OpenText Imaging Web ViewerUser Guide This manual describes how to work with OpenText Imaging Web Viewer. Web Viewer is an application for viewing and commenting documents stored on OpenText Archive Server. CLWEBV100200-UGD-EN-1 OpenText Imaging Web Viewer User Guide CLWEBV100200-UGD-EN-1 Rev.: 2011-Sept-30 This documentation has been created for software version 10.2. It is also valid for subsequent software versions as long as no new document version is shipped with the product or is published at https://knowledge.opentext.com. Open Text Corporation 275 Frank Tompa Drive, Waterloo, Ontario, Canada, N2L 0A1 Tel: +1-519-888-7111 Toll Free Canada/USA: 1-800-499-6544 International: +800-4996-5440 Fax: +1-519-888-0677 Email:
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Table of Contents PRE About this document................................................................. 5 i ii iii iv Structure of this user guide ...................................................................... 5 Target group............................................................................................. 6 Conventions ............................................................................................. 6 Help functions .......................................................................................... 7 1 Getting started........................................................................... 9 1.1 1.2 1.3 Program window .................................................................................... 10 Supported file formats and functions ..................................................... 12 First steps – tips and tricks .................................................................... 13 2 Displaying documents ............................................................ 15 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 2.10 Changing the display size ...................................................................... 15 Navigation within a document ................................................................ 15 Rotating pages ....................................................................................... 16 Using the copy and paste function......................................................... 17 Documents with forms............................................................................ 19 Documents with hyperlinks .................................................................... 19 Compound documents ........................................................................... 19 Smoothing document images ................................................................ 21 History of documents ............................................................................. 21 Favorites ................................................................................................ 21 3 Searching in documents......................................................... 23 3.1 3.2 Free search ............................................................................................ 23 Attribute search ...................................................................................... 24 4 Adding notes and annotations to documents ....................... 27 4.1 4.2 Notes ...................................................................................................... 27 Annotations ............................................................................................ 32 5 Other functions for documents .............................................. 43 5.1 5.2 5.3 5.4 Saving documents.................................................................................. 43 Printing documents ................................................................................ 46 Sending documents by e-mail................................................................ 47 Checking authenticity ............................................................................. 51 CLWEBV100200-UGD-EN-1 OpenText Imaging Web Viewer iii ......................4 General functions ...............................................................................................................Table of Contents iv 5.............................................................................................5 Displaying and validating digital signatures in PDF documents ............. 51 6 Reference ....................59 OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 .................2 6...........................3 6........................................ 56 Annotations tool bar ..................... 57 IDX Index ... 53 Status bar.............................................. 56 Keyboard navigation .....................53 6.................................................1 6........................................ • “Getting started” on page 9 This chapter explains how to start the Web Viewer and describes the layout of the program window. CLWEBV100200-UGD-EN-1 OpenText Imaging Web Viewer v . store. • “About this document” on page 5 This chapter introduces the Web Viewer functionality and explains how to use this documentation. For the most up-to-date information.com/). i Structure of this user guide The structure of this user guide is organized according to the tasks and responsibilities of different users. depending on the format of the displayed document. For example. A variety of functions are available. • OpenText DocuLink for SAP Solutions enables you to administer SAP documents and non-SAP business documents in dynamic folders within the SAP application infrastructure. For additional information on these products.Preface About this document What this document describes OpenText Imaging Web Viewer (short: Web Viewer) is a web application for displaying and printing documents in Web-based scenarios and for appending comments to these documents. visit the OpenText Knowledge Center (https://knowledge. The documents may be stored in OpenText Archive Server or other repositories. Web Viewer is used with the following OpenText products: OpenText Archiving and Document Access for SAP Solutions and OpenText DocuLink for SAP Solutions • OpenText Archiving and Document Access for SAP Solutions allows you to link documents to SAP business objects and then retrieve them via the SAP front end. It also gives you tips and tricks on getting started with the application. refer to the associated documentation. search.opentext. OpenText Transactional Content Processing Transactional Content Processing allows you to create. This chapter summarizes the available formats and the functions supported for them. display and process documents on any workstation anywhere in the world. Review this chapter to ensure that you can make the best use of this documentation. and other literals. and fields. In addition to the standard display functions. names of icons. text to be entered in text boxes. ii Target group This documentation is intended for new Web Viewer users who need the system for their everyday tasks. menu items. you can add and display notes and annotations. such as buttons. you can rotate document pages and smooth document images. • “Searching in documents” on page 23 Various search functions allow you to find specific text or stored attributes within documents. URLs. print documents. or store them locally to your file system as TIFF or PDF. It is assumed that readers are familiar with the use of the operating system. commands. You can retrieve information related to document authenticity from the Archive Server. be aware that PDFs can contain hidden characters. vi OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . and sample data This format is used for file names. iii Conventions User interface This format is used for elements in the graphical user interface (GUI). It is also used for example data. Filenames. you can display stored documents. • “Reference” on page 53 The reference section contains an overview of all the Web Viewer functions and the associated tool bar icons. • “Adding notes and annotations to documents” on page 27 In Web Viewer. • “Other functions for documents” on page 43 With Web Viewer.About this document • “Displaying documents” on page 15 There are many ways of modifying the document display and navigation between or within documents. You can also send documents as an e-mail attachment. if it is available. and the archive system. and commands at the command prompt. paths. standard Web browsers. Note: If you copy command line examples from a PDF. OpenText recommends copying from the HTML version of the document. You can also access supplementary information or process the data contained in the documents. <server_name> becomes serv01. To print the documentation. Example: CLWEBV100200-UGD-EN-1 User Guide vii . External cross-references External cross-references are usually text references to other documents. for example: Press CTRL+V. Note: Notes provide additional information about a task. you need Acrobat Reader 4. in the Knowledge Center. For example. Internal cross-references Click the cross-reference to go directly to the reference target in the current document. Warnings. if a document is available in HTML format.0 or a later version. Important Important notes help you avoid major problems. external references may be active links to a specific section in the referenced document. Tip: Tips offer you quicker or easier ways of performing a task. Build number To display the build number of Web Viewer. open the PDF file. The build number gets updated when applying a patch. However. notes. click Help > About OpenText Imaging Web Viewer from the Help menu. To view the PDF file.About this document KEY NAMES Key names appear in ALL CAPS. iv Help functions Web Viewer provides you with comprehensive help: Click Help – Help topics from the Help menu. The user replaces the brackets and the descriptive content with the appropriate value. Read this information carefully and follow all instructions. for example. and tips Caution Cautions help you avoid irreversible problems. The online help is displayed in HTML format in the Web browser. Note: The documentation is available in HTML and PDF formats. <Variable name> Angled brackets < > are used to denote a variable or placeholder. Version: 10.xxx would indicate patch 2 for version 10.2.About this document Version: 10.803 indicates version 10.0.2.2.0. viii OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 .2. without patches. build 803.002.000. your Web browser might prompt you to accept an SSL certificate. The program executes on a Web server and displays the selected document. contact your administrator or read the documentation of the application. starting the application may take some time. If you reject the certificate. For more information. Note: The command for opening a document depends on the leading application. CLWEBV100200-UGD-EN-1 OpenText Imaging Web Viewer 9 . the program will not start. Web Viewer needs JavaScript enabled in the Web browser.Chapter 1 Getting started Web Viewer opens automatically in your Web browser when you click on the link to the document you want to display. Program available for the entire browser session If the network connection is slow. once started. You can choose to confirm the required SSL certificate temporarily for the duration of the session or to install it permanently. However. Web Viewer is immediately available throughout the entire session. Security queries Enabling JavaScript Before you open the program window. ask your administrator. If you are unsure. For further information. ask your administrator to find out if JavaScript is enabled or read the documentation of your browser. so they might be different in your actual Web Viewer. Note: Your administrator might have changed the settings for the menu. You can find an overview of all menu functions and keyboard shortcuts in “Reference” on page 53. You can find an overview of all available tool bar icons in “Reference” on page 53. For information how to use the thumbnail panel. see “Navigation within a document” on page 15. the keyboard shortcuts and the tool bar. Thumbnail panel The thumbnail panel displays an overview of all documents in a miniaturized form (thumbnails). the Web Viewer program window opens with the first page of the document. Tool bar The tool bar allows you to perform functions by clicking on icons. where applicable. The functions are also available using keyboard shortcuts.Chapter 1 Getting started 1.1 Program window When you chose to display a document. Figure 1-1: The Web Viewer program window The program window contains the following elements: Menu The menu allows you to select all available functions from its structure. 10 OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . might be hidden. CLWEBV100200-UGD-EN-1 User Guide 11 . For details about notes and the notes panel. containing the title of the document.1 Program window Notes panel The notes panel displays all notes that have been created for the document. Lines cut If activated: Lines are cut to fit page width (only for text documents). Lines wrapped If activated: Lines are wrapped (only for text documents). Icon Name Description Notes If activated: Notes exist. Note: The header (the area with the blue background color on top of the window). Annotations If activated: Annotations exist. due to the configuration of your system. It shows status information about the program. Document status icons displayed in the status bar The document status icons in the status bar indicate available document information.1. Status bar The status bar is located at the bottom of the program window. user name and current date. see “Notes” on page 27. the same functions are available as for the same format outside of compound documents. Otherwise. The add-on OpenText Imaging PDF Extensions must be installed. in the embedded mode. For PDF and ALF documents inside compound document Unknown document formats 12 If the format of a document is not known. OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . For plain text (ASCII). PDF. OTF. the following functions may be available: Plain text (ASCII) PDF1 OTF ALF Free search Compound Document2 TIFF/ FAX PNG/ JPEG GIF 3 Attribute search Rotate pages Forms overlay Displaying annotations Editing annotations Editing notes Changing character set in Notes Checking authenticity Digital signature 4 Hyperlinks 5 Copying text 3 Copying image data Notes: 1. Exception: Attribute search is not available for ALF documents contained in a compound document. 3. PDF files are opened embedded in the Adobe Viewer.2 Supported file formats and functions Supported functions Depending on the file format of the open document. For single documents contained in compound documents. the Web Viewer starts the local application that is registered for that format. For PDF documents inside compound document 5.Chapter 1 Getting started 1. and ALF documents inside compound document 4. 2. If you have no idea where the information may be located. or they are empty. Improving the display Sometimes you want to change the look of the documents. See “Documents with forms” on page 19. perform a search for a word or phrase. you can add notes and annotations of various types and save those with the document.3 First steps – tips and tricks 1. for example.1. Displaying documents with forms Documents can be printed on standard forms. when checking invoices. for example. You cannot edit text in archived documents directly. This means that you can view form and content together in Web Viewer. you can go to that page directly and browse forward or back if necessary. You can decide how documents with forms are displayed and printed. striking text elements through. If you know the approximate page. Notes A note is text that is stored together with the document in the archive. They simulate handwritten comments on paper documents. or search for a certain attribute value. archived form during archiving. To improve the display. See “Notes” on page 27. the document data is displayed on the odd sides. See “Navigation within a document” on page 15. like highlighting. Adding notes and annotations Sometimes you want to add or edit information in the displayed documents for further processing. See “Searching in documents” on page 23. Annotations are used. however. Terms and conditions of business and similar information are often printed on the reverse side of a form. see “Displaying documents” on page 15. which may contain a company logo. CLWEBV100200-UGD-EN-1 User Guide 13 . or adding check marks. Finding specific information In large documents.3 First steps – tips and tricks Although Web Viewer is a very easy-to-use application. Notes may be used. “Rotating pages” on page 16 or “Smoothing document images” on page 21. Your archiving system's forms overlay function provides you with a way of linking the content to a scanned. This text has the same function as a note clipped to a paper document. complicated table formats. the sides with even numbers show the reverse side of the form. there are tips and tricks to make your work more efficient. it is not always easy to locate the required information. A special Note Editor helps you maintain notes. or form structures that have to be filled in. if a document has to be approved by a number of different departments. The content of the document and the form are saved separately. When documents have reverse sides. Annotations Annotations can be added directly onto a document. Chapter 1 Getting started You can search for annotations made by other users. As a rule. See “Saving documents” on page 43. In order to recognize any attempts to do so illegally. 14 OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . a timestamp can be set by the Archive Server. Saving the documents locally If you want to keep a displayed document on your computer for further use. save it to your local file system. Security issues Besides using SSL communication. documents cannot be edited after archiving. for example. to find your boss's comments on a reviewed document. See “Annotations” on page 32. Web Viewer supports other security measures. click Zoom in to zoom in on the document by a predefined factor. CLWEBV100200-UGD-EN-1 OpenText Imaging Web Viewer 15 . click Fit to width to show the page's entire width. In the tool bar. click Zoom out to zoom out of the document by a predefined factor. select View – Zoom – Fit to width from the View menu. Use the icons in the status bar to navigate within a document. In the tool bar. Alternatively. select View – Zoom – Zoom in from the View menu.Chapter 2 Displaying documents This chapter explains how you can navigate through documents and customize display options. click Fit to height to show the page's entire height. Alternatively. In the tool bar. Specifying zoom factor In the tool bar. enter the desired zoom factor (in percent) in the box between Zoom out and Zoom in. In the tool bar. 2. Alternatively. Alternatively. select View – Zoom – Zoom out from the menu. The status bar indicates the page of the document that is currently displayed. Alternatively. select View – Zoom – Fit to screen from the View menu.2 Navigation within a document You can browse through the individual pages of a document or go to a specific page directly. select View – Zoom – Fit to height from the View menu.1 Changing the display size Web Viewer allows you to adapt the look of the document to your needs. click Fit to screen to show the entire page of the document. In the tool bar. 2. “1 of 3”). In the tool bar. select View – Go To – Show first page from the View menu. Note: This rotation applies only while the document is displayed. during quality control that is performed before archiving. such pages should be rotated to their normal position after scanning. you can rotate the document page to the correct position when you display it. select the displayed text in the page number field (for example. If this was not done.3 Rotating pages Sometimes one or more of the pages in an archived document are rotated by 90° or 180°. It does not change a page’s rotation for the archived document. Alternatively. select View – Go To – Show next page from the View menu. select View – Go To – Show last page from the View menu. click Show first page to go to the first page of the document. enter the page number you want to go to. click Rotate right to rotate the document page to the right. Alternatively. Alternatively. Go to page In the status bar.Chapter 2 Displaying documents In the status bar. Alternatively. In the tool bar. click Show next page to go to the page that follows the displayed page of the document. 16 OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . To display an overview of all documents in a miniaturized form (thumbnails). click Rotate left to rotate the document page to the left. click Show last page to go to the last page of the document. and then press the ENTER key. select View – Go To – Show next page block from the View menu. In the status bar. Alternatively. In the status bar. click Toggle thumbnail panel in the tool bar. Alternatively. In the status bar. In the status bar. select View – Go To – Show previous page from the View menu. select View – Go To – Show previous page block from the View menu. Alternatively. Click on a thumbnail to jump to that page directly. select View – Thumbnail panel from the View menu. click Show previous page to go to the page that precedes the displayed page of the document. Normally. click Show next page block to jump ten pages forward in the document. 2. In the status bar. Alternatively. select View – Rotate Page – Rotate left from the View menu. click Show previous page block to jump ten pages back in the document. In the tool bar.4 Using the copy and paste function Web Viewer enables you to copy selected text and image data to the clipboard and paste them into other applications. To deactivate the function. CLWEBV100200-UGD-EN-1 User Guide 17 . click Select Text. • If PDF documents have text on images. PDF and OTF. In the tool bar. 3. a security warning dialog box might open. selecting and copying of text is not allowed. Click Clipboard copy. For other document types. asking if you want to run the application with the verified digital signature. the security warning dialog opens again when you click Clipboard copy. When you click Clipboard copy. select Edit – Clipboard copy from the Edit menu. it is not possible to copy the text from images. In this case. • The select and copy text function is available for documents of type ALF. To select and copy text to the clipboard: Notes: 1. ASCII. Security Certificate • Web Viewer is signed with a digital security certificate. click Select Text in the tool bar again. using the mouse. select Edit – Select Page from the Edit menu. select View – Rotate Page – Flip from the View menu. select View – Rotate Page – Rotate right from the View menu. click Flip to rotate the document page 180°. Alternatively. the Select Text function is disabled. Note: To select the entire text on the page for copying. Mark the text you want to select.4 Using the copy and paste function Alternatively. select the Always trust content from this publisher check box and click Run. 2. Alternatively. select Edit – Select Text from the Edit menu. A tick mark next to Select Text in the Edit menu indicates that the Select Text function is activated. Your selection is highlighted. 2. • When you remove the certificate files from the cache of your computer. • In Edit Annotations mode.2. Alternatively. these metrics will not apply to the copied text. Alternatively. due to characters rendered with different font metrics: One or two characters might be appended or discarded at start or end position of the selected text. Alternatively. Note: For documents of type “image”: To select the entire image for copying. asking if you want to run the application with the verified digital signature. 2. select the Always trust content from this publisher check box and click Run. Limitations of the copy text function • The copy text function does not consider font metrics. a security warning dialog box might open. • If start and end positions of the selected text are in different lines. • When you remove the certificate files from the cache of your computer. blue color. the security warning dialog opens again when you click Clipboard copy. select Edit – Select Page from the Edit menu. click Select. A tick mark next to Select in the Edit menu indicates that the Select function for image data is activated. You can paste it into other applications that are able to display image data. click Select in the tool bar again. For example. To deactivate the function. In the tool bar. 3. 18 OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . When you click Clipboard copy. select Edit – Select from the Edit menu. The selected part of the image is copied to the clipboard. Click Clipboard copy. You can paste it into other applications. • Sometimes.Chapter 2 Displaying documents The selected text is copied to the clipboard. Mark the part of the image you want to select. if the displayed document has font size 12. Your selection is highlighted by a dashed rectangle. In this case. Security Certificate • Web Viewer is signed with a digital security certificate. but the text will be copied as expected. text copy might not be exact. To select and copy image data to the clipboard: 1. the selection area looks like a rectangle. and bold style. select Edit – Clipboard copy from the Edit menu. using the mouse. the cursor turns into a hand symbol. In the tool bar.7 Compound documents PDF documents may serve as containers comprising several other documents. Your archiving system's forms overlay function provides you with a way of linking the content to a scanned. Show reverse sides If Show reverse sides is enabled. If you click on such a hyperlink.2. or form structures that have to be filled in. In the tool bar. select View – Forms from the View menu. You can decide how documents with forms are displayed and printed: Show form When you open a document with a form. If you move the mouse over a hyperlink. See “Printing documents” on page 46. In ALF documents. archived form during archiving. Print form and reverse When printing documents with forms. The content of the document and the form are saved separately. some information about the link is displayed in a small text box. click Toggle form to toggle form display on or off. displaying links to open the particular documents. the document data is displayed on the odd sides.5 Documents with forms Documents can be printed on standard forms. 2. click Show reverse sides to toggle the display of the back of the document on or off. complicated table formats. This means that you can view form and content together in Web Viewer. you can decide whether to print only the form or the form with the reverse side. Alternatively. the Hyperlink Documents panel is opened at the right of the program window. there might be hyperlinks that are associated with multiple documents. However. 2.6 Documents with hyperlinks PDF and ALF documents may contain hyperlinks. Next to the hand symbol. select View – Reverse sides from the View menu. Alternatively. Terms and conditions of business and similar information are often printed on the reverse side of a form. the sides with even numbers show the reverse side of the form. you can toggle the display of reverse sides. the document can often be more easily read if the form is not displayed. the form is also displayed by default. or they are empty. When documents have reverse sides.5 Documents with forms 2. which may contain a company logo. Documents inside these containers can be of all document types supported by Web CLWEBV100200-UGD-EN-1 User Guide 19 . Click on the hyperlink to open the document or page that is linked. Click the document name in the Documents tab to display the pages of the document in the main window. select View – Cover sheet from the View menu. the Documents tab is displayed. Notes You can add notes only to the compound document. see the following list for details: Annotations You can add annotations both to single documents inside the compound document and to the cover sheet. Alternatively. Web Viewer displays compound documents in a special way. not to the single documents inside. To display the cover sheet of the compound document. click Cover sheet in the tool bar. Functions You can use all functions of Web Viewer for compound documents. switch to the Pages tab. 20 OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . Documents tab Pages tab When a compound document is opened in Web Viewer. The container documents are called compound documents. This tab lists the documents comprised in the compound document. with a Documents and a Pages tab in the Thumbnail panel.Chapter 2 Displaying documents Viewer. To display thumbnails of the current document's pages in the Thumbnail panel. To activate the smooth display for the current document. select View – Smooth image from the View menu. Other functions You can use the functions Save as. This does not work for SAP URLs. You can see a list of the documents' titles in the File menu. • Attribute search is not supported for single documents inside a compound document. If you click on the title in the list.9 History of documents The Web Viewer remembers the documents processed during a session.8 Smoothing document images The legibility of documents can be impaired by the relatively coarse screen resolution. the following actions are available: Add to Favorites The document is added to a list of favorites that is displayed at the bottom of the Favorites menu. Print and Send by E-mail only for single documents inside the compound document. not to the single documents inside. not for the compound document itself.8 Smoothing document images Forms You can use forms only for single documents inside the compound document. Note: Images of GIF format (Graphics Interchange Format) are sometimes not displayed correctly when smoothing is activated. 2. too. Restrictions • If you rotate the first page of a single document inside a compound document. the Web Viewer provides the Favorites feature. the first page of all other documents gets rotated. In the Favorites submenu.10 Favorites To remember documents for long term. the document is displayed. Favorites You can add favorites only to the compound document. CLWEBV100200-UGD-EN-1 User Guide 21 . 2. This effect can be reduced by smoothing the original image for display purposes. not for the compound document itself. Note: Favorites are kept in the Web Viewer even after the current session is ended. click its title. 2. To open a document.2. Chapter 2 Displaying documents Remove from Favorites If the currently displayed document has been added to the favorites, this menu item is activated. By clicking it, you remove the document from the list of favorites. Manage Favorites To manage favorites: 1. To open the Manage Favorites panel, select Favorites – Manage Favorites. In the Favorites field, the titles of the favorites are displayed. 2. Select a favorite by clicking on the title. The name and URL of the favorite are displayed in the Info field. 3. 22 To delete a favorite, click the Delete button. OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 Chapter 3 Searching in documents You often search documents for important information, such as a specific invoice number. Depending on the type of document, various search functions are available. 3.1 Free search You can search for a text of your choice in CI (coded information) documents. To search for text in a document: 1. In the tool bar, click Search. Alternatively, select Edit – Search from the Edit menu. The Search panel opens. 2. Enter a search term in the Find field. 3. To search for text that matches the exact case, select the Case sensitive check box. 4. Click Search. The search result displays in the Search panel, showing the total number of found hits and the number of hits that are currently displayed. The hits are highlighted in the document panel. CLWEBV100200-UGD-EN-1 OpenText Imaging Web Viewer 23 Chapter 3 Searching in documents 5. To navigate between hits, use the Previous and Next buttons. Note: If the search exceeds the beginning or the end of the document, a corresponding message displays in the Search panel. 6. To return to the plain Search panel, click the Reset button. 3.2 Attribute search You can search for certain attribute values that are defined for the document during archiving. This search is only available for print lists (ALF documents). To search for attributes: 1. In the tool bar, click Attribute search. Alternatively, select Edit – Attribute search from the Edit menu. Note: If no attributes were defined when the print list was archived, this command is not available. The Attribute search panel opens. 2. Enter the attribute values for which you want to search in the Find field. Notes: 3. • Which attribute fields are available depends on which attributes were assigned when the print list was archived. • If you enter more than one value, the print list is searched for information that matches all the criteria. Click the Search button. The search results display in the Attribute search panel, together with the total number of found hits and the number of hits currently displayed. The hits are highlighted in the document panel. 24 OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 2 4. To return to the plain Search panel. use the Previous and Next buttons. click the Reset button. CLWEBV100200-UGD-EN-1 User Guide 25 . Note: If the search exceeds the beginning or the end of the document. a corresponding message displays in the Search panel.3. 5. Attribute search To navigate between hits. . CLWEBV100200-UGD-EN-1 OpenText Imaging Web Viewer 27 . OLE annotations cannot be displayed. You can also print notes on a separate page when printing the document. Annotations Annotations are comments. This text has the same function as a note clipped to a paper document. Notes might be used. Notes: • Adding notes and annotations does not change the document itself. therefore. you cannot add notes to the document or edit annotations. when checking invoices. Java Viewer. Some functions might be unavailable and. However. see “Printing documents” on page 46. Annotations are used. the user information. A warning message is displayed. Notes A note is a text that is stored together with the document in the archive. For further information. you can display and edit annotations (for PDF documents. 4. as required. appear dimmed. for example. if a document has to be approved by different departments. for example. With Web Viewer. You can add a title for each note. After the document is archived. the date and time when the note was stored. or title information. Thus. Your open document might be opened at the same time by another user in Web Viewer. they simulate handwritten comments on paper documents. Notes are stored in XML format. new notes can be added. In this case.1 Notes You can append a note to a document and save it with the document itself. so you can write them in any language if the corresponding font is installed on the computer. contact your administrator. or Windows Viewer. user. On archiving. the note is assigned a footer containing the title. which can be added directly onto the document. You can also search for text in these notes. • Locking mechanism Notes and annotations are subject to a locking mechanism. the note text cannot be edited or deleted. They support the Unicode character set UTF-8. The other user might add notes or annotations to the document. and you can sort them using date. the add-on OpenText Imaging PDF Extensions is required).Chapter 4 Adding notes and annotations to documents Adding notes and annotations to documents supports the workflows in your company. You can display and print this entry the same way as the XML notes. In the tool bar. select View . author. but collected in one entry. Tip: Depending on the Web Viewer configuration. The traditional notes are not displayed separately. it might contain traditional notes in plain text. see “Changing the character set” on page 31. OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . click Toggle notes panel. the notes panel may show up automatically. see “Displaying notes” on page 28 and “Printing notes” on page 29. Alternatively. that is displayed in the notes panel. 4. 28 Click the note to display in the Notes panel. Click the title bar of the column to sort. titled Traditional Notes.Chapter 4 Adding notes and annotations to documents If a document has been processed with earlier versions of Windows Viewer or Web Viewer. user. You also can change the character set of the traditional notes to UTF-8.Notes from the View menu. You can sort the list according to title. or text in either ascending or descending order.1. The Show note panel opens. creation date. 2. date and time of each traditional note are stated.1 Displaying notes To display notes: 1. In the collective entry. text. The notes panel displays the notes that have been created for the document so far. Web Viewer also supports adding traditional notes with UTF-8 character set. The notes panel opens. 2 Printing notes To print notes: 1. 6. See “To add traditional notes:” on page 30. 4. Java Viewer. Select the printing options as usual and click OK. Locking mechanism Notes are subject to a locking mechanism.1. If the Notes panel is not open already. You can also add traditional notes.4. All notes are printed.Notes . 4. notes tab of the notes panel. You also cannot sort them in the notes panel. In this view.1.Print Notes from the Edit menu. 4.1 Notes Depending on the Web Viewer configuration. 2. From Print format. Your open document might be opened at the same time by another user in Web Viewer.3 Adding notes You can add notes in XML format to archived documents. Alternatively. they cannot be displayed in the Show note panel. with a yellow background. click Print. or CLWEBV100200-UGD-EN-1 User Guide 29 . The Print panel opens: 3. In the Notes panel. traditional notes may be displayed in a separate Trad. select Edit . The standard printing dialog box opens. Select the page format (Portrait or Landscape). 5. Click Print. select the paper size. open it by clicking Toggle notes panel. To add traditional notes: 30 1. open it by clicking Toggle notes panel. If the Notes panel is not open already. you cannot add notes to the document. Click Add. Click Add note. 2. A warning message is displayed. To add notes in XML format: 1. The other user might add notes to the document. The new note is archived. Open the Trad. select Edit .Chapter 4 Adding notes and annotations to documents Windows Viewer.Notes . OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . notes tab of the notes panel. Alternatively. the note cannot be changed or deleted.Add Note from the Edit menu. 4. If the Notes panel is not open already. In this case. The Add note panel opens: 3. Note: After the document is archived. 2. open it by clicking Toggle notes panel. Enter a title and your new note. 5.Notes . 4. The new note is archived.Add Note from the Edit menu. Note: After the document is archived. 4.4.1 3. CLWEBV100200-UGD-EN-1 User Guide 31 . Enter your new note in the Append Traditional Notes area.1. If notes are not legible due to incorrect character set. Note: The Codepage button is disabled if the notes in the document are already encoded in UTF-8 character set. Click Add. This character set is able to display characters of almost every language. displaying all existing traditional notes in the Traditional Notes area. The Add note panel opens. Notes Click Add note. the note cannot be changed or deleted. select Edit .4 Changing the character set Documents might contain traditional notes in plain text character set. Alternatively. you can use the Codepage button to make notes legible. Clicking Codepage changes the character set to UTF-8. In the Java Control Panel. add a new note.2 Annotations Annotations provide a variety of methods for marking text and attaching comments to a document. Use this annotation type to make freehand drawings. Restart the browser. You can choose from the following annotation types: 32 Annotation type Description Freehand Creates a free-formed line. Clicking Codepage does not change the character set of the notes in the archive. and stores them in the archive. Use this annotation to point to parts of the document. Important When working with annotations. 5. 2. click Start – Control Panel. select the Advanced tab. 4. you must deactivate the Enable the next generation Java plug-in setting on your computer. 2. see “Adding notes” on page 29.Chapter 4 Adding notes and annotations to documents To change the character set: 1. open it by clicking Toggle notes panel. perform the following procedure: To deactivate the Enable the next generation Java plug-in setting: 1. Click Codepage. This action changes all traditional notes in plain text to UTF-8 character set. To open the Control Panel. Arrow Creates an arrow. If the Notes panel is not open already. These annotations can be in text or graphical form. and the notes are displayed. The character set of the traditional notes is changed from plain text to UTF-8. Clear the check box Enable the next generation Java plug-in (requires restart browser) 6. To change the character set of the notes permanently. 3. OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . 7. Double-click Java. Click OK to save the setting. 4. 3. To do so. Open the Java Plugin node. 4. all users are selected. Highlight Highlights text. select View – Annotations from the View menu. Note: Depending on the configuration. for example. In the tool bar. for checking invoices.4. click Select annotations to toggle the Annotations panel on or off. Use this annotation to identify important text passages. To select annotations by authors: 1. 2. select Edit – Select annotations from the Edit menu. using the Edit settings function. 3.2 Annotations Annotation type Description Line Creates a straight line between two specified points. click Toggle annotations to turn on or off the display of annotations. Only an administrator or a user with extended rights can also edit your annotations. Alternatively. Click Submit. select or deselect the authors whose annotations you want to have displayed. Selecting annotations by authors You can restrict the displayed annotations to selected authors. Check mark Creates a check mark (tick). CLWEBV100200-UGD-EN-1 User Guide 33 . Note: Per default.2. the annotations may be displayed automatically when a document is opened using Web Viewer.1 Displaying annotations You can choose to show or hide annotations. Ellipse Creates a curved boundary that you can position over text or graphics. Use this annotation to underline or strike through text. for example. 4. a long comment can be displayed as an icon. Stamp Creates a stamp (with text). The text can be predefined. To preserve the clarity of the document. In the tool bar. Under User.2. Text Lets you add written comments to a document. Alternatively.2 Creating annotations You can create and edit your own annotations if you have the required permissions. OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . the command menu is not available. In this case. Security Certificate • Web Viewer is signed with a digital security certificate. the security warning dialog opens again when you click Edit annotations. 4. Important If the annotations tool bar is displayed. select Edit – Edit annotations from the Edit menu. see “Annotations tool bar” on page 56 34 3. Click Edit annotations. When you click Edit annotations. 2. select the Always trust content from this publisher check box and click Run. you can create annotations only on pages with document data (odd pages). For example. Click the location where you want to place the annotation and. Select the type of annotation you want to create. drag the mouse to define the size of the (graphic) annotation. Open the document that you want to annotate in the Web Viewer. select Arrow annotation to draw an arrow. Tip: For an overview of the annotations tool bar buttons. for example. Alternatively. • When you remove the certificate files from the cache of your computer. The annotations tool bar is displayed. asking if you want to run the application with the verified digital signature. To create annotations: 1. a security warning dialog box might open.Chapter 4 Adding notes and annotations to documents Note: On documents with forms and reverse sides. Optional 4. To save the new annotations. click Save the annotations. 6. 3. Click on an annotation. To edit annotation properties: 1. click Edit properties of the selected annotation. click Select annotation.3 Annotation properties You can view the properties of annotations and change the properties of your own annotations.2. 2. where you can define the properties. Optional: Define the properties of the annotation (see “Annotation properties” on page 35). The dialog box for the annotation type opens. In the annotations tool bar. In the annotations tool bar.2 Annotations 5.4. Tip: You can also right-click the annotation and choose Properties from the context menu: CLWEBV100200-UGD-EN-1 User Guide 35 . Only an administrator or a user with extended rights can also change the properties of your annotations. 2.1 Text properties In case of an annotation of type text. the following window opens: 36 OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 .Chapter 4 Adding notes and annotations to documents 4.3. 2. You can move your own annotations to the background.2. For the possible settings. see “Text annotations” on page 40. 2. but keep the settings window open. You can move your own annotation to the foreground if it is hidden by another annotation. CLWEBV100200-UGD-EN-1 User Guide 37 . 4. If you want to accept the chosen settings for the document. 2. Enter the text of the annotation in the Text Editor field.2 Annotations To edit text properties: 1. Click on the annotation you want to move.3. Choose the settings for the text (for example. To move annotations to the background: Moving to front 1. 4. Click OK. Click Cancel to abort. Right-click and select Move to back from the context menu. Moving You can move your own annotations. 3. Hold down the left mouse button and drag the annotation to the required position. 2.4. click Select annotation. color or font).4 Editing and saving annotations Note: You may change only your own annotations. Select the annotation you want to move. To move annotations: Moving to back 1. 3. In the annotations menu. click Apply. Tip: You can modify the properties of individual text annotations.2 Graphic and highlight annotations You can modify the properties of graphic and highlight annotations. Open the properties window as described beforehand (“Annotation properties” on page 35) and choose the setting according to “Graphic annotations” on page 40. Your open document might be opened at the same time by another user in Web Viewer. click Save.2. To delete annotations: 1. Select the annotation that you want to delete. To save annotations: • In the annotations tool bar. Locking mechanism Annotations are subject to a locking mechanism. In this case. Right-click and select Move to front from the context menu. 2. 2. or Windows Viewer. A warning message is displayed. Tip: You can also use the context menu. Click OK. you can save them permanently to the archive. click Annotation summary in the annotations bar. You can delete an annotation that you created. Java Viewer.5 Displaying annotations by authors You can choose to display only those annotations created by certain authors. 2. click Select group in the annotations bar. The other user might add annotations to the document. Click Delete in the annotations bar. To display annotations by authors: 1. Note: If you close a document without saving the annotations you have made. 4. 4. 38 OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . Saving Once you have entered annotations. the annotations are lost.2. you cannot edit annotations in the document. Click the name of each author whose annotations you want to display. 3. In the draw annotations mode.Chapter 4 Adding notes and annotations to documents To move annotations to the foreground: Deleting 1.6 Annotation summary The annotation summary allows you to select and review each annotation of the document separately. In the draw annotations mode. To select several authors. hold the CTRL key. Select the annotation you want to move. 2 Annotations The annotation summary shows the details of all annotations associated with the document.7 Annotation settings In the annotations tool bar.2. New annotations are marked with an icon in the State column.4. click Edit settings. In the Settings dialog box. define the default appearance of the annotations. Toggling display of specific annotations Click the check box in the Display column to display or hide an annotation. 4. You can sort the annotations shown by clicking on the table header of the entry to sort. CLWEBV100200-UGD-EN-1 User Guide 39 . green. saturation. SansSerif. or Monospaced from the Fonts drop-down menu. Text annotations Text color Click on the Color button to select a text color in the standard color settings dialog box. Line width Select the line width (in points) from the drop-down menu. Font type Select Serif. brightness). or large) from the drop-down menu. select one of the tabs Pattern.e. Click the corresponding tab and select or enter according to the following lists: Graphic annotations Color To change the default color of an annotation type. or RGB (red. HSB (hue. medium. there will be no background color). 40 OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . Background color Click on the Background button to select a background color in the standard color settings dialog box. Select transparent to make the background color transparent (i. blue) and choose the color. Check mark size Select the size of the check mark annotation (small.Chapter 4 Adding notes and annotations to documents You can define the settings for each type of annotation individually. Angle Select 0. using this option makes the document easier to read.4. edit the text to be displayed together with the stamp symbol. The settings you specify are shown in the Preview area. 180. Font style Italic and Bold Effects Underlined and Strikethrough Iconified Select this check box to display the text annotation in the document as an icon. the options Underlined and Strikethrough have no effect. If the text is long. Default value is 18. Text Editor Enter free text and/or select a formula from the Placeholder drop-down menu. Stamp annotations In the Stamps section. Note: If set to 90 or 270. CLWEBV100200-UGD-EN-1 User Guide 41 . 90.2 Annotations Font size Specify the font Size. or 270 to set the text orientation to the respective angle. See “Text annotations” on page 40. You can edit the predefined stamps in the Text Editor. Only the text displays. 42 OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . Set as default The current custom stamp is set as the default stamp. The following options are available: New Define a name for the new stamp. Custom Stamps You can define a stamp in the Text Editor and use it as a custom stamp. you can define the stamp text format. Delete Delete the current custom stamp. In the Custom Stamps stamp icon. Rename Rename the current custom stamp. On the right pane of the Settings dialog. the stamp icon is omitted when displaying the annotation. it is marked with the Text Annotation If this check box is selected. drop-down menu.Chapter 4 Adding notes and annotations to documents Predefined Stamps You can use a stamp that has been defined by the administrator. you can print the document or send it by e-mail. In the tool bar. The Save as panel opens.1 Saving documents You can save documents displayed in Web Viewer to your local file system – in PDF or TIFF format or as a document in its original format. you can display and validate the signature. you can store it locally in your file system to achieve better performance. click Save As. searchable PDF format is also available. 5. You can save ALF documents as searchable plain text. select File – Save as from the File menu. When you have found the required information. Alternatively. To save documents to the local file system: 1. For text documents. For PDF documents with a digital signature.Chapter 5 Other functions for documents Rather than accessing a document in the archive. CLWEBV100200-UGD-EN-1 OpenText Imaging Web Viewer 43 . • PDF documents saved in this format might not look completely the same as documents saved in simple PDF format. font and table borders. OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . only available for documents in ALF. They might slightly differ in color. Select the storage options: General Output format – Select one of the following output formats: • Tagged Image File Format (TIF) • Portable Document Format (PDF) • Searchable PDF. OTF and ASCII format Notes: 44 • The indentation of text is not correct when saving in searchable PDF format.Chapter 5 Other functions for documents 2. Note: If the document contains more than 10 pages. Grayscale (8 Bit). The standard file selection dialog box opens. a message box is displayed. Color – Select True Color (24 Bit). Click Save as. contact your system administrator. The File download dialog box opens. For information. or Black and White. where you can select the storage location within your file system. Note: Only the document itself is stored to your file system. Reverse sides. Original size – Check this box to save the document in its original size. Advanced Quality – Choose a reduced quality to generate smaller output files. Annotations.1 • Plain Text. or specify a range of pages. Original orientation – Check this box to save the document with the original orientation. 4. the resulting document will be saved with the currently selected scaling. Forms and annotations can be stored if configured appropriately. all other storage options are disabled. the resulting document will be saved with the currently selected orientation. 3.5. • If you select Searchable PDF or Plain Text. Form. indicating that saving will take some time. Notes – Select the corresponding check box to include the items in the output document (if applicable). only available for documents in ALF format • Original Format Saving documents Notes: • If you select Original Format. If unchecked. Page range Select if all the document's pages are saved or if only the currently visible page is saved. Saving as TIFF is not supported. CLWEBV100200-UGD-EN-1 User Guide 45 . except the Page range options. the storage options are disabled. If unchecked. Note: It is possible to save notes as PDF. Click Save. Watermark. 2. In the tool bar.Chapter 5 Other functions for documents 5. The Printing panel opens. A few additional printing options are available. OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . click Print. Alternatively.2 Printing documents You can print documents. 46 Select the required print options. To print documents: 1. select File – Print from the File menu. 3. Most of the printing options are identical to those described in Section 5. the following options exist: Print format Specify the paper format for printing. • Single pages or page ranges of a print list can be printed only if an associated page information file has been saved for this print list. indicating that printing will take some time. If no such file exists. and third page as Portrait.5. Selecting Original size prints the document in the original size. If you select Automatic Orientation. i.3 Sending documents by e-mail The Web Viewer enables you to send the current document as an e-mail attachment. select the page orientation (Portrait or Landscape). CLWEBV100200-UGD-EN-1 User Guide 47 . Click Print. a message box is displayed. second page as Landscape. 4. If the page size is larger than the paper size of your printer. then only the current page is printed. Additionally. the document will be printed with first page and third page as Portrait. Example: The document has the following orientation: first page as Portrait. 5. if page numbers are not specified.1: “Saving documents” on page 43. second page as Landscape. Page format Automatic Orientation Select this checkbox to print the document using the orientation of the document. Note: If the document contains more than 15 pages. the document may not be printed completely. The printing dialog box opens. the options Portrait and Landscape are disabled. and you specify a page range for printing. Portrait/Landscape In case Automatic Orientation is not selected.3 Sending documents by e-mail Notes: • Watermarks are always printed with the document if they are enabled on the server. Note: If Automatic Orientation is selected. Select the printing options as usual and click OK.e. the security warning dialog opens again when you open the Send by Email panel. see the following screenshot. Alternatively. The Send by E-mail panel opens. Security Certificate • Web Viewer is signed with a digital security certificate. If only the local mail client is enabled. In the tool bar. When you open the Send by E-mail panel. a security warning dialog box might open. In this case. select File – Send by E-mail from the File menu.Chapter 5 Other functions for documents To send a document by e-mail: 1. select the Always trust content from this publisher check box and click Run. Your administrator can configure if you have only the option to send the e-mail via your local mail client (Send via Mail Client button) or additionally from the server (Send button). click Send by E-mail. the Send by E-mail panel looks different. 48 OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . • When you remove the certificate files from the cache of your computer. asking if you want to run the application with the verified digital signature. 3 Sending documents by e-mail If both ways of sending e-mails are enabled. CLWEBV100200-UGD-EN-1 User Guide 49 .5. the Send by E-mail panel looks like the following screenshot. enter the e-mail address of the recipient. you can leave the fields To. Enter these parameters inside the e-mail in your mail program. See step 6 on page 51. OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . 50 In the To field.Chapter 5 Other functions for documents Note: If you send the e-mail using the Send via Mail Client button. Subject and Text empty. 2. which was created at the time of archiving. 2. 6. see the corresponding description in “Saving documents” on page 43. enter the text of the e-mail. click Check Authenticity. Page range and Advanced fields. then the document may have been changed since archiving. a PDF document is digitally signed. using all functions that are provided by your mail program. If both signatures do not match. enter the heading of the e-mail.5. displaying information about the timestamp. Note: The Check Authenticity menu entry is enabled if the document has a timestamp. click the OK button. indicating that you must wait for the mail client applet to download. click the Send via Mail Client button. The Check Authenticity panel opens. In the File menu. Note: If you are using Lotus Notes. In the Subject field. A new e-mail is opened by the default mail program that is installed on your computer (either Microsoft Outlook or Lotus Notes) with the current document in the attachment. 5. To check the authenticity of a document: 1. You can now send the e-mail. Then. click Hide.5 Displaying and validating digital signatures in PDF documents In case. In the Text field.4 Checking authenticity If documents are given a signed timestamp during archiving by the Archive Server. CLWEBV100200-UGD-EN-1 User Guide 51 . To close the Check Authenticity panel. This will take some seconds. The timestamp. For settings in the General. Click the Send button. 5. the version should be 8 or above. you can check the authenticity of this archived document. Alternatively. is compared with the signature of the current document. An e-mail with a copy of the current document in the attachment is sent. 5. Note: A message box is displayed. A question mark icon is displayed over the signature in the document panel.4 Checking authenticity 3. 4. a Signature icon is displayed as active in the tool bar and a Signature menu entry in the View menu is enabled. select it in the Signature panel and click Validate. You can select all available certificates from the drop down list in the Certificates field. 4.Chapter 5 Other functions for documents To display and validate digital signatures in PDF documents: 1. 5. To display the signature information for the signed PDF document. The Signature panel is displayed. 2. Check the signature and certificate information and decide if you trust the certificate. click the + icon next to the signature. click Hide certificate. click the . To return to the Signature view. A signature can have multiple certificates. To collapse the signature information. click the Signature icon in the tool bar or select Signature in the View menu. 3. click the Signature icon in the tool bar or select Signature in the View menu. select the signature and click the Show certificate button. The question mark icon in the document panel changes into a green tick mark.icon next to the signature. To display the certificates of a signature. OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . The Validity entry in the signature information changes from Unknown Validity to Valid. A tick mark next to Signature in the View menu indicates that the Signature panel is currently displayed. 52 To close the Signature panel. To validate a signature. 6. It lists all digital signatures in the document. To display the signature information. the menu and the keyboard shortcuts. locations in the menu. -. HOME.Chapter 6 Reference 6. Some systems do not contain a numeric key pad. END. In such cases alternative shortcuts with function key can be used as described in the following table. File menu The File menu comprises the following menu entries: Function Tool bar Menu entry Shortcut Save document Save as Save as CTRL+S Send document by email Send by Email Send by Email CTRL+M Print document Print Print CTRL+D — File – Check Authenticity CTRL+ K Check Authenticity Edit menu Icon — The Edit menu comprises the following menu entries: Function Tool bar Menu entry Shortcut Free search Search Search SHIFT+CTRL+F Attribute search Attribute search Attribute search SHIFT+CTRL+A Add notes Add note (in the notes panel) Notes – Add note CTRL+Q Print notes Print (in the notes panel) Notes – Print notes CTRL+ALT+P Show annotations of author Select annotations Select annotations SHIFT+CTRL+O CLWEBV100200-UGD-EN-1 Icon OpenText Imaging Web Viewer 53 . so they might be different in your actual Web Viewer. Note: Your administrator might have changed the settings for the tool bar.1 General functions The following is a list of all available functions and their corresponding icons. Performing Web Viewer functionality with keyboard shortcuts requires a numeric pad with dedicated keys like +. and keyboard shortcuts. Chapter 6 Reference Function Tool bar Menu entry Shortcut Edit annotations Edit annotations Edit annotations SHIFT+CTRL+E Select image data Select Select CTRL+E Select text Select Text Select Text CTRL+ALT+T — Select Page CTRL+ALT+G Clipboard copy Clipboard copy CTRL+C Select page Icon — Copy to clipboard View menu The View menu comprises the following menu entries: Function 54 Icon Tool bar Menu entry Shortcut Toggle thumbnails Toggle thumbnail panel Thumbnail panel F8 First page Show first page Go To – Show first page CTRL+HOME alternatively: CTRL+FN+LEFT ARROW Previous page Show previous page Go To – Show previous page CTRL+LEFT ARROW Next page Show next page Go To – Show next page CTRL+RIGHT ARROW Last page Show last page Go To – Show last page CTRL+END alternatively: CTRL+FN+RIGHT ARROW Previous page block Show previous page block Go To – Show previous page block SHIFT+CTRL+LEFT ARROW Next page block Show next page block Go To – Show next page block SHIFT+CTRL+RIGHT ARROW Display notes Toggle notes panel Notes F9 Display annotations Toggle annotations Annotations F10 Show form Toggle form Forms F12 OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . 6.1 Function Tool bar Menu entry Shortcut Show reverse sides Show reverse sides Reverse sides SHIFT+F12 Display digital signatures Signature Signature SHIFT+S Display cover sheet of compound document Cover sheet Cover sheet SHIFT+C — Smooth image SHIFT+I Fit to screen Fit to screen Zoom – Fit to screen CTRL+3 Fit to height Fit to height Zoom – Fit to height CTRL+2 Fit to width Fit to width Zoom – Fit to width CTRL+1 Zoom out Zoom out Zoom – Zoom out ALT+alternatively: ALT+FN+? Zoom in Zoom in Zoom – Zoom in ALT++ alternatively: ALT+FN+: Rotate left Rotate left Rotate Page – Rotate left ALT+1 Rotate right Rotate right Rotate Page – Rotate right ALT+2 Rotate by 180° Flip Rotate Page – Flip ALT+3 Smooth image Favorites menu Help menu Icon General functions — The Favorites menu comprises the following menu entries: Function Icon Tool bar Menu entry Shortcut Add to Favorites — — Favorites – Add to Favorites CTRL+ALT+A Remove from Favorites — — Favorites – Remove from Favorites CTRL+ALT+R Manage Favorites — — Favorites – Manage Favorites CTRL+ALT+M The Help menu comprises the following menu entries: CLWEBV100200-UGD-EN-1 User Guide 55 . 2 Status bar The following information is displayed in the status bar: Status Icon Status bar Document has notes The document has notes Document has annotations The document has annotations Lines are cut Lines are cut (only for text documents) Lines are wrapped Lines are wrapped (only for text documents) 6.Chapter 6 Reference Function Icon Tool bar Menu entry Shortcut Get help — — Help – Help Topics ALT+F1 — — Help – About OpenText Imaging Web Viewer ALT+F2 6.3 Annotations tool bar The annotations tool bar provides the following functions. Save the annotations Delete the selected annotation Edit properties of the selected annotation Select annotation Freehand annotation Arrow annotation Line annotation Highlight annotation Check mark annotation Ellipse annotation Text annotation Stamp annotation 56 OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . following a predefined order.g. Keyboard navigation Keys Keyboard navigation enables users to move focus from one user control to another using keys. cause activation. Tabulator navigation is provided for the following elements: • header • menu bar • status bar • tool bar • navigation panel CLWEBV100200-UGD-EN-1 User Guide 57 . Controls with focus are highlighted (doted rectangular). by itself. if there is another submenu. if there is another submenu. after giving the focus to a control. otherwise moving to the next main menu item • left: closing an open submenu.6. see “Tabulator navigation” on page 57 In general. you can activate a control’s function. otherwise moving to the previous main menu item • Esc: close all opened menu and submenu item windows • Enter: perform the action of the highlighted menu or sub menu items • tabulator key. You can reverse the direction by using shift-tabulator. The following keyboard operations within opened menus are provided: Tabulator navigation • up and down: moving the focus to submenu entries by navigating vertically by one row • right: opening a submenu within a menu.. Arrow keys allow users to navigate in menus and submenu that are opened. But. e. Navigation does not necessarily affect the selection and does not.4 Keyboard navigation Select group Annotation summary Edit settings Toggle display of annotations 6. pressing the tabulator key moves focus through the major controls.4 Keyboard navigation Web Viewer offers keyboard navigation using the various keys. which moves the focus through the controls in the reverse direction. Each press of the tabulator key moves the focus to the next object in tabulator order. by pressing Enter. arrow and tabulator keys. Chapter 6 Reference 58 • thumbnail panel • dialog panel • notes panel • annotation item OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . 37 moving to background 37 properties 35.Index A Add document to favorites 21 Adding notes 29 Annotation settings 39 graphic annotations 40 stamps 41 text annotations 40 Annotations 27. 38. 36 types 32 Annotations tool bar overview 56 Arrow key navigation 57 Arrows annotations 32 CLWEBV100200-UGD-EN-1 Attributes searching 24 Authenticity checking 51 B Back page See “Reverse sides” C Character set notes 31 Check See “Check mark” Check mark annotations 33 CI documents searching 23 Codepage button notes 32 Color saving 45 Compound documents 19 Cover sheet 20 Documents tab 20 functions 20 Pages tab 20 Conventions 6 Copy and paste 17 image data 17 text 17 Cover sheet compound documents 20 Creating annotations 33 D Digital signatures displaying 51 PDF documents 51 validating 51 OpenText Imaging Web Viewer 59 . 37 editing properties 35 ellipse 33 freehand 32 graphic 37 hiding 33 highlight 33. 32 arrow 32 check mark 33 creating 33 deleting 38 displaying 33 displaying by authors 38 editing 33. 37 saving 35. 37 lines 33 moving 37. 45 selecting by authors 38 stamp 33 summary 38 text 33. Index Displaying annotations 33 digital signatures 51 fit to height 15 fit to screen 15 fit to width 15 forms 19 notes 28 reverse sides 19 rotating 180° 17 rotating left 16 rotating pages 16 rotating right 16 smoothing images 21 zoom factor 15 zooming in 15 zooming out 15 Documents checking authenticity 51 printing 46 saving 43 sending by e-mail 47 Documents tab compound documents 20 E Editing annotations 33. 37 Ellipse annotations 33 F Favorites 21 add document 21 manage 22 remove document File format 12 functions 12 First page 16 Fit to height document display Fit to screen document display Fit to width document display Form saving 45 Forms 19 displaying 19 60 22 15 15 15 hiding 19 reverse sides 19 Free search 23 Freehand annotations 32 Functions compound documents 20 overview 53 supported 12 G Go to first page 16 last page 16 next page 16 previous page 16 specific page 16 ten pages back 16 ten pages forward 16 Graphic annotations settings 40 H Help 7 Highlight annotations 33 History of documents 21 Hyperlinks ALF documents 19 PDF documents 19 I Icons overview 53 Image data copy and paste 17 K Keyboard navigation 57 L Last page 16 Legibility improving 33 Lines annotations 33 OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 . Index M Magnifying document display 15 Manage favorites 22 Menu 10 Page range saving 45 Pages rotating 16 Pages tab compound documents 20 PDF documents digital signatures 51 Previous page 16 Print lists printing 47 Printing documents 46 notes 29 original size 47 page format 47 page range 47 reverse side 19 watermarks 47 Program starting 9 window 10 Properties annotations 37 text 36 N Navigation arrow key 57 first page 16 go to page 16 keyboard 57 last page 16 next page 16 previous page 16 tabulator 57 ten pages back 16 ten pages forward 16 thumbnails 16 within the document 15 Next page 16 Notes 27. 27 adding 29 changing character set 31 character set 31 Codepage button 32 creating 29 displaying 28 printing 29 sorting 28 Q Quality saving 45 O OpenText Archiving and Document Access for SAP Solutions 5 OpenText DocuLink for SAP Solutions 5 Orientation saving 45 Output format saving 44 Overview annotations tool bar 56 functions 53 icons 53 status bar 56 P Page format printing 47 CLWEBV100200-UGD-EN-1 R Remove from favorites 22 Reverse side printing 19 Reverse sides displaying 19 saving 45 Rotating 180° 17 left 16 pages 16 right 16 S Saving annotations 45 color 45 documents 43 User Guide 61 . Index form 45 orientation 45 output format 44 page range 45 quality 45 reverse sides 45 size 45 watermark 45 Searching 23 attributes 24 free search 23 Searching text free search 23 Security 51 Selecting annotations by authors 38 Selector 37 Sending documents by e-mail 47 Settings text properties 36 Shrinking document display 15 Size printing 47 saving 45 Smoothing images 21 Stamp annotations 33 Stamp annotations settings 41 Starting Web Viewer 9 Status bar 11 overview 56 Status icons 56 Thumbnail panel 16 Thumbnails toggle 16 Toggle thumbnails 16 Tool bar 10 Transactional Content ProcessingTCP 5 Typography 6 V Validating digital signatures 51 W Watermark saving 45 Watermarks printing 47 Z Zoom factor document display 15 Zooming document display 15 fit to height 15 fit to screen 15 fit to width 15 in 15 out 15 T Tabulator navigation 57 Ten pages back 16 Ten pages forward 16 Text annotations 33 copy and paste 17 properties 36 Text annotations settings 40 62 OpenText Imaging Web Viewer CLWEBV100200-UGD-EN-1 .