Public Administration Unit-10 Human Relations Approach-Elton Mayo

UNIT 10 HUMAN RELATIONS APPROACH- ELTONStructure , MAY^ , Objectives introduction Meaning and Efaergence 10.2.1 Economi Depression 10.2.2 Capital lntensive Industry al 10.2.3 ~ e c h n o l o ~ i c Progress 10.2.4 , Reactior~ to Taylorism 10.2.5 Class ~nta~onikrns Early Experiments of Mayo 10.3.1 The First Enquiry Hawthorne Studies 10.4. I The Great Illumination 1924-27 10.4.2 Human Attitudes and Sentiments 10.4.3 Social Organisation , ' Absenteeism in ~ndustries Criticism Let Us Sum Up Key Words c Some Useful Books Aaswers to Check Your Progress Exercises 1 . 10.0 OBJECTIVES After reading this unit, you should be able to: @ Q @ Q explain the meaning and content of human relations approah discuss the significance of Hawthorne Studies describe the features of human relations approach; and critically evaluate the human relations approach., ' ----- . d- 10.1 INTRODUCTION -- In the earlier (Units 8 and 9) we have examined the approaches to organisation r~lnilrly from the structural point of view. The limitations of this approach led to a search for alternative approaches to fully understand the working of organisations. The emergence of human relations approach is the result of such a search. In this unit we will examine various developr-r. x w t w - ' --fs and trials in this field. Since the contribution of Eltoll Mayo is very important, we kill focus our attention on him and his studies in detail. Finally, we shall evaluate the theory and thc contribution of Elton I\;layo. - - !0.2 MEANING AND EMERGENCE * I INOW let us start with the meaning of the concept of human relations. The term human relations mostly refers to relations between workers and ekployen which are not regulated by legal norms. These relations are concerned with moral and psychological rather than legal factors. However, the term industrial relations which embraces h t h the abovementioned concepts should not be confused with human relations. The hzlman relations concept is concerned with devising concrete metliods for ideological orientation of workers in the factory, Human relations approach lays emphasis on people and their motivation^; unlike classical Public Organi9stions: 'rhu Paraciignlr . theorists who emphasised on structure and principles. It believes in analysing the multidimensional nature of human beings iind their interactions, to understand the working of organisations. It also emphasises on the study of informal organisations to understand the working of formal organisations. Several socio-economic factors influenced the emergence of the theory alld practice of human relatio~is. 'The most irrlportant of them are: Economic depression Capital intensive industry Tecl~nological progress Reacticui to 'raylorism Class antagonisms @ @ @ , Let us briefly_discuss each of the five factors. , . The theory look shape in tlie twenties and thirties of this century yhen there was a general crisis in the capitalist countries. The United States of America ma9 be mentioned as the most suitable example since it was hit by-the unprecedented economic crisis of 1929-32. The problem became acute due to increased production as a result of mechanisation. MechanisatZon reduced physical stress considerably but if had increased mental strain. Employers found themselves compelled to focus their attention on the psycliological or human factor in industry. The interest of the employees in their work began to determine the prc~ductivity levels to an increasing degree. Growing concentration and specialisatiotr of production demanded better coordination in the work of all sections of an enterprise. Researchers and exectitives established dlat the relations between members of production tearns were irriporiant with regard to the attainment of this end. 1 10.2.2 Capital Intensive Industry ~ ' u r i this n ~ period, industry was becoming more capital intensive. A breakdown of ep~ibn~en strikes t, and high labour turnover used to cause the monopolies enormous losses. It is thus not surprising that the giants of ~nonopoly capital started showing much more intciest in ensuring that the workers showed a 'dedicated' attitude to their work and the interests o f the col~~pany. I ' . 10.2.3 Technological Progress 4 Technological progress produced major changes in the workers as well. Their level of education and professional skills rose considerably. Consequently the worker's sense of ,per.soni~l dignity had asserted itself and their material and cultural aspirations had changed beyond recognition. Thus the workers started demanding more and more resolutely and insistently that they be treated ps human beings. 10.2.4 Reaction to Taylorism The humnrrfelations approach was also pitrrly a reaction lo the one sided nature of the Taylor system. You are aware that Taylorisrn dominated the scene in the twenties and thirties. It was criticised as n design to intensify exploitation by raisirtg productivity levels organisation of production and the maximum utilisation of the wdrker's through in~proved physical capacities. Taylor openly srated that "each shop exists .... for the purpose of paying dividends to its owners". He regarded the worker as a0 appendage to t l ~ c machine blindly carrying out a specific set of mechanical operations. Although the Taylor system did result in a certain rise in productivity of labour, eventually the system found itself at a dead end. In tlie thirties, apathy among the workers, depression. tlcightened irritability nlia a complete loss of interest jn work etc.; became widespread. These pheno~ncnin could nor but arouse une'asiness among en~ployers since they led to a drop in labour productivity, to absenteeism and high labour turnover. In addition, it led td a deterioration in relatio~ls between the workers on the one hand and the owners and the mSinatr;ement o n the other. ' , . . ' ' I 24 . ' The worsening of,cla?s antagonisms and the resolutecharacter of the Trade Uniorp movement in the United Stales accelerated the introduction of the human re~atibhs approach. . - A few critics stated that the interest of the monopolists can be explained largely by the growth of the labour movement and the expansion of the trade unions. Human Relations AppraachElton Mayu The emergence and evolution of the human relations approach must be viewed in the light of the correlation of the class forces in an international context. Here niention must be made of the influence of the October Revolution of the Soviet Union on the world. In order to retain their dorninant.position capitalists have found it more and more essential to evolve their own rrleasures in answer to the challenge of socialism. , Check Your Progress 1 Note: i) Use the space given below for your answers. ii) Check your answers with those given at the end of the unit. What is human relations approach ? i) - .............................................................................................................................................. ii) Describe the factors which led to the emergence of human relations theory. The basic tenets of human relations doctrine were formulated by the American Sociologist, Elton Mayo, in the late twenties and early thirties. His studies on Industrial Sociology and Industrial Psychology are so profound that he has been considered one of the pioneers o f ~ b human relations approach to the organisation. Mayo concentrated his attention on the ' behaviour of the workers and their productive capacity. He called this approach a clinical method. He published a few scholarly articles and a few books on the basis of his research. 10.3.1 The First Enquiry As we have discussed earlier, at the time of Mayo's research work, the industry in America was undergoing a crisis. Therefore like his contemporaries Mayo focused his attention on fatigue, accidents, production levels, rest periods, working conditions etc., of the industrial ; worker in the factories. He started his first experiment in a teX51e mill near Philadelphia in 1923. In the circumstances prevailing at that time, the mill provided all the facilities to the labour, was well'organised, and was considered to be a model'organisation, The company president who had been a colonel in the US army gained respect from the employees since several of them were under his command before and during the First World War in France. The management was progressive and human but at the same time it faced some serious problems in a particular section of the mill. The general tumover of the employees was estimated at 5 per cent per year in all the branches except in mule-spinning section where the tumoier was nearly 250 per cent. None was able to find out the reason for this large turnovrr. All posclhle incentives were introduced to minimise this large tumover but did not yield any good result. As a last resort the matter was referred to Harvard University. ' This was the first major research study undertaken by Elton Mayo after joining Harvard and he named it "The First Euijr;irj.". He studied the problems ot'the mule-spinning department intensely from various angles and with the help of management started experiments. To begin with, he introduced rest periods with every team of piecers. The results,were encouraging. The scheme was extended to all the workers to eliminate the problems.of fatigue. The workers evinced interest in the scheme and were pleased with the results. The symptoms of uneasiness disappeared, the labour turnover almost came to an end, production rose and the morale generally improvea. \ Public Orgonisatians: The Paradigms , This was the beginning for Mayo to proceed further. He suggested a number of new scheirmes whereby the workers had to earn their rest periods and bonus by producing more than a certain ptrcentape. Some more new schemes like stopping the spinning section completely for ten rninutes brought a new change in the outlook of supervisors and employees and all of the~n were satisfied with this new work culture. The management had placedthe control of rest periods squarely in the handsof workers which led to consultations anlong the workers. A new awakening began whereby the assumptiot~ of rabble hypothesis which assumes "mankind as a hord of unorganided individuals by self-interest" has gradually given place to group interest etc. 10.4 HAWTHORNE STUDIES Let us go to the next phase of the experiments conducted by Elton Mayo. The Hawthorne plant of the Western Electric company which employed 25,000 workers at the time became 3 centre of intense research activity. Beginning from 1924 it was conducted in different places. At that time it was felt that there was a clear-cut cause and effect relationship between the physical work, environment, and the wel1,being on the one hand and the productivity of worker on the other. Therefore, the management assumed that given proper ventilation, room temperature, lighting and other physical working conditions, and wage incentives the worker could produce more. The National Research Council of the National Academy of Sciences decided to examine rhe exact relationship between illumination ant1 the efficiency of the worker. The research began in 1924. 18.4.1The Great Illumination 1924-2'7 I Two gpups of female workirs each consisting of six, were selected and located in lwo separate rooms, performing the same tabks. The roorns were equally illurllinated t o cx:urninc the level of production on the basis of varying levels of illumination. In the beginning. the working conditions were stahilised. Then slowly the conditions of work were changed to mark the effect of this change on the output. This research established that regardlesh of level of iflumination, production In both the control and experimental group5 increased. this made them to give up the illumination theory. Mayo, established that the test room girl4 became a social unit and because of the increased attention of research team in them they in the project. developed a sense of partjcipat~on From 1924 to 1927, various experiments were conducted in the Hawthorne plitril. In 1at.i Mayo was involved in the experiments after some initial probings by a research f':liled 10 come to any definite cor)clusions.,Onthe basis of the results derived by the team, M a ~ o felt that mental attitude of the workers was perhaps responsible in the behaviour of workers. Ceizain hypotheses were proposed to explain the failure of the original illurninntion project. Butmall the hypotheses were rejected. Mayo felt that work satlsfaction deperlds to a large extent on the infontl:ll social pattern of the working group. He thought that the supervisor could be trained to pldy a different role which'would help him to take personal interest in the subordinates and dischurgc his,duties better than earlier. Mayo also noted that the worker should be made to come o_ur openly with thcir needs, ,interact freely and without fear with cornpany officials. Improving morale I \ lo be closely aswirrted with the style of supervision. This link between supervision, morale and productivity became the foundation stone of the human relations movement: This network of experiments had been hailed as the "Great Illumination" because it had thrown light on the new areas of industrial relations. 10.4.2 Human Attitudes and Sentiments In 1928, rhe ~ a k a r siu'dy d team conducted an indepth study in the same plaqt on human attitudes and sentiinents. Thp workers were asked to exprey freely and frankly their likes . and dislikes on the programmes and policies of the management, working conditions, treatment by the management etc. AfJer some initial difficblties, it was realised $at there was a change in the mental attitude of the workers although no reforms were introduced. It , appeared as if the workers were involved in the management and also felt that there was A n opportunity to "let off stegm" which made them feel better eventhough there was no material change in the environmerrL\ Wheri the data was analysed, ~t was found out that there was no correlation between the nature of complaints ancl the facts. The research teani realised that there were two types of complaints. They were nlarerial complaints and psychological complaints. The team felt that [he preoccupation of the worker with personal problem!, many a time inhibited his performance in the industry. The study identified the followirig three aspects: First, the workers appreciated the method of collecting information on the problems of the company from them. They thought they had valuable comments to offer and felt happy because they were allowed to express freely. Second, there was a change ir; the supervisors because their work was closely observed by the research teirrn and subordinates were allowed to talk freely. Third, the research tearn also realised that they had acquired new skills in understanding and dealing with their fellow beings. Human Relations ApproacliElton Mayo In 1931-32 Mayo and his team conducted the final phase of the research programme at Western Electric Company. It was conducted mainly to observe a group of workers perf'orming a task in a natural setting. Formal methods were discarded. Observation method was followed by analysis of group behaviour. A number of employees corisisting of three groups of workmeri whose work was inter-related were selected for tlic study. Theirjob was to solder, fix the terminals a~rd finish the wiring. Wages were paid on tht: basis of a group incentive plan and each rnernbcr got his shhre on the basis of the total output of the group. It was found that the workers had a clear cut standard of output which was lower than the target fixed by the management. The workers according to their standard plan did riot ;illow its members to increase or decrease the output. Although they were capable of producing more, the output was held down to.maintain uniform rate of output. They were highly integrrtted with their social structure and informal pressure was usecl to set right the erring ihembers. A code of conduct was iilso maintained by the group. Mayo and his tearn 1i)und out that the behaviour of'the group had nothing to do with the management or general economic condition of the plant. The workers resented the interference uf the supervisors and teclinologists who were supposed to increase efficiency, as disturbance. The workers thought that the experts follow logic of efficiency with ii constraint on their g r o ~ activity. ~p Further, the supervisor as a separate category represented authority to discipline the workers. The logic of efficiency did not go well with the logic of sentiments which had become the cornerstone of the social system. Thus, the study concluded that one should not ignore the human aspect of organis:ition. Instead of overemphasising technical and economic aspects of the organisation; the management should illso concentrate on human situations, motivation, communication with the workers. 'The concept of authority, Mayo felt, should be based on social skills in securing cooperation rather than expertise. -. ~ -. . ,-... -.~.. -. . . . . - . . .. . . . .. .. . . . .. -. .. . - . ,.."-- 10.5 ABSENTEEISM IN INDUSTRIES -. . - --..- --- The study undertaken by Mayo in 1943 miiy be considered as the final one. Mayo came across a typical problem faced by an industrialixt during the Second World War. The war situation created an all round dislocation in all walks of life. lrldustry was no exception. In this particular situation the turnover of the labour wiis more than 70 per cent and absenteeism was chronic. The management was perplexed at the situation and approached Mayo to find out the reason and suggest remedies. Mayo began his work in 1943. On the basis of thk previous experience, Mayo.and his team found out that in the industry ~ i t alarming h turnovel ulid absenteeism, there were neither informal groups rror naturitl leaders to knit the workers into a team. They were unable to form a team bec:iuse of certain personal eccentricities, as they were not given an opportunity to form an infonnal tenm. Hence, there, was heavy turnover and absenteeism of the labour. Mayo suggesteci that to the extent possible the management should encourage formation of informal groups and treat the problervs of the workers with h:lrrran understanding. He stated that the worker should be ' Public Organisations: The Paradigms treated as human beings but not as cogs in rhe machine. The labour should not develop a feeling that they were subject to exploitation by the management. Thus, Mayo suggested the formation of infomial groups So that the cooperation of the employees could be developed in organisations. His studies also led to an increased understanding of the human factor in work situations and a greater degree of communication system between employers and employees. After analysing the various studies of M ~ Y O we , have reached the final stage in which Ge have to look at his studies critically. 10.6 CRITICISM - -- Mayo and his research tindings were subject to bitter criticism. First of all, they were criticised on the ground that the theory tried to substitute human relations-oriented supervisors for union representation. He was criticised for not understanding the role of unions in a free society. It was argued that Mayo never tried to integrate unions into his thinking. Hence, Loren Baritz and others criticised 'Mayoists' as anti-union and promanagement. In fact in 194Y, United Auto Workers in America lashed out at the Mayoism with bitter criticism and branded the Hawthorne researchers as 'cow sociologists'. Some oritics pointed out that sweeping conclusions were drawn from a relatively few studies which were, full of pitfalls. Critics like Carey pointed out that the Hawthorne group selected in their first experiment 'cooperative' girls who were willing to participate in the research programme and this type of research was "worthless", since a sample of five or six could not be taken as a reliable sample to make generalisations. Carey also observed that the evidence obtained frorn the experiments does not support any of the conclusions derived by the Hawthome investigators. There exists a vast discrepancy between the evidence and the conclusions. On the other hand, the data only supports, according to Carey, the old view of monetary incentives, leadership and discipline as motivating factors for better performance. He also criticised Hawthorne investigations for their lack of scientific base. Peter F. Drucker, the well known management expert, criticised human relationists for their lack of awareness of economic dimension. He felt that the Warvard group neglected the nature of work and instead focused on interpersonal relations. Mayo was criticised for his sentimental concentration on the members of an organisation to the neglect of its work and purposes, and a general softness and lack of direction. Mayo also has been criticised as encouraging a paternalistic domination of the private lives and even the private thoughts of individuals by their employers. The critics argue that there was no place in Mayo's philosophy for conflict, and he sought to achieve organisational harmony by subordinating individual and group interests to the administrative elite. Bendics and Fisher have argued that Mayo's failure as a social scientist arises in large measure from his failure to define sharply the ethical presuppositions of his scientific work. Without these pre-suppositions made clear, the knowledge and skill which Mayo finds so undervalued in democratic societies desewe no higher rating'than they get. Daniel Sell was one of the bitter critics of the human relations theory propounded by Mayo and his colleagues. He said the methodology adopted by the Harvard group was defective. Others pointed out that to think that a conflict-free state and worker-contentment would lead to success of the company was not tenable'because some tensions and conflicts wkre inevitable in every human situation. The goal should be to provide healthy outlets instead of indulging in utopian ideals of conflict-freesociety. Therefore, the critics stated that the team displayed a lack of total awareness of larger social and technologii.al systems. J . Check Your Progress 2 Note: i) Use the space given below for your answers. ii) Check your answers with those given at the end of the unit. i) Explain the First Enquiry. t Human Relations Approach- ............................................................................................................................................... ......................................................,............................................................*.......................... .ii) Discuss the exgrimenti conducted at the Western Electric Company. ' Elton Mayo - .............................................................................................................................................. iii) What are the major criticisms on the Human Relati9ns Theory? 10.7 LET US SUM UP The contribution of Mayo to adm'tnistrative organisation has been a great innovation of the modem times. For the first time, he made an attempt to understand the problems of the industrial labour from an angle different from the traditional approach of scientific management era. In addition to human relations in the organisation, Mayo critically examined the employee-employer relations in a capitalist society, stability of the labour, supervision, etc., of the industrial workers. Although the detailed analysis of work was conducted by his associates in the Hawthorne Plant and elsewhere, he was the moving spirit behind all these attempts at various stages. The Hawthorne studies soon became a historic landmark in administrative thought. The studies as Drucker has put it, "are still the best, the most advanced and the most complete works in the field of human relations. Indeed, it is debatable, whether the many refinements added since by the labour af countless people in industry, labour unions and academic life have clarified or observed the original insight". The contribution of Mayo is immensely useful not only in the industrial sector but also in the administrative system of a state, paqticularly in the case of bureaucracy. His work also paved the way for adequate communication system between the lower rungs of the, organisation and the higher levels'. His main emphasis was on the individual well being with the help of social skills in any organisation. Mayo is regarded as one of the founding fathers of human relations concept in the administrative thought. He w a s a behavioural scientist long before the tekm became popular. Taken as a whole, the significance of Hawthorne investigation was in tdiscovering' the informal organisation which it is now realisect exists in all prganisations. The importance.of group affecting the behaviour of workers at work was brilliantly ana1,ysed through these experiments. 110.8 KEY WORDS Clinical Method: The method which focuses one's attention on the behaviour of the worktrs and their productive cppacity iBublicOrga~lisntions: . The Paractigms Great Illumination: Elton Mayo's network ot'experi~r~ents which had throwrt light o n the new areas ot' industrial ~.el;~tinns Industrial Wll~es: Depression, irrilability. :I complere loss o f interest among the workers in a highly ntechanised f;~ctories Let-off Steam: Express one's complaints Material Complaints: CompIaints relilting to rnonetnry matters Psychological Complaints: Compl;lints regarding mental stress and strain Robert Owen: Early Socialist who helievcd that social lift and worh arc rn~~tunlly dependent The First Enquiry: The first major research s t ~ ~ d undert~ikcn y by Elton Mayo in n textile mill near Philadelphia in 1923 18.9 SOME USEFUL BOOKS . Baker, R.J.S., 1972. drln~it~i.s~ruti\~e T/~eor:\i and Plthlic Aclnrir~i.srr.ation.. Hutchinson University Library: London. Progress Pi1bl ishers: MOSCOW.' Gvishiani, G.. 1972. Ol-,qoni.sation& Manog-cnlc~t~t; Prasad, Ravindra, D. (ed.). 1989. Allnlinistruiil~r T f ~ i n k ~ Sterling rs; Publishers: New be~tji. I 1 I 10.110 ANSWERS TO CHECK YOUR PROGRESS EXERCISES -- - - --- . Check Your Progress 1 i) See Section - 10.2 . ii) See Section - 10.3, Check Your Progress 2 i) See Sub-sectinn - 10.3.1 ii) See Section - 10.6 iii) See Section -10.8