Page | 5A Report on the Organisation Study in HLL LIFECARE By ROSHMA S Register No.: 0109614044 Of NOORUL ISLAM CENTRE FOR HIGHER EDUCATION A TRAINING REPORT Submitted to the FACULTY OF SCHOOL OF MANAGEMENT In partial fulfillment of the requirements for the award of the degree of MASTER OF BUSINESS ADMINISTRATION Noorul Islam Centre for Higher Education Noorul Islam University, Kumaracoil 6 NOVEMBER – 2010 6 (Reg. No: 79/2005) NOORUL ISLAM CENTRE FOR HIGHER EDUATION (Declared as Deemed-to-be University under section 3 of the UGC Act 1956) NOORUL ISLAM UNIVERSITY Kumaracoil, Thuckalay, Kanyakumari District, Tamilnadu -629175 Website : www.niuniv.com; email :
[email protected] Guide Name Lecturer School of Management BONAFIDE CERTIFICATE Certified that this training report titled “Organisation Study in HLL LIFE CARE” is the bonafide work of ROSHMA S (Register No.: 0109614044) who carried out the project work and my supervision. Certified further, that to the best of my knowledge the work reported herein does not form part of any other project report or dissertation on the basis of which a degree or award was conferred to her on an earlier occasion or any other candidate. Place: Kumaracoil Date: Signature of the Guide Forwarded by Dr. T. Narayanan Head of the Department Internal Examiner 6 submitted in partial fulfillment for the award of Master of Business Administration. Designation. Kumaracoil. Place: Kumaracoil Date: (ROSHMA S) 6 .DECLARATION I here by declare that the training report titled “Organisation study in HLL LIFE CARE”. Kumaracoil. to the Noorul Islam Centre for Higher Education. I also declare that this training report is the result of my own effort and has not been submitted earlier for the award of any other Degree. is a record of training undergone my me under the guidance of Guide Name. Noorul Islam Centre for Higher Education. School of Management. ACKNOWLEDGEMENT 6 . 3 FINANCIAL PERFORMANCE 4 5 SWOT ANALYSIS SUMMARY AND CONCLUSION 5.2 DESCRIPTION OF DEPARTMENTAL FUNCTIONS 2.2.1 2.3 CONCLUSION 6 .3 COMPANY PROFILE TITLE PAGE NO 2 2.2 MARKET POTENTIAL 3.1 INTRODUCTION 1.2.2 3 3.2 INDUSTRY PROFILE 1.TABLE OF CONTENT CHAPTER 1 INTRODUCTION 1.1 PRODUCT PROFILE 3.1 ORGANISATION STRUCTURE 2.1 FINDINGS 5.2 SUGGESTIONS 5. CHAPTER-1 1.1 Introduction 1.2 Industry profile 1.3 Company profile 1.2.1 1.2.2 1.2.3 1.2.4 Social Responsibility New business Origin and history Major events 6 1.1 Introduction The main aim of the organization study is to gain an organizational familiarization and in-depth knowledge of the functioning of various departments. For this a study has been conducted in HLL LIFE CARE LTD, Peroorkada,Trivandrum ,which is been controlled under the central government ministry of health .This study is oriented towards understanding ,how theory is applied in practice, by interaction with the various departments in that organization 1.1.1 The main objective is to: • • • • • • • • To fulfill the requirement of the curriculum To study about the history of the organization ,its vision and mission To understand the organizational hierarchy To study how each department function To study about the products and production process To comprehend the day to day functions of the departments and how they are interrelated To analyze financial performance To evaluate the SWOT of the company 1.1.2 Scope of the study The organization study is intended to learn about the working of the organization. Its policies and administrative procedures. The study provides a chance to understand how theory is applied in practice by interactions with various departments in organization. Thus the corporate knowledge and strategies will become familiar. 6 LIMITATIONS Since the study is conducted at HLL, PEROORKADA, it lacks the information regarding the functioning of the department. The conclusion and interference are drawn on the basis of data received from personal interviews and it may not be accurate. No set of rules have been followed in collecting the information. Sampling is not possible in this study. Financial statements are generally based on historical or original cost. The current economic conditions are generally ignored. REASON FOR THE SELECTION OF HLL HLL is one of the main industries of producing health care products in India since 1966 under the ministry of health and family welfare government of India. It is a well established organization which has many branches in different states in India. They got several recognition over years. 6 1.2 INDUSTRY PROFILE Hindustan Latex Limited (HLL) is a Mini Ratna Public Sector Enterprises under the Ministry of Health and Family Welfare, Government of India, New Delhi. Hindustan Latex’s (HLL) commenced its joinery to serve the Nation in the area of Health Care, on March 1, 1966, with its incorporation as a corporate entity under the Ministry of Health and Family Welfare of the Government of India. HLL was set up in the natural rubber rich state of Kerala, for the production of male contraceptive sheaths for the National Family Planning Programme. The company commenced its commercial operations on April 5, 1969 at Peroorkada in Trivandrum. The Plant was established in technical collaboration with M/s Okamoto Industries Inc. Japan. Two most modern plants were added, one at Thiruvananthapuram and the other at Belgaum in 1985. The new condom Plant inaugurated by the union Minister for Health and Family Welfare, Anbumani Ramadass on 24th November 2007 has added another 283 million pieces to the Plant’s existing capacity with this the Production facility at Peroorkada has emerged as one of the largest single manufacturing Plant’s in the world for the Production of condoms, with a capacity to Produce over 1 Billion condoms a year. With the addition of this capacity, HLL today has an annual Production capacity of 1:316 billion condoms. HLL is today a multi-Product, multi- unit organization addressing various Public health challenges facing humanity. 6 Oral Contraceptive Pills –steroidal. Hindustan Latex Ltd. and Oral Rehydration Salts. including female condoms.” Over the past sixteen years HILL has steadily set up a strong and sound infrastructure for direct marketing. Sutures. Surgical. (HILL) is year after taking a step closer to its vision of “Innovating for healthy Generations. With a vast array of innovative Products and socials Progammes Launched to meet the nation’s health care needs. 6 . HILL’s Products today reach over five lakh retail outlets. Women’s Health Care Pharma Products. Intra Uterine Devices. Sanitary Napkins.On the Path of rapid growth. Needle Destroyers. HILL’s Health care product range include: Blood Collection Bags. Blood Bank equipment. in 10 states. Auto Disable Syringes. Tissue Expanders. HLL has set its sights to be a Rs 1000 crore company by the year 2010. and Tubal Rings. non-steroidal and Emergency Contraceptive Cream. 1509 distribution points. in the remotest corners of the nation. Iron and Folic Acid Tablets. covering over 600 districts. including over a lakh village. HILL has put in place a vast distribution network covering the length and breadth of the country. Vaccines. HILL has been declared a Mini Ratna company by the Government of India and upgraded as a Schedule B PSU Hindustan Latex is the only company in the world manufacturing and marketing the widest range of contraceptive.Vitro Diagnostic Test Kits. Hydrocephalus Shunt. It is unique in providing a range of condoms. In. Reproductive and Child health project and the National AIDS control programme.UNFPA. Bihar etc. Finishing Enterprises. Mission pharma .06 crores. ISO 14001quality and environmental management system certifications.1 percent over a decade back to 19 percent at present. HILL has also made vast inroads in the commercial segment too. 20. HILL is today the leading Provider of contraceptive and health care Products for various Public health Programme managed by international agencies like. USA. HILL’s products are today exported to over 70 countries. HILL is partnering with the Government of India in the National Rural Health mission. with the growth in its markets share from 0. HILL is investing heavily in the areas of Research and Development. Beijing Zizhu pharma of china and Acumen Fund.It is the leading social marketing organization in the country in the areas of contraceptive –with a market share of over 65 percent in the rural and semi urban markets. It is setting up a national centre for Research in the areas of contraceptive Products. Sweden. Becton and Dickinson. HILL’s Peroorkada plant was also awarded the OHSAS 18001 Certification for its efficient Occupational Health and Safety Management System.2666-07 and a profit after tax of Rs. The company has achieved a turnover of Rs. including in the highly populated states of UP. 6 . HILL’s association with world leaders include those with Okamoto of Japan. USA. Madhya Pradesh. 244 crores during the last financial year. Gambro BCT. PSI and IDA. USA. HILL has today five state of the art manufacturing facilities with ISO 9001. The facility has certifications under ISO 9001.Peroorkada Facility. The plant has since undergone continuous modernization over the years and has an annual production capacity of 1066 million pieces of condoms. KITE. WHO GMP.4645-81. Condoms manufactured in this facility have product certifications such as CE.. and GOST . The unit produces many variants of condoms with different flavors and textures. inspection and quality testing. ISO 13485. and SABS. conforming to GMP and meets international standards. Peroorkada Factory List of quality certifications • • • • • • • • • • • ISO 9001 ISO 13485 ISO 14001 OHSAS 18001 CE Mark KITE Mark SABS Mark 510(K) GMP NF Mark ISO/IEC 17025:2005 6 . Thiruvananthapuram (PFT) The manufacturing unit at Peroorkada was set up in 1969 in technical collaboration with M/s Okamoto Industries Inc. SANS ISO 4074. OHSAS and ISO 14001. The facility is equipped with modern machines and equipment for production. Japan. NF Mark and meet a range of international quality specifications and standards such as: WHO 2003. ASTM D 3492. ISO 4074:2002. 000 villages. The Trust also manages the largest social marketing programme in the country with a rural coverage of over 30.1. though a process of continuous innovation and participatory Approach in order to – • • • Provide best value to the customer Be an employer of choice. 6 .2. for the purpose of designing and implementing social sector intervention projects. with the objective of creating planned social change. HLFPPT programs underway in AP. HIV prevention and control activities etc.1 SOCIAL RESPONSIBILITY Hindustan Latex Limited set up Hindustan Latex Family Planning Promotion Trust (HLFPPT) a not for profit organization.3 COMPANY PROFILE 1. VISION & MISSION MOTTO Innovating for Healthy Generations VISION HLL will establish itself as the Leader in its core activities. with population below 5000. HLFPT is today Indian’s top social marketing organization. Women Empowerment. MOTTO. Maharashtra and Kerala are based on intense behavior change communication based models. Bihar. Orissa Jharkhand. particularly in the area of Reproductive Health. and women’s health in particular. Promote the cause of family health in general. namely Business Customer Innovation Employee and Social Sector initiatives. • • Employee Satisfaction Strive to be the employer of choice in India with employee satisfaction levels of over 90% • Social sector Initiatives 6 . Become the organization to be benchmarked with. with focus on five key areas. Become an acknowledged and admired leader at industry forums. Create a culture of continuous innovation resulting in at least 10% of turnover from Research and Development initiatives. Be among the top three players in each main product category. HILL has outlined a mission to be a World Class Health Care Company by the year 2010. Customer Focus Focus on quality and customer delight at all times Innovation Establish core competence through a process of learning and innovation. • Business Leadership • • • • • • • • • Attain rapid growth and global levels of operations with cost competitiveness.MISSION To accomplish the Corporate Vision. Cultural and Social organizations for their various activities. AP and Kerala. in nine districts of Coastal Andhra Pradesh and partnering with NACO and State AIDS Control Societies in the states of Kerala. The company is also on the forefront to extend assistance to Hospitals and Schools in the city for improving their facilities – programmes it has been undertaking as part of its community welfare initiatives.lateral initiatives in these segments. 6 .2007 in the highly populated state of Uttar Pradesh. HLL is one of the principal organizations in the state that has been extending assistance to various Educational. With a commitment to the society a partner of implementing all government and multi. AP MP and Orissa. which has recreational facilities and a Children’s Park. HLFPPT has been implementing the HIV AIDS Control Programme in partnership with Bill and Melinda Gates Foundation. Condom Promotion Programme are also being implemented among the Populations vulnerable to HIV in the states of Maharashtra.• Be recognized as the leading social organization in the field of Reproductive and Women’s Health.A Public Private Partnership for Providing affordable and better health care for the poor on August 23. HLFPPT launched the Marigold Health Services Network. HLL has provided for the citizens of Trivandrum a Park at the heart of the city at Kowdiar. It is also assisting in managing the Blood Bank run by the IMA in the city. employees. 6 . HLL now has state-of-the-art facilities to manufacture world-class healthcare products and make them available to millions worldwide. marketing alliances and joint ventures. Through several collaborations with world leaders in technology. With nearly 1900 highly skilled and learned manpower. so that the benefits of modern healthcare can transform everyday lives of the common man. Over the years. HLL has been constantly innovating to create novel products with the help of modern technology. Lucknow.1 Technology and Innovations Since inception. and focus on five key thrust areas to achieve its vision. happier world. to achieve rapid growth. every product of HLL. created through constant Research and Development has aimed at making world-class healthcare available to the society at large. This ability to assimilate innovative technology has enabled HLL to produce costeffective and high quality medical devices. The objective is to achieve through this process a turnover of Rs. business innovation and social initiatives. HLL wishes to keep alive the dream of all humanity – of a healthier. Thiruvananthapuram and the Central Drug Research Institute. and several world leasers as partners. HLL has over the past four decades stood to uphold its mission to achieve and sustain a high growth path. These are – customers. In the future.1.HLL has drawn up a comprehensive plan to expand its portfolio in the area of Health Care and Contraceptives – its core areas.2.1000 crores by 2010. through technical collaborations. drugs and contraceptives. HLL has successfully commercialised indigenous technologies developed by premier research institutions such as Sree Chitra Tirunal Institute of Medical Sciences and Technology. 1. PSI and IDA. and reaching over one lakh villages in the remotest corners of the nation. HLL provides the perfect answer to many questions that the world faces in healthcare. UNHCR. 1. Its consultancy services and products are part of the global healthcare packages of international agencies such as UNPFA. HLL has put in place a vast distribution network covering the length and breadth of the country.1.2 Global Outlook With the changing socio-political climate. reaching over 30000 medical professionals. HLL has steadily set up a strong and sound infrastructure for direct marketing. It is the leading social marketing organization in the country in the area of contraceptives . HLL’s products today reach over 200000 retail outlets.2.1. 6 . global health programmes are constantly seeking diverse solutions in the area of medicine and healthcare. Madhya Pradesh.1. with offices in all metros and mini metros. innovative technologies and ample resources. covering 3500 hospitals. Bihar etc. with over 2800 stock points. including in the highly populated states of UP.2. has over 700 frontline team members placed in every town. UNOPS. thanks to its extensive experience. The innovative products and services of HLL today reach over 115 countries spanning the seven continents.with a market share of over 65 percent in the rural and semi urban markets. WHO.3 Marketing Over the past two decades. 2. particularly in the areas of reproductive health for the low income population.1. The company has initially Launched the marketing of Hepatitis B and Typhoid Vaccines The Ministry of Health and Family Welfare handed over to HILL on 11 January 2008 nearly 300 acres of land at Chengalpet. The need to a public health priority in India. For its proposed Medical Equipment Park and Vaccine Project. equipments. disposables and devices. HILL started the Life Spring Hospital chain to provide cost effective quality care.to take on the challenge posed by communicable diseases. which are responsible for a significant share of the global burden of diseases. Particularly in developing nations. The complex will also house an incubation centre. The first 6 .3NEW BUSINESS • • • • • • Vaccines Life Spring Hospital Women’s Health Care Pharma Products In Vitro Diagnostic Test Kits Hind Labs Diagnostic Centre Medi Park HILL has ventured into the areas of Vaccines. near Chennai in Tamil Nadu. The “Medipark” is envisaged to be an integrated manufacturing facility complex of international standards in the field of healthcare and shall comprise of manufacturing industries for medical diagnostic. P & CD of HILL also procures medical equipments for several medical college all over Indian under 6 . and health care education to the communities in which it works.) Ltd. NVBDCP and MCD. a pharmacy. 2008. Life Spring Hospitals (Pvt. Medical Equipments and other health sector goods for its client at a pre-decided commission rate agreed upon by both HLL and the client through a written contract. a 50/50 equity partnership between FILL and Acumen. at affordable prices. helping to reduce poverty. a nonprofit Venture Philanthropy fund based in the US formed on 18th March. as well as diagnostic services.a joint venture intended to create a chain of small hospitals (20-25 beds) focused on providing low income clients in the country widespread access to maternal and child health care services. Currently HLL (P & CD) is handling the procurement of different Central Government Agencies such as NACO. HILL and Acumen Fund. deliveries (normal and caesarean). The company. Life Spring Hospitals will offer the following key services: antenatal care. Chemicals. family planning services and medical termination of pregnancy. and will significantly reduce the burden of rising health costs on the nation’s low-income communities. will support Life Spring’s Plan to open five hospitals in 2008 and thirty across India by the end of 2010 and scale to 140 Franchised hospitals between 2010 and 2012. pediatric care. This is a unique social Franchising inactive for creating access to good quality reproductive health services to poor people. postnatal care. Life Spring charges range between 30-50% of the prevailing market rates. Procurement and Consultancy Services Division of Hindustan Latex handles the procurement of Drugs.Life Spring Hospital was launched at Hyderabad in December 2005 and also and at Agra in UP. . immunizations. General hospital. HILL set up last year.. Speciality hospital etc. and urinary bladder disorders. taluk hospitals. Distric hospitals. near Begaum in Karnataka. hormone-related disorders (including menopause. Govt. of India for up gradation of Medical Colleges at Bangalore. The Product will be distributedto the various sub centers. Government of India.osteoporosis. PHC.the PMSSY Scheme on behalf of the Ministry of Health and Family Welfare. Pondicherry. Raipur & Rishikesh. in various states in the country. Bhubaneswar. autoimmune diseases. All Products for this Division are being manufactured at HLL’s Kanagala Plant. HILL has commenced manufacture and distribution of ‘Nishchay ‘Rapid Diagnostic test Kits for the detection of Pregancy in markets all over the country. Patna. contraception and sexual dysfunction).house consultant for Ministry of Health &Family Welfare. HILL also Plans 6 . ID of HILL is also the consultant to MOH& FW For up –gradation of JIPMER. cancer. CHC . gynecological infections and sexually transmitted diseases.The initial focus of the division will be the Gynaec segment. This division also provides procurement and consultancy services for HLFPPT and HLL’s Pregnancy kit Manufacturing Factory at Mansar (MFG). Jodhpur. Infrastructure Division (ID) of Hindustan Latex Ltd. The Product range will over all sectors of women’s health viz. a dedicated ‘Women’s Health Care Pharma Division to cater to the reproductive Health Care needs of women –covering all age groups. the products of which will be promoted through Doctors. Salem& Trivandrum under Pradhan Mantri Swasthya Suraksha Yojana (PMSSY) and for setting up of six new AIIMS like hospitals at Bhopal. At the first instance HILL is manufacturing and supplying 22 million Pregnancy Test Kits. Is the in. and on behalf of Ministry is also coordinated by the P&CD of Hindustan Latex Limited. 6 . The plan ahead is to established Diagnostic Centers for the CGHS. and malaria and Dengue mortality reduction. HLL’s landmarks in the 39th year since its commencement of operations. accurate and quality diagnostic services to the CGHS beneficiaries at CGHS rates. commercial production of Condoms at its plat at Thiruvananthapuram. 1976: Production capacity doubled with the addition of two more lines in the moulding section. The same services will be provided to patients outside the CGHS too at affordable rates. HINDLABS – its first Diagnostic centre in the country. 1969 : Commences on April 5. This most modern Lab facility. HLL launched on 9th February.to introduce in the near future Diagnostic kits for the detection of Malaria and Dengue fever and Chickunguniya. 1. a Public Private partnership venture with the CGHS (Central Government Health Scheme). in the national Capital region (NCR) and in 23 major cities of India covering over 110 hospitals. 2008 at New Delhi.3 ORIGIN AND HISTORY To trace briefly. will deliver reliable. Production capacity – 144 million pieces a year. Production capacity doubles to 288 million pieces.2. The overall objective is to effectively bring down the infant/ maternity mortality rate.Anbumani Ramadoss. which was inaugurated by the Union Minister for Health and Family Welfare Dr. 1994-95: Introduces Surgical. 1992: Diversifies into manufacture of Surgical & Examination Gloves. Ic. France. Commences commercial production of Ceredrain Hydrocephalus Shunts. 1996: HLL granted ISO 9002 – for its efficient Quality Management Systems – for its Peroorkada Plant manufacturing Condoms. commissioned at Belgaum. Commences formation and tabletting of Saheli once – a –week pill at Belgaum. Synthetic and Catgut Sutures. Copper-T and Hydrocephalus Shunt. needed for export of its Condoms to the USA. 1968 : Creation of plant of Machinery collaboration with M/s Okamota Riken Gomu. HLL awarded the NF mark by the Laboratories national D’essais. and Aakkulam Plant manufacturing Blood Bags. Which is the certification required for export of its Condoms to the European Nations.1985: The addition of the plants at Belgaum and Thiruvananthapuram raises HLL’s total condom production capacity to 800 million pieces/year. 1994: Commences production of Copper-T Intra –Uterine device at its Akkulam Plant. Japan Administration (FDA) of the US. 6 . 1995-96: Introduces HL-Haemopack Blood Transfusion Bags. 1993: Plant for formulation and tabletting of Mala-D Oral pills. he official French Certification Agency. This certification signifies: Commitment to – Protect environment & prevent pollution. and – Conservation of energy and natural resources. UK for it Blood Bags. and latex Gloves to over 60 countries around the world. HILL attaints top Position in the areas of social marketing. HLL’s Aakkulam Plant also receives the CE mark from SGS Yearly International certification Services. A.1997: HLL. from his Excellency the President of India Dr. HLL’s Kanagala (Belgaum) plant awarded 2003: Hydrocephalus Shunts.P. 2003. the only Company from India selected by WHO for obtaining their requirements of Condoms – for reaching countries worldwide. for 6 . 1998: HLL Peroorkada plant granted the prestigious CE mark – the prime requisite for export of Condoms to the European Economic Community (from June 1998) – by GMED. Hindustan Latex Family Planning Promotion Trust (HLFPPT) commences several social marketing projects and services all over the country. 1999: Receives MOU award Certificate of merit from the Voice President 2000: Of India. for excellence in the achievement of MOU targets. with added thrust from the Hindhustan Latex Family Planning Promotion Trust (HIFPPT) 2003: HILL received on April 5. the MOU award of the Government of India. France.J Abdul Kalamji. HLL”s Aakkulam plant receive ISO 14001 certification. 2002: HLL”s Peroorkada plant and Belgaum Plant awarded the ISO 14001 certifications. Compliance with all Environment laws and regulations – Health and Safety of Employees. Commercial Production of Surgical Sutures launched on September 27. Commences trial Production of Surgical and Tissue Expanders at its Plant at Aakkulam in Thiruvananthapuram Introduces ‘Preventol Emergency Contraeptive Pills.30 Crores. at Mumbai on January 14. 2003 by the Union Minister for health and family Welfare. ‘Autolok’ Auto destructive syringes at New on December 16.excellence in the achievement of MOU targets for 2001-2002. 2004. Received from the Prime Minister of India on September 4. Launched in collaboration with M/s Becton and Dickinson.Contracepive Cream for Women.two specially designed products-HiCare Blood Collection Monitor and HiCare Tube Sealer for Sealing Blood Bags. 2004 HILL new Unit at Cohin Special Economic Zone (CSEZ) Inaugurated by the Chairman on March 4. Records highest turnover of Rs Cores.2004. Records highest profit (PBDIT) Contraceptive of Rs. 2004: launched Moods Condom launched on February 29. on the basis of MOU targets achieved. 2004. 2005: HILL’s Peroorkada Plant at Thiruvananthapuram awarded the Golden Peacock National Award by the Institute of Directors. HILL. Introduces for Blood Bank Automation.20. Achieves highest turnover of Rs. launched at Chennai in June 2004. 2005 Hindustan Latex Family Planing Promotion Trust (HLFPPT) Commences 6 . HILL sanitary Napkins “Sakhi” launched at Indore on February 29. Introduces ‘Preventol Emergency Pills. the Government of India’s MOU Award on being adjudged amongst the top ten of the Central Public Sector Units.150 Crores. 2004 CONSAP. Received on November 28th.installation of Condom vending Machines in Kerala.2005 Received the National Safety Innovation Award from the Ministry of labour Government of India. HLL launched new contraceptive concept – Confidom Passion Rings. inaugurated by the Union Secretary for Health and Family Welfare on December 10. 2005 2006 The Union Secretary for Health & Family Welfare. on 17th September 2005. 2006. HILL launched its latest Moods variant Sprial condoms. at Hyderabad on 7th August.2006. launched the Womens Health Care Pharma Division Products at Trivandrum on 13th January. HILL launches Moods Glow Condoms at Trivandrum on 1at December. 2006 HILL in partnership with Becton Dickinson India Private Limited (BD India0) launched the new revolution in Injection Safety –Break after use Syringe. HILL’s Peroorkada Plant receives the OHSAS 18001 Certification from RWTUV Systems Gmbh for its efficient Occupational Health and Safety Management System on 25th September . 2005 from the Union finance Minister Capexil’s Export Award for outstanding export Performance. “Burse at Mumbai on 11th June 2006. at Moula Alia Suburb near Hyderabad. 2005. The first Life Spring Hospital set up by HILL and HIFPPT. A women initiated barrier method made of Polyurethane at Bangalore on May 6. 2005. HLL upgraded as a Schedule ‘B” PSU by the Government of India on 24th April. HILL declared a MINI RATNA PSE by the 6 .2006 HILL received the National Award for Excellence in Cost Management instituted by ICWAI at New Delhi on 25th January. The Union Secretary. 2006 2007 HILL has been appointed as in house consultant for Infrastructure related work for Ministry’s Projects. Received Special export award for 2006-2007 for Golves and Latex Products instituted by all India Rubber Industries Association.the Union Secretary. 114 Community Healthcare Centers are being upgraded .Confidom Passion Rings. “Bsure’” at Mumbai on 11th June 2006. Changes were 6 . 2006 .Government of India on 31st August.11.2006.2006 HLL in partnership with Becton Dickinson India Private limited (BD India) Launched a at the new revolution in Injection Safety-break after use syringes. HILL launched a new brand of condom CRZENDO on 08. health& Family Welfare launched HILL’s TYFEX & HIVAC-B Vaccines at New Delhi on October. a women initiated barrier methods made of Polyurethene at Bangalore on May 6.2007at Chandigarh . Haryana for Rapid Test Kilts for Pregnancy etc on 29.11. Union Health Minister inaugurated the new Condom Plant at Peroorkada on 24. St up Plant Mansar. Health &Family Welfare launched HILL’s TYFEX& HIVAC_B Vaccines at New Delhi on 30th October. 2009: HLL tooks a new name HLL Lifecare Limited on 1st January 2007 as an organization whose activities today encompass complete healthcare for all.07 HLL launched new contraceptive concept.2007. 2006 2008: The Union Health Minister inaugurated HINDLABS a joint venture between HLL and CGHS Government of India.03.HILL declared a MINI RATNA PSE by the government of India on 31st August. 21%. They have launched sahehi in the brand name Ivy t New Market Entered During the yr 08-09. International Business Divisions (IBD) IBD achieved sales revenuer of Rs.01. Gautemala RSA. During the year 08-09 we have regarding the non-normal oral contraceptive pill centchromom (saheli) in Peru for the 1st time in overseas market. HL-Haemopack Blood collec Bag were supplied for the first time to agenda. Venezuela.74 million pieces (07-08) to 7. to directly reach its range of contraceptives and its popular MOODS condom range to consumers in the city. Ireland. and Nambia. GCC Lebanon. U. IBD entered ten countries world wide for MOODS countries world wide. IBD also received the first order for HL. Thiruvananthapuram (Kerala) on 16th March 2009. IBD received orders for Hydrocephalus shunt from EI 6 . Market development The sale of MOODS condom doubled from 3.also brought to its existing logo by adding and touch of prink which serves as the messenger of good health for the people the world over. for MOODS viz. Azerbaijan. HLL opened its own retail outlet MOODS plane at the Kesari building.2350 lac during the year 08-09 & contributed 6.7 million piece in 08-09 MOODS condoms were re0introduced in FCC markets during the last year. Haemopack blood bags from Brazil and supplied 0. Lactohil – an ayurvedic proprietary medicine and a health tonic to address inadequate lactation in women after delivery.5% of the the turnover of the co with a year over year growth of 13. Intra uterine Devices were supplied to Colombia.48 million pieces in 08. Gloves were supplied to Algeria and Kenya. Latvia. HLL launched of Jaipur on 5th January 2009.K. Ivory coast and Sieua Leone So far. the 3 wings represent innovation. & Healthcare delivery. New Name & Logo In Jan 09 Co name change its name to HLL Life care Ltd. The non-normal oral contraceptive pill in the brand name IVY femme was exported to pew IBD had alsO develop & supplied OEM condom brands like “Hari” to UAE & “Tango” to Italy and “Belove” & “Cassino” to France. MOODS condoms have been reg in 33 counties across the globe. The New logo reflects Co’s renewed spirit of discovers. Colombia. Nigeria. The name change marks co’s evolution over the part 4 decades the name will communicate to the world co’s commitment to serve people all over the globe in the area of health care. . Iran veuguay. Product Reg During 08-09 we had reg out MOODS condoms in Venezuela. excellence. enterprise & caring. 6 .Slvandor Tailand and Srilanka HILL’s Emergency contraceptive pills were supplied to nepar and . . sutures were reg in Ethiopia and Iran HL-Haemopack blood bags were reg in Peru Guyama. oral contraceptive pill “Preventol” in Nepal & Bhutan. CHAPTER -2 ORGANISATION STRUCTURE 6 . 1.10 IT DEPARTMENT 2.1 DEPARTMENTS IN PEROORKADA FACTORY • • • • • • • • • • • • • 2.12 PROJECT DEPARTMENT 2.1.1.1.1.1.11 LAB &RESEARCH AND DEVELOPMENT 2.1.1.8 STORES DEPARTMENT 2.3 QUALITY ASSURANCE DEPARTMENT 2.2.1.7 SALES DEPARTMENT 2.1.1 PERSONAL DEPARTMENT 2.1.2 PRODUCTION DEPARTMENT 2.5 PACKING DEPARTMENT 2.6 PURCHASE DEPARTMENT 2.13 SAFETY DEPATMENT 6 .4 ELECTRONIC TESTING DEPARTMENT 2.9 ENGINEERING DEPARTMENT 2.1.1. first acid. evaluating the Programmes and diagnosing whether further training is required. 4. Welfare section: This section supervises the welfare measures of all employee such as canteen.2. co. Administration. selection etc.1 PERSONAL DEPARTMENT Hindustan latex limited has an extremely well defined personnel department administration by professional committees to fostering employee. festival advance leave etc. quarters. Welfare. cache. 2.operative society.employee relationship. HRD. This section also regulates apprentice appointment. 3.1. Administrative Section: This section administrative to functions like sending of all call letters for interviews. uniforms. Industrial Relations. 1. 6 . reception & telephone facilities.. The department is divistionalised into four sections. cycle/car/ scooter advances. 3. HRD section: In development the potential of the company’s work force this section assist the corporate head office by identifying raining needs. 2. arranging training programmers. It administers to employees entitlements such as leave surrender. It also manages administrative and functional work of ambulance room. engaging of contract labourers and permission for training. 1. chappals. notifices to the departmental promotion council regarding vacancies for promotion and also handle pay fixation and increments. This section also issues joining report and post in order. Industrial Relation section: This section looks after the key areas of the union management relationship involving collective bargaining. 6 . 3. settlements of deputes. pay scale and previous performance after this section regularly furnishes employee. referendum and grievance handling. This section also gives updated reports on the labour situation to the head quarters every 3dr month.Appraisal form containing details like name. It maintains reports of absenteeism. Remittance of professional and Property taxes licensing of heavy machinery& its renewals are also done through the Industrial Relations section. disciplinary action. grade. department. 1 STK-1 Asst-1 TK-1 DATTRY ATTENDR-1 AYAH-1 POMO-1 NURS Staff-1 6 .HUMAN RESOURCE DEPARTMENT STRUCTURE SR Vice President EDCO SR MGR (HR) MED .CONT DM (HR) JO-HR-1 JO-HR-1 SUPDT-3 CTK-1 SUPDT-2 JR Translator -1 PA . 8. JO (IR) is industrial relations. Time office. Quarter and advances. transfer VRS. 1. Retirement. Photocopy and duplicating Machine operator commu. 9. suggestion scheme awards. 3. non-liability. 2. By ………. wage & salary. AYAH : Company crèche duty Driver: Driving co veh. JO (HR) and Administration of Training and Development. promotion. counseling and guidance central developing and implementing new HR initiatives. (ii) Works related to quality system management and suggestions Award (iii) Gratuity. Officers file Administration. leave and attendance. HBA. 7. 6. LTC higher qualification allowance and vehicle allotment and contract. Activities through dispatch/inward sec & duplicating machine operations. Disciplinary Action. Assistant employees’ administration training and development wage and salary. 10. Following staff will assist SR MGR (HR) by attending to the under mentioned areas of work. Supdts (i) Welfare function. 5. 6 . (iv) Increment. 4.Functions Senior Manager (HR) Resp for Administration of disciplinary procedure as per the certified standing orders. PA : Computer assistance. Legal and other related. Welfare Fund. filing/documents DATTRY CUM ATTENDER : Inter section delivery of papers and collect of mail from the post office. JO / TK: Leave and attendance of EMP. trainees under training and develop (T & D) scheme and birthday complements. After the vulcanizing only we get the final product. SUPDT : Works related to OHSAS & Outsourcing of second packing and miscellaneous work on contract. nursing staff.1.DM (HR) & Resp for implementation and monitor…. Japan for manufacturing The production/manufacturing involves three process 1) 2) 3) Compounding Molding Vulcanizing In the compounding process the chemical dispersion is prepared using ball mill/attritor mill. All these process are done through automatic machines. (W) Welfare activities and waste management implementation. official language. engagement of contractors and up keep of Estate & related matters.2 PRODUCTION DEPARTMENT Primary Production Plant In this section the production is based on the Japanese technology with the technical collaboration of M/s. Medical consultant Resp for co-ordination of Ambulance room. In molding dipping process is done and after undergoing several process like folding and washing the product pass on to the vulcanizing process. Follow will assist DM (HR) by attending to the following area of work. 2.. OKAMOTO RIKEN GOMU CO. After mixing the chemicals will be supplied through supply tank to the molding section. the OHSAS require of HR department. 1) 2) 3) SUPDT & Responsible for house keeping. JR Translator : OL implementation activities. 6 . LTD. ambulance room service and healthcare in liaision with medical consultant.. If automatic machines fails manual vulcanizing process is done. After the process the product may goes to the half product quality assurance department. PRODUCTION DEPARTMENT STRUCTURE Senior Manager Manager Deputy Manager Manager Deputy Manager Senior APM Senior APM APM (3 nos) APM (3 nos) Supervisors Grade (VI to 1) Supervisors Grade (VI to 1) ITI trainees ITI trainees 6 . 3 QUALITY ASSURANCE DEPARTMENT Co (Q. Qlty. and conducts department review meetings. identity department. • • • • Certifies the quality of every batch product.1. This is noted because if there is any defect it may be due to the machine.2. obj. Ensure equipment is maintained and calibrated reporting all deficiencies. Responds to client inquiries and providing profess advice. So to take corrective measures everything should be noted.A. Certifies the non conforming product destroyal. The main responsibility of this department is to check the products to determine whether they satisfy certain characteristics for this inspection the product is not taken as a whole some samples will be taken from each batch with specified machine code and batch code and at which time it is been made. 1) Testing Process Visual Inspection Dimensional Testing Water leakage Burst volume Then the lot will be transferred to 2) ETD online testing\ Electronic pin hole Collecting lot wise Water leakage Burst volume 3) Burst product test Before and after ageing 6 . There are several process conducted and it starts with.) also as Technical Manager overall responsible for various quality assurance functions. Imports training to supervisors and verify the effectiveness Resp. QA DEPARTMENT STRUCTURE Controlling officer Technical Manager Section officer (QA) SUP (FPOA) SUP (HPQC) SUP (ETD online) Grade employee Graduate trainee/ ITI Grade employees/ Graduate trainees ITI Grade employees/ Graduate trainees ITI Functions Officer in charge From packing operation to release of finished product after internal testing. In charge of destroyal of non conforming products In charge of testing out product 6 . for record keeping and testing records of finished product. Package seal Color fastness etc. And after this the above test will also be conducted again to know whether they are effective or not. 4) Ageing Oven In this the condoms are placed inside an oven under hot degree for exporting product the expiry date will be for 5 years for that they will keep for 4 days for domestic product the expiry date will be for 3 years for that they will keep for 2 days. Complaints. Supervise the laboratory’s Inter-labourers proficiency testing program Carryout analysis and report of monthly Office in charge of customer. SUP (ETD online) Resp. for supervision of batch wise sampling and testing of naked and packed products and all other function in QA. training & maintenance . for online checking EPT M/c output. for ETD online water leakage and verifies records. testing and recording of test results and warning report for corrective of further preventive action. for water leak testing and inflation testing shift also resp.Officer in charge of ETD online Responsible for HP Inspection Responsible for inspection after EPT Important training Responsible for record keeping and complaint investigation Officer in charge of Tendering/Batch transfer Resp. Grade employee at online checking Resp for lot wise sampling. Technical file maintain Disk Management In process Analysis Conducting bench marking SUP – HPQA Resp. Grade worker at QA 6 . of Tendering of Govt/SMO brands Responsible for co-ordinating third parties Inspection of competed batch.Equipment & verify record Sup (FP) Resp. 4 ETD (Electronic Testing Dept) The main function is to defects of the condoms. this is done to identify which machine is defective and so can take corrective measures 6 . But the feeding process is done manually. Contract labour Responsible for assisting grade workers in non COU active. The condoms are not selected randomly 45mins lots will be taken with specifications about from which batch lot no. MI Trainees Responsible for testing both final product and in process. sorting of batch covers. The process starts with the pin mole testing for this the condoms are fed on a metal mould and a voltage is been purred through it and if there is any minute mole there occurs a spark and thus the good & bad be detected This is a continuous process done through automatic machine.Same as above and also engaged for issual of passed condom batches to packaging for foil operations. Like physical errection of batches to packing transfer to HPQA assisting in sampling and dividing of samples for various finished product test and visual inspection. which machine side etc. They are using German tech for this testing process.1. assisting supervisors in matchcalibration 2. analysis work. foils.ET Department Structure Senior MG Deputy Jr. . shrink wrapping machines. Primary Packing machines. tested and rolled condoms. walleting machines etc. PEG etc.1.5 Packing Department Responsibility Controlling Officer of packing department has the over all responsible for the various operations and functions released to packing the condoms. Office Face man Supervisor Grade (VI &V) Grade (III. overwraping machines. frangrance and flavours etc.I) feeding labours 2. Libricants like silicon oil. II. stamping machines. Secondary Box strapping machine. Also use materials. The QA passed filled boxes will be transferred to Department sec after box strapping operations. vibrating rings etc. corrugated boxes. pouches. Flow Chart of Packing Department Sec packing mat storage Stamping Store Sec packing mat storage Strip pack Strip Storage Strip pack Q/A Condom Storage Depot . depend on scheme. After completion of secondary packing the qty. tapes. like wallets. straps. is offered to QA department for FG inspect the QA passed. Also pack gift items. hoping. jars. display cartons. etc. Incur. Dep. • Controlling Officer . The Controlling Officer of pri. prod. Prod & Sec. Carrying out the monitoring of the activities of prod.PACKING DEPARTMENT STRUCTURE Unit Chief (PFT) Head of pod dept Controlling officer Sec Head of sec packing Head of packing development Section Head of sec packing Supervisor/ foreman/ Junior Officer ET/APM/DM/M (PKG) ET/APM/DM/M (PKG) Grade I-VI Grade I-VI Supervisor/ foreman/ Junior Officer Trainees/ contract personnel Trainees/ contract personnel Functions • • Unit Chief Head of Purchase Department Over all resp of prod. Pri. Sec. Are directly reporting to this dept. Dep. Dep. The objective of Department shall be fixed yearly as per the procedure mentioned in the quality manual. • Sec. Packing and is directly report to controlling officer. job decided by the Controlling Officer/ Section Officer resp for implementation of the quality management systems in the packing department at their resp.6 Purchase Department The objective of the Department is to ensure that materials and services are made available to have uninterrupted production and packing as per plan. head of pri. for entire packing operators of condom product and effective implementation of Quality management systems in pack dep.1. . area.One will be assigned for export and branded schemes. And directly reporting to HPD. Assigned some spec. • • Head of packing DM/APM/ET Resp. Connec with the pri. 2. Pack Rep for operation various oper. • Supervisor Monitoring of the effectiveness of house keeping operations and maintenance of the proper layout of shop floor. for devp active in connec with packing operations.Resp. A.Packing department structure Unit Chief DGM (C) SAM/AM (P .III) P.IV DGM Despatch to ensure & coordinate for the procurement of raw materials. general stores.’S SUPDT’S Grade . Government of CVC etc. . to DGM (C ) J. packing materials. Also compliance of direction on procedure lay down by the Co.II SAM/AM (P .O.I) SAM/AMCP . corrugated boxes. Any other materials as per instructions. pouches. Placing order with supplier. . following with the supplier etc. BOPP tape etc. placing order with suppliers. approved of SPC. obtaining. He/She is in charge of various EMS & OHSAS 18001 systems related activities. Any other materials as per Instructions. a) b) c) d) e) f) g) Latex Silicon oil Secondary packing materials for all branded and exports schemes including shrink film. b) c) d) Aluminium foils for all schemes including domestic and support brands. Manager / Asst. Procurement and transportation of furnace oil. Printing and stationary items. for the documentation implementation. wallets cartons. He/She is also resp. Diesel and other lubricants. Sourcing of imported condoms and imported foils. Manager (II) Responsible for the Purchase of a) b) All engineering materials and capital goods. obtaining approval of SPL. Senior Asst. a) All packing materials for Government schemes and SMO’s including aluminium foil. Manager To organize the purchase activities including floating of inquiries arranging negotiations. with regard to the following items. leaflets etc. mechanical utility and instrumentation departments.Senior Asst. followup with the suppliers etc with regard to the following. Senior Asst. Manager (P-11) To organize the purchase activities including floating of enquiries arranging negotiations. training and monitoring of quality management systems in Purchase Department. secondary packing materials like. including spares and consumables required for electrical. follow-up with the suppliers etc. Junior Officer / Superintendent 1. f) Procurement and transportation of furnace oil. e) Miscellaneous items like furniture/office equipments etc. office equipments etc. All imported materials including chemicals and engineering items. To organize the purchase activities including floating of enquiries and arranging negotiations. pouches. Any other materials as per instruction. Work contracts of various kinds. with regard to the following items. Personal Assistant a) Secretarial work of DGM ( C) b) Assisting SAM/AM in communication and other related activities as and when required. Miscellaneous items like furniture. d) Work contracts of various kinds. cartons etc. b) All engineering materials. instrumentation department. g) Any other materials as per the instruction of supervisors.c) d) e) f) g) Procurement of indigenous chemicals. c) Ensure the house keeping of purchase department d) Safe custody of files of DGM ( C) and controlling file movement. obtaining approval of SPC. . and engineering utility items and spares/consumables required mechanical. e) Any other work as instructed. a) All packing materials like leaflets. diesel and other lubricant. c) All imported materials including for chemicals electrical. placing order with supplier. h) He/She is in charge of various systems like GMS/CE marking and related activities. Officer III SUPDT. plastic waste empty Barrels etc. toil waste card board waste. Ministry of Health & Family welfare & carryout execution of orders against domestic supply condoms as well as export condoms as advised from our Marketing dept.7 Sales Department Executes the supply order issued from Govt. They arrange for the disposal of non-conforming products & sale of Misc scraps like metal scrap.Grade . of India. Sales Department Structure Deputy General Manager (Commercial) Manager (stories & Sales ) Dy.IV a) b) c) Inter – departmental movement of files/documents in PFT. Assistant . Officer I Jr. after complying necessary formalities with regard to the sale of these items. Officer II Jr. Manager (Sales & Store) SR STEND Jr. File/document movement to CHO/external agencies regarding purchase in case of urgency Collected quotations and samples from local purchase parties 2.1. updating and maintenance of statements. Authorized to sign invoices for the supply of condom supply of misa items. Delivers of consignment. Excise Duties. gate passes all correspondence from sales dept. All matter connected with statutory Bodies like excise. authorize invoices through CIMIS. check post etc. General Manager (commercial) & authorized to sign invoice for supply of condom Misc items etc. . Any other work assigned time to time. Preparation of periodical returns. gate pass.II Preparation of invoice with resp to Government dispatches. Junior Officer . sales tax and Transport contract etc. All correspondence related to sale of condom/ scrap. Excise Detuns work orders sales orders. collect of Inspec Note statement matter like Excise. exports & bromded varieties & sale of Miscellaneous items. Junior Officer . work orders. Daily. monthly dispatch start coordinate activities of correspondence with regard to govt supply etc. sales orders. verification of invoice along with all other supporting documents to make invoice set complete in all respect in coordination with Junior Officer. for submission to ministry. Des for activities relating to deliver of consignment.I Over all supervision of activities in the sales dept relating to the despatch of condom against government & export orders. Deputy Manager (Sales & Stores) Representative for active relating to despatch of condom against govt orders.Responsibility Officer Is resp for entire activities of the sales Dept. sales tax. He is presently reporting to the Dy. Railway credit Notes. prepare insurance statement with responsibility to Government & export orders etc. keeping files sending fax message. any other work assigned from time to time.8 Stores Department The main function of stores department is to maintain proper receipt. 2.1. Taking dictations and typing work.Assistant Preparation of documents relating to the dispatch of branded condoms & physical dispatch as per the STO/work orders received from the Marketing Department. control of inventory. storage. Liaise with Depot regarding availability of branded condoms. preservation and handling of incoming materials. Taking dictations and typing work. Deal with statutory matter. To keep the traceability of all materials received in stores in each level. Typing statements invoices etc arranging meetings. . Then to issue of material to various sections as per their req. proper storage preservation and handling of finished goods. Personal Assistant Receiving daily mail with respect to Sales Department & Distributing the same. Junior Officer – IV Receiving daily mail with respect to Sales Department of distributing the same. & Stores) JO (Chem 4 PM stores) SSK – 1 (Receipts) SSK (FG Stores) SSK – 2 (Receipt) Worker SK (Chem & PM Store) Workers Head load Workers Workers Workers .Stores department structure Unit Chief GM Co-operations DGM (Commercial) M (Stores & Sales) DM (Stores & sales) SSK (Local purchase) SSK (Stationary SK & SK (Engg. He will also liaise with the accounts department regarding incoming and accepted goods. SSK (Local Purchase / Clearance) He is in charge of local purchase of materials against the approved indents. He will be responsible for carrying out all activities as per the procedure laid down in the QMS & EMS manual. He will be in charge of Head load workers. preservation and issue of materials of stationery.Manager(Stores & Sales) Responsible for all activities in stores department identification of training needs to all employees and to arrange training programme. *MAN → Material Arrival Note. He is also responsible for all the matters relating to House Keeping of various sections of stores department. SSK (Stationary) He will be responsible for the custody. He will responsible for replenishment of materials in stationery stores preparation/releasing of MAN & MRR and all other relevant documents or records. He will liaise with user/insection department for speedy clearance of MAN and any other matters as and when required. SSK – 1 (Receipt Store) He will be responsible for receipt store dealing will all incoming materials incles reject. . He will also be resp. DM (Stores & Sales) DM (Stores & Sales) may assist M (Stores & Sales) for carrying out all activities of stores and sales. for clearing materials against relevant way bills and also response for arranging open delivery certificate whenever the package against these way bills are in broken or damaged condition. STO:06. Sr. Store Keeper (Engineering Store) He will be responsible for stock taking of all accepted engineering materials and storing them in proper storage area./ Store Keeper (Raw Materials)/Chemical/Packing Material Store) He will be resp for the custody preservation and issue of accepted materials. Store Keeper in all matters relating to the Engineering Stores.O. He will be specifically responsible for the management of condom waste. Controlling of stock through system. Controlling of stock through system. He will be responsible for stock taking of all accepted engineering materials and storing them in proper storage area issuing of materials against relevant MRFS. Sr. Store Keeper (Raw Materials / Chemicals) He will be responsible for the custody. Issuing of materials against relevant MRFS. latex waste and scrap materials received from concerned departments. He will be responsible for initiation of replenishment activities wherever necessary. He will be assisting Sr. Senior Store Keepers (Finished Goods Stores) He will be in charge of finished goods stores.J. preservation and issue of accepted materials. . He will be responsible for the traceability of material as detailed in the DOC No. Store Keeper / SK (Engineering Store) He will be in charge of Engineering stores. He will be resp for maintenance of all relevant records pertaining to the transaction of this store for ready reference. Assisting for perpectual stock verification to internal Auditors. He will be responsible for the custody preservation and transfer of finished goods. 1. It maintains generations and distribution of all the utilities associated with the production process. The main objective of utility section are: To generate and supply plant utilities – steam. To increase overall productivity of all utility equipments.2. It maintains generation and distribution of all the utilities associated with the production process. To reduce on time and reduce overall cost of generation of utilities.9 Engineering Department This including 4 Sub department like Engineer Department Utility Mechanical Instrumentation Electrical 2. chilled water etc according to the requirements of the plant. compressed air. . of process and chilled water to various sections whatever it is required. To maintain diesel engine of D/G set in good condition.1Utility Section Utility Section is one of the supporting sections providing the facilities required for the production process.9. Main functions To generate and supply steam in the desired quantity To supply sufficient qty.1. To generate and supply of compressed air to various sections whatever required. and air in the plant as well as in the distribution lines. To arrange or execute scheduled maintenance of the equipments which come under the utility sec. To attend all break downs connected with generation and distribution of utilities. Inter relation with other departments Stores department All the materials/spares required for maintenance shall be issued by the stores department based on the material requisition form from the mechanical section. To maintain all mechanical weighing balances in good condition. process water etc to the operating department . Purchase Department All spare parts/materials required for mechanical section shall be produced by purchase department based on the indent from stores/mechanical section. steam. compressed air. To maintain all AHU’s in good condition Subsidiary functions : To eliminate all leakages of water. Operating department Utility section will be responsible for generation and distribution of all utilities steam. chilled water. 1. 5. 6.2 Electrical Section Electrical section plays a key role in the service section regarding the power receiving and distribution system and to keep the plant and machineries in satisfactory condition according to the standard set by the management. 4. 2. 3. Power receiving and distribution Preventive maintenance Break down maintenance Winding and overhauling of motors Inspection of incoming electrical materials On the job training to all electrical technician . The primary function of electrical section include.Organization chart for utility section CO (Engg) Officer (utility) JO/FM/SUP General Shift (Uty) JO/FM/SUP Shift (Mech) JO/FM/SUP Shift (Boiler) Mechanic and Officer Tradesman Chiller / Compressor/ Pump Operator Boiler Operators 2.9. 1. Modification. equipment. 2. buildings and grounds in good working condition with sufficient safety provisions Organisational structure of Electrical Section CO (Engg) SAPM (E) JO (E) General JO (E) (General-2) SUP (E) (Shift) Technicians Technicians Technicians On the job training to the employees of Electrical Section will be provided as and when required with atleast once in twice a year and the documents for the same will be available in computer.9. New installation. technology upgradation and continual improvement of equipments/ machineries.3 Mechanical Section Mechanical section plays a key role as a service section to keep the plant and machineries in satisfactory condition according to the standards set by the management. 2. The primary functions of mechanical section include: 1.1. Maintenance of plant and machinery Inspection of all incoming mechanical materials/spares/equipment unelected by mechanical section. . 3.The task of maintenance is to keep production and testing machinery service. recording and analyzing the maintenance activities. 1. 2. A well designed system includes planning. executing.Objectives of Maintenance 1. Stores Department . planned overhauls. Types of Maintenance Broadly maintenance is sub divided into two main categories 1. 2.Breakdown maintenance (corrective maintenance) Activities carried out to connect the failure or breakdown after the occurrence of breakdown/fault. regulating. adjustments. Increase the productivity of equipment Decrease down time and over all cost of production Safe guard and equipment itself by minimizing rate of deterioration of asset. Preventive maintenance Breakdown maintenance Preventive maintenance Activities carried out to prevent failures or defect failure before it develops into a breakdown the preventive maintenance developed in HLL includes lubrications. 3. regular cleaning. 2. The following maintenance procedure are adopted in HLL. Preventive maintenance Breakdown maintenance Inter relation with other department 1. Purchase Department All spares/materials/equipments required for the Mechanical Section shall be procured by purchase department based o the indent from stores/mechanical section.All the materials/spares required for maintenance shall be issued by the stores department based on the Material Requirement Form (MRF) from the mechanical section. ETD. shall be attended by mechanical department as per SOM procedure. packing etc. . 2. Operating Department Breakdown/preventive maintenance of all mechanical equipments in the primary plant. 3. Organisation structure of mechanical dept Co (Engg) DM (Engg) SAPM/APM (Mech) JO/FM/SUP (M/S) JO/FM/SUP (M/M) JO/FM/SUP (M/W) Mechanic / Fitters Mechanics/ Fitters Mechanics/ Fitters Tradesman SAPM – Senior Assistant Plant Manager APM – Assistant Plant Manager 2. The tiny instruments used from the production till packing is been checked and maintained by this department. The caliberation test of the instruments is been done by them to know whether they work effectively. The repair and purchase of the spare parts is also done by them.4 Instrumentation The main function of the instrumentation department is the maintenance of the break down instruments. .1.9. for disposing the waste water.1. to check whether they are satisfying the government rules. Another test is done with the effluent. research and development for improvising the product. cartons.10 Lab and R & D Department The main objective of this department is to check all the chemicals are good for the production. . The finished products are also checked whether the covers. foils and papers used for the packing are good. Implementing new inventions or innovations to the techniques and equipments of the production and marketing.Organisation chart of instrumentation department Manager Junior Officer Supervisors Technicians 2. R & D ie. D and they trying to change it into SAP which contains Globally accepted standards. enhanced integrated management information system in all the department. There main objective now is to implement the SAP.ORGANISATION STRUCTURE Senior Manager Manager R & D Senior Manager (MT) Manager (MT/ packing Supervisor Testing hand Contract employees 2.11 IT Department The main function of the IT department is to control maintenance and development of the software system of the organization data corrections and user support. . They are using EIMIS ie. The existing software system is oracle 10.1. The department structure DGM (Engineering) AM (IT) JO (IT) Superintendent Trainees 2. The store department then prepares a document called MAN (Material Arrival Note) and . They inform the suppliers. The indent details form contains the item number. incharge department verifies. The purchase department has a list of parties or suppliers. contains the same things as in the Indent Details form. quantity. item specifications and delivery period of the purchase item. After getting sanction the order placement takes place in the prescribed time and quantity. The purchase materials are arrived in the store department. their quotations and has an enquiry letter.1. After opening the quotation the one which provide the low cost and high quality item will be accepted by the purchase department.12 Finance Department All activities of Finance Department are in written procedures. For the purpose of purchase first make the order for purchase for this an indent arise to the purchase department. There is a waiting period of 21 days for opening the quotations. On the other hand if the test result is negative another document called MRN is prepared and the stores department informs it to the purchase department. Then the supplier may either replace it or take back it. MRR. The stores department sends the approved MRR to the Bill section of Finance Department. another document called MRR is prepared by the store department. After testing if the material is good. cash payments and Bank payments. order. Auditing The financial year of the Company is April 1 st to March 31 st cash book during are done daily.sends the material to the Material Testing Department for testing. 2. This is the main document for taking the item into the store. 3. The Head Cashier Examines the document number and enters it into the payment voucher. Then it sends to the concerned officer for the further approval. monthly. Communal cash payments are for employees and Bank payment are for parties or suppliers. They verify the invoice. After approving it the cheque draw with a covering letter to the parties or the supplier. The purchase order bill sends to the concerned officer for the approval. Government Auditing . Then it sends to the cash department. There are two types of payment. 1. with the purchase order. Statutory Auditing Statutory Auditors are appointed by the Board of Directors and only after this auditing they sign the balance sheet. This is done by the department itself. Commodity cash payments are for employees and Bank payment. and half yearly and then prepare the Trail Balance. There are 3 types of auditing done. Internal auditing and done qualities after every 3 months. Government auditors are appointed by the Government of India and after auditing they signed on another paper and send it to the Central Government. 1. work order bills etc. Financial report of all Company of HLL Lifecare Ltd. Functions Costing Gives daily P & L Income Statement Fixing of group code and sub group code Works related claims Outdoor duty advance Preparing miscellaneous settlement. bills. The finance is the “Life blood of business” Finance Department can be divided into 6 sec. Co-ordinate and make one report at the corporate office in Poojappura. 2. Ledger section Party bill section . Bill valuation Insurance works Creating of vouchers Cheque forwarding Remittance of receipts Income tax work Outgoing material transits loss claims Bill valuation The Finance Department deals with receipt and payment of cash for causing out the smooth functioning of the compound business activities. Supplier bill payment Impro.. 3. There is a project team consist of four or five experts and has a team leader.13 Project Department The main functions of the project department is the implementation of project. 4. incoming and outgoing cash flow. Top management takes the decisions about the projects. annual returns. They consider the project in terms of profit. 6. 5. Cost benefit analysis and break even analysis are also done. Payroll and cash section Internal audit section Costing section Finalization of accounts Organisation structure JGM (F & A) Manager A/C DM A/C SUPT (6) Trainee/ Sr Clerk Sales AM Finance Junior Officer Trainee 2. its pay back period. The project which gives return within four or five year is considered as feasible and is accepted. They make project feasibility studies and its evaluation.1. For this the internal store purchase committee approval and administrative . Fire safety. If the project is of above fifty lakhs the board of directors approval and if it is below fifty lacs the Chairmans sanction is needed.14 Safety Department The company provides utmost importance to safety aspects. After getting approval the next step is the implementation of project. Implementation process has different steps tendering. water or any type of liquid safety.1. then from the mechanical side like electricity shortage etc all preventive measures is been given to the employees in the unit fire safety around . preparing proposed comparison and negotiation. Project Engg) Electric Engineer Clerical Staff (2) 2. Department structure of project dept Deputy GM 4 PM (Project) Civil Engineer (Asst. Planning the scheduling and following up of project is done till the completion of the project.sanction is needed. Safety and Environment Department under Safety Officer looks after all aspects related to the safety in all the manufacturing Units. We have conducted safety training and awareness programmes with regularly conducted and the Company got Safety Awards more than once. Periodic review of safety. and / encouraging usage of renewable energy sources. health and environment management system. eliminate occupational hazards and ensure safety of employees & subcontractors through: • Monitoring and control of the impact of its activities. our customers and the communities in which we operate. energy and reducing waste at source. Facilitating employee training and their involvement.HLL is committed to protect environment. Compliance of applicable legal and other requirements. health. . Pollution mitigation through adoption of best practices. • • • • • • SHE Management System Certifications At HLL. Safety is provided according to EMS and ISO standards. Conserving materials. we believe that preserving natural resources and protecting the environment is our responsibility to our employees. We are also committed to health and safety of our employees and as part of this responsibility we have developed and are maintaining excellent environmental. Adopting appropriate operating practices.the factory premises is also provided by them. products and services on a continual basis. and safety management systems that meet the requirements of ISO 14001 & OHSAS 18001. 1 Product Profile .3FINANCIALPERFORMAN 3.2 MARKET POTENTIAL 3.CHAPTER-3 3.1 PRODUCT PROFILE 3. A.Product Brand Moods Moods Supreme Rakshak Nymph Ustad T-care Copper-T Plant Condoms Peroorkada Surgical sutures Intra Uritraine Hydrocepnalus Shunts Devices Tissue expander Oral contraceptic pills. condoms Akkulam CU 380 A T 200 B Saheli Novex HL-Hamem – Opack Kangala Blood bag 100ml 250ml 350ml 400ml 500ml Ceredrain Akkulam Hydrophalus shunt Female Condoms & Male Contraceptic Pills Pregnancy test kits Akkulam Kochi (forthcoming) Maneswar Hariyana Single largest unit in the world producing condoms there total operation capacity is more than 1 billion condom P. . 3.3 Financial Results 07 – 08 08.3.1Foreign exchange earnings 1.00 2310.50 639. 2.90 08 .09 631.30 746.60 639. in Lacs) 1906 5072 Previous Year 4086 5068 .09 (Rs in lac) 38521 4915 3094 758 12803 8242 Description (Rs in lac) Total Income 35004 Gross Margin 3720 Profit before tax 2493 Profit after tax 1428 Net worth 12242 Book value (Rs/Share) 7880 (* without Pay Revision impact and exchange fluctuation loss) 3.70 1852.10 3.08 383.30 835.50 775.2 Market potential Segment Commercial Social Marketing Free Supplier Total (in million pieces) 06 .50 2213.07 07 . Earnings Outgo Current year (Rs.70 438.30 1287. 3.) 3.2 Book value per share (Rs.3Turnover (Rs. Lacs) 04 – 05 05 – 06 06 – 07 07 – 08 08 – 09 .3.3. 3.) .3.4 Networth (Rs. Cr. CHAPTER 4 4.1 SWOT analysis . 1. JK Johnson & Johnson etc.4.1 Strength Name change of the co gives a fresh feeling which helps the promotion of diversified products.1 SWOT Analysis 4. New liberalized environment can help boost up companys exports.2 Weakness All bank except “MOODS” has relatively low market share in the open market. both condom and other health care products. . Raw materials supplied distant areas. Growing market in India and abroad Competitions from imports in the domestic market particulars for condoms Aggressive product promotion by competition like TTK. Most of the brands are not readily available with all retailers.3 Opportunities Existence of a large market for condoms and health care products.1. Diversified into different products of contraceptives and health care business so that risk is one mode of product does not affect another. The company is financially sound Committed top management which runs the company professionally 4. 4. Being a Government of India company. Marketing offices speed across the country. Distribution is better than competitors.1. gets the patronage of government institution for orders. All the production facilities are in tune with international standards. Rural market can be effectively tapped by re-investing the existing distribution system. Over dependence on government for orders. Over 30 years experience in the manufacture of latex based products. hence the transportation cost is high. Fluctuating government policies . CHAPTER -5 5.1 Summary and conclusion 5.2 Bibliography . 5. for the production of the product then for the quality assurance and for the packing purpose. this may increase the quality and number of the product produced in unit time. The Primary data was collected by conducting a direct interview method. They use improved technology and equipment to make the production effective and efficient. The departments are very effectively divided so as to ensure that it performed well. HLL LTD is providing some additional facilities also for the employees Many improved machines have been provided. journals and previous reports. To conduct this study Primary and Secondary data was collected. Every workers are treated nicely and also the trainees.5.1 SUMMARY The project on an organization study which was conducted on the HLL LIFECARE LTD was under taken in order to get a clear picture of what an organization should be and to understand how they undertake or administrate there organization The study was conducted in the factory situated at Perrorkada and period between 12-07-2010 to 11-08-2010.1 CONCLUSION The factory is well established and it is properly maintained. The data is collected from each department from the concerned departmental head officer. . the employees are given stipends. The Secondary data is collected from the annual reports. Apart from the welfare facilities some included in factories act of 1948. bonus and required allowances to motivate them and all necessary for the successful operation of the industry. Another advantage for them is that as new machines have been launched it reduce the number of labours i.I hope the experience gathered from here will go along way in handling the administration of industrial establishments in my future career . before starting the day all the Employees in the department may gather together and they had a casual talk in which they can share their views. opinions or suggestions this may ease their mental depression towards the job. I feel that I made use of the opportunity provided to me for the study about the organisational activities and functions of this industry very effective and fruitful. The information gathered and contact with employees enhanced my knowledge in business management especially personal management .e. the work of three to four workers will be done by one machine and they also about to introduce updated machines Another important thing I noticed there was the superior officer’s approach towards the subordinates. previous report From their internet site (www.hll life care. in) .BIBLIOGRAPHY PRIMARY DATADirect Interview Method SECONDARY DATA- Annual report of the company Journals .