Oracle Purchasing Interview Questions _FAQs

4/22/13Oracle Purchasing Interview Questions /FAQs 26th October 2012 Oracle Purchasing Interview Questions /FAQs Questions and Answers (Accrual and Accounting) [https://www.blogger.com/blogger.g?blogID=62052174853209687] What is the difference between 'Accrue On Receipt' and 'Accrue at Period End'? Accrue On Receipt means that when a receipt is saved, accrual transactions are immediately recorded and sent to the general ledger interface. This is also known as "online" accruals. Accrue at Period End means that when a receipt is saved, the accrual transactions are not immediately recorded and sent to the general ledger; instead, the accounting entries are generated and sent at the end of the month by running the Receipt Accruals - Period-End Process. All items with a destination type of either Inventory and Outside Processing are accrued on receipt. For items with a destination type of Expense, you have the option of accruing on receipt or at period end. [https://www.blogger.com/blogger.g?blogID=62052174853209687] Why are expense items typically accrued at period-end, and why are inventory items always accrued on receipt? One should accrue on receipt if perpetual inventory is adopted to facilitate reconciliation between inventory valuation reports and accounting entries. Expense items typically are not accounted for on a daily basis, and most companies find it easier to account for and reconcile these expenses at month-end rather than at the time each individual expense is incurred. When both inventory and expense items are accrued on receipt, the following problems may be encountered: A) Receiving inspection balances will include both inventory assets and expenses, so at the end of the month, they will need to be manually reclassified. B) The number of entries needed to research and reconcile the perpetual A/P Accrual Account(s) becomes significantly increased. Since the expense receipts could double the number of accrual accounting entries to process, the Accrual Reconciliation Report could take twice as long to run. The amount of time required by your staff to research any discrepancies would also increase. [https://www.blogger.com/blogger.g?blogID=62052174853209687] Which Purchasing report should be used to review period- end accruals? The Uninvoiced Receipts Report should be used to view period-end accruals. This Report should be used to reconcile Period End Accruals with GL. [https://www.blogger.com/blogger.g?blogID=62052174853209687] Which Purchasing report should be used to review online accruals? The Accrual Rebuild Reconciliation Report should be used to view accrual transactions for inventory items and expense items which are set to accrue on receipt (online accruals). This is the Report that should be used to reconcile accrue on receipt transactions with GL. [https://www.blogger.com/blogger.g?blogID=62052174853209687] After entering receipts and running the Receipt Accruals - Period-End Process, the new journals do not appear in the General Ledger. Should the transactions automatically appear in GL after performing these steps? The transactions from Oracle Purchasing are only sent to the GL_INTERFACE table. In order to create the journals and see them in General Ledger, the Journal Import concurrent program must be run from a General Ledger responsibility. Be sure to review the output file from the Journal Import request to ensure that the records imported successfully. [https://www.blogger.com/blogger.g?blogID=62052174853209687] How can one tell whether each journal in the general ledger is for period- end or on receipt (online) accruals? Period-end and online accrual entries may be contained in the same GL batch, but there will be separate journals created for each. Journals created by the Receipt Accruals - Period-End Process will have a category of 'Accrual'; journals created for online accruals with have a category of 'Receiving'. oracleebslearning.blogspot.in/2012/10/purchasing-faq-accrual-and-accountings.html?q=interview+questions 1/27 4/22/13 Oracle Purchasing Interview Questions /FAQs Here is some technical table-level information that may provide assistance: Table: GL_INTERFACE Column : USER_JE_SOURCE_NAME = Purchasing Column : USER_JE_CATEGORY_NAME = Accrual (for period-end accruals) - OR - USER_JE_CATEGORY_NAME = Receiving (for online accruals) Table: GL_JE_HEADERS Column : JE_SOURCE = Purchasing JE_CATEGORY = Accrual (for period-end accruals) - OR - JE_CATEGORY = Receiving (for online accruals) [https://www.blogger.com/blogger.g?blogID=62052174853209687] Does the process of reversing journals for period-end accruals occur automatically in GL? The process of reversing the accrual journals does not occur automatically; they must be manually reversed in the general ledger. [https://www.blogger.com/blogger.g?blogID=62052174853209687] For the Uninvoiced Receipts Report, what is the purpose of the parameter 'Accrued Receipts'? A: This parameter should be set to 'No' to see only the uninvoiced receipts which have not yet been accrued by running the Receipt Accruals - Period-End process. This parameter should be set to 'Yes' to see uninvoiced receipts which have already been accrued by running the Receipt Accruals - Period-End Process. [https://www.blogger.com/blogger.g?blogID=62052174853209687] Records are appearing on the Uninvoiced Receipts report for expense items which have been received but not invoiced. How can these records be removed from the report and kept from accruing each month? There are a couple of methods that can be used to remove records from the report and to keep them from accruing each month: A) Close the purchase order shipment line. Closing the purchase order at the Header or Line level will also have the same effect. On the Purchase Order Summary form, select Special -> Control, then 'Close'. NOTE: Selecting 'Cancel' will not keep receipts from accruing each month. Refer to question/answer #10 below for an explanation of this. Also, this solution only applies to PO shipments which are set to accrue at Period End. It will not remove PO shipments which are set to Accrue On Receipt ("online accruals"). B) Create an invoice in AP and match it to the purchase order for the entire received quantity. Some users choose to create a 'dummy' invoice for $0.00 in this case. [https://www.blogger.com/blogger.g?blogID=62052174853209687] A purchase order shipment was received against, then canceled. It now appears on the Uninvoiced Receipts report and accrues each month when running the Receipt Accruals - Period-End process. Why is this happening? When a purchase order is canceled (whether at the header, line, or shipment level), only the unreceived quantity is actually canceled. Cancellation does not effect quantities already received, as an obligation still remains for these receipts. If the quantity received is equal to the quantity invoiced (billed), or if no receipts have been entered against the purchase order shipment, then cancellation sets the Canceled flag of the shipment to 'Yes' and the Closure Status to 'Closed'. In this case, no accrual transaction will be generated. If the quantity received is not equal to the quantity invoiced, then cancellation sets the Canceled flag of the shipment to 'Yes' and the Closure Status remains in its current status (i.e., not 'Closed'). The difference between quantity received and quantity invoiced will appear on the Uninvoiced Receipts report, and will continue to accrue each month until an invoice is matched for the entire received quantity. [https://www.blogger.com/blogger.g?blogID=62052174853209687] What is the difference between the Accrual Reconciliation Report and the Accrual Rebuild Reconciliation Report? The report is available as two (2) separate concurrent programs: the Accrual Reconciliation Report and the Accrual Rebuild Reconciliation Report. Both reports run using the same report definition file: POXACREC.rdf. oracleebslearning.blogspot.in/2012/10/purchasing-faq-accrual-and-accountings.html?q=interview+questions 2/27 it reports only on the data currently stored in the PO_ACCRUAL_RECONCILE_TEMP_ALL table.4/22/13 Oracle Purchasing Interview Questions /FAQs When the Accrual Rebuild Reconciliation Report is selected.html?q=interview+questions 3/27 . Then.g?blogID=62052174853209687] Oracle Purchasing: oracleebslearning.g?blogID=62052174853209687] What will happen to the 11i Tax Code after upgrade to release 12? 11i Tax Codes will be maintained as Tax Classification Codes. this can be used to support the manual journal entry created in the general ledger. the following events occur: The program will delete all records currently stored in the PO_ACCRUAL_RECONCILE_TEMP_ALL table Accounting entries are selected from the appropriate sources (sub ledgers) based on the parameters entered at the time of report submission The temporary table PO_ACCRUAL_RECONCILE_TEMP_ALL is repopulated with these accounting entries Report output is generated based on this information When the Accrual Reconciliation Report is run.00 get removed from the Accrual Reconciliation Report? When submitting the report. because the accrual information does not have to be regenerated from the original sources every time the report is submitted.g?blogID=62052174853209687] How do transactions which have subtotals of $0.com/blogger.com/blogger. NOTE: You can run the Accrual Write-Off Report to review the transactions that were written off.in/2012/10/purchasing-faq-accrual-and-accountings. [https://www. setting the parameter 'Include Written-Off Transactions' to No. Manual journal entries have already been created in GL to correct these transactions. [https://www. [https://www. the report does not reselect the information from the sub ledgers. Purchasing Integration With E-Business Tax: [https://www.com/blogger. run the Accrual Reconciliation Report again. the Accrual Rebuild Reconciliation Report is run at the end of the period.g?blogID=62052174853209687] After upgrade to release 12 we cannot find the Defaulting Hierarchy defined under Purchasing Options? 11i Defaulting Hierarchies from AR/AP/PO/PA system options will be upgraded as ‘Tax Classification Code’ defaulting hierarchy in Application Tax Options in the context of OU and application product (AR/AP/PO/PA).blogger. [https://www. setting the following parameters as shown will allow for these transactions to not show on the report output: Include All Transactions = No Transaction Amount Tolerance = 0 (or higher) [https://www. and the Accrual Reconciliation Report is used for interim reporting.blogger. go to the Accrual Write-Offs form.blogger. Note that the title showing on the report output remains the Accrual Reconciliation Report regardless of which process is actually submitted.blogger.com/blogger.com/blogger. Typically.blogspot. How do these transactions now get removed from the report? In Oracle Purchasing.g?blogID=62052174853209687] How to view the Tax information from the Purchase Order Entry Form? To view the tax information from the Purchase Order Form navigate to: Actions menu > Manage Tax . instead. This feature saves time and decreases the performance impact on the system.Query for the Operating Unit and Application Name.com/blogger.g?blogID=62052174853209687] Several transactions appear on the Accrual Reconciliation Report which were charged to the accrual account in error.Login to Tax responsibility > Defaults and Controls > Application Tax Options B.blogger. Responsibility: Purchasing Super User Navigation: Accounting/Accrual Write Offs Select the lines that need to be removed from the report and save.blogger. Navigation to Application Tax Options: A. The written-off transactions will no longer be included in the report. Ps4 is patchset 4. This hold will prevent payment of the invoice. [https://www.com/blogger.blogger.Open periods in open and close periods are in setup of purchasing module. [https://www.g?blogID=62052174853209687] Why does a cancelled po be available for matching on Invoice Entry form ? Answer: This is standard functionality of Oracle Applications. In source document release method field has value in LOV for the user to choose . and GL periods must be open.com/blogger. Now run the trAnsweraction manager the problem will not be replicated..com/blogger.g?blogID=62052174853209687] What is PS4 ? Answer: Ps4 is the purchase order Minipak 16M CD. The standard printed PO report is associated to the approval form and can be printed.In inventory module open periods in inventory accounting periods.g?blogID=62052174853209687] How to query po without update access ? Answer: Create a responsibility with access to view purchasing menu only do not associate an update function in it.blogger.blogger. po.blogger. Cause : RVCTP encountered n=internal error parameters: RVCTP . It is defined innsource document zone. [https://www.in/2012/10/purchasing-faq-accrual-and-accountings. Values are automatic release/review b.g?blogID=62052174853209687] Where is release method define in auto source rules form ? Answer: Release method is defined in Auto Source Rules Form . Release using auto create. oracleebslearning. [https://www. 56224.4/22/13 Oracle Purchasing Interview Questions /FAQs [https://www. but supplier sites are defined at operating unit level. immediate. "APP -14720 conncurent program RVCTP returned error.com/blogger.blogspot.a.com/blogger. In system profile field enter %Concurrent% and click find button for finding 'Concurrent: report copies' profile and set the profile field to 1. Values are .7sc.g?blogID=62052174853209687] In order to print the printed purchase order report what is setup required? Answer: Use System Administration responsibility and go to system profiles.blogger." Answer: To avoid the errors follow the steps given below.blogger.html?q=interview+questions 4/27 .g?blogID=62052174853209687] Does Oracle purchasing and Oracle payables allow sharing of supplier and supplier sites across sets of books ? Answer: Suppliers can be shared across sets of books .g?blogID=62052174853209687] Why are errors displayed when a receiving transaction manager is run ? errors are given below. [https://www. ..com/blogger. .Inventory .blogger.blogger. and then resolve the problem. [https://www. [https://www.com/blogger.com/blogger. .g?blogID=62052174853209687] Can you print a custom PO report from the approval screen ? Answer: This is not the functionality in 10. Invoices which are matched to closed or cancelled po's will be placed on a 'quantity order hold'by Auto approval. until the payables module(user) can determine why the invoice has been matched to a closed or cancel po. com/blogger.blogger. [https://www. This is Oracle Applications Functionality. This report has been replaced by vendors volume analysis report.g?blogID=62052174853209687] How to generate a po that includes tax and freight ? Answer: This is not handled under purchasing .blogger. [https://www. ..html?q=interview+questions 5/27 .com/blogger.g?blogID=62052174853209687] In a po screen why does destination type allows only to choose inventory type but not expense type ? Answer: If the item is defined as an inventory item in the item master window the item cannot have a destination type as expense in po screen.For a document to be approved by the originator it is necessary to verify the amount entered is within the limit of the 'document total'. Supplier name Date of purchase Price paid Unit of measure To Default the prior purchases region which can provide the following information. po only sets a taxable flag for the item to identify it as a taxable item which is calculated correctly upon being invoiced. This helps the user to change the status on the po and approve it.com/blogger.blogger. . [https://www.4/22/13 Oracle Purchasing Interview Questions /FAQs [https://www.g?blogID=62052174853209687] Where does the ship-to field get populated from in Requisition/ PO form ? Answer: The ship-to field values are defaulting from the buyer setup in Requisition/ PO form.Tax codes and freight costs are setup in AP. 1.com/blogger. 3.g?blogID=62052174853209687] When you try to approve a po you get an error "documents total exceeds document total limit rule please enter forward to" how to resolve? Answer: For a document to be approved by a user / originator follow the steps given below.Tax code varies by state and freight costs may vary due to different packing methods .com/blogger.g?blogID=62052174853209687] Why does auto source rules create requisitions for only one vendor even though ASL is defined for 2 vendors? Answer: The split percentage used for the vendors in requisitions is only for reporting purposes.g?blogID=62052174853209687] What does vendor on hold report do ? Answer: Vendor on hold report prints all vendors who are on hold and have unapproved po's with authorization status = incomplete for that vendor.blogger.com/blogger. Navigation :/Profile ->System Query in the profile field = PO :% Choose PO: Default supplier item catalog window to view previous purchase information for a specific item.g?blogID=62052174853209687] How to view previous purchase information for a specific item ? Answer: Use the supplier item catalog prior purchases region which can provide the following information. .Accounting payables handles this.Ensure approval group setup is appropriate.in/2012/10/purchasing-faq-accrual-and-accountings. when we enter a requisition for an inventory item we change the destination type cannot be changed to 'expense'.blogger. The vendors report would print all vendors and would also include the on hold information.This is used in supplier volume analysis report. oracleebslearning. This is the intended functionality of the report.blogger.In order to approve a document the user/buyer/originiator of the document must choose 'document total' for the object field I the approval groups window. etc. [https://www. 2.blogger. [https://www.blogspot. And these costs are sumed when invoiced. [https://www.com/blogger. g?blogID=62052174853209687] What is the COST PLUS FEE price type? How is Purchase Order treating this price type? In the Price type quickpick in the Purchase Order Lines zone in enter Purchase Order form.' Close the requisitions form Re-open the requisitions form Click in the lines region .com/blogger.g?blogID=62052174853209687] When 'pay on receipt' for 'unordered items' are being processed invoices are not being created ? Answer: This problem is solved by applying patch 908129. Now the purchase order can be approved if the po is within the user limit and can be forwarded if it is beyond the user limit. For a document to be forwarded by a user/originator follow the steps given below. a user will have to set the following in the user will have to set the following in the user's requisition preferences. there is a value called COST PLUS FEE. a message ' new preferences now in effect.Use the reports form in the menu and submit a request for 'fill employee heirarchy ' report.g?blogID=62052174853209687] When a po is "finally closed" records are deleted from MTL-Supply table.g?blogID=62052174853209687] How can you have specific requestor defaulted on requisition form ? Answer: In order to have a specific requestor default onto the requisitions form .blogger.blogger.blogger.com/blogger.Ensure that higher position is assigned to an employee in the position Heirarchy window. What is the COST PLUS FEE price type? How is Purchase Order treating this price type? oracleebslearning.Ensure relevant documents are appropriately defined in document type window.in/2012/10/purchasing-faq-accrual-and-accountings. [https://www.com/blogger. [https://www. [https://www.g?blogID=62052174853209687] How can you populate negotiated sources region within supplier item catalog window ? Answer: In order for the user to be able to populate the negotiated sources region of the supplier item catalog form.blogger.. 1.g?blogID=62052174853209687] How can I see the last query performed by a form ? Answer: If you want to see the last query performed by a form you can do this through the examine tool as follows: Navigate to help-->tools-->examine Block = system Field = last query The value returned is the last select statement performed by the form.blogger. [https://www. Records in MTL-supply are only deleted when the po is completely received and "finally closed". 5.4/22/13 Oracle Purchasing Interview Questions /FAQs 4. the requestor from requisition preferences should appear in the requestor field.Position of the employee must be higher than the position of the user/originator of the document with greater limit of the 'document total'.com/blogger. user needs to re enter requisition preferences each time he starts the applications [https://www. Navigation: /Purchasing ->Requisitions -> Requisitions Go to special ->preferences Click in the requestor field Choose a requestor from the list of values Click the 'apply' button .blogger.com/blogger.blogspot.What happens to Records in MTL-Supply when po is partially received? Answer: When the po is partially received records are present in the MTL-Supply table.The requisition preferences are only valid while working on it .This is defined in the approval group window. one of the following documents types will need to be created for the item in question : Blanket purchase order Catalog quotation Planned purchase order [https://www.html?q=interview+questions 6/27 . 2.com/blogger. g?blogID=62052174853209687] What is 2-way.blogger. 3-way. then by need-by date. Shipments block.com/blogger. [https://www. due to it being a legal document once approved.g?blogID=62052174853209687] What is the sorting order for requisition lines in autocreation of a Purchase Order? Answer Requisition lines first meet search criteria determined by "find" screen.blogger. but they are not necessarily in order alphabetically.com/blogger. 4-way matching? How is this set-up? Answer 2-way matching verifies that Purchase order and invoice information match within your tolerances as follows: Quantity billed <= Quantity Ordered Invoice price <= Purchase order price (<= sign is used because of tolerances) 3-way matching verifies that the receipt and invoice information match with the quantity tolerances defined: Quantity billed <= Quantity received 4-way matching verifies that acceptance documents and invoice information match within the quantity tolerances defined: Quantity billed <= Quantity accepted.com/blogger. alternative region. You can find more detailed information about matching in the Oracle Payables Reference Manual (Volume 3) Topical Essay on Integrating your Payables and Purchasing Information. After you choose an action. It is an enhancement request that is being looked at for future releases. 3-way or 4-way matching can be setup in the Shipment Details zone of the Enter PO form (character) Receipt required Inspection required Matching YesYes4-way YesNo 3-way No No 2-way In GUI.blogspot. click on More. (Acceptance is done at the time of Inspecting goods).blogger.blogger. [https://www.g?blogID=62052174853209687] How do you change the created date on a Purchase Order? Answer The 'Created' date on the Purchase order is not an updateable field. 3-way or 4-way match. requisition lines are ordered by need-by date.this brings up a region with 'Invoice matching' column where you can choose 2-way. Oracle Purchasing chooses requisition lines from the requisition pool that meet your search criteria.g?blogID=62052174853209687] What does the error 'APP-50022: Oracle Human Resources could not retrieve a value for User Type profile option' mean? oracleebslearning. Whether a PO shipment has 2-way. PO does not do anything with this price type.html?q=interview+questions 7/27 . [https://www.g?blogID=62052174853209687] How do you reflect discount from a supplier on a Purchase orders? Answer The legal document is the Purchase order not the quote and therefore the purchase order should reflect agreed upon price. All requisition lines for the same item and item category are grouped together. enter any search criteria to narrow the selection of requisition lines. Secondly if the discount comes after the PO then AP should handle it when invoicing...4/22/13 Oracle Purchasing Interview Questions /FAQs Answer The functionality for COST PLUS FEE price type is not in Oracle Purchasing at this point of time. [https://www. Within each grouping of item and item category.com/blogger.blogger. [https://www. If you are using a blanket Purchase order then you can use price breaks.com/blogger. and then are grouped together by item and item category.in/2012/10/purchasing-faq-accrual-and-accountings. The supplier item is defaulted in for that item you choose from the catalog.blogger.html?q=interview+questions 8/27 . Why are the action options for creating receipts different in Inventory compared Purchasing? Answer Set the Profile option RCV: Allow routing override to 'YES' at the application level.blogger.then choose Purge from the menu . the requisition notes were not coming over to the Purchase Order whereas the attachment does come over to the Purchase Order.com/blogger.com/blogger. there is a field labeled supplier item. [https://www.g?blogID=62052174853209687] When do you see the status of a Purchase order as Archived? Answer oracleebslearning. You can only reject those from others.assign the Payables Purge GUI responsibility to the user . Set the profile option 'HR: User Type' at the Responsibility level. you can specify affectivity dates for individual price breaks. [https://www. After doing this go to the source details zone. Was this replaced in GUI by attachments? Answer The attachments have replaced notes.The Purchasing Responsibility shows Direct and Standard while the Inventory Responsibility shows just Direct.blogger. Where does this information on the quickpick come from and how can this information default in? Answer The supplier item field on the requisition can be populated by using either the supplier item catalog or ASL.com/blogger. Take an item from the supplier item catalog that has an associated supplier item. [https://www.under the Category field do a List of Values and pick Simple Requisitions for cancelled requisitions The choices are listed. You can also define your own RFQ or quotation types using the Document Types window A Standard quotation or RFQ includes price breaks at different quantity levels. you can define affectivity dates at the header level. the 'Reject' box is greyed out. [https://www.g?blogID=62052174853209687] How do you purge Cancelled Requisitions? Answer To purge any Purchase orders or Requisitions: .blogger.com/blogger.g?blogID=62052174853209687] You are entering a requisition and are unable to find the header or line note fields.com/blogger.in/2012/10/purchasing-faq-accrual-and-accountings.g?blogID=62052174853209687] Where does this information on the quickpick come from and how can this information default in? On the requisition form in the source details zone.blogger. For all three types of Quotations and RFQs (Bid. [https://www.blogger. How does the approver reject a requisition? Answer You cannot reject Requisitions submitted to yourself.blogger. The attachments are better because at the header level.com/blogger. add it to the order pad and then add it to the requisition.4/22/13 Oracle Purchasing Interview Questions /FAQs Answer The profile HR: User Type needs to be set.have the user choose that responsibility . Standard and Catalog). Navigation: --> Purchasing --> Supplier Item catalog [https://www.g?blogID=62052174853209687] How does the approver reject a requisition? When you select the Notifications form to review approvals and click on approve button for a Requisition waiting for approval.com/blogger. [https://www.g?blogID=62052174853209687] Why are the action options for creating receipts different in Inventory compared Purchasing? In the Enter Receipts (RCVRCERC) form and using different responsibilities produces different values in the action required field. For Standard quotations and Catalog.blogspot.g?blogID=62052174853209687] What are standard Quotations used for? Answer Standard quote is one that you can tie back to a PO. [https://www. (To setup this integration.) Price lists can now be created with pricing transaction entity of PO.10 with the integration of Purchasing and Advanced Pricing will be List Price if the item is not found on any price lists with pricing transaction entity of PO.com/epmos/faces/ui/km/DocumentDisplay. <item> and <UOM> not found on any price list? Answer No. then the List Price . [https://www. Numbering options [https://www.blogspot. Thus. please refer to MetaLink Document 455778.com/blogger.5.g?blogID=62052174853209687] There is a field for the organization code.found on the Master Items form. Login Discoverer Plus with some Application User.html?q=interview+questions 9/27 . What is this code? Answer This code is a short abbreviation for the organization.in/2012/10/purchasing-faq-accrual-and-accountings.com/blogger.10. In GUI. The global temporary table mo_glob_org_access_tmp contains no data even when logged in Discoverer Plus 1.com/blogger. Purchasing tab . data is not getting populated in the workbook.5. where is the automatic numbering for Purchase Order defined and maintained? Answer The navigation path for GUI is: Setup --> Organizations --> Purchasing Options. What happens if a purchase order is created with an item which does not exist on any price list with pricing transaction entity of PO? Will the system return the error. Functionality is if the item on the purchase order is not found on any price list with pricing transaction entity of PO.com/blogger. Purchasing and Advanced Pricing can be integrated.g?blogID=62052174853209687] What happens if a purchase order is created with an item that does not exist on any price list with pricing transaction entity of PO? In 11.g?blogID=62052174853209687] Can the original Purchase Order can be viewed in any way without resorting to SQL.will be returned to the PO.jspx?id=455778. Numbering alternate region The navigation path for Character is: \ Navigate Setup Purchasing Options Purchasing.g?blogID=62052174853209687] In Oracle Purchasing. [https://www.4/22/13 Oracle Purchasing Interview Questions /FAQs You must approve or print a specific purchase order before you can see it in the history information.1 [https://support.blogger.blogger. <item> and <UOM> not found on any price list.blogger. Create a folder from a view where oracle synonyms are used like 'PO_HEADERS' 2.1] Questions about using Advanced Pricing in Purchase Orders and Requisitions. the default for Price on purchase orders in 11. Go to Purchase Order and attach the attachment to the Purchase Order.blogger. [https://www. Create an workbook with the same folder. Information on the original PO can be obtained from the PO_HEADERS_ARCHIVE and PO_LINES_ARCHIVE tables using the PO_HEADER_ID column as a common reference using SQL only. This is documented in bug 5084798 PURCHASING & ADVANCED PRICING: ITEM AND UOM NOT ON PRICE LIST VS LIST PRICE.com/blogger. for a revised Purchase Order? Answer The original version of a revised PO cannot be viewed from the PO form or PO summary form. notes are replaced by attachments.com/blogger.g?blogID=62052174853209687] Why there is no Data Found In Discoverer Workbooks When Views Are Used Instead Of '%_ALL' Tables? When views are used like PO_HEADERS instead of PO_HEADERS_ALL. the system will not return the error.blogger.oracle.blogger. 3. That means MOAC is not working. [https://www. oracleebslearning.g?blogID=62052174853209687] Where are standard notes in GUI? Answer Go to Setup --> Attachments -->Create attachment. g?blogID=62052174853209687] PBWC: [https://www. Profile Default Requisition Value Description Group requisition lines using the default grouping.com/blogger.Manage supplier information [https://www. What are the documents not supported in PBWC? Following document types are not supported in PBWC : Planned PO Local Blanket Agreement Local Contract Agreement Scheduled Releases oracleebslearning.g?blogID=62052174853209687] What are the Requisition Management – Profile Options? PO: Document Builder Default Document Type: The document type that is defaulted into the document builder region.apps_initialize(&user_id.g?blogID=62052174853209687] What is PBWC? Oracle Purchasing Release12.html?q=interview+questions 10/27 . the WorkCenter is a central 'launch pad' from which buyers can efficiently perform their daily tasks: . contracts and agreements .blogspot.blogger.com/blogger. When executed.View and act upon requisition demand . begin fnd_global. [https://www. Since you are not logging into the application then you would have to set the Multi-Org context like customer have to do when running a custom API. One requisition line can be associated with one purchase order line [https://www.0 speeds up daily purchasing tasks with and enhanced Professional Buyer's Work Center (PBWC). Group requisition lines using requisition grouping.blogger.init('&product_short_name').com/blogger. Profile Value Add to PO New RFQ New Auction New PO Description Add to an existing Purchase Order Create a new Sourcing RFQ Create a new Sourcing Auction Create a new Purchase Order PO: Default Requisition Grouping : The default for grouping requisition lines onto a Sourcing RFQ/Auction or PO. end.4/22/13 Oracle Purchasing Interview Questions /FAQs 4.com/blogger. the workbook displays the message that no data to be displayed.blogger. Based on web-based user interface models. Answer: Possible Cause: Data is not passed to Discoverer or SQL*Plus due to E-Business Suite r12 Multi-Organization Control Access (MOAC) not being set in the session. In R12 you have to also set the Multi-Org context.Create and manage orders.blogger.&responsibility_id.&responsibility_application_id).in/2012/10/purchasing-faq-accrual-and-accountings.g?blogID=62052174853209687] What are the Purchase Orders – Profile Options ? PO: Auto Apply Default Contract Template : Default Contract template in the PO. mo_global. One or more requisition lines can be associated with one purchase order line.Run negotiation events including Auctions RFxs (requires Oracle Sourcing) . For RFQs. This is expected behaviour. after creating your document lines. Line and Distribution level. transaction reason. [https://www.blogger.com/blogger. you have to manually autocreate the document and use Modify on the Tools menu to add the predefined item to the requisition line for the one-time item. This means that if an Attribute on the Requisition side is empty but the corresponding Attribute on the PO side is defined as 'Mandatory'.blogger. [https://www.com/blogger. Accrual type (period-end or on-line) and shipment type . [https://www.html?q=interview+questions 11/27 .com/blogger. [https://www. quantities of all requisition lines that have the same item. [https://www.blogspot. the Flexfield API code is not invoked.com/blogger. and unit of measure onto a single document line. and line type are combined.g?blogID=62052174853209687] Does Autocreate copy Notes from the requisition to the document you are creating? Yes. [https://www. as appropriate.blogger.blogger.4/22/13 Oracle Purchasing Interview Questions /FAQs BPA Releases Quotations RFQs [https://www.g?blogID=62052174853209687] Does Autocreate add to an existing PO shipment that has been encumbered? Purchasing does not add to an existing purchase order shipment if that shipment has been encumbered even though all the grouping columns necessary to combine shipping information are there. Releases. Purchasing combines the quantities of all requisition lines that have the same item.that is to say. because the Distribution is the first level at which a one-to-one relationship between the Requisition and Purchase Order data can be guaranteed.com/blogger. ship-to location. line type.g?blogID=62052174853209687] What can be done to open the created document directly once Autocreate is done successfully? Set the profile option PO: Display the autocreated Document to Yes. [https://www. Purchasing combines shipment information only if the requisition lines have the same need-by date. or RFQ window. revision. after Autocreate the mandatory Attribute on the PO Distribution will be empty.com/blogger. Note: You cannot use Modify with outside processing items or if you are using encumbrance or budgetary control.g?blogID=62052174853209687] Can requisition line with item number and without item number [one time item] be combined to single document line in Autocreate? If you want to combine two requisition lines for the same item.blogger.blogger.if you have Descriptive Flexfields (DFF) set up against the Requisition at Header. oracleebslearning. one with an item number and one without.g?blogID=62052174853209687] What are the columns on which Autocreate combines multiple requisition lines into a single document line? For purchase order. but no error or warning will have been reported.com/blogger. after running Autocreate you will find that only the Distribution DFF Attributes are copied across to the PO Distribution. organization.g?blogID=62052174853209687] Are Preferences supported in PBWC? Preferences are not supported in PBWC Does Autocreate copy descriptive flexfield attributes from the requisition to the created document? No . (Multiple Requisition Headers and Lines can be summarized into one PO Header and one PO Line). Purchasing displays the Purchase Orders. Please be aware also that the Distribution DFF Attributes are simply copied from the Requisition to the PO .blogger. Notes are copied from the requisition lines and the corresponding requisition header.com/blogger.g?blogID=62052174853209687] What price becomes the actual price in the case where multiple requisition lines with different prices are combined to a single PO line? The lowest unit price from the combined requisition lines becomes the actual price of the purchase order line.blogger. item revision.in/2012/10/purchasing-faq-accrual-and-accountings.g?blogID=62052174853209687] What are the columns based on which Shipping information is combined by Autocreate? For purchase orders and releases. 8.com/blogger. Open the Catalog to select price only Click YES 10. Enter the required fields on the RFQ (quote affectivity).g?blogID=62052174853209687] How do you prevent Autocreate from seeing requisitions from another organization? Requisitions and Purchase Orders are not organization specific. This will create your quotation. Change the Document Type field to RFQ and click the automatic button. If it is typed in manually.Receive message Your can update only the price for the saved record. Change the description (if PO attribute is set to allow the description to be changed). If you do not want to be able to see or access requisitions across different organizations. If we do not choose an item. [https://www. Go to the RFQ screen and query up the RFQ you just created.blogger. it will not carry over. click on the Supplier button and choose the list of suppliers. The only differentiating factor in one time items (item id null) is the description.. Click Special on the Tool bar and choose Copy Document. Navigation: 1. Delete the description if the quote has a description different than the requisition Click on the catalog button ..blogger. 7. 5. The RFQ is created and appears on the screen.in/2012/10/purchasing-faq-accrual-and-accountings. Select the quote.4/22/13 Oracle Purchasing Interview Questions /FAQs [https://www.com/blogger. Give the folder a name and check the Open as Default box. To enter the vendor responses a Quote must be created. The field will now be displayed.g?blogID=62052174853209687] Does the supplier name from a requisition get carried over to an autocreated purchase order? The standard functionality is that if the requisition has a the "suggested supplier name" field populated.g?blogID=62052174853209687] Where does the 'note to buyer' show on an autocreated PO? On the AutoCreate form. you can autocreate from a Quotation. 11.com/blogger.blogger. that is if the requisition and blanket are created with one time/expense items the autocreate process tries to match the descriptions as item id's are null. Change status to active and save.com/blogger. chose the requisition form the pool of approved requisitions. AutoCreate the PO from the requisition.blogspot. Create and approve a requisition. The "suggested supplier name" field will only carry to the autocreated PO if it was selected from the list of values on the requisition. 4. Approve the quotation. [https://www. [https://www.com/blogger.blogger.blogger. go to Folder -> Save As. 9. 6. [https://www. Go to the AutoCreate Screen. Select Note to Buyer and click OK. go to the Folder menu and choose Show Field.g?blogID=62052174853209687] Can you autocreate from a quotation and tie the PO to the associated quotation and requisition? Yes.com/blogger. [https://www. If you would like this field to be displayed every time you use autocreate.g?blogID=62052174853209687] Can you autocreate a release if the description of the requisition created in PO is different of the description of the Blanket? No. You will now have both the requisition and quote tied to the PO.g?blogID=62052174853209687] What causes the APP-14090 error when autocreating a requisition? There are several things that must be performed to address this issue: oracleebslearning.html?q=interview+questions 12/27 . then you need to set up different operating units with different responsibilities tied to each one. 2. 3.blogger. Go to the Quotation screen and query up the new quotation and enter the price break information. it would carry over to the autocreated PO. If using the Encumbrance for Requisitions. [https://www.blogger. Try to autocreate another standard purchase order by clicking the automatic button.com/blogger.g?blogID=62052174853209687] Try to autocreate. the Blanket PO line type must be set to Goods because the MRP Purchase Requisition is always created with a line type of Goods. * In the Sys Admin Responsibility navigate to: Profiles=> query for the Profile Option PO: AUTOCREATE GL DATE. You need to have Requisition Line types and PO Line types correctly associated. Navigation: AutoCreate For Autocreate to find these requisition lines from MRP.blogger. 6. verify if the REQUISITION ENCUMBRANCE checkbox is checked.Revisions do not default for Items when autocreating Blanket PO and the Item Revision # must be entered. but the system hangs.blogger. This will solve the problem. 5.in/2012/10/purchasing-faq-accrual-and-accountings.pls to insert a record into the PO_REQUISITION_INTERFACE table. The reason that MRP uses the line type of Goods is because Goods is seeded data and because the MRP Planner Workbench uses MRPPRELB. AutoCreate the requisition to a Blanket PO. Rerun the process and verify that the system does not error out. . Submit the request for requisition import and use the AutoCreate window to create document with type as Blanket Release against the requisition.com/blogger. Choose a different line. If not using Encumbrance. * Navigate: Setup -->Organization -->Financial Options.blogger. The system gives the message: app-14090: no requisition lines were autocreated. then this Profile Option can be set to either AUTOCREATE DATE or REQUISITION GL DATE. Find the requisition lines to be autocreated. Navigation: Material Planning -> MRP -> Workbench Second. Choose a line.4/22/13 Oracle Purchasing Interview Questions /FAQs * Profile Option in MRP must be set as follows: . in the Purchasing Responsibility.g?blogID=62052174853209687] How do you autocreate MRP generated requisitions to a blanket purchase order? First initiate the Release Purchase Requisitions from the Planners Workbench. * AutoCreate Blanket PO . [https://www.com/blogger.blogspot.html?q=interview+questions 13/27 . then you may set it to NULL. 3.The Item Revision number on the requisition must match the Item Revision number on the PO. The Profile Option PO: AUTOCREATE GL DATE is applicable only if you are using Encumbrance for Requisitions.g?blogID=62052174853209687] How do you autocreate a requisition with a document type as blanket release when requisitions were imported from a 3rd party system? Ensure the line types selected for Requisitions are appropriate. Do not leave the requisition lines screen.com/blogger. Navigation: Purchasing -> Reports -> Submit a request for Requisition Import Purchasing -> AutoCreate [https://www.MRP: Sourcing Rule Category Set value must be set to Purchasing in the Purchasing application. Autocreate the purchases order using the automatic button.g?blogID=62052174853209687] Can you autocreate more than one standard PO in one autocreate session? Yes. 1. [https://www. and in the Alternate Region ENCUMBRANCE. 4. 7. 2. how to cancel the requisition that are locked? oracleebslearning. o b j e c t _ n a m el i k e' p o % ' . Taxable_Flag. S e l e c ta .blogspot. Why? Make sure Inventory organization field is populated in Financial Options.o r a c l e _ u s e r n a m e .blogger. [https://www. Regenerating the form and bouncing the database will unlock all the objects. po_lines_interface and po_distributions_interface tables. Assign your items to a category code and the Purchasing category set you have created. Confirm that in Default Category Sets the Purchasing application points to the Purchasing Category set.blogger.g?blogID=62052174853209687] What is the package or procedure that stores the autocreate process? POXBWP1B.com/blogger. o b j e c t _ n a m e . When I go to the purchase order entry screen and query the PO. it loads the above interface tables. Reference_Num. If the profile is set to 'No'. [https://www. unit of measure. Other fields which you may not use include: Inspection_Required_Flag.g?blogID=62052174853209687] I autocreated a PO with two lines. you have a lock. There are two new profiles added to control the requisition line grouping using autocreate. o b j e c t _ i d=b . line type. instead of showing the lines created.g?blogID=62052174853209687] What does the grouping method 'Default' indicate in the autocreate form? With the grouping method 'default' requisition lines for the same item. Then create a Category set for Purchasing controlled at the master level. List_Price_Per_Unit. it only shows a new line with number 3.s e s s i o n _ i d . The Quotation lines as well as the PO lines share this table as the base. If you have any records returned. [https://www. Why is there no category displayed or list of values for the category field in the purchase order you are creating? You must also create category codes for your items. Therefore you may not use this field as the reference field for PO Lines DFF. Negotiated_By_Preparer_Flag.4/22/13 Oracle Purchasing Interview Questions /FAQs Check if there is a lock on the PO related tables. At that point the functions which are part of this package are called and move to create the req line into a release or purchase order. P r o c e s s .b .html?q=interview+questions 14/27 .blogger.g?blogID=62052174853209687] I have enabled PO_LINES DFF with a context field capital_expense_flag as reference. as well as share the same DFF. :PO: Use Need-by Date for Default Autocreate grouping PO: Use Ship-To Organization and Locationfor Default Autocreate grouping Requisition lines with different need by dates or ship to information will be autocreated into two PO lines with one shipment each if the corresponding profile is set to 'Yes' or if it is unset. o b j e c t _ i d A n da . and transaction reason are combined into individual purchase order lines.l o c k e d _ m o d e F r o ms y s . Description: this package contains all the functions to create purchase orders. S e l e c to b j e c t _ i d . v _ $ l o c k e d _ o b j e c t .blogger. Field capital_expense_flag is not present in Quotations form. Item_Class_Lookup_Code.in/2012/10/purchasing-faq-accrual-and-accountings. I now receive APP-FND-00676 error in Enter Quotations form. releases and rfq's from data stored in the po_headers_interface. kill the session.com/blogger. revision. When a user selects a line to be autocreated. What is the difference between the agreed amount and the amount limit fields while entering a contract purchase agreement and issues related to these fields? oracleebslearning. To disable the lock. This will populate the category and description when the item number is selected at the PO line level.v $ l o c k e d _ o b j e c tb W h e r ea . This DFF is based on PO_LINES_ALL table.com/blogger.o s _ u s e r _ n a m e . and line type are combined into individual rfq lines. Requisition lines with different need by dates or ship to information will be autocreated into a single line with multiple shipments and if there is any source document on the PO line the pricing will be determined using the ship to and need by information from the first shipment.com/blogger. and requisition lines for the same item. revision. [https://www.pls .autocreate po package body. o r a c l e _ u s e r n a m e F r o ma l l _ o b j e c t sa . com/blogger.com/blogger. Purchasing displays the list price for the item. [https://www. and future approval until you remove the hold.g?blogID=62052174853209687] When does a Purchase order get the status of 'Closed'? When all lines for a given header are closed. If you allow price override. Purchasing knows that a supplier replied to an RFQ if you enter a quotation for this supplier referencing the RFQ.You need to alter the setup (Security Level) to Public.blogger. This column is used for release approval amount validation.com/blogger. You cannot enter this field if the line type is amount based.g?blogID=62052174853209687] What is the use of list price and market price on Purchase Order? If you have entered an item.blogger. The amount limit field will restrict the cumulative releases applied to this purchase agreement from exceeding the specified dollar amount entered here. [https://www.g?blogID=62052174853209687] When does a Purchase Order line get the closure status of 'Closed for Receiving'? Purchasing automatically closes shipments for receiving and invoicing based on controls that you specify in the Purchasing Options window. LINE_NUM is the number of the line on the Purchase Order. Purchasing notifies you if the current date is between the RFQ reply due date and the close date and if the RFQ is Active. Enter the Close Date for the RFQ. Purchasing uses the list price you enter here in the savings analysis reports. you can still receive and pay for goods you already ordered. Once all shipments for a given line are closed.g?blogID=62052174853209687] What's the difference between the due date and close date on the RFQ? Enter the Due Date when you want your suppliers to reply.blogger.com/blogger. Purchasing automatically closes the document. [https://www. [https://www.com/blogger.blogger. Purchasing displays the market price for the item. receiving. enter the Price Limit. [https://www.g?blogID=62052174853209687] What is the difference between PO_LINE_ID and LINE_NUM in the table PO_LINES_ALL? PO_LINE_ID is the unique system generated line number invisible to the user.in/2012/10/purchasing-faq-accrual-and-accountings.You need to ensure that user is set to Buyer in the Purchase Order. The purpose of this field is to allow user to set a higher approval amount limit than the amount agreed.blogger. This could happen if the document security setup of PO does not allow this user to access the PO.g?blogID=62052174853209687] You are unable to view the PO from the Invoice Match window.blogger. You can 'Freeze' only at the header and release level.blogger. If the total cumulative releases exceed this amount approval will fail. check Allow Price Override to indicate that the release price can be greater than the price on the purchase agreement line. the release price cannot exceed the Unit Price. The value of this field must be equal to or greater than the agreed amount field. Savings Analysis Report (By Buyer) and Savings Analysis Report (By Category). Purchasing prints the reply due date on the RFQ.g?blogID=62052174853209687] What is the difference between the Field 'Firm' oracleebslearning.com/blogger. You can accept the default list price or change it.blogger.html?q=interview+questions 15/27 .com/blogger.com/blogger. [https://www. It gives an error: APP-14122: NO RECORDS MEET YOUR SEARCH CRITERIA. Purchasing notifies you if the current date is between the RFQ reply due date and the close date and if the RFQ is Active. If you enter an item. Purchasing uses the price you enter here in the savings analysis reports if you do not provide a value in the List Price field.blogger. When you freeze a Purchase order. If you allow a price override. the release price cannot exceed the Price Limit specified on the line. This un-approves the purchases order while preventing printing.g?blogID=62052174853209687] What is the difference between the control actions 'On Hold' and 'Freeze' for a Purchase order? You can place a Purchase order 'On hold' only at the header level. [https://www. You can use this field to help evaluate your buyers. Purchasing prints the close date on the RFQ. 2. Use this field to help evaluate your buyers. Purchasing warns you when you enter a quotation against this RFQ after the close date.com/blogger. [https://www.4/22/13 Oracle Purchasing Interview Questions /FAQs 1.blogspot. . You freeze a Purchase order when you want to prevent any future modifications to the Purchase order. Purchasing automatically closes the line. If you do not allow a price override. This is also the amount that is printed on the blanket agreement and represents the contract amount between you and the vendor.g?blogID=62052174853209687] What is the significance of the fields 'Allow Price override' and 'Price limit'? For planned purchase orders and blanket purchase agreements only. The agreed amount field at the header level is copied to the amount limit in the terms and conditions block. invoicing. This is the maximum price per item you allow for the item on this agreement line. [https://www. or . blogspot.g?blogID=62052174853209687] The Item is setup in the item master but is missing from the item List of Values.blogger. using the PO_HEADER_ID column as a common reference. Information on the original PO is stored in the PO_HEADERS_ARCHIVE and PO_LINES_ARCHIVE tables. However.blogger.blogger.com/blogger. With the broad selection of item master the client will have greater functionality across multiple organizations. Canceling is not a reversible process.com/blogger. which can change this.blogger. Selecting another organization limits items and related activity to that specific org. You cannot retrieve back a cancelled PO. in order to access the Purchase Orders or Autocreate form you must define the employee in the Buyer form (Setup/Personnel/Buyers). [https://www.g?blogID=62052174853209687] I have accidentally cancelled a PO. [https://www. Also.blogger.com/blogger.com/blogger. You will need to cancel the PO and create a new PO with the correct Supplier. then you can workaround this by canceling or backing out the invoice and processing a return on the receipt.4/22/13 Oracle Purchasing Interview Questions /FAQs in the 'Terms and Conditions' window and in the alternate region 'more' in the PO shipments? The Field 'Firm' in the 'Terms and Conditions' indicates that the Purchase order is firm. [https://www.html?q=interview+questions 16/27 . Firm your purchase order when you want to indicate to Master Scheduling/MRP or your manufacturing application that it should not reschedule this purchase order. [https://www. responsibility and user level are set to the correct value: HR: Security Profile HR:Business Group MO: Operating Unit How do I change the Supplier on a saved or approved PO? The system does not allow Supplier update on a saved or approved PO. the user can overwrite the defaulted type once the Enter PO form is opened. [https://www.g?blogID=62052174853209687] Where is the automatic numbering for Purchase Orders defined and maintained? It is defined in Purchasing Options window. [https://www. ensure the employee name is defined in the employee's login information (System administrator/Security/User/Define) Also ensure the following profile options at the site. The navigation is: Setup/Organizations/Purchasing Options. Numbering oracleebslearning. Although the default value cannot be changed. which will show up on the Invoice Price Variance report. Firm your purchase order shipment when you want to indicate to Master Scheduling/MRP or your manufacturing application that it should not reschedule this purchase order shipment. The employee setup might state that they hold a Buyer position or job. and there is no setup. You should check the Financial Options setup and ensure in the alternate region zone Supplier-Purchasing that you have in the Inventory Org the correct organization. The Field 'Firm' in the alternate region 'more' in the PO shipments indicates that the Purchase order shipment is firm.g?blogID=62052174853209687] Can the original Purchase Order can be viewed in any way. The majority of Oracle customers have this set to their Item Master for the best results.blogger.g?blogID=62052174853209687] Can I setup a different Purchase Order type default for the PO form? The Purchase Orders form always defaults a PO type of 'Standard Purchase Order'.com/blogger. The difference between the PO price and invoice price will be recorded in the Invoice Price Variance Account.g?blogID=62052174853209687] How do you change the unit price on a PO line once the line has been received or invoiced? Oracle Purchasing will not allow unit price update on Inventory line items when the line is received or billed because accounting transactions have already taken place.in/2012/10/purchasing-faq-accrual-and-accountings.g?blogID=62052174853209687] Unable to open the Purchase Orders form due to error: You are not setup as an employee. for a revised Purchase Order? The original version of a revised PO cannot be viewed from the PO form or PO summary form. which will allow unit price update. and can be obtained through SQL. How can I uncancel? The System asks for your confirmation before canceling a PO.blogger. application. If you have mistakenly entered the incorrect price on the PO. [https://www.com/blogger. The error is referring to the Buyer form setup in the Purchasing module.com/blogger. Navigation: Setup --> Organizations --> Receiving Options. Attach the correct Operating Unit to the responsibility B. Once set-up these options for your Organization you will have the Shipments button enabled. Then create a Category set for Purchasing controlled at the master level.blogger.com/blogger. Negotiated_By_Preparer_Flag.blogger. List_Price_Per_Unit.g?blogID=62052174853209687] Why is my Purchase Order closing before a receipt is processed? Check the Receipt Closed Tolerance and the Matching setup. Field capital_expense_flag is not present in Quotations form. Taxable_Flag.blogger. Input the Header and Line information and find that the Shipments button at the bottom of the form is grayed out. [https://www. Please review Supplier-Purchasing information for the Financial Options to ensure the correct organization has been selected for the Inventory Org. as well as share the same DFF.g?blogID=62052174853209687] When I enter a new PO. Only Requisitions. which have Incomplete. [https://www. What are the different authorization_status can a requisition have? Approved. [https://www. [https://www. Confirm that in Default Category Sets the Purchasing application points to the Purchasing Category set.blogger.g?blogID=62052174853209687] Can an approved requisition be viewed in the Requisition form? No.com/blogger.com/blogger.blogspot. Rejected. [https://www. [https://www. It is for reference only. Returned. and Rejected status. Setup-> Organizations->Financial Options>Supplier-Purchasing [https://www.in/2012/10/purchasing-faq-accrual-and-accountings. can be viewed from Enter Requisition form.g?blogID=62052174853209687] Can an approved requisition be revised? An approved requisition can be revised using the Change Requisition process in iProcurement.blogger. Other fields which you may not use include: Inspection_Required_Flag. Setup the Receiving Options to enable the Shipment Button in the Purchase Order form.blogger. an approved requisition cannot be viewed in the Requisition form.blogger. I now receive APP-FND-00676 error in Enter Quotations form.com/blogger. Reference_Num.4/22/13 Oracle Purchasing Interview Questions /FAQs alternate region. the PO will close once the Purchase Order is approved. In Process.blogger.com/blogger. If Matching is set to equal 2-way. Item_Class_Lookup_Code. [https://www.com/blogger. Cancelled. Why am I unable to change it? Uncheck the check box 'Enforce Buyer Name in the Purchasing Options. The Quotation lines as well as the PO lines share this table as the base. Pre-Approved. the Preparer is always defaulted as the buyer.com/blogger.com/blogger. This will populate the category and description when the item number is selected at the PO line level. Incomplete.g?blogID=62052174853209687] Why is there no list of values for items in the requisition form after they have been defined in the item master? The list of values should be available.blogger.html?q=interview+questions 17/27 . Define Purchasing Options C. Assign your items to a category code and the Purchasing category set you have created. [https://www.com/blogger.g?blogID=62052174853209687] Why is there no category displayed or list of values for the category field in the purchase order you are creating? You must also create category codes for your items. [https://www.com/blogger.blogger.g?blogID=62052174853209687] I have enabled PO_LINES DFF with a context field capital_expense_flag as reference. If the line of the Purchase Order is received within the tolerance the line will close.g?blogID=62052174853209687] Accessing the Purchase Order entry screen and getting the error: APP-14142 GET_WINDOW_ORG_SOB 040 ORA-1403 No Data Found. Setup ->Organization -> Purchasing Options (Alternative region 'Control') . Approved or In Process requisitions can only be viewed in the Requisition Summary form. Therefore you may not use this field as the reference field for PO Lines DFF.g?blogID=62052174853209687] Is the Supplier item field a validated field? No. [https://www.com/blogger. Ensure that the Purchasing Options and Financial Options are defined for your Organization.g?blogID=62052174853209687] Create a Purchase Order. This DFF is based on PO_LINES_ALL table. Define Financial Options.g?blogID=62052174853209687] How can you have specific Requestor defaulted oracleebslearning. the supplier item field is not a validated field.blogger. or Returned. [https://www. Purchasing automatically creates negative debit encumbrance entries for the cancelled requisitions.g?blogID=62052174853209687] Can I change the item number in requisition lines after saving the record? User is not allowed to change the item number of a saved record in Oracle Purchasing Requisition Form. UOM.com/blogger.g?blogID=62052174853209687] What is the authorization_status of a requisition after Finally closing it? When we finally close the requisition from Requisition Summary form the authorization_status of the requisition does not change.blogger. the user will have to set the following in the user will have to set the following in the user's requisition preferences.blogger.4/22/13 Oracle Purchasing Interview Questions /FAQs on Requisition form? In order to have a specific requestor default onto the requisitions form.com/blogger. In the 'Special' Menu itself you can see the option' View Sales Order'.g?blogID=62052174853209687] While forwarding requisition for approval. oracleebslearning. This happens when you do not have a valid code combination for the accounts defaulting on the distribution account. Description.blogger.blogger. [https://www.' Close the requisitions form Re-open the requisitions form Click in the lines region. The document may have been forwarded by mistake or for business reasons. It is not possible to perform a receipt against a document with a status of Pre-Approved.com/blogger.g?blogID=62052174853209687] What does the status Pre-Approved mean.com/blogger.com/blogger. Navigation: /Purchasing -> Requisitions -> Requisitions Go to special ->preferences Click in the requestor field Choose a requestor from the list of values Click the 'apply' button. the requestor from requisition preferences should appear in the requestor field. Also he can change the item category if item number of the saved record in the Enter Requisition Form is NULL. [https://www.com/blogger.g?blogID=62052174853209687] How to find out which sales orders are linked to a Purchase Order? In Requisition Summary form (M) Special-> View Purchase Order.html?q=interview+questions 18/27 . When you final close a purchase order. [https://www. Ensure that the account has a valid code combination.in/2012/10/purchasing-faq-accrual-and-accountings.com/blogger. the following message appears: PO_ALL_POSTING_NA.blogger. and how does a document reach this status? The status of Pre-Approved is the outcome of a person forwarding a document for approval even though the forwarding person has the necessary authority to approve it. a message ' new preferences now in effect. The requisition preferences are only valid while working on it . [https://www. [https://www. Need by date in a saved record in the Enter Requisition form.blogspot.g?blogID=62052174853209687] What happens if the requisition cancelled of finally closed through Document Control Window and encumbrance is on? If you are using encumbrance or budgetary control. Purchasing lets you cancel or final close a requisition or requisition line before your manager approves it or before a buyer places it on a purchase order.blogger.blogger. You cannot Finally close a 'Pre-Approved' Requisition. error APP-14056: User exit po find_forward returned error. Purchasing creates credit entries which reverse the encumbrances.g?blogID=62052174853209687] What all control actions I can perform on a requisition through Document control window? Cancel and Finally close. [https://www.g?blogID=62052174853209687] Can I cancel or finally close any requisition from Document Control Window? No. If user finds that the item entered by him in a saved record is wrong then he has to delete that record and enter a new record for the required item.com/blogger. Quantity. [https://www.blogger.com/blogger. [https://www. Instead it's closed_code becomes 'FINALLY CLOSED'. user needs to re enter requisition preferences each time he starts the applications.blogger.g?blogID=62052174853209687] How can I confirm that my requisition has sufficient funds? Go to (M) Special->Check for funds.com/blogger.g?blogID=62052174853209687] When you try to 'Save' a requisition. User is allowed to change the Type. Price. No control actions can be performed on an Incomplete requisition. [https://www.blogger. In this case. If you setup destination type as "Inventory" in the item setup and in the Requisitions form if you change the destination type to "Expense". [https://www.com/blogger. by enabling the Budgetary Control flag for a set of books. the funds are checked at the Requisition Level. Enable "Owner Can Approve" check box save it disable it save it and enable it. [https://www. [https://www.html?q=interview+questions 19/27 . you can change the quantity and price. Now save the record. Setup -> Purchasing -> Document Types. This should return a record for only 1 user.g?blogID=62052174853209687] Clicking on the LOV to select an employee to forward the document gives error:FRM-41830: List Of Values contains no entries. default_approval_path_id from po_document_types_all where document_type_code = 'REQUISITION'. Workflow will not know who to deliver the notification to and the document will hang with a status of 'in process'.g?blogID=62052174853209687] You are allowed to update 'Destination Type' from 'Inventory' to 'Expense' in the requisition form. You cannot change the Price and Quantity once the requisition has been approved. If it is blank. You cannot enter project information for inventory destinations (unless you have Project Mfg installed).in/2012/10/purchasing-faq-accrual-and-accountings. This is the standard functionality of Oracle Applications. The Destination type will carry over from the Requisition into the Purchase Order when autocreating. Several things with Oracle Workflow can cause documents to be stuck 'in process'.com/blogger.Enter the suggested supplier on the 'Find Requisition Lines' Search Criteria window and this is populated on PO header when autocreated.com/blogger.blogspot.g?blogID=62052174853209687] Cannot find a Document in the Notifications form which has been forwarded by an intermediate Approver. The purchase order now contains supplier details in the purchase order header. After Autocreating a Purchase Order. Using your SysAdmin responsibility. Navigate to the Document Types Form (POXSTDDT) in Purchasing Responsibility. Purchase Orders and other transactions originating from modules such as Purchasing & Payables. this particular issue deals with duplicate data in your HR system. navigate to Security-->User-->Define and perform a query on the Person field using the employee name of the approver you are trying to forward the document to. Select the document type of Requisition (Internal or Purchase) and make sure that the field 'Forward Method' is not blank.g?blogID=62052174853209687] Unable to enter Project information on the Distribution line of a Requisition. The FIND_FORWARD function cannot find any rules to determine the forward to person.blogger. Workarounds: 1 .g?blogID=62052174853209687] The system does not allow you to change the Price and / or quantity of an approved Requisition line before AutoCreating a Purchase Order. Supplier information at the requisition level is actually a suggested Supplier. This is to set the flag accordingly. Hence the vendor information cannot be defaulted.blogger. When you are using Encumbrance Accounting. If the employee is assigned to more than 1 user name.blogger. supplier information is not populated in the purchase order header.com/blogger. Now when you enter a requisition and forward the requisition for approval you can have LOV in the forward field. [https://www. [https://www. however.com/blogger.4/22/13 Oracle Purchasing Interview Questions /FAQs There is no Forward Method specified in the setup.Enter the supplier information in the 'Select Purchase Order' zone.blogger. the system automatically creates encumbrances from Requisitions. set it to either Hierarchy or Direct. You will then be able to enter information in the remaining Project related fields.blogger. But if you enter the requisition number and supplier details in the Find Requisition Lines window and autocreated the document to purchase order.com/blogger. Setting Destination Type = Expense will resolve the problem. and the buyer has an option to decide which supplier to pick on the PO header.g?blogID=62052174853209687] The requisition can be saved without the need- oracleebslearning.blogger. then this will override the destination type setup in item setup. This happens when a requisition number is entered in the Find Requisition Lines window and document is autocreated.com/blogger. Also.blogger. if you try to Autocreate multiple requisitions with different Suppliers Autocreate would not know which supplier to use. In the document window type window use Requisition in the type field. 2 . [https://www. If the results return a NULL value for can_preparer_approve_flag then you need to perform the following: Navigation: Purchasing -> Setup -> Purchasing Document Types. You need to run the following sql: SQL>select can_preparer_approve_flag. [https://www.g?blogID=62052174853209687] When a requisition is autocreated to a purchase order. This is the Standard functionality of Oracle Applications. then save. It is necessary that the items are planned in order for the need-by date to be enforced. (vi) Create a Requisition against your global agreement in any organization that is enabled. In 11.10 or Supply Chain Family Pack J. or alternatively perform automatically at at Purchase order submit form. it is based on the Inventory Organization entered in the Financial Options form under Supplier . invoice matches or payments automatically initiate the appropriate cost transfer or inter-company invoicing accounting transactions based on the rules defined in the financial relationship between the Procuring and Requesting operating units.5.10/R12. Instead.com/blogger. For each requesting organization. Transaction flows define the procurement relationship between different operating units. See 'Transaction Setup' in the Oracle Inventory User Guide.In Item Details region choose select . In 11. sourcing rule assignment set entries and ASL entries manually. [https://www. (iv) Create an approved Global Agreement in the Procuring or Negotiating Operating Unit. (v) Create Sourcing rules.g?blogID=62052174853209687] What are the setups steps required for Center-Led Procurement? The following setups are required: (i) In Oracle Inventory.blogspot.Query item . The defaults do not come in for a requisition. Step-by-step solution: GUI . specify the Purchasing Organization and the supplier site for the supplier.blogger. [https://www. if the inv_organization_id column is blank in HR_LOCATIONS table and does not get populated.blogger.Make the item planned [https://www. The inv_organization_id is linked to location and this in turn is linked to employee and which explains why when you enter the item in requisition form the organization and Ship-To Location field were not get populated and therefore the destination type was not coming as inventory. Global Agreements can be either Blanket Purchase Agreements or Contract Purchase Agreements with a supplier that can shared between operating units. As Receipting occurs in different operating unit to the Purchase Order.g?blogID=62052174853209687] The items with destination type as Inventory have the destination type as Expense defaulting in the Enter Requisitions form. Changing the Inventory Organization defined in the Financial Options to the Item Master organizations will permit you to select those items.Purchasing. the List of Values in the Items field is not retrieving some of the items. (iii) Define a supplier site for the supplier in both Requesting and Procuring Operating Units. Instead. You have to populate inv_organization_id in HR_locations table which will resolve the problem.g?blogID=62052174853209687] What are the Supported setups for Center-Led Procurement? oracleebslearning.Navigate . Enable the Requesting organizations that can reference the global agreement (Tools > Enable Organizations).This new functionality allows procurement operations to be run and maintained from a single location sometimes referred to as a Shared Service Center.Query the item in the Item Master . [https://www. What is Center-Led Procurement? Center-Led or Centralized Procurement is new functionality delivered in 11. the List of Values (LOV) in the Items field is not based on what organization your purchasing responsibility is pointing to.com/blogger.9 or Procurement Family Pack I.Purchasing. define transaction flows. transactions such as receipts.5. Line items that are put on requisitions must be planned.blogger.5.Choose the General Planning sub-region .com/blogger. In the Enter Purchase Order form and the Enter Requisitions forms.com/blogger.Update . buyers are able to leverage Blanket Purchase Agreement prices across operating units but Purchase Order creation is only possible in the operating unit where demand originated.4/22/13 Oracle Purchasing Interview Questions /FAQs by date field being populated. These documents can then be used for automatic sourcing of requisition demand from any enabled business units.blogger. Create a blanket purchase agreement or contract purchase agreement with Global checked.html?q=interview+questions 20/27 . Purchase Order creation can be performed in one central operating unit and then received by another operating unit where the requisition was raised.g?blogID=62052174853209687] In the Enter Purchase Order form and in the Enter Requisitions form. the List of Values (LOV) in the Items field is not based on what organization your purchasing responsibility is pointing to.Items . In the Enter Purchase Order form and the Enter Requisitions forms. it is based on the Inventory Organization entered in the Financial Options form under Supplier . (ii) Set HR: Cross Business Groups profile to Yes.Make the item planned Char .in/2012/10/purchasing-faq-accrual-and-accountings. com/blogger. open the "PO Approval" workflow (for purchase orders) or the "PO Requisition Approval" workflow for requisitions.blogger. Run this program with parameter "Timeout" set as "Yes". or logical inventory organization (as defined in Transaction Flow) Items must have attributes as documented as per Intercompany Invoicing Setup section in Inventory User Guide ( ie inventory item enabled. then a reminder notification can be sent out to the approver. the document be forwarded automatically to the next approver in the hierarchy. How do you setup the timeout feature? In Oracle Workflow Builder. You can send up to two reminders to an approver using the Timeout feature.blogspot.blogger. To enable the Timeout feature in the PO Approval workflow. Requisition Approval Reminder1.g?blogID=62052174853209687] [https://www.com/epmos/faces/ui/km/DocumentDisplay.com/blogger. stockable.g?blogID=62052174853209687] Q4.1] for more details on the implementation steps. To enable the Timeout feature in the PO Requisition Approval workflow.com/blogger. if HR: Cross Business Groups profile = No then the Requesting and the Purchasing Operating Organizations must be in the same business group. modify the following activities in the Notify Approver sub process by entering a Timeout period in their Properties windows: Approve Requisition Notification.blogger. transactable.html?q=interview+questions 21/27 . and PO Approval Reminder 2.oracle. [https://www. Any prerequisite for timeout to work? The Workflow Background Process must be running for the reminder notifications to be generated. iProcurement uses Purchasing setups to correctly source requisitions raised.g?blogID=62052174853209687] Q3. etc) For Service Line Types. Destination inventory organization is OPM enabled (See Oracle Process Manufacturing User Guide) Item is not defined in the requesting or purchasing operating unit.g?blogID=62052174853209687] Q2. cost enabled.in/2012/10/purchasing-faq-accrual-and-accountings.jspx?id=124695. [https://www. Q1. rejected. and "Item Type" parameter as "PO Approval Process" or "PO Requisition Approval Process" whichever is appropriate. modify the following activities in the Notify Approver sub process by entering a Timeout period in their Properties windows: Approve PO Notification. [https://www. PO Approval Reminder 1.com/blogger.4/22/13 Oracle Purchasing Interview Questions /FAQs Cross-Operating Unit Procuring is NOT supported when: Inter-Company Transaction Flow are not defined or valid Encumbrance is 'ON' in either Requesting or Purchasing Operating Units. The background process must be set to run periodically if you want the reminders to be regularly generated. Requisition shipment has a consigned relationship (see Oracle Inventory User Guide).blogger.blogger. What are Reminder notifications? Once an approver does not respond to an approval notification for quite sometime.blogger.blogger.g?blogID=62052174853209687] [https://www. Requisition line is VMI enabled (see Oracle Inventory User Guide).1 [https://support. This feature is setup by changing the Purchase Order (PO) and/or Requisition approval workflow in Oracle Workflow Builder. [https://www. and Requisition Approval Reminder2.com/blogger. How do you generate the notifications for the documents that need to be started up in approval yet? You can run the Send Notifications For Purchasing Documents program to search for documents that are incomplete. Refer to Note 124695. or in need of re-approval and send notifications to the appropriate people informing oracleebslearning. destination inventory organization. Bulkloaded catalog items in iProcurement can leverage Center-Led functionality when suppliers are associated with Global Contract Agreements.g?blogID=62052174853209687] Is there any additional setup required for iProcurement? No.g?blogID=62052174853209687] [https://www. Project/Task is specified with expense destination.com/blogger. You can also specify that after a certain period of time.com/blogger. g?blogID=62052174853209687] [https://www.g?blogID=62052174853209687] [https://www. [https://www. These 2 accounts are derived by the PO Account Generator Workflow.g?blogID=62052174853209687] Is it possible to manually Autocreate Requisitions using the Autocreate Form? Yes. What are the different types of reminders that the notifications can be sent for? When the Send Notifications For Purchasing Documents program is run.com/blogger. the purchase order or release must have its latest revision accepted.blogger. Inter-company invoice transactions will occur automatically after receipt and deliver.blogger.blogger. Rejected and Returned and send a standard notification reminding user that the document is pending for his action.g?blogID=62052174853209687] Q8. Why the Send notifications for Purchasing documents program generates "Acceptance past due" notifications when purchase orders have already been accepted? In order for the "Send Notifications for Purchasing Documents" program to not send reminder notifications that documents have not been accepted by their acceptance due date.com/blogger. .blogger.g?blogID=62052174853209687] Where does Receiving Account information get derived from? There are 2 new fields: Destination Charge Account and Destination Variance Account.blogger.com/blogger. Are the documents automatically forwarded to the next approver in the hierarchy when an approver does not respond to the final reminder notification? The purchase order approval will look for the next approver in the hierarchy. they correspond to accounts valid to the Receiving Organization (Requesting Organization). You can select to manually autocreate and choose the Global Blanket Purchase Agreement(BPA) to autocreate against.com/blogger.g?blogID=62052174853209687] Q6. current date is between Due Date and Close Date. Requisitions that are available for Autocreation are viewable only in a responsibility tied to the operating unit where Requisition is created. The notification message is displayed irrespective of the status of the document. . When the notification times out it only look at this Approval list and not the PO hierarchies as in the case of purchase orders.e.4/22/13 Oracle Purchasing Interview Questions /FAQs them about the documents' status.com/blogger. This does not work the same way in requisitions. What action the user needs to take can be determined only after opening the document.com/blogger.blogger. in the Purchase Order and Purchase Order Summary forms at Distribution level. [https://www.RFQ's and Quotations are in status of In Process.POs and requisitions are Incomplete. [https://www. [https://www. [https://www.blogger.in/2012/10/purchasing-faq-accrual-and-accountings.Active RFQ approaching expiration i.html?q=interview+questions 22/27 .Active Quotation approaching expiration.com/blogger. [https://www. notifications are generated regarding the following situations: .com/blogger. Does the Send notifications for Purchasing documents program generate a notification to the preparer indicating a specific action to take? This program is designed to pick up all the documents which are Incomplete.g?blogID=62052174853209687] Q7. Rejected or may require re-approval.blogger. Requires Reapproval.com/blogger. "Acceptance past due" notifications is sent if the acceptance required date is over and no acceptance is entered by this date. . The Purchasing Org (where Purchase Order will be created) can be selected however this will depend on Supplier Site on Requisition and Enabled Organizations on the BPA.blogger.g?blogID=62052174853209687] Q5. The Requisition Approval process builds a list of approvers when a requisition is submitted for approval.g?blogID=62052174853209687] oracleebslearning.POs and Releases require acceptance and acceptance is not yet received.g?blogID=62052174853209687] [https://www.blogger. . A new notification will not be generated if a previous one is still active. [https://www.com/blogger.blogspot. Please verify the following again. [https://www. MO:Operating Unit is preserved through the upgrade. if you set MO:Security Profile. MO:Security Profile assigned to the user's responsibility 2. For eg. or is it optional? If both are set then what would be the implication? A: MO: Security Profile takes precedence over MO:Operating Unit. If MO:Security Profile is not set. unlike other Purchasing concurrent requests. Do we need to perform additional setups in MOAC after upgrade to R12 to retain the multi-org setups that existed prior to the upgrade? A: If you do not wish to implement the features provided in R12 by MOAC. [https://www. why did the user's access not change per the modification? A: This could happen if value of MO:Security Profile references another security profile and/or 'Security List Maintenance' concurrent program was not run after modifying the security profile. what should be the next step? A:Please cancel/delete/reverse the transaction.396750. ( Note this is also true for Release 12) Q. Why is it that the Receiving Transaction Processor. This is a user error. user is still allowed to select the operating unit context as Vision Communications (USA).g?blogID=62052174853209687] Q6. enforces operating unit as a mandatory parameter in Release 12? A:The Receiving Transaction Processor is a multi-org concurrent program.com/blogger. and choosing a requisition from another operating unit.g?blogID=62052174853209687] Q. Encumbrance must be disabled for Center-Led Procurement.g?blogID=62052174853209687] Q. [https://www. [https://www. HR: Security Profile takes precedence over MO:Security Profile. [https://www. is from a single operating unit. does not make it mandatory for the user to choose an operating unit even after selecting the inventory organization to receive the shipment.com/blogger.blogger. [https://www. Operating Unit ID (org_id) will be populated in all the relevant tables. 1. You must enable multi-org and define at least one operating unit. Does MOAC enable users to create purchase orders in another operating unit simply by choosing an operating unit while querying the AutoCreate form. Operating units have been assigned to the security profile 3.com/blogger. System is behaving as intended. then MO:Operating Unit will be used.in/2012/10/purchasing-faq-accrual-and-accountings. if M1 is an inventory organization which is not included in an operating unit 'Vision Communications (USA)'.html?q=interview+questions 23/27 .g?blogID=62052174853209687] Q. A: Error is because the security profile has not been set correctly for the user. without having defined a transaction flow between the procuring organization and the receiving organization? A: It is mandatory to define a transaction flow between the procuring organization and the receiving organization before using this feature. The security profile was modified. that is what will be used. When attempting to navigate to form/page. So.com/blogger.jspx?id=374398. Also. You will be required to enable multi-org to upgrade to Release 12. All calls made to Org Context function will no longer work in R12.com/blogger. 'Security List Maintenance' concurrent program has run successfully. If a transaction is entered by mistake in an incorrect operating unit (the security profile of the user allows transaction entry in multiple operating units).com/blogger.blogger.blogger. [https://www.374398.blogspot. and if M1 is chosen initially as the receiving inventory organization.g?blogID=62052174853209687] Q3. the application shows the error 'you do not have access privilege to any operating unit' even though you had set the users security profile. A single receipt can be created for shipment lines destined for the same ship-to organization and belonging to different operating units. If the organization included in the security profile is a operating unit as well as a business group. [https://www.blogger.g?blogID=62052174853209687] . Why are some customizations not working after upgrading to Release 12? A: The Virtual Private Database (VPD) feature has replaced CLIENT_INFO (Org Context) function in multi-org Architecture. Receiving forms unlike other transaction entry forms in Oracle Purchasing.com/blogger.1 oracleebslearning. it will still be set in R12. there are no additional setups required.com/blogger. A purchase order. This does not mean you will need to create multiple operating units.blogger. Do we need to perform additional setups in MOAC after upgrade to R12 to retain the single-org setups that existed prior to upgrade? A: Multi-org is required for Release 12. does the user also need to set MO: Operating Unit. If MO: Security Profile is configured.com/blogger.blogger. the list of values (LOV) will be displayed of the inventory organizations which are available to the user through the security profile. [https://www.g?blogID=62052174853209687] Q. kindly un-check the option 'Exclude Business Group' from the security profile.1] and Note.blogger. How is Receiving supported across multiple operating units in Release 12? A:When the Receipts form is opened. This is an intended feature in Release 12.g?blogID=62052174853209687] Q.1 [https://support. for example.blogger. Please refer to the Note.oracle.g?blogID=62052174853209687] Q. User will still be allowed to change to an operating unit which may not necessarily include the inventory organization chosen initially.com/epmos/faces/ui/km/DocumentDisplay. Once you enable multi-org. so if it was set in a previous release.blogger.4/22/13 Oracle Purchasing Interview Questions /FAQs Why is the Purchasing Organization LOV in Autocreate Form showing no values? Encumbrance is enabled in the current operating unit (Requesting Organization). blogger. [https://www. validation is not performed to locate the next possible approver with sufficient authority. will move to either the person assigned to the next position in the position hierarchy if positions are being used. its status will still be Pre-Approved if funds were not able to be reserved at the time of approval. all accounts will then be excluded from the document approval process.jspx?id=134947. Responsibility: Purchasing Super User : Navigation: Setup -> Organizations -> Financial Options select the Human Resources alternate region If the option Use Approval Hierarchies is checked. then the validation will occur against positions listed in the position hierarchy specified in the document approval window.1 [https://support. . The approver to whom the document was forwarded must first approve it.blogspot.com/epmos/faces/ui/km/DocumentDisplay. Even if someone with sufficient approval authority approves the document. the document status changes to Approved. For more detailed information on topic refer to the Purchasing Setup of Approval Hierarchies Troubleshooting Note:134947.com/index.jspx?id=396750. the system will look to the supervisor's supervisor.1] for additional R12 resources and custom code migration. the supervisor's job of the employee submitting the document for approval. the documents will simply route to each person in the approval chain. B. This allows the same user to have a different dollar/account limit. then positions and position hierarchies are going to be utilized for the operating oracleebslearning. validation will occur up the approval chain until an approver is located that has the ability to approve the document in question. if that supervisor does not have authority. The document. [https://www. Once a position that has approval authority has been located. The document may have been forwarded by mistake or for business reasons.html?q=interview+questions 24/27 . . whether that person has the approval authority or not.com/blogger. Also Pre-Approved status can be achieved when using Encumbrance accounting and the document is authorized for approval but funds have not yet been reserved for it. if there is not an account range defined. or the employee's supervisor if employee/supervisor relationships are being used. The selection of the employee is based on alphabetical context. The Account Range also allows for a document total which is then tied to a specific range of accounts listed on the same line.If Employee/Supervisor Relationships are being used. Hierarchy Forwarding Method Using this forwarding method.If Position Hierarchies are being used. The requisition import process will force status to 'Pre-Approved'. [https://www.4/22/13 Oracle Purchasing Interview Questions /FAQs [https://support. both options are always available regardless of whether Position Hierarchies (positions) or Employee-Supervisor Relationships (jobs) are being used.blogger. If multiple Document Totals are specified. the restriction will be to the Document Total. Please also review the public API's (starting key words mo_global) available in Oracle Integration Repository [http://irep. Another cause for Pre-Approved status is by importing 'Approved' requisitions with encumbrance on. A. the segment "0000" is not going to match segment "00000" as the number of places are not equal. and how does a document reach this status? A: The status of Pre-Approved is the outcome of a person forwarding a document for approval even though the forwarding person has the necessary authority to approve it. The validation process will continue up this employee/supervisor chain until an approver with the proper authority is located. then validation will occur against. Once funds are reserved for the approved document. whereas Hierarchy will simply move the document to the queue of the next employee in the approval chain. It is mandatory to have an account range specified in each approval group defined.g?blogID=62052174853209687] What is the significance of using jobs or positions. Direct Forwarding Method : Using this forwarding method. once submitted for approval.oracle.g?blogID=62052174853209687] What is the significance of the Document Total and Account Range types on the Approval Groups form? A: The Document Total type sets the maximum limit for any approval actions taken by the user whom the approval group applies to.com/blogger. For example. It is not possible to perform a receipt against a document with a status of Pre-Approved. It is possible to have different account ranges with different amount Limits. Note: Within the account ranges called out in the Approval Groups form the format and number of places within a segment must match the charge account segment structure. then. which is the lowest.1] .oracle. at the time which a document is submitted for approval.com/blogger. The key difference between the two options is that Direct forwarding will move the document to the first person with authority to approve. requiring user to take the reserve action.com/epmos/faces/ui/km/DocumentDisplay. This may not address all your requirements for writing custom code for MOAC or VPD.in/2012/10/purchasing-faq-accrual-and-accountings.blogger. By default. which means that the documents will not have an ability to become approved. first. What does the status Pre-Approved mean. and what effect will choosing one or the other have on the document approval routing? A: The choice of whether or not jobs or positions are going to be used is made at the operating unit level within the Financial Options form.oracle. the system will locate the employee assigned to this position and designate him as the Forward-To.g?blogID=62052174853209687] What is the difference between DIRECT and HIERARCHY forwarding methods? A: The document forwarding method is selected in the Document Types form: Responsibility: Purchasing Super User Navigation: Setup -> Purchasing -> Document Types The two choices for the document forwarding method are Direct and Hierarchy.html] for additional information. com/blogger. this indicates a failure in the validation of the approval authority for the document creator. it validates against the Amount Limit specified in the Terms and Conditions window of the Purchase Orders form. each time a revision is made to a document and the document enters a Requires Re-approval state. then the release can be for any amount.1 [https://support.jspx?id=295153.5. Therefore. a document may still have a status of Incomplete after an attempt to approve the document has been made. employee/supervisor relationships will be used for the approval hierarchy routing path.com/blogger. The following graph illustrates the difference between the two settings.blogger. instead.blogger.10.why? A: Sometimes. as seen in the header region of the Purchase Orders form.blogger. every time attempting to approve a document it remains in the status of 'Incomplete' .g?blogID=62052174853209687] I am delegating the approval of a PO to someone who does not have access to open this PO. If jobs are being used. If this field is left blank. then position hierarchies will need to be created as they are going to be the roadmap for document approvals. [https://www. Step # Action Archive on Approve Archive Revision 1 2 3 4 5 6 7 8 9 10 11 12 Create purchase order Change controlled information Approve Purchase order Change controlled information Approve Purchase order Print Purchase order Change controlled information Approve Purchase order Print Purchase order Change controlled information Print Purchase order Approve Purchase order None None 0 0 1 1 1 2 2 2 2 3 Archive on Approve Current Revision 0 0 0 1 1 1 2 2 2 3 3 3 Archive on Print Archive Revision None None None None None 0 0 0 1 1 2 2 Archive on Print Current Revision 0 0 0 0 0 0 1 1 1 2 2 2 [https://www. This is because by 'Delegating'. Archive on Approve designates an update to the Purchasing archive tables at the time of document approval. depending on the business needs.1] . Archive on Print designates an update to the document archive tables at the time the purchase order is printed. you are only allowing him to act on approval decisions on your behalf.blogger. the document would remain inaccessible to him.com/blogger.blogspot. Note: If positions are being used. [https://www. his approval actions would be adjudged as if you were taking those actions on this document.g?blogID=62052174853209687] I have heard about something called AME for approvals in 11.com/epmos/faces/ui/km/DocumentDisplay.oracle.com/blogger.g?blogID=62052174853209687] How is it possible to approve a blanket release when the blanket purchase agreement is showing that the full amount has already been released? A: The validation of a release dollar amount is not against the amount agreed on the header of the blanket purchase agreement. [https://www.g?blogID=62052174853209687] In Release 11. The Archive Rev columns denote the highest revision of the purchase order currently residing in the purchase order archive tables. rather than also delegating him the access authority.g?blogID=62052174853209687] What is the difference between archiving on Approve versus Print? A: The archiving method determines at which point revision data will be written to the document archive tables.blogger. It should also be noted that Release 11i also has introduced an Amount Limit field that can be defined at the line level of the blanket agreement.4/22/13 Oracle Purchasing Interview Questions /FAQs unit in question.in/2012/10/purchasing-faq-accrual-and-accountings. what is it and can I use it on my earlier oracleebslearning. [https://www. Would he be able to approve it? A: Since he has been 'delegated' the approval authority from you. The Current Rev columns denote the current revision level of the purchase order. the new revision information will be archived at the time the document is approved again.com/blogger.html?q=interview+questions 25/27 . then the employee/supervisor relationship will serve as the roadmap.X and higher. However. if left unchecked. it is imperative that the Amount Limit field be populated with the same dollar amount as the Amount Agreed field in the header region of the Purchase Orders form. along with the inability to locate an employee with the proper authority to forward the document. See Troubleshooting Purchasing Document For Incomplete Approval Status Note:295153. These employees continue to be able to approve the POs as before.jspx?id=224028.com/blogger. it validates against the Amount Limit specified in the Terms and Conditions window of the Purchase Orders form. [https://www.5. This does not handle Doc Mgr Error 3 failures (Exception in the Document Approval Manager code).com/blogger.com/blogger.g?blogID=62052174853209687] What is global supervisor and how can I utilize that for approvals across business groups? A: This feature allows the user to forward a document (PO or Req) to a supervisor in a different business group than the user.oracle.PRC_FP. This would affect the PO Approval accordingly.g?blogID=62052174853209687] How is it possible to approve a blanket release when the blanket purchase agreement is showing that the full amount has already been released? A: The validation of a release dollar amount is not against the amount agreed on the header of the blanket purchase agreement. you MUST also make alternatives for the open assignments on this position.5. This is enabled when the profile 'HR:Cross Business Groups' is set to yes.blogger.com/epmos/faces/ui/km/DocumentDisplay. What is this feature? A: Introduced in 11.blogger.5. including the proper employee-position assignments.10. For more information on AME and Oracle Procurement please refer to the following Metalink Notes and Documentation: 11.1 [https://support.g?blogID=62052174853209687] What type of document attachments can be emailed with Purchase Orders to Suppliers? A: In 11i10 and below only Notes to suppliers and Long/Short Text Attachments could be sent to the Suppliers. For more information please refer to: Purchase Requisition Approval Across Business Groups . instead. When you are altering your organization structure by expiring a position.oracle.blogger. The functionality is available only when using Employee Supervisor method for routing documents and is only available for Purchasing Requisitions at this time and only for applications release 11. This functionality is available on Procurement Family Pack F (11i. [https://www.oracle.F) and above. Now in Release 12 (R12) and higher files such as (MsWord. [https://www. then the release can be for any amount.g?blogID=62052174853209687] Is it possible to define position hierarchies. Once you have migrated completely to the new Position Structure.1] .jspx?id=280012.1 [https://support.blogger.html?q=interview+questions 26/27 . This should be a part of your organization structure migration process. it is imperative that the Amount Limit field be populated with the same dollar amount as the Amount Agreed field in the header region of the Purchase Orders form.9 and also only for employee/supervisor based approval routing. Why? A: They would continue to be able to approve as long as they have valid assignments.1] for more details.10 Procurement has integrated with another Oracle Product called Approvals Management Engine (AME) that can be used for Requisition Approvals.Note 291046.blogger. It should also be noted that Release 11i also has introduced an Amount Limit field that can be defined at the line level of the blanket agreement.1 [https://support. oracleebslearning.4/22/13 Oracle Purchasing Interview Questions /FAQs release? A: In Oracle Applications 11.oracle. See Oracle Purchasing POERROR Workflow Setup and Usage Guide White Paper Note:224028. where you define the rules and conditions on how a document approval routes to the next supervisor.1] .1 [https://support. Drawing etc. [https://www. [https://www. which span across multiple operating units? A: Not before 11.g?blogID=62052174853209687] Does Approvals Management Engine (AME) support parallel approvers .1] [https://www.5.in/2012/10/purchasing-faq-accrual-and-accountings.where notifications are sent out to multiple people simultaneously to speed up the approval process? A: Beginning in R12 AME supports parallel approvers for requisition approval.6 POERROR setup can be used for improved document error handling.blogspot.com/epmos/faces/ui/km/DocumentDisplay.g?blogID=62052174853209687] I have heard of POERROR for improved error handling. See Position Hierarchy: Approvals Span Across Multiple Operating Units Note:280012.blogger.com/blogger. [https://www. position hierarchy based document approvals cannot go across operating units.5.jspx?id=291046. The failures include Doc Mgr Error 1 (Document Approval Manager Timeout) or Doc Mgr Error 2 (Document Approval Manager Not Active).com/epmos/faces/ui/km/DocumentDisplay. The action history will also show the details including the name of the person from the different business group. If this field is left blank. depending on the business needs. Therefore.10 FAQ for Approvals Management (AME) Integration For iProcurement and Purchasing Note:293315.jspx?id=293315. This feature automatically resubmits documents stuck in the status of 'in-process' and failing because of Document Management failures. run the Fill Employee Hierarchy program.com/blogger. AME is a conditional and rules based system.g?blogID=62052174853209687] I have end-dated a position but still have the employees assigned to this position.com/blogger.blogger.) as well as URLs can be sent.com/epmos/faces/ui/km/DocumentDisplay.com/blogger. blogspot. Oracle Purchasing 0 Add a comment E n t e ry o u rc o m m e n t . .4/22/13 Oracle Purchasing Interview Questions /FAQs Posted 26th October 2012 by Anonymous Labels: Interview Questions.html?q=interview+questions 27/27 . Comment as: Google Account Publish Preview oracleebslearning.in/2012/10/purchasing-faq-accrual-and-accountings. .