Mobile Application forEmployee Monitoring Using Location Based Attendance System Eisen Ed C. Briones The Bundy Clock is the one that puts the time when the employee checks in or out. The computation of hours work is done after the last employee checks out of the office. This will be an important tool for supervisors to keep track of their employees doing field work by setting their login location based on their specified work location and verify the employees’ whereabouts during work hours.CHAPTER I Introduction Background of the Study: The civil service commission requires all government employees to submit daily time record every month and for several years now the Bundy clocks have been the main device of government offices in logging and monitoring the attendance of all employees. In this millennium. Some government offices or private institution have employees that works in the field. After their official time. First. since these are physical in nature. an employee is given a time card which holds their attendance information. lost or maliciously damaged. They insert their time card into the Bundy clock which holds the time. Flow of the Current System: Philippine Science high School handles their attendance by using time cards and Bundy clock. where new technology comes out faster than we could keep up. Some of these employees are required to report in the office for the purpose of punching-in their DTR first before going to their work area. Presently. they do this by checking the log in and log out of the time card of an employee and compute for the working hours on that certain day. Some are exempted in punching in their DTR during their field days. The objective of this study is to create a mobile application that will let a field employee login or logout based on a location or area assigned and scheduled to him. the Bundy clock is now considered a legacy device in this digital era. most government institution are still using Bundy clock and DTR cards. . Scope and Limitation: The study will focus on the monitoring of attendances of the employees in Philippine Science high School. This proposed application provides the tool for employees to login for work remotely in their area of work where there is no bundy clock. the records can easily be tampered. they should insert again their time cards into the Bundy clock for the information when and what time they left the company. The need to switch to a user friendly digital application is now increasingly important. The purpose of this mobile attendance monitoring system is to monitor the time when an employee logs in and out and whether an employee is present or not. The time card holds a lot of information about the employee. Study by Andrea Cantoma (2004) in her thesis entitled “Computer Library System for St. Ramon Faloran (2005) wrote in the article “The Computer Edge of the New Employment and Opportunities “in the Philippine Daily Inquirer. CHAPTER II Review of Related Literature and Studies Local Literature John Aquilan(2004) made a comparable thesis on the automation of Time attendance that records the time in and time out of every employee using barcode system. page 45. The supervisors or department heads can’t also track the hours spent by their employees on field work. He stated that computer gives you a different feeling about what is happening in the company. maintaining security and piling records take place because of the years gone by. Business will be highly competitive and innovative because the computer provides instant information. It tends to eliminate the manual recording system of time and attendance and also include salary computation of each employee based on the time and attendance reports. There are also instances when the right information is given to a wrong person. Furthermore. James Academy” stated that. these files were only kept in envelopes and folders in wooden rocks. May 2005. which affect quality of service. The employees are using Bundy clock to log in and out for work. Statement of the Problem The employees in PSHS are now using a legacy device when clocking their time for work without the ability for them to log and out whenever they work off site for field work assignments. Foreign Literature: According to Thomas Primer on his article “Automated Computerize Process”. for many businesses automating the collecting of employee attendance data when employees begin their shifts is still a manual process. This study will help create a DTR system using a mobile phone without the use of Bundy clock.File Management Used by the Current System: The Philippine Science High School’s DTRs are stored in a file cabinet that is arranged in alphabetical order. . in manual system in retrieving. in Readers Digest Magazine. notwithstanding their . NOVAtime (2007) a group system developer announced a system that will give management the power to not only utilize the tools we have available to us today. After all the true test of a system is not only in the production and wealth of reporting.” Foreign Study Columbia State Community (2006) uses computer identification account (Log In Name and Password) for access to the institutions computer usage logs occurs electrically through the individual users log in/out process. in conjunction with a simple and accommodating implementation program. it is said that. If access granted. undertime. Users are also informed that they are responsible for any computer file’s. tardiness.Even business that has automated or computerized processes such as scheduling. In the 2005 annual report of the Forest Products Research and Development Institute under the Department of Science and Technology. travel order. Where the sophistication lies within The programmed mechanism of the system. He developed a machine to identify the person when they swipe their identification cards. The system allows employees to log in/out as the swipe their IDs through a barcode reader attached to a computer terminal. A group of computer engineers in Rebisco Biscuits Corporation proposed a thesis report that is now a computerized daily time record as an alternative for Bundy clock. The processing forms include those for legal holidays. giving it the capability to incorporate and utilize the tools the new millennium promises to bring us. processing. general ledger and payroll processing still use manual methods such as time cards or attendance sheets to collect time and attendance data. allowing for a quick and simple implementation and employee training cycle. inventory. but will continue to grow and evolve. NOVAtime has brought a system designed for growth while maintaining the maximum in flexibility. computation and maintenance of employee time and attendance transactions. The person must first enter their given code. the micro switch will then automatically unlock to allow enter. “The computerized database and attendance on Forest Products Research and Development Institute was designed to facilitate the Institute's data entry. The means of getting inside the company premises is by swiping cards into a machine that reads every record of each employee then monitor and displays the time a particular employee logs in and out. purchasing. This will help a lot in monitoring attendances accurately and more precise. vacation and sick leave. the cards are then swiped to trigger the verification process. Pertinent Report forms have been designed for easier access to all these data. but in the simplicity and ease of its operation. Local Study: Andrew Mendrez (2007) made a similar study for Vision Designer Inc. database and/or internet sites that are accessed through their computer identification account. or retinal patterns for use in verifying the identity of individuals. It is used to calculate pay. fast and efficient way to enhance Log-in Logout Using Biometrics Finger Prints Reader. where the staff and the manager can handle a faster and easy way of recording and monitoring their daily Attendances. Database This refers to an organized collection of data for one or more purposes. it’s only natural that industry needs the services of computer and the modern technology devices for great help and improvement. Manager Employee Data: Password & username Employee No GPS Location Device: Mobile Computer Printer Daily Attendance Monitoring System Input Output Attendance Report Process . The study aims to produce a result of Attendance Monitoring System that can cope User: up with the needs of the company. on their voluntary publication of their account information to others. since modern computer accelerates work and keeps track of information accurately and promptly. or charge for work done.failure to adhere to the log in/out process. it is usually in digital form. Employee This refers to a person who is hired to provide services to a company on a regular basis in exchange for compensation. Bundy Clock This refers to a clock card machine or punch clock or time recorder is a mechanical (or electronic) time piece used to assist in tracking the hours an employee of a company worked. The system will provide a reliable and efficient way of recordkeeping activity. Daily Time Record This refers to a record of how a person’s time has been spent. Watson (2011) offers more accessible. the aim is to provide a better way of monitoring attendance of the employees. Johnson (1994) said. Definition of Terms Biometrics This refers to the measurement of physical characteristics such as fingerprints and DNA. asses the efficient use of time. Only the Manager has the authority to use the system and set the login location of the employees. By using ESVES biometric system for security and database management the employee can Log-in and Log-out by Pointing Thumb finger and Index finger. Conceptual Framework: In this research. Administrator MONDAY LOGIN Employee TUESDAY LOGIN . The administrator will set the login location using a rectangular bar for each employee. Paradigm of the Study Proposed System Hardware and Software Requirements Hardware Pentium I3 1800MHz or higher 1 Gigabytes (GB) of RAM minimum. 4GB or higher recommended 512MB of available hard-disk space 1GB Ram Mobile Device running android 3.Figure 1. For those doing field work he will be assigned with a login location on days he will be out of the office.0 and above Software Windows XP/Windows 7 Flow of the Proposed System: Location Login will be setup using a web based application powered by google maps API. If the employee is doing office work then he/he will be given a default login location. 2. Make sure that you are inside your login location. Succeeding use the application will automatically log you in.1. The first time you use the app will first verify your identity by entering a code assigned to you by the manager. 3. This will be save in the server to verify your identity. Wait for the phone get your location. Logging in will also simultaneously take a picture of yourself. Open the app. it to . The application will prompt you to proceed once you have met the requirements.