53N – Display Purchase Requisition ME33L – Display Scheduling Agreement ME39 – Display Delivery Schedule ME43 – Display RFQ ME2L – Purchasing Documents per Vendor ME2M – Purchasing Documents per Material ME2K – Purchasing Documents by Account Assignment ME2W – Purchasing Document by Supplying Plant ME1L – Info Records by Vendor ME1M .1.1 Manufacturing : Make To Stock Planning Master Data The following planning parameters are supported in the standard System for the Make to Stock scenario Planning Parameter MRP Type MRP Type MRP Type MRP Type MRP Type Procureme nt Type Strategy Group Strategy Group Description MRP MRP fixing type 1 MRP fixing type 2 MRP fixing type 3 MRP fixing type 4 In house production Planning with final assembly Make To Stock Parameter Value PD P1 P2 P3 P4 E 40 10 5. Production Parameter Scheduling Margin Key Scheduling Margin Key Production Scheduler Costing Variant Planned Costing Variant Actual Costing Sheet Results Analysis Key Production Scheduling Profile Settlement Profile Description Parameter Value Y01 Y02 BP MTS Production Order YHM1 BP: Prod. Order: Planned BP: Prod. Order: Actual Baseline Costing Sheet BP WIP Calculation at Actual Costs BP MTS Production Order YHM1 BP Production Order with COPA YH1 YGP1 YGP2 YPP-PC YG0001 YHM1 YGPP01 Note : the production scheduling profile controls the automatic printing of shop floor documents at production order release and that the production order type used is YHM1 5.3 Demand Management The following demand versions are supported in the standard System for the Make to Stock scenario Parameter Version Version Description Requirements Plan Requirements Plan 1 Parameter Value 00 01 The following planning periods versions are supported in the standard System for the Make to Stock scenario Parameter Planning Period Planning Period Planning Period Description Day Format Week Format Month Format Parameter Value T W M The following requirements types are supported in the standard System for the Make to Stock scenario Parameter Requireme nts Type Description Make-to-stock production Parameter Value LSF .1. 1.Requireme nts Type Planning with final assembly VSF 5. .1.4 MRP The following planning processing keys are supported in the standard Systemfor the Make to Stock scenario Parameter Processing Key Processing Key Processing Key Description Net change for total horizon Net change for planning horizon Regenerative planning Parameter Value NETCH NETPL NEUPL 5.5 Capacity Planning The following parameters are supported for capacity planning in the standard Systemfor the Make to Stock scenario Parameter Standard Value Key Standard Value Key Capacity category Capacity category Activity type Activity type Activity type Description No standard values Normal production Machine Capacity Person Capacity Labor Machine Overhead Parameter Value SAP0 SAP1 001 002 1000 1100 1200 5.1.6 Document Types The following document types are supported in the standard System for the Make to Stock scenario Document Planned Order Production Order Parameter Value LA YHM1 Note : Production Order type uses the number range 1000000 to 1999999 for production orders and performs material availability checking on order release. The properties of control key PP03 allows scheduling. printing.7 Production Control Keys and Confirmations The following control keys are supported in the standard System for the Make to Stock scenario Control Key PP01 PP02 PP03 Description Routing/Ref. milestone confirmations for an internal operation. capacity requirements.9 Shop Floor Paperwork Outputs The following shop floor paperwork forms are supported in the standard System for the Make to Stock scenario with production order type YHM1 Del. Routing . printing.external proc.8 Production Order Release The following functions are processed automatically during production order release in the standard System for the Make to Stock scenario Function Material availability Checking Rule Release Material Capacity Availability Description Check material availability during Rule PP Checking Rule User decides on release if parts are missing No Check Parameter Value Parameter on PP 1 Parameter off (check is performed) 5.1.internal proc.Schedule Output LK01 LG02 Output Type Description Pick List Op.in-house prod. auto.costing. costing.1. .costing. capacity requirements. set . milestone confirmations for an internal operation and automatic goods receipt. control ticket . goods rct The properties of control key PP01 allows scheduling.1. milestone confirmations for an external operation.5. op. Routing/Ref. Note : where batch numbers and serial numbers are relevant the automatic goods receipt option is not available. The properties of control key PP02 allows scheduling. op. set . 5. printing. 1.1. Serial numbers are assigned to the order at the header level & confirmed to the specific production material item by the operative during the good receipt process from the production order.1 Manufacturing : Make To Order Make to Order parameters .10 Serial Numbers Serial numbers are supported in the standard System for the Make to Stock scenario with production order type YHM1. 5.1.Note : The pick list displays the BOM components to be issued to the production order.11 Planning and Production Reporting Planning Reports MD44 MD45 MD46 MD47 MD48 CO46 CO24 Planning Situation Material Planning Result Planning Result Collective Display Planning Situation Product Groups Planning Situation All Plants Order Progress Missing Parts Info System Production Reports COOIS Production Order Info System Shop Floor Information System MCP7 MCP1 MCP5 MCP3 MCRE MCRI Work Centre Analysis Operation Analysis Material Analysis Production Order Analysis Material Consumption Analysis Product Costs 6 6. Production Parameter Serial Numbers Profile Description MTS Profile Parameter Value YHP1 Note : the serial number profile means that for each material a serial number is defined from an internal numerical number beginning from the value 1. 5. The Operations control ticket displays the operations and timings from the routing. The standard System provides one Costing Variant.auto. It holds details of details such as the default dates for the cost estimate.The make to order scenario uses the make to stock settings and these additional objects Production Parameter Costing Variant Order Type Description BP : standard Cost Est.good Parameter Value 0001 RM01 007 007 SAP 3 PP03 8 Manufacturing Accounting Product Cost Planning 8. the sequence in which the quantity structure is to be selected and the methods of obtaining the prices to be used to value the defined quantities.1.1 Repetitive Manufacturing parameters The make to order scenario uses the make to stock settings and these additional objects Production Parameter REM profile Order Type Work Center category Usage Std value key Control Key Description Final backflush w/o activities Product cost collector Production Line Only rate routings No checking Routing. . Standard production order Parameter Value YPC1 PP01 7 Manufacturing : Repetitive Manufacturing 7.1. In house prod.1 Costing Variant The Costing Variant holds the control parameters which define how the Standard Cost (known as a cost estimate in SAP) is calculated. Costing Variant YPC1 Costing Variant Description BP: Standard Cost Est. The costing variant also contains links to other data such as the costing sheet which is used to add additional overhead cost as a surcharge based on previously calculated cost in the cost estimate. 1. .2 Quantity Structure In order to create a cost the costing module requires a ‘Quantity Structure’.3 Valuation Variant The valuation variant is one of the components of the costing variant and defined the sequence in which the material price will be selected to cost the quantity structure defined in section 3.1.1. The standard System includes the following sequence: Sequence 1 2 3 Cost from Material Master Planned Price 1 Standard Price Moving Average Price 8.8.2.1.4 Costing Sheet One of the methods in SAP to recover overhead to a manufactured product is by applying a surcharge to an element or elements of cost already calculated. usage and status The standard System includes the following selection rules: BOM Selection: Sequence 1 2 3 4 BOM Usage 6 1 3 2 BOM Usage Description Costing Production Universal Engineering/De sign Routing Selection: Sequence 1 2 3 Routing Type Normal Normal Rate Usage 1 1 1 1 5 Reference Op Set 1 Usage Description Production Production Production Production Production Status 4 2 4 2 4 Status Description Released (general) Released for order Released (general) Released for order Released for order 8. The BOM is selected based on it usage and the Routing is selected on the basis of Routing type. The Material quantities are derived from BOMs and Routings held in the system. For example unexplained material losses coule be recovered on the basis of a fixed percentage of the pure material cost. These components are derived from ranges of cost elements. that the ‘Raw Material’ component for a finished product represents not only the raw material cost which has been added to manufacture the finished product but also the cost of the raw materials used to manufacture any semi-finished products used in the manufacture of the finished product.5 Cost Component Structure The Standard cost is split into a number of ‘Cost Buckets’. The cost components represent ‘rolled-up’ cost so any cost calculated for a semifinished product is split into its original components before being accumulated with the current level cost components. This means for example. The standard System provides Cost Component structure YB which includes the following components: Component 10 Description Raw Material . the percentage to be applied and the cost centre which is to be credited with the surcharge. which are known in SAP as Cost Components. Costing Variant YPP-PC1 Costing Element Baseline Costing Sheet The calculations are as follows Base Base Y100 Y200 Y300 Cost Elements 500000 500015 600010 500040 604000 521000 602000 606000 994300 Description Raw Materials Packaging Materials Other Costs Surcharge percentage and Cost Centre Credit Base Y100 Y200 Y100 Y100 Y200 Y300 Percentage Surcharge 5 10 5 5 Cost centre 1201 1201 1202 1203 Description Procurement Procurement RM Warehouse F Goods Warehouse 8. The standard System provides the following Costing sheet.1.The costing sheet holds a series of rules which define the basis of the surcharge calculation. Preliminary Order Cost Estimate Cost Components Cost Elements Itemization Print Costing Report in Background Cost Object Controlling Cost Object Controlling is SAP includes the generation of planned cost and the collection of actual cost for production orders and the month-end processes required to clear the order balance. .6 Reporting The standard System provides the following Reports for Product Cost Planning: Report S_ALR_8709993 0 S_ALR_8709993 1 S_ALR_8709993 2 S_P99_4100011 1 CKAPP01 CK86_99 CK80_99 KKBC_MAT CK84_99 S_ALR_8701304 6 S_ALR_8701304 7 S_ALR_8701304 8 CK79_99 CK83 Report Description Results of Costing Run Orders: Current Price vs Cost Estimate Variances Between Costing Runs Analyze/Compare Material Cost Estimates Display Materials to be Costed Costed Multilevel BOM Cost Components Cost Elements Itemization Material Cost Estimate vs. 8. For example there is no requirement to contain rules for the derivation of the quantity structure because a BOM and Routing are copied into the production order on creation and it is these which are used in the costing.20 30 40 50 60 70 80 90 100 Packing material Material Surchge Packing Mat. These costing variants are similar to the product cost planning costing variant but do not need to be as comprehensive. Surchge External Production Setup Time Labour Time Machine Time Overhead UnassignedRange: 8.1. The standard System provides the following Costing Variants.7 Costing Variants The Costing Variant holds the control parameters which define how the planned and actual costs are calculated in the production order.1. Order: Planned BP: Prod.1. Order: Actual 8.9 Work in Progress . The standard System provides the following Costing sheet. The costing sheet holds a series of rules which define the basis of the surcharge calculation.1. the percentage to be applied and the cost centre which is to be credited with the surcharge.8 Costing Sheet One of the methods in SAP to recover overhead to a manufactured product is by applying a surcharge to an element or elements of cost already calculated. Costing Variant YPP-PC1 Costing Element Baseline Costing Sheet The calculations are as follows Base Base Y100 Y200 Y300 Cost Elements 500000 500015 600010 500040 604000 521000 602000 606000 994300 Description Raw Materials Packaging Materials Other Costs Surcharge percentage and Cost Centre Credit Base Y100 Y200 Y100 Y100 Y200 Y300 Percentage Surcharge 5 10 5 5 Cost centre 1201 1201 1202 1203 Description Procurement Procurement RM Warehouse F Goods Warehouse 8. For example unexplained material losses could be recovered on the basis of a fixed percentage of the pure material cost.Costing Variant YGP1 YGP2 Costing Variant Description BP: Prod. Version 000 001 002 Description Target costs for total variances Target costs for production variances Target costs for planning variances In the standard System the variances are split into the following categories: Input/Output Input Input Input Input Output Output Output Description Price Quantity Resource Usage Remaining Price Lot-Size Mixed Price Effect off Difference between Standard or Planned price and Actual price Difference between Standard or Planned quantity and Actual quantity Material or Activity substitution (ie plan or actual quantity = 0 for an item) The total variance being different to the total of the calculated variances on the input side. and the price used to value the goods receipt.11 Reporting The standard System provides the following Reports for Cost Object Controlling . A mixed price is one which is a weighted average based on a mixture of production version or procurement sources.10 Variances The Variance calculation period-end process calculation is controlled through a number of configuration tables which are all linked. The total variance being different to the total of the calculated variances on the output side. when it is based on a mixed price cost estimate. This refers to the price used to value the receipt of finished product. The standard System provides the following target cost versions. The overall control indicator is the results analysis version. Difference between Standard or Planned price and Actual price.1. The overall control indicator is the target cost version.1. The standard System provides the following results analysis version Version 0 Description BP: WIP/Results Analysis (Standard) 8.The WIP period-end process calculation is controlled through a number of configuration tables which are all linked. A difference between the standard or planned lot size and the actual lot size. Output Remaining 8. A difference between the standard price. Cumulative With Product Drilldown Actual Costs .Periodic With Product Drilldown – Target/Actual Comparison .Periodic With Product Drilldown – Plan/Actual Comparison . Order Plan/Actual Comparison Object Comparisons Summarization Hierarchy vs.Periodic Object List .Target/Actual/Production Variances .Order Selection Object List .Overview of Summarization Hierarchies Detailed Reports For Orders Object Comparisons Material Cost Estimate vs.Cumulative With Product Drilldown – Plan/Actual Comparison . Preliminary Order Cost Estimate Object Comparisons Order vs.Cumulative With Product Drilldown Planned Costs .Report KKBC_HOE S_ALR_8701313 9 S_ALR_8701314 0 S_ALR_8701314 2 S_ALR_8701314 3 S_ALR_8701314 5 S_ALR_8701314 6 S_ALR_8701314 8 S_ALR_8701314 9 S_ALR_8701315 1 S_ALR_8701315 2 S_ALR_8701315 4 S_ALR_8701315 5 S_ALR_8701315 7 S_ALR_8701315 8 S_ALR_8701312 7 .Periodic With Product Drilldown Actual Costs S_ALR_87013154 . Summarization Hierarchy Plan/Actual Comparison Line Items Variances Line Items WIP/Results Analysis Line Items Actual Line Items Commitments .Target/Actual/Production Variances .Order Selection S_ALR_8701316 2 KKBC_ORD S_ALR_8701317 0 S_ALR_8701309 9 S_ALR_8701317 2 KOB3 KOB8 KOB1 KOB2 Report Description Summarized Analysis With Defined Summarization Hierarchy With Product Drilldown .Periodic With Product Drilldown – Variance Categories .Periodic With Product Drilldown Work in Process Actual/WIP: Aggregated Work in Process Actual/WIP: Aggregated With Product Drilldown Planned Costs .Cumulative With Product Drilldown Variance Categories .Cumulative With Product Drilldown – Target/Actual Comparison .Cumulative With Product Drilldown . There are a three types of characteristics fixed referenced and User defined. Revenue and Gross Margin by a range of characteristics for example Product. The standard System provides one operating concern: Operating Concern 1000 Field Name Best Practices 8.Profitability Analysis The Profitability Analysis module in the System allows the customer to view a range of value fields. The module provides ‘slice and dice’ functionality. by Customer.1.1.13 Characteristics The characteristics form the key to the profitability analysis tables. for example.12 Operating Concern All the data for Profitability Analysis is held within the organisational unit ‘Operating Concern’. The standard System provides the following characteristics. 8. Characteristic Billing Type Business Area Company Code Controlling Area Cost Object Customer Distribution Channel Division Order Partner profit ctr Plant Product Profit Center Record Type Sales Order Sales Order Item Sales Organization Version WBS Element ABC indicator AcctAssgGr Country Customer group CustomerHierarchy01 CustomerHierarchy02 CustomerHierarchy03 CustomerHierarchy04 Field Name FKART GSBER BUKRS KOKRS KSTRG KNDNR VTWEG SPART RKAUF PPRCT WERKS ARTNR PRCTR VRGAR KAUFN KDPOS VKORG VERSI PSPNR MAABC KTGRD LAND1 KDGRP HIE01 HIE02 HIE03 HIE04 Type Fixed Fixed Fixed Fixed Fixed Fixed Fixed Fixed Fixed Fixed Fixed Fixed Fixed Fixed Fixed Fixed Fixed Fixed Fixed Referenced Referenced Referenced Referenced Referenced Referenced Referenced Referenced . Each of these combinations is known as a ‘Business’ or ‘Market’ segment. Commission Other Discounts Licensing Fees Stock Value DispatchPackag.1. Sales Overhead Revenue fee Rev.hierarchy01-1 Prod.] The standard System provides the following Value fields. Region Ship-to HIE05 HIE06 HIE07 BRSCH WWICD PSTYV MATKL BESKZ PAPH1 PAPH2 PAPH3 VKGRP VKBUR BZIRK VRTNR KUNWE BONUS GEBIE WWCST EFORM WWICI WWRST Referenced Referenced Referenced Referenced Referenced Referenced Referenced Referenced Referenced Referenced Referenced Referenced Referenced Referenced Referenced Referenced Referenced User User User User User 8.hierarchy01-2 Prod.CustomerHierarchy05 CustomerHierarchy06 CustomerHierarchy07 Industry Item Category Dummy Item category Material group Procurement type Prod.1 Value Fields The key fields are represented by characteristics. and a transactional record is stored for each unique occurrence of a combination of characteristics. for Exp/Travel Revenue Third Party Sales deductions Number of labor hrs Cost of labor hours Travel expenses Field Name ABSMG AUSFR ERLOS MRABA PRABA PROVV RABAT UMSLZ VRPRS VSVP VTRGK VV900 VV910 VV915 VV920 VV930 VV940 VV950 Value Quantity x x x x x x x x x x x x x x x x x x .hierarchy01-3 Sales Group Sales Office Sales district Sales employee Ship-to party Volume rebate group Area Country Ship-to Form of manufacture Intercompany Ind. The cost and revenue data associated with these segments is held in a number of ‘Value’ fields. Value Field Sales quantity OutgoingFreight Revenue Qty discount Price reduction Ext. 1 R&D Projects R&D Cost Center Freights Paid Group Discount Group Rebate Factoring Discount COGM fix COGM variable Input Price Variance Input Quantity Var. Cust.1.Other expenses Costs third party X-Technical Sales Discount Expected Cus. Discount Customer Rebate Lot Size Variance Material Rebate Material Costs Inventory Difference Mixed-Price Variance Material Discount Marketing Output Price Var.not related Admin. Pallet Discount Stock Value Dummy Remaining Input Var.2 Reporting The standard System provides the following Reports for Report YBP10001 YBP10002 YBP20001 YBP20002 KE24 KE25 Report Description Detail: Regional-specific Information Detail: Customer-specific Information Overview: Product-specific Overview: Sales-specific Information Display Line Item List Actual Display Line Item List Plan . Overhead VV960 VV970 VV999 VVAR VVED1 VVFEP VVFES VVFTK VVGR VVGRB VVHIB VVHKF VVHKV VVIPV VVIQV VVKR VVKUB VVLSV VVMAB VVMAT VVMDI VVMPV VVMR VVMSK VVOPV VVPR VVPRS VVRIV VVRIV VVRUV VVRVA VVSCR VVSKO VVUMB VWGK x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x 8. Resource-Usage Var. Prc. Remaining Input Var. Remaining Variance Scrap Cash Discount Rebate . 2 Standard Project Definition The Standard System includes the following standard project definition templates which can be copied to create further user specific templates. Project Profile YM00003 Description Standard project profile ETO E83 Project profile YM00003 has the following properties : Assigned to use network profile: YM00004 Project Stocks are valuated Default Controlling Area : 1000 Default Company Code : 1000 Default Plant : 1000 Default Profit Centre : 1000 Default Currency : ZAR Factory Calendar : ZA Scheduling Time Unit : Day 9.1.9 9.1. Project Definition M-83001 Description Operational project E83001 Project definition M-83001 has the following template WBS structure : M-83001 ROBOT ROUTE COMPLETE (ANALYSIS) M-83001-01 ORDER M-83001-02 R&D M-83001-03 PRODUCTION M-83001-03-01 SWITCHGEAR CABINET M-83001-03-02 ROBOTS M-83001-04 DELIVERY/TEST M-83001-05 SERVICE AFTER SALE .1 Engineer to Order Standard Project Profile Project Master Data Templates The Standard System includes the following standard project profile templates which can be copied to create further user specific templates. internal processing) for internal activities Control Key : PS03 (Network .0 DESIGN APPROVAL 1 DAY 11.9.7 ROUTE FINAL ASSEMBLY AT CUSTOMER SITE 3 DAY 35. Network 1083 Description E83/84 ROBOT ROUTE OVERALL NETWORK Standard Network 1083 has the following default structure : Activity 10 20 30 40 50 60 70 80 90 100 110 120 130 Amount Short Text Duration Unit of work CUSTOMER ORDER CONFIRMATION RECEIVED 3 DAY 1.0 SOFTWARE SPECIFICATION 15 DAY 135.5 Network Type Order Category The Standard System includes the following standard network type order category Network Type Order Category PS02 Description Network with activity assignment(int.0 ROBOT SUBASSEMBLY IN HOUSE 5 DAY 59.general costs activity) for general costs Currency : ZAR Purchasing Organisation : 1000 9.1.5 SWITCHGEAR CABINET PROCUREMENT 2 DAY 2.3 Standard Network Profile The Standard Systemi ncludes the following standard network profile templates which can be copied to create further user specific profiles.NA) .0 CHECK CUSTOMER SITE PLAN COMPLETE 2 DAY 18.0 DELIVERY CHECK 1 DAY 11.9 SHIPMENT TO CUSTOMER 3 DAY 35.7 FINAL TECHNICHAL APPROVAL 20 DAY 2.9 LONG LEAD TIME PROCUREMENT 65 DAY 2.0 ELECTRICAL CONSTRUCTION 20 DAY 180.4 Standard Network The Standard System includes the following standard network which can be copied to create further user specific networks.0 MECHANICAL CONSTRUCTION 20 DAY 180.1.0 Unit H H H H H H H H H H H H H Work Centre Plant Activity Type E3012 1000 013 E6010 1000 031 E6040 1000 031 E6050 1000 031 E6010 1000 031 E3012 1000 013 E3012 1000 013 E3011 1000 013 E3012 1000 013 E3012 1000 013 E3015 1000 013 E3011 1000 013 E3014 1000 013 9. Network Profile YM00003 Description Standard network profile E83 Standard Network Profile YM00003 has the following properties : Default Plant : 1000 Control Key : PS01 (Network .1. 3 Reporting The standard System provides the following Reports for CJ93 CN03 CN09 CU43 S_ALR_87013531 S_ALR_87013532 S_ALR_87013542 S_ALR_87013543 CN71 CV03N CNMM Display Standard WBS Display Standard Network Display Network Parameters Display Configuration Profile Analyzing costs / revenues Project Plan/Actual/Variance Report Project Cost Element Reporting Project Cost Reporting Project Info System Display Business Document Project Oriented Procurement .costing and confirmations 9.1 Pricing Condition PR00 The Standard System includes the following sales pricing condition for use with the Engineer to Order scenario Pricing Condition PR00 Description Price 9.2.2 Pricing Condition for ETO sales order 9.2.1.2.general costs activity Note : the properties of control key PS01 & PS03 includes scheduling.9.2 Records Management System ID The Standard System includes the following Records Management system ID (RMSID) for use with the Engineer to Order scenario to store documentation for each customer case Pricing Condition /YME83/MACHINE Description Industrial Machinery Files 9.internal processing Network .6 Network Control Key The Standard System includes the following network control keys for use with activities within networks Network Control Key PS01 PS03 Description Network . The response times available in the Standard System are: Type of Service 8 24 Description 8H Support 24H Support .2 Service Contract The service contract is an agreement that contains the conditions for offering a certain service to the customer. The payment methods available in the Standard System are: Payment Method YWVM YWVQ YWVS Description Monthly Quarterly Yearly 10. The following contract type is included in the Standard ERP Packaged Solution.1 Material Master The Standard System includes the material master E75-SERV of material type ERP Services which can be copied to create further service materials.1.1.4 Type of Service The type of service specifies the expected response time for a customer repair or service.1. Contract Type YWV Description Service Contract 10.10 Aftermarket Sales & Services Service Contracts 10.1.3 Payment Methods The payment methods specify the periods of payment for the contract. Contract Type YWV Description Service Contract 10. 6 Pricing condition type The pricing condition for the serviceable item delivered with the Standard System is Pricing Condition VASE Description Variant Price Service Notifications 10.10.1. The billing types delivered with the Standard System are : Billing Types Y1 Y2 Y3 YM Description Periodic Quarterly BPHT Periodic Monthly BPHT Periodic Yearly BPHT Milestone Billing 10. The Notification Type delivered with the Standard System for servicing and repairs is: Notification Type S1 Description Problem Notification.1.1.5 Billing Plan Types The billing plan is a schedule of individual billing dates for a single item in the service contract.7 Service Notification The service notification documents the requirement for a repair or service and is then used to trigger all subsequent activities. . 10. The Codings (Group Codes) The Standard Systemis delivered with the following code group and codings. This is composed of two elements 1.1.1.8 Notification Coding The service notification has a “Coding” available to categorise the type of notification. The Standard System is delivered with the following Action Box items: Action Item 1 2 3 4 5 6 7 Description Create internal note Log telephone call Send confirmation of receipt Create quality notification Repair order Solution Database Send final notice 10.1.11Service and Repair Order Types The service or repair order is created on the basis of the service notification to enable a detailed planning of the required service activities during refurbishment of a serviceable item.9 Service Notification Action Box The Action Box within the Service Notification allows follow up activities and documents these within the notification. The order types available in the Standard System are: Service Order Type SM01 YDAS Description Service Order Repairs / Service . Code Group YH34 Group Codes CALL EXCH PRIO REP REP1 Description Codings Service Notification Description Telephone CALL Material Exchange Priority Notification Repair on Site Repair at Plant 10.10Service and Repair Orders 10. The Code Group 2.1. Status Profile – assigned to the order type 2.1. User Statuses – specifies cost estimate progress The Status profile and user statuses provided with the Standard System are: Status Profile YDSM03 User Status INIT YDER YDCA YDFI YDFR Description Cost Estimate Service Description Initial Cost Estimate Cost Estimate Cost Estimate Cost Estimate Required Prepared Accepted Rejected .10. It is composed of two levels: 1.12User Status for Service Order (Repair) The user statuses within a Repair Order are used to record the status of the cost estimate process. 1. and posts the goods receipt.Sales Documents for Repairs and Servicing 10.14Returns Delivery When the defective material is received from customer.13Sales Document Types for Replacement Part A replacement part delivery can be triggered directly from the Repair Notification.1. the service center employee creates a return delivery via the automatically created return item in the repair order. The Delivery Type available with the Standard System to support this process is as follows: Delivery Type YDLR Description Returns Delivery . The Sales Order type delivered with the Standard System to support this process is as follows: Document Type YDVV Description Spare Part Order 10. You specify the Sales Document type for the shipment of the spare part and the Sales Order is generated automatically to enable shipment of the spare parts. 10.Confirmation Using Operation List S_ALR_87013432 .1.Display D 11 Travel Management 11. Org Unit 1000_HCM 1000_HCM_ 1 1000_HCM_ 2 Man_1_170 3 Man_2_170 3 Description HCM Organizational Structure HCM1 Org. Unit 1901 Manager 1 1000 1703 Manager 2 1000 1703 .Notification List (Multilevel) IW67 . Notifications and Service Orders.Display Equipment IE07 . There are available various analysis lists that can be modified by a user according to its particular needs (setting-up of selection criteria.Equipment Structural Display IH09 . Unit 1703 HCM2 Org.Equipment List (Multilevel) IH04 .1 HCM Organizational Structure The Standard System includes the following HR organisation structure to support the travel management scenario . This is mainly the Plant Maintenance Information System for Equipment.Display Tasks IW69 .Display Confirmations S_ALR_87013433 .Reporting The information from the logistics modules are reported in the logistic information system.Display Material IH05 .15Logistics Information System Reports The Logistics Information System provides standard lists that by means of statistical informational structures evaluate the state and changes of the Technical Objects. Plant Maintenance -> Information System -> Report Selection -> Management of Technical Objects IH08 .Display Serial Number for Material Plant Maintenance -> Information System -> Report Selection -> Maintenance Processing IW29 .Material Structural Display IQ09 .Display Notification Items IW39 .1.Display Orders IW40 .Display Orders (Multilevel) S_ALR_87013431 .Display Notifications IW30 . variants of lists). 1. Parameter Personnel Area Employee Group EE Subgroup Sub Area Payroll Area Work Schedule rule Value 1000 1 GC 0001 G1 STD-WK Description Active Salaried HR-ZA monthly .Man_3_170 3 Man_1_190 1 Man_2_190 1 Man_3_190 1 Manager 3 1000 1703 Manager 1 1000 1901 Manager 2 1000 1901 Manager 3 1000 1901 12 Workforce Management 12.1 Employee Administration The Standard System includes the following settings to support the employee administration template scenario. 103999 Goodwill Amortization .APPENDIX A KEY : RED BLUE PURPLE BLACK = = = SUMMARY NODES ACCOUNT ASSIGNMENT NODES AVAILABLE ACCOUNT RANGE = ACCOUNT CODE AND DESCRIPTION BALANCE SHEET ASSETS SHARE CAPITAL CALLED UP NOT CALLED UP BALANCE SHEET INTANGIBLE ASSETS FORMATION EXPENSES 101000 101010 101500 101510 CONCESSIONS. .100000 100010 .Business Expansion Costs 102000 .Patents and Royalties Accumulated Depreciation .101999 Capitalised Formation Expenses Capitalised Business Expansion Costs Accumulated Deprec. .100010 .Concessions Accumulated Depreciation . LICENCES.Goodwill 100000 .Capitalised Formation Exp. TRADEMARKS 102000 102010 102020 102500 102510 102520 GOODWILL 103000 103500 101000 .102999 Concessions Patents and similar rights Licenses Accumulated Depreciation . PATENTS.Licences 103000 . Accumulated Deprec. IT .Capital Works in Progress .TANGIBLE ASSETS LAND & BUILDINGS 110000 110010 110020 110520 PLANT & MACHINERY 111000 111500 FIXTURES.120999 Shares in Group Companies Shares in Related Companies 110000 .114999 Capital Works in Progress Job Costing Capitisation Depreciation . TOOLS & EQUIPMENT 112000 112010 112020 112030 112500 112510 112520 112530 MOTOR VEHICLES 113000 113500 PAYMENTS ON ACCOUNTS & CAPITAL WORK IN PROG.Motor Vehicles 114000 .111999 Plant and Machinery Accumulated Depreciation .110999 Real estate and similar rights Leasehold Land Buildings Accumulated depreciation-buildings 111000 .Plant and Machinery 112000 . 114000 114100 114500 INVESTMENTS SHARES IN GROUP UNDERTAKING 120000 120010 120000 .113999 Motor Vehicles Accumulated Depreciation .112999 Office Equipment Furniture & Fittings IT Equipment Capitalised Software Accumulated Depreciation Equipment Accumulated Depreciation Fittings Accumulated Depreciation Equipment Accumulated Depreciation Software 113000 . FITTINGS.Furniture & .Capitalised .Office . a/c) Trade Debtors (foreign) Trade Debtors (foreign one-off customers) Trade Debtors (foreign adj. a/c) Trade Debtors (affiliated) Trade Debtors (affiliated adj. Spare parts Component Material 140000 .140999 170000 . INVESTMENTS OTHER THAN LOANS 124000 124010 OTHER LOANS CURRENT ASSETS STOCKS RAW MATERIALS & CONSUMABLES 130000 130010 130100 130110 130900 WORK IN PROGRESS 131000 FINISHED GOODS 132000 132010 133000 133010 DEBTORS TRADE DEBTORS 140000 140010 140020 140030 140040 140050 140055 140059 140060 121000 . INT.LOANS TO GROUP UNDERTAKING 121000 121010 PARTICIPATING INTEREST LOANS TO UNDERTAKINGS IN WHICH PARTICIP.131999 Work in Progress 132000 .170000 Trade Debtors (domestic) Trade Debtors (domestic one-off customers) Trade Debtors (domestic adj.124999 Trade Investments Other Investments 130000 .121999 Loans to Group Companies Loans to Related Companies 124000 .132999 Finished Product Manufactured Mat. a/c) Provisions For Doubtful Debts .130999 Raw Materials Raw material 2 Operating supplies Packaging Materials Initial Stock Balances Load 131000 . 140070 140075 140080 140090 140100 140110 140120 140130 140200 140210 140500 140510 140520 AMOUNTS OWED BY GROUP UNDERTAKINGS AMOUNTS OWED BY COMPANIES IN WHICH PARTICIP.Debit Balances Unbilled receivables Trade Debtors – Adj. Credit Card Receivable MasterCard Settlement Visa Settlement American Express Settl Switch Card Settlement Unallocated Cash (from customers) Unallocated Credit Car Trade Debtors (domestic) due >1 year Trade Debtors (foreign) due >1 year Trade Debtors (affiliated) due >1 year 143000 – 143999 Loans to staff Other Debtors VAT Receivable (Input Tax) VAT on Imports Asset Sale Revenue Clearing 144000 – 144999 Prepaid Loan Arrangement Fees Down payments Down payment requests (vendors) Down payment requests (Customers) Deferred income Prepayments Advances on Salaries and Wages Advances on Travel Expenses Trip costs. Unrealised Currency Diff. a/c) Capitalized down payments on assets Clearing capitalized down payments on assets . INT. OTHER DEBTORS 143000 143020 143030 143040 143050 PREPAYMENTS & ACCRUED INCOME 144000 144010 144011 144012 144020 144030 144040 144050 144055 144060 144070 144080 144090 144095 Trade Creditors . cash advance Downpayments Made Downpayments Made – Tax Clearing Advance Payments (Adj. 2 (domestic bank transfers) ZAR Bank No.2 (bank clearing) ZAR Bank No.1 (domestic bank transfers) ZAR Bank No.2 (other postings) ZAR Bank No.1 (foreign bank transfers) ZAR Bank No.2 (foreign bank transfers) ZAR Bank No.1 (other postings) ZAR Bank No.1 (cheques received) TR-TM Bank 1 foreign currency A clearing ZAR Bank Account No.1 (cheques payable) ZAR Bank No.1 (bank clearing) ZAR Bank No.2 (cheques payable) ZAR Bank No. 2 ZAR Bank No.INVESTMENTS SHARES IN GROUP UNDERTAKINGS OWN SHARES OTHER INVESTMENTS 152000 152010 CASH AT BANK AND IN HAND PETTY CASH 160000 CASH AT BANK 161010 161011 161012 161013 161014 161015 161016 161019 161020 161021 161022 161023 161024 161025 161026 161050 161090 161900 LIABILTIES & EQUITY LIABILITIES 160000 – 160999 Petty cash 161010 – 161999 ZAR Bank Account No. 1 ZAR Bank No.2 (cheques received) Bank 1 (foreign currency A) USD Account (ZA Bank) Trade Investments 152000 – 152999 Trade Investments Other Investments . OTHER CREDITORS (INCL.TAX & SOCIAL SECURITY) 207000 207010 207020 207025 207030 207035 201000 – 201999 Loans from credit institutions. a/c) Downpayments Received 203000 – 203999 Trade Creditors (domestic) Trade Creditors (domestic one-off suppliers) Trade Creditors (domestic adj. remaining life <1y Unsecured Bank Loans due <1 year Other Loans due <1 year 202000 – 202999 VAT Suspense – Advance Customer Payments Advance Customer Payments due within 1-5 years Advance Customer Payments due within 1-5 years Advance Customer Payments due > 5 years Advance Customer Payments (adj. Unrealised FX Difference Trade Creditors (affiliated) Trade Creditors (affiliated adj. one-time accounts Trade Creditors. a/c) Trade Debtors – credit balances Employee vendor Control Account Customers with a credit balance 207000 – 207999 VAT Payable (output Tax) VAT Payable/Receivable to/from HMC&E National Insurance Payable Tax Credits Reclaimable from Government PAYE Tax Payable Student Loans Payable . a/c) Trade Creditors (foreign) Accounts payable-foreign.Adj.CREDITORS DUE WITHIN ONE YEAR DEBENTURE LOANS BANK LOANS & OVERDRAFT 201000 201010 201020 PAYMENTS RECEIVED ON ACCOUNTS 202000 202010 202020 202030 202040 202050 TRADE CREDITORS 203000 203010 203020 203030 203040 203050 203055 203059 203060 203080 203090 AMOUNTS DUE TO GROUP UNDERTAKINGS AMTS DUE TO COMPANIES IN WHICH PARTICIP. INT. 207040 207050 207060 207070 207080 207090 207100 207110 ACCRUALS & DEFERRED INCOME 208000 208010 208020 208030 208031 208040 208050 208060 208065 208070 208100 CREDITORS DUE AFTER ONE YEAR DEBENTURE LOANS BANK LOANS & OVERDRAFT 221000 221010 221020 221030 221040 PAYMENTS RECEIVED ON ACCOUNTS TRADE CREDITORS 223000 223010 223020 223030 Other creditors due <1 year Corporation Tax due <1 year Salaries and wages payable Employees’ Saving Schemes Payments Union Dues Payable Other Employee Deductions Other Employment Related Liabilities Court Orders Payable 208000 – 208999 General Doubtful Debt Provision Interest Payable Other Provisions Goods Receipt/Invoice Receipt (GR/IR) Clearing Goods Receipt/Invoice Receipt (GR/IR) Adjustments Goods Received Not Invoiced (GRNI) Clearing Goods Invoiced Not Received (GINR) Clearing Freight Clearing Account Customs clearing (MM) Documents Clearing Account Accrued Travel Expense – Company Paid 221000 – 221999 Secured Bank Loans due within 1-5 years Secured Bank Loans due > 5 years Unsecured Bank Loans due within 1-5 years Unsecured Bank Loans due > 5 years Other loans due >1 year 223000 – 223999 Trade Creditors 5 years Trade Creditors years Trade Creditors years Trade Creditors (domestic) due within 1(domestic) due > 5 (foreign) due within 1-5 (foreign) due > 5 years . TAX & SOCIAL SECURITY) 227000 227010 227020 ACCRUALS & DEFERRED INCOME PROVISIONS FOR LIABILITIES & CHARGES PENSIONS & SIMILAR OBLIGATIONS 240000 TAXATION. INT. OTHER CREDITORS (INCL.AMOUNTS DUE TO GROUP UNDERTAKINGS AMTS DUE TO COMPANIES IN WHICH PARTICIP. INCL. DEFERRED TAXATION 241000 241010 241020 241030 241040 241100 241110 241120 241130 241500 OTHER PROVISIONS 242000 CLEARING ACCOUNT FOR DATA CONVERSION 299000 299900 299999 227000 – 227999 Other Creditors Other Creditors due within 1-5 years Other Creditors due > 5 years 240000 – 240999 Pension Fund Provision 241000 – 241999 Corporation Tax due within 1-5 years Corporation Tax due > 5 years Advance Corporation Tax Provision for Deferred Taxation Corporation Tax Provisions Freight provision (MM) Customs provision (MM) Delivery costs provision (MM) Bonus provisions (MM) Deposite Reserve SD (Consumer Products) 242000 – 242999 Other Provisions 299000 – 299999 Initial Balance Load Asset Acquisition Suspense Clearing account for company code XDEX . CAPITAL & RESERVES CALLED UP SHARE CAPITAL 300000 SHARE PREMIUM ACCOUNT 310000 REVALUATION RESERVE 320000 OTHER RESERVES 330000 331000 332000 333000 300000 – 300999 Ordinary Share Capital 310000 – 310999 Share Premium Account 320000 – 320999 Asset Revaluation Reserve 330000 – 333999 Capital Redemption Reserve Provision For Own Shares Reserves Required by Articles of Association Other Reserves . 450999 Customer Discounts Allowed Customer Discounts for Early Payment Unjustified Customer Discounts Sales Rebates Sales Bonuses Sales Deductions (material) (Consumer Products) Other Sales Deductions .PROFIT & LOSS PROFIT & LOSS AT THE BEGINNING OF THE PERIOD PROFIT IN CURRENT PERIOD LOSS IN CURRENT PERIOD PROFIT & LOSS STATEMENT GROSS SALES REVENUE DOMESTIC SALES 400000 FOREIGN SALES 410000 AFFILIATED COMPANIES 415000 MISCELLANEOUS REVENUE 420000 420050 420100 420110 420120 SALES DISCOUNTS 450000 450005 450010 450020 450030 450035 450040 400000 – 400999 Sales Revenue (Domestic) – Product No.1 415000 – 415999 Sales revenue affiliated companies 420000 – 429999 Miscellaneous Revenue Freght Revenue Revenue from hours (Service Provider) Revenue third Party (Service Provider) Revenue Expenses (Service Provider) 450000 .1 410000 – 410999 Sales Revenue (Foreign) – Product No. Spare Parts .Cost of Goods Sold Manufacturing Materials .scrapped Raw material 2 consumption Finished Goods .Consumed Comp. change .Consumed Manufactured Materials .Wastage Raw Material – Wastage 2 Raw Materials .Cost of Goods Sold Spare Parts .Purchase Price Gains Materials .Cost of Goods Sold Raw Materials .Inventory Change Production Variance Gain / Loss Materials .Consumed Vendor Consignment Price Gains/Losses Work in Progress . receipt small differences (MM) Loss from valuation of external .consumed Finished Goods .509999 Raw Materials .scrapped Inv.scrapped Inventory change-cost of goods sold w/o cost elem.sale of own goods w/o cost element Packing Materials .Scrapped Component Material .consumed Packing Materials .Cost of Goods Sold Finished Goods .scrapped Manufactured Material .consumed Spare Parts .scrapped Merchandise Costs SubContract Stock .Cost of Goods Sold Packing Materials .Purchase Price Losses Stock Revaluation Gains Stock Revaluation Losses Loss-freight differences Gain from freight differences Loss from price differences of own products Gain from own product price differences Stock Transfer Gains Stock Transfer Losses Stock Difference Gains Stock Difference Losses Misc Stock Costs Gain from inv.COST OF SALES MATERIAL EXPENSE 500000 500001 500002 500005 500010 500015 500020 500025 500030 500035 500040 500045 500050 500060 500080 500085 500090 500100 500105 500110 500130 500135 500140 500145 500150 500160 500180 500190 500200 500210 500300 500310 500320 500325 500330 500335 500400 500410 500500 500510 500520 500525 500530 500000 .Cost of Goods Sold Component Materials .consumed Raw Material . Parts . materials . 600999 Inbound Freight & Carriage Outbound Freight & Carriage Shipping costs .overtime Redundancy Payments Casual Wages Directors' Salaries Directors' Remuneration Recruitment Expenses Education & Training SSP Reclaimed SMP Reclaimed Sickness and Maternity Pay Holiday Pay Employee Bonuses Employers National Insurance Contributions Pension Scheme Contributions Employers Liability Insurance Private Healthcare Expenses Other Personnel Expenses Employee Expenses & Trip Costs Employee Insurance Contributions Employee Insurance Contributions 520000 .inventory variance (consignment sale) Gain from rebates differences Finished Goods Inventory Offset Production Order Settlement .510999 Salaries & Wages .Additional Costs 600000 .500535 500540 500545 500550 500555 500600 500610 500900 500910 505000 LABOUR EXPENSE 510000 510010 510015 510020 510030 510040 510050 510060 510070 510080 510090 510100 510110 510120 510130 510140 510150 510160 510170 510180 510190 OTHER PRODUCTION OVERHEADS 520000 520010 DISTRIBUTION EXPENSE FREIGHT & CARRIAGE 600000 600010 600020 Gain from valuation of external materials Loss from valuation of own materials Gain from valuation of own materials Losses .Variance Fee third party with hours (Service Provider) Third party material (Service Provider) External Procurement Costs 510000 .basic Salaries & Wages .520999 Purchased services Purchased Services . international Entertainment .619999 Premises Insurance Vehicle Insurance 620000 .Staff T&E Entertainment .624999 Property Rent Property Rates Inbound Freight & Carriage Cleaning & Laundry Heating & Air Conditioning Gardening 625000 .629999 Fares Fares .Staff T&E Accommodation .Staff T&E Subsistence .Other .Staff T&E Travel Costs .domestic Accommodation .609999 Building Maintenance Machinery & Equipment Maintenance Repairs & Renewals Other Maintenance Costs 610000 .614999 Electricity Water Gas Telephone 615000 .SELLING & ADMINISTRATION EXPENSE MAINTENANCE AND REPAIRS 605000 605010 605020 605030 UTILITIES 610000 610010 610020 610030 INSURANCE 615000 615010 PROPERTY EXPENSES 620000 620010 620015 620020 620030 620040 TRAVEL & ENTERTAINMENT 625000 625005 625010 625020 625025 625030 625040 625045 625050 625060 625065 625100 605000 .international Subsistence .international Accomation .domestic Subsistence .domestic Entertainment . 639999 Legal Fees Audit Fees Accountancy Fees Consultancy Fees External Services Other Professional Fees 640000 .MOTOR VEHICLE EXPENSES 630000 630010 630020 630030 630040 PROFESSIONAL FEES 635000 635010 635020 635030 635040 635050 ADMINISTRATIVE EXPENSES 640000 640010 640020 640030 DEPRECIATION 645000 645010 645020 645030 645040 645050 645060 645070 645080 645090 645100 645110 645120 645130 630000 . . Capitalised Business Expansion Costs Deprec.Vehicle Motor Vehicles Depreciation Office Equipment Depreciation Expense Furniture & Fittings Depreciation Expense IT Equipment Depreciation Expense Capitalised Software Depreciation Expense Goodwill Amortisation Expense CWIP Depreciation Expense Concessions Depreciation Expense Patents and Royalties Depreciation Expense Licences Depreciation Expense Capitalised Formation Expenses Depreciation Exp.634999 Vehicle Vehicle Vehicle Vehicle Vehicle Hire Repairs & Servicing Licences Fuel & Oil Miscellaneous Expenses 635000 .649999 Buildings Depreciation Expense Plant and Machinery Depreciation Expense Depreciation .644999 Postage Printing Office Stationery EDP Supplies 645000 . Exp. overtime Redundancy Payments 661000 – 661999 990001 .basic Salaries & Wages .FINANCIAL EXPENSES 650000 650010 650020 650030 650040 650050 650060 655050 GENERAL EXPENSES 655000 655010 655015 655020 655030 655040 SALARY & BENEFITS 660000 660010 660015 OTHER EXPENSES 689000 992210 999900 650000 .654999 Bank Interest Paid Bank Charges Paid Credit Charges Bad Debt Expense Realised Foreign Exchange Losses Unrealised Foreign Exchange Losses Expense for allowed differences/G/L clearing Non-deductible VAT 655000 .999999 CO transfer postings (reconciliation ledger CO/FI) Settlement to Fixed Assets from Internal Order CO/FI Reconciliation .655999 Equipment Hire Advertising Costs Inbound Freight & Carriage Subscriptions Donations Miscellaneous Expenses 660000 .660999 Salaries & Wages . OTHER OPERATING INCOME 700000 700010 700020 700030 700040 700050 INCOME FROM SHARES OF GROUP UNDERTAKINGS INCOME FROM PARTICIPATING INTERESTS 720000 INCOME FROM OTHER FIXED ASSET INVESTMENTS 730000 OTHER INTEREST RECEIVABLE AND SIMILAR INCOME 740000 740010 740020 740060 AMOUNTS WRITTEN OFF INVESTMENTS INTEREST PAYABLE & SIMILAR CHARGES 760000 TAX ON PROFIT/LOSS ON ORDINARY ACTIVITIES 800000 800010 800020 EXTRAORDINARY INCOME 900000 900010 900020 900030 900040 700000 .800030 Other Operating Income Discount Received Realised Foreign Exchange Gains Unrealised Foreign Exchange Gains Rental Income Outbound Freight Income 720000 .900999 Extraordinary Gain from Fixed Asset Retirement Other Extraordinary Income Extraordinary revenue post capitalization Gains from Write-ups Clearing-estimated depreciation on fixed assets .740999 Interest Income Loan Income Discount Fee Income Gain from allowed differences / G/L clearing 760000 .800020 Corporation Tax Expense Overseas Tax Expense Deferred Tax Expense 900000 .720999 Dividend Income 730000 – 730999 Investment Income 740000 .760000 Interest expense 800000 .700999 800030 . EXTRAORDINARY CHARGES 910000 910010 PROFIT / LOSS NOT ASSIGNED ACCOUNTS FINANCIAL STATEMENT NOTES 910000 .990000 Extraordinary Loss from Fixed Asset Retirement Other Extraordinary Charges .  APPENDIX B PRIMARY COST ELEMENTS PRIMARY – Cost Elements . tion . -SP Ext.Own Mat.PriceGains Mat-PurcPriceLosses Loss-freight diff Gain from freight di PriceDiffs.Mat.Waste 2 Raw Mat-C.-Purc. Fee3rdparty w/h.OwnMat Losses-Inv_var. Goods-C.ed_Mat-Cons ManMat-C_of_Sold Man.s Casual Wages Directors' Salaries Directors' Rem. Goods . Gain Reb. Var. Diff.Ext.ed Man. FinGoodsInv Offset Pr. Raw Mat-waste Raw Mat. Costs Salaries&Wagesbasic Salaries&Wagesovert Redundancy Paym.Ext.Mat-scrapped Merchandise Costs SubCtr Stock-Cons. Fin.Mat.of.OrdSettl-Var. Gains Stock Diff.Receipt-MM Loss val. Mat-C_of_Sold Pack.Mat. Gain val. Goods-scrapped Packing Mat-cons Pack. LossVal.cons Sp_Parts-C_of_Sold Sp_Parts-Scrapped Comp_Mat-Cons Comp_Parts-C_of_S Comp_Mat-scr. Stock Transfer Gains Stock Transf Losses Stock Diff. .-SP 3rdparty mat. Mat-scrapped Spare Parts . Losses Misc Stock Costs Gain Inv.Man. Vend_ConsPrice Gn/Ls Prod.Sold Raw Mat-scrapped Raw mat 2 cons. Gain Val. Gain/Loss Mat.of.cons.Sold Fin.500000 500001 500002 500005 500010 500015 500020 500025 500030 500040 500045 500050 500080 500085 500090 500100 500105 500110 500130 500135 500140 500145 500150 500160 500190 500200 500210 500320 500325 500330 500400 500410 500500 500510 500520 500525 500530 500535 500540 500545 500550 500555 500600 500610 500900 500910 505000 510000 510010 510015 510020 510030 510040 510050 510060 Raw Mat-cons. Fin. Proc. Exp. Comp Revenue f.PRIMARY – Accrual/deferral per surcharge 510100 510110 510160 PRIMARY – Revenue Elements 400000 410000 415000 420100 420110 420120 Holiday Pay Employee Bonuses Other Pers.Expenses -SP . Sales Revenue -Domes Sales Revenue -Forei Sales Rev. aff. hours-SP Rev.third Party -SP Rev. RESULTS ANALYSIS 993110 993120 993130 SECONDARY – ASSESSMENT 994200 SECONDARY – IAA 994310 994311 994312 994313 994314 994315 994316 994317 994318 994319 994320 994321 994322 994323 994324 994325 Machine hours 1 Machine hours 2 Setup Production Water Industry Effluent Environmental Internal Transport Consulting Development Auditing Staff hours Energy Pool Allocati Personel Pool Alloca R&D Activities Pers hrs Junior Empl Pers hrs Senior Empl Admin. Assessment WIP Tech Cost Ele 1 WIP Tech Cost Ele 2 WIP Tech Cost Ele 3 Settl. Co. Settl.PRIMARY – Sales Discounts 450030 450040 SECONDARY COST ELEMENTS SECONDARY . Settl.TravCo Sales Ded. Settl.Fees Rev. Settl. Settl. Settl. Settl. Settl. Hrly Rate Trav. Settl.Exp.3rdPar Rev. Other Exp. Material Third Party M Internal Acti External Serv Technical Rev. Settl. Settl.Internal Settlement 992110 992111 992112 992113 992114 992115 992116 992117 992118 992119 992120 992121 992122 SECONDARY . Settl. 3rdPar Sales Bonuses Other Sales Deduction .
Copyright © 2024 DOKUMEN.SITE Inc.