List of Key FSCM Tables

Key Financial TablesPeopleSoft 8.4 Implementation Project for City of Kansas City, Missouri MAY 10, 2004 Prepared By: MAXIMUS MAXIMUS City of Kansas City, Missouri List of Key Financial Tables – Version 8.4 TABLE OF CONTENTS ASSET MANAGEMENT ......................................................................................................................4 ACCOUNTS PAYABLE .......................................................................................................................5 ACCOUNTS RECEIVABLE ..................................................................................................................7 BANK RECONCILIATION ....................................................................................................................9 BUDGETS ......................................................................................................................................10 GENERAL LEDGER .........................................................................................................................11 GRANTS MANAGEMENT .................................................................................................................13 INVENTORY ...................................................................................................................................14 PROJECT COST .............................................................................................................................15 PURCHASING ................................................................................................................................16 PeopleSoft Key Tables Date: 7/15/2004 MAXIMUS, Inc. © 2004. All rights reserved Page 2 MAXIMUS City of Kansas City, Missouri List of Key Financial Tables – Version 8.4 LIST OF KEY FINANCIAL TABLES – VERSION 8.4 The following is a listing of the PeopleSoft key financial tables by functional area. This list is designed to provide a single-source for commonly used Key Tables. This is not intended to be an all-inclusive list of table. These tables can be used in developing queries for extraction of information from the database. PeopleSoft Key Tables Date: 7/15/2004 MAXIMUS, Inc. © 2004. All rights reserved Page 3 MAXIMUS City of Kansas City, Missouri List of Key Financial Tables – Version 8.4 ASSET MANAGEMENT INTFC_PRE_AM – This table contains the transactions from PeopleSoft Purchasing and Payables. This table is used by the Payables/Purchasing Interface (AMPS1000) to load the Transaction Loader tables. INTFC_PHY_A – Contains physical asset information, such as model number, manufacturer, serial number, before asset is actually loaded into the asset management module. INTFC_FIN – Contains financial asset information, such as the ChartField string, life, depreciation method, and convention, before the asset is actually loaded into the asset management module. ASSET - This required table is the main asset table. There is one entry in this table for each asset. This table tracks the main attributes of the asset. BOOK - This table tracks the depreciation definition information for an asset book. There can be an unlimited number of rows on this table for an asset. If an asset is capitalized then it will have at least one entry on this table. COST - This table tracks the cost transactions for a given asset book. Cost is stored as a series of transactions for each asset book. These transactions can be summed up for any point in time to determine the cost balance for an asset book. DEPRECIATION - This table tracks the depreciation transactions for a given asset book. Depreciation is stored with a fiscal year, start period, and end period associated with it for a given asset book. This means that the depreciation amount on that row applies to that fiscal year from the start period and to the end period. PeopleSoft Key Tables Date: 7/15/2004 MAXIMUS, Inc. © 2004. All rights reserved Page 4 MAXIMUS City of Kansas City, Missouri List of Key Financial Tables – Version 8.4 ACCOUNTS PAYABLE VOUCHER VOUCHER - AP Voucher Header Table. This Table provides the Invoice Header Information and the Accounting Information as displayed on the Voucher. Budget Checking Exceptions can also be identified on this table. VOUCHER_LINE - AP Voucher Line Table. This Table provides the individual line information for each invoice including description, quantity, unit of measure, unit amount, and extended amount. You can have multiple VOUCHER_LINE to each VOUCHER. DISTRIB_LINE - AP Voucher Distribution Table. This Table provides the Invoice accounting line distribution detail. Budget Checking Exceptions can also be identified on this table. You can have multiple DISTRIB_LINE to each VOUCHER_LINE. VCHR_ACCTG_LINE - AP Accounting Entries. This Table contains all transactions that are journal generated. MTCH_LOG_HDR - Match PO Exception Log. This Table is updated each time the Matching Process is run. PYMNT_VCHR_XREF - Voucher Scheduled Payment Table. This Table is often used as a link between the Voucher and the Payment Tables. GRP_AP – Accounts Payable Control Group Table (Not used at KCMO) PAYMENTS PAYMENT_TBL - AP Disbursements Table. The Primary Table that the Payments are recorded against at time of the PayCycle Manager. PYMNT_XREF_VW - AP Payment Voucher Information. Voucher ID with the Payment Reference. The View is designed to link the VENDORS VENDOR- Vendor Header Table. related to a specific vendor. This Table represents the high-level Header information VENDOR_ADDR - Vendor Address Table VNDR_ADDR_PHN – Vendor Address Phone Table VENDOR_LOC – Vendor Location Table VENDOR_CNTCT - Vendor Contact Detail Table VNDR_CNTCT_PHN – Vendor Contact Phone Table PeopleSoft Key Tables Date: 7/15/2004 MAXIMUS, Inc. © 2004. All rights reserved Page 5 MAXIMUS City of Kansas City, Missouri List of Key Financial Tables – Version 8.4 VENDOR_CONVER - Conversations with a Vendor VENDOR_PAY – Vendor Payment Defaults VENDOR_WTHD – Vendor Withholding Table VENDOR_WTHD_JUR – Vendor Withholding Jurisdiction Table PeopleSoft Key Tables Date: 7/15/2004 MAXIMUS, Inc. © 2004. All rights reserved Page 6 MAXIMUS City of Kansas City, Missouri List of Key Financial Tables – Version 8.4 ACCOUNTS RECEIVABLE PENDING ITEM DATA GROUP_CONTROL – Group Control Information PENDING_ITEM – Pending Items PENDING_DST – Pending Item Distributions PAYMENT DATA DEPOSIT_CONTROL – Deposit Control Information PAYMENT – AR Payments PAYMENT_ID_CUST – Payment Customer Information PAYMENT_ID_ITEM (Payment Worksheet data) – Payment Item Identification PAYMENT_ITEM – Payment Item Worksheet PAY_MISC_DST (Direct Journal Receipt information) POSTED ITEM DATA ITEM – Customer Items ITEM_ACTIVITY – Customer Item Activity ITEM_DST – Customer Item Distribution Posted Customer Data CUST_DATA – Customer Info/Balances CUST_AGING – Customer Aging CUST_HISTORY – Customer History STATEMENT DATA STMT_CUST – Customer Statement Header STMT_DTL – Customer Statement Detail DUNNING DATA DUN_CUST – Customer Dunning Letter Header DUN_DTL – Customer Dunning Letter Detail CUSTOMER DEFINITION DATA PeopleSoft Key Tables Date: 7/15/2004 MAXIMUS, Inc. © 2004. All rights reserved Page 7 MAXIMUS City of Kansas City, Missouri List of Key Financial Tables – Version 8.4 CUSTOMER – Customer Header Information CUST_ADDR_SEQ – Customer Address Header CUST_ADDRESS – Customer Address Detail CUST_CNTCT_SEQ – Customer Contact Header CUST_CONTACT – Customer Contact Detail CUST_BILLTO – Valid Bill To Relationships PeopleSoft Key Tables Date: 7/15/2004 MAXIMUS, Inc. © 2004. All rights reserved Page 8 MAXIMUS City of Kansas City, Missouri List of Key Financial Tables – Version 8.4 BANK RECONCILIATION BANK ACCOUNT SETUP INFORMATION BANK_CD_TBL - Bank Codes BANK_ACCT_CHRT - Bank Account Ledger ChartFields BANK_ACCT_RECON - Bank Account Reconciliation Attributes BANK_ACCT_CNTCT - Bank Account Contacts BANK_ACCT_MTHD - Payment Methods for Bank Account BANK_ACCT_TBL – Bank Accounts BANK_ACCT_DEFN – Bank Account Definition Table BANK ACCOUNT RECONCILIATION BNK_RCN_DEALS - Bank Reconciliation Transaction Details BNK_RCN_DEPOSIT - Deposit Control for Reconciliation BNK_RCN_DISBRSE - AP Disbursements for Reconciliation PeopleSoft Key Tables Date: 7/15/2004 MAXIMUS, Inc. © 2004. All rights reserved Page 9 MAXIMUS City of Kansas City, Missouri List of Key Financial Tables – Version 8.4 BUDGETS BUDGET LEDGER TABLES LEDGER_KK – Budget Ledger Table for Appropriation and Revenue Ledgers JOURNAL TABLES KK_BUDGET_HDR – Budgets Journal Header Data (Controlled Budgets) KK_BUDGET_LN – Controlled Budget Journal Line Table KK_ACTIVITY_LOG – Detailed listing of actual transactions posting against the budget KK_SOURCE_HDR – Commitment Control Source Header Table KK_SOURCE_LN – Commitment Control Source Line Table KK_SOURCE_TRAN – Commitment Control Source Transaction Definition PeopleSoft Key Tables Date: 7/15/2004 MAXIMUS, Inc. © 2004. All rights reserved Page 10 MAXIMUS City of Kansas City, Missouri List of Key Financial Tables – Version 8.4 GENERAL LEDGER LEDGER TABLES LEDGER – A summary of the journal lines, stored by ChartField string and accounting period. LED_TMPLT_TBL – Ledger Template Table LED_DEFN_TBL – Detail Ledger Table LED_FLDS_TBL – Detail Ledger Fields Table LED_GRP_TBL – Detail Ledger Group Table LED_GRP_LED_TBL – Detail Ledger Group Attributes Table LED_GRP_FLD_TBL –Ledger Group CF BU_LED_GRP_TBL – Ledgers for a Unit Table CHARTFIELD COMBINATION TABLES COMBO_DATA_TBL – Combination Data Table COMBO_DATA_BUDG – Budget Combination Data Table COMBO_CF_TBL – Combination Definition Table COMBO_RULE_TBL – Combination Rule Table COMBO_GROUP_TBL – Combination Group Table CHARTFIELD TABLES GL_ACCOUNT_TBL – Account Table DEPT_TBL – Department Table FUND_TBL – Fund Table PROJECT – Operational Projects Table OPER_UNIT_TBL – Operating Unit Table CHARTFIELD1_TBL – SubField Table CHARTFIELD2_TBL – ABC Table CHARTFIELD3_TBL – ChartField 3 Table – not used by Kansas City PROGRAM_TBL –Program Table - not used by Kansas City CLASS_CF_TBL – Class Table PROJECT_HEADER – Project Grant Table PeopleSoft Key Tables Date: 7/15/2004 MAXIMUS, Inc. © 2004. All rights reserved Page 11 MAXIMUS City of Kansas City, Missouri List of Key Financial Tables – Version 8.4 BUDGET_PERIOD – Budget Year Table BD_SCENARIO_TBL – Scenario Table - not used by Kansas City JOURNAL TABLES JRNL_HEADER – Information from the journal header panel, including journal source, UserID, etc. JRNL_LN – Information on each individual journal line, including account, fund, department, BCM line status, amount. STAGING TABLES FOR SUB MODULES The following tables store accounting transactions that are journal generated to the General Ledger: DIST_LN – Asset Management VCHR_ACCTG_LINE – Accounts Payable ITEM_DST – Accounts Receivables PAY_MISC_DIST – Accounts Receivables Direct journals BI_ACCT_ENTRY - Billing CM_ACCTG_LINE – Inventory HR_ACCTG_LINE – Payroll information CA_ACCTG_LINE_PC – Projects TRA_ACCTG_LINE – Treasury Transactions PeopleSoft Key Tables Date: 7/15/2004 MAXIMUS, Inc. © 2004. All rights reserved Page 12 MAXIMUS City of Kansas City, Missouri List of Key Financial Tables – Version 8.4 GRANTS MANAGEMENT AWARD & PROPOSAL INFORMATION GM_AWARD - Award Parent Record GM_BUD_HDR - Grants Budget Header GM_DEPT_CONTACT - Department Contacts GM_INSTITUTION - Grants Institution GM_PROPOSAL - Grants Proposal PeopleSoft Key Tables Date: 7/15/2004 MAXIMUS, Inc. © 2004. All rights reserved Page 13 MAXIMUS City of Kansas City, Missouri List of Key Financial Tables – Version 8.4 INVENTORY INVENTORY ITEM INFORMATION MASTER_ITEM_TBL – Set ID Item Detail BU_ITEMS_INV - Inventory Business Unit Item Detail INV_ITEMS – Additional item detail PURCH_ITEM_ATTR – Purchasing Item Detail DEFAULT_LOC_INV – Item Default Putaway Locations INV_ITEM_UOM – Item UOM Detail INVENTORY TRANSACTION INFORMATION TRANSACTION_INV – Detailed inventory transaction information CM_ACCTG_LINE – Transactional inventory and accounting detail INVENTORY ISSUE INFORMATION CM_DEPLETE_COST – Inventory Issue Costing Detail SHIP_INF_INV – Depleted inventory issue detail MSR_HDR_INV – Inventory Issue Header Detail INVENTORY RECEIPT INFORMATION CM_RECEIPT_COST – Inventory Receipt Costing Detail INVENTORY RETURN INFORMATION RMA_HDR – Inventory Return Header Detail RMA_LINE – Inventory Return Line Detail INVENTORY COUNT INFORMATION COUNT_INV – Counting Event Detail PHYSICAL_INV – Item Location and Quantity Detail PeopleSoft Key Tables Date: 7/15/2004 MAXIMUS, Inc. © 2004. All rights reserved Page 14 MAXIMUS City of Kansas City, Missouri List of Key Financial Tables – Version 8.4 PROJECT COST PROJECT MASTER / HEADER INFORMATION PROJECT - Operational Projects. This table contains Master / Header information for each Project. PROJECT_MGR - Project Manager. Currently not used at KCMO, Project Manager Names are stored on the PROJECT table. PROJECT_STATUS - Project Status. converted from legacy systems. Open / Closed statuses and start / end dates were PROJ_ACTIVITY - Project Activities. Activities related to each Project. PROJECT COST DETAIL INFORMATION PROJ_RESOURCE - Project Resources. Contains all cost transactions from sub-systems – AP, PO, etc. PROJECT COST RELATED INFORMATION STORED IN OTHER MODULES PO_LINE_DISTRIB - PO Line Accounting Entries. Contains PO transactions sent to Project Cost. DISTRIB_LINE - Voucher Distribution Table. Contains AP transactions sent to Project Cost. PeopleSoft Key Tables Date: 7/15/2004 MAXIMUS, Inc. © 2004. All rights reserved Page 15 MAXIMUS City of Kansas City, Missouri List of Key Financial Tables – Version 8.4 PURCHASING PURCHASE ORDER TABLES PO_HDR – Purchasing Header Table PO_LINE – Purchasing Line Table PO_LINE_SHIP – Purchasing Line Ship Table PO_LINE_DISTRIB – Purchasing Line Distribution Table PO_ITM_STG – Staging Table for PO Batch Load PO_HDR_STG – PO Header Staging Table PO_COMMENT – PO Comments Table PO_OPEN_ENC_VW – Purchase Order Line Detail of all Open Purchase Orders PO_OPEN_ENC_SVW – Purchase Order Header Information of all Open Purchase Orders REQUEST FOR QUOTE TABLES RFQ_HDR – Request for Quotes Header RFQ_LINE – Request for Quotes Lines RFQ_DISP_LINE – Dispatch (not all) to Vendor REQUISITION TABLES REQ_HDR – Requisition Header Table REQ_LINE – Requisition Line Table REQ_LINE_SHIP – Requisition Line Ship Table REQ_LN_DISTRIB – Requisition Line Distribution Table REQ_COMMENTS – Requisition Comments REQ_PO_INQ_VW – Requisition and related Purchase Order for all Sourced Requisitions REQ_PO_INQ_VW1 – Open Quantity or Open Amount of Requisitions PeopleSoft Key Tables Date: 7/15/2004 MAXIMUS, Inc. © 2004. 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