Exit criteria: Phase gates: The three types of project network diagrams: Activity-on-Node (most popular), Activity-on-Arrow (uses dummy activities), and GERT (uses loops and conditional branches). Estimates Rough order of magnitude (ROM) = -/+ 50% Preliminary = -15% to +25% Budget = -10% to +25% Definitive = -5% to +10% Final = 0% Order of Magnitude = -25% to +75% Close Project or Phase Contract close out activities include Product verification Financial closure (making final payment and updating cost records) Conducting lessons learned Final project performance reporting Archiving project records Administrative closure Procurement closure means verifying that the procured work is complete or terminated. According to Ouchi. Negotiations process is not part of procurement documents. It includes the paperwork. which stated that workers inherently dislike and avoid work and must be driven to it. Communication Team meeting is example of verbal communication. which stated that work is natural and can be a source of satisfaction when aimed at higher order human psychological needs.0 project is well within its budget. Low Power / Low Interest: Monitor Only . and high employee morale and satisfaction. Cost baseline = cost of project + contingency reserves Total float of critical paths is Zero or negative Motivation Theory McGregor's Theory Y in contrast to Theory X. Halo effect Noise is a biggest concern for the virtual team. There is no metric that measures the project performance against the project scope. and approval levels necessary for authorizing changes. dispute resolution procedures. Theory Z management tends to promote stable employment. When the number is < 1.Close project or phase is the process of tying up and closing all the activities for every project management process group. tracking systems. and Theory Y. Formulas Task Variance = square of standard deviation (three point estimate) TCPI is not a schedule performance measurement. A higher number means its time to take a stricter cost management approach. For Ouchi. Theory Z focused on increasing employee loyalty to the company by providing a job for life with a strong focus on the well-being of the employee. Tools like status review meeting are used during Performance reporting. high productivity. both on and off the job. Planning documentation is required during administrative closure to make final project performance reporting WBS can be used to communicate to customer as well as track time and cost by category of work Performance Reports usually discuss variances between estimated and actual performance on the project. Paralingual communication is the tone and pitch of the voice when talking to the people. A contract change control system defines the process by which the procurement can be modified. Others The Resource breakdown structure is a hierarchically-organized depiction of the identified project risks arranged by the risk category and subcategory that identifies the various areas and causes of potential risks. Low Power / High Interest: Keep Informed High Power / Low Interest : Keep Satisfied High Power / High Interest: Manage Closely PMI Code of conduct As per PMI code of conduct. a project manager shall not accept any assignment that is not consistent with background. If the project is being done for an external customer. The project statement of work (SOW) is a narrative description of products or services to be delivered by the project and is provided by the project initiator or customer for external projects or the sponsor or requesting organization for internal projects. content of Statement of Work (SOW) . experience. Preferred Logic. skills and qualifications. Preferential Logic and soft logic are used for discretionary dependency The project schedule can sometimes be presented in summary form. sometimes referred to as the master schedule or milestone schedule the difference between ‘Business Need’ and ‘Business Case’ . Mandatory dependencies are also called as Hard logic. The RBS is part of Risk management plan and updating it means revisiting the Plan Risk management process. You must document the change request approval before carrying out the defects under direct and manage execution process. the SOW may be received from the customer as part of a bid document. The " core " planning processes are those that must be done in a specific sequence. and affiliation Expectancy theory says that reward motivation will work if the team believes that the goal is achievable Smoothing occurs when the person trying to resolve the conflict asks everyone to focus on what they agree upon and diminishes the items on which there is disagreement. . The Monte Carlo technique is the most popular simulation scheduling technique and is also used for risk analysis The three levels of estimating accuracy are order of magnitude (-25% to +75%). here I is periodic rate of interest and n is no of periods McClelland identified 3 important needs in the workplace: achievement. and definitive (-5% to +10%). PERT (uses three estimates). power.The three scheduling techniques are CPM (uses one estimate). budget (-10% to +25%). are not optional. Triggers are discovered in risk identification process while watched in risk monitoring and control process Present value = Future value / (1 + i)**n. and GERT (can show various project outcomes ). Responsibility. and directly impact many of the core planning processes Elapsed time includes non-working days in a given work week. Respect. 1. and Honesty Meetings: Informal & verbal speeches such as this one are examples of formal verbal communication. The "facilitating" planning processes are always performed. Fairness. 2. The customer C. Initiating B. The correct answer is C Q. C. Key stakeholders D. As project manager. you have made the decision to outsource a part of your project to an outside organization with whom you have never previously worked. Which of the following would be the MOST appropriate to help resolve this problem? A. Planning . Shifting as much of the project risk to the subcontracting organization as possible. A project manager is having difficulty getting resources from a functional manager. Arriving at mutually agreeable terms for the contract between your organization and the subcontracting organization. B. The sponsor The correct answer is A Q. Negotiating the best possible price for your customer or organization.Questions Q. What should be your goal in the contract negotiations? A. Which process group creates the contract change control system? A. Senior management B. You are ready to begin negotiating the contract. D. Having a lawyer or the legal department review each clause in the proposed contract prior to sharing it with any outside entity. A data observation below the lower control limit yet above the lower customer specification limit represents a process that is out of control and a product that is within specification. The resulting increased number of network paths increases the margin of error in schedule network analysis Q.C. and controlling the execution of the project depends on managing the project scope. Executing D. The faster you drive. A data observation that falls at a value equal to two standard deviations above the mean represents a product from a process that is in control. B. managing. A data observation that is above the lower control limit and below the upper customer specification limit represents a product that is within specification and a process that is in control. Project Schedule . Project Scope Statement B. Monitoring and Controlling Q. B. The upper customer specification limit represents the project's quality metric for the work performance information. Successfully managing the project scope depends on having a detailed: A. What is the logic behind the belief that fast tracking increases risk? A. Successfully planning. the more probable that you'll have an accident The uncertainty of adjusting discretionary dependencies in order to fast track The compressed schedule would probably have more critical paths D. The correct answer is A Q. In a control chart used in the Perform Quality Control process. Project Management Plan C. which of the following statements is LEAST true? A. C. C. D. Reading through the answers to this question may cause your head to ache! The question is basically asking you to arrange these outputs from the MOST DETAILED to the LEAST DETAILED. Review the following choices and select the best answer that places these major outputs in logical order from the most detailed to the least. including the boundaries of what's in and what's out. Scope Baseline. Having this clearly defined in detail is mandatory for successful scope management. if it is listed. So. Requirements Documentation D. WBS. but it is the Project Scope Statement which actually defines the scope. the charter is LEAST DETAILED and should appear at the end. Q. Requirements Documentation Previous Next The correct answer is C Wow. so you can eliminate Answers B and C. . but the question specifically asked about managing scope. WBS.the order is logical. The Scope Management Plan tells you how to define the scope and how to process requested changes to the scope. Answer A is the correct answer. Activity List B. Scope Statement. 'C' is the best answer .) 'B' is incorrect because it is in the wrong order. Activity Attributes. The project charter is the first significant output generated by an initiating process. Charter. the Charter should follow Requirements Documentation to be a correct answer. Schedule Model Data. Scope Management Plan Previous Next All of these answers are important to managing the project. ('A' is tricky . 'D' is very close . Scope Statement. 'A' is incorrect. therefore. Therefore. A.it moves progressively from the most detailed to the least detailed. Activity List. Change Requests C.D. Charter. Scope Baseline. but exactly the opposite of what was asked.however. The PMBOK Guide describes several major outputs that are used by the project manager and the team to understand the work that needs to be carried out. Activity Attributes. WBS Dictionary. B. D. 'B' is incorrect since the project scope statement is created by the project team and not by senior management. 'D' is incorrect because the project scope statement IS a functional specification. The project team uses rolling wave planning to plan and schedule future work. C. Answer A is the correct answer. B. Progressively elaborated. Rolling Wave Planning is a tool or technique of Define Activities. These future planned WBS nodes are often revisited as more details emerge. The Scope Management Plan tells you how to define the scope and how to process requested changes to the scope. A Rolling Wave Plan serves as a summary activity (hammock) when one node of the WBS has too many work packages and must be rolled into another node. C. Issued by senior management. The project scope statement typically starts off general and becomes more specific as the project progresses. D. Rolling Wave Planning delays analysis on work packages that are not the near future. Which of the following statements is FALSE regarding the tool called Rolling Wave Planning? A. Progressive elaboration is a term that describes the way in which the details of the scope are discovered over time. therefore. Having this clearly defined in detail is mandatory for successful scope management. but it is the Project Scope Statement which actually defines the scope. including the boundaries of what's in and what's out. A definitive list of all the work and only the work to be done on the project. .Q. Previous Next The correct answer is C Q. The Project Scope Statement is typically: A. 'A' is incorrect since it is more descriptive of the WBS than the project scope statement. Defined before the functional specifications. ultimately resulting in the finish date slipping. The stakeholder communication requirements C. but then they are ADJUSTED in the process of Control Schedule. If it exceeds the late finish date. The expected stakeholder response to the communication . A glossary of terms Previous Next The expected response you will receive is not part of the communications management plan. 'B'. B. Order of magnitude estimate Leads and lags are APPLIED as part of the Develop Schedule process. The latest the activity can finish without delaying the project C. What technology will be used to communicate information D. and 'D' are all typically part of the communications management plan.risk responses should be planned prior to determining the budget The correct answer is B Q. The latest the activity can finish without delaying a subsequent activity B. Choice 'A' is close to the definition of free float. The worst-case or pessimistic estimate for an activity Previous Next An activity's late finish date is the latest an activity can finish without delaying the project. The latest probable date that the activity will finish D.\ . What is indicated by an activity's late finish date? A. The correct answer is A The communications management plan typically contains all of the following EXCEPT : A. The communications management plan focuses on how you will communicate to stakeholders and not how they will communicate to you. 'C'. the critical path will change. B. C. The stakeholder communication requirements What technology will be used to communicate information A glossary of terms The best answer is 'D'. The procurement statement of work (SOW) describes the pieces of the project that are to be performed by an outside vendor. --WBS The communications management plan typically contains all of the following EXCEPT : A. Expectancy theory Contingency theory Achievement theory Stimulus/Response theory . he spends extra time convincing the team that this goal is very achievable. What theory BEST explains Alex's behavior? A. D.A definitive list of all the work and only the work to be done on the project. C. The correct answer is A Alex is a project manager who wants to motivate his team by offering them a week of paid vacation if the project is delivered on time. D. B. The expected stakeholder response to the communication. It often starts off general and is revised as the project progresses You answered C. When presenting this to the team. However. You have assured your sponsor that you will finish the project without exceeding the budget. The correct answer is B You are feeling good about a project you are managing. He calls the vendor.2) You answered A. the tool of Negotiated Settlements is used to settle any open claims.2. saying that the work was more complex than expected. C. the project's remaining spending efficiency should not fall below what percentage? A. The actual costs have accrued to $720. (PMBOK 12. B. and therefore the charge was higher than expected. B. when closing the contract. The correct answer is A As a vendor contract is being closed. This isn't easily resolved and has all the signs of an impending legal battle. The sponsor agrees with your outlook. Which process should be used to resolve this dispute? A. the project manager discovers that he was overbilled for some of the work. Previous Close Procurements Manage Stakeholder Expectations Administer Procurements Control Costs Next Mark Review Explanation: Resolving contract disputes is performed in Administer Procurements.You answered C. half-way through the schedule the project spending is under budget. even if Alternate Dispute Resolution forms are invoked. but he adds caution that to achieve the goal. 112% 90% 105% .4. D.000 and the cost variance is $95.000. as in this case. C. who disagrees. and supporting. Throughout the life of a project. D. C. As a part of administrative closure. It includes activities and interactions required to close projects based on the organization's methodology. coaching. not of Develop Project Team Which of the following statements about Administrative closure methodologies is FALSE? A. a project manager should generally move through four phases of leadership: Directing. Performing this procedure could involve analyzing project success or failure and documenting lessons learned. 85% work efficiency is the same as SPI. Team Assessment Invoices Scope Diagram . It is both a process input and a process output. B. Which of the following would be included in procurement documentation? A. C. facilitating. B.D. Virtual teams are a tool of Acquire Project Team. the project team should archive project information for future use in the organization. The need was previously unplanned. When you meet with prospective sellers. Cost plus incentive fee Previous Next Choice 'A' is incorrect because the scope is not defined enough to establish a fair fixed price. Open ended D.D. Time and materials C. Organizational Process Assets The correct answer is B You are managing a large software project when the need for a new series of database tables is discovered. schedule and scope management by objective management by exception . but everyone agrees that the project is relatively small. and this type of contract would create too much risk. and your need is urgent. so you decide to go outside the company and procure this piece of work. and your organization's staff is 100% utilized. Fixed price B. A Time and Materials agreement is appropriate in this case Monitor and Control Risks. Choice 'D' would not make sense in this case since the seller's costs are not abundantly clear. Which type of contract makes the MOST sense? A. Choice 'C' is a made-up type of contract. you realize that the scope of work is not completely defined. That is the process where workarounds are created A control account plan is a definition of what nodes in the WBS will be used for points of controlling the budget.