OverviewTrigger: The Company monthly closing has requirements to post secondary cost elements. Business Process Procedure Description Direct activity allocation involves the measuring, recording, and allocating internal services performed. To do this, you must create the relevant (measurable) tracing factors (allocation bases which can be used as cost drivers). These are known as activity types in Cost Center Accounting. Some of the activity types that have been identified for internal service charging include; head count, PC’s, telephones, FTE’s, and man hours. Activity allocation occurs, for example, when business transactions are confirmed or activities are recorded. The system multiplies the activity produced by the activity price of the activity type. This transaction allows the user to allocate costs from any cost object to any other cost object including cost centers, internal orders. The transaction allows for both a single entry and the ability to multiple entries. The list below are the different manual postings screen variants that can be done with this transaction: Variant All Cost center Cost center/order/pers. no. Order Sales order/cost object WBS/network WBS/order Description All combinations Cost center to cost center Cost center to internal order Internal order to internal order Sales order to cost object WBS element to network WBS element to order Currently the BI process uses the Cost Center variant and the Order variant. Select from the menu the type of transaction you wish to post. 2. .Procedural Steps Access transaction by: Via Menus Accounting > Controlling > Internal Orders > Actual Postings > Activity Allocation>Enter Or Accounting>Controlling>Cost center Accounting>Actual Postings>Activity Allocation>Enter KB21N Via Transaction Code 1. If you have not processed any Controlling transactions prior to this transaction you will be prompted to enter the controlling area. The screen print above is for illustration purposes only. Input the controlling area: 1000. The “Enter Direct Activity Allocation” screen will display with the default setting of the last transaction you processed or “Cost Center” the first time used. (ie post to an internal order) click on the “Scrn Var” drop down list. Actual field values may vary in the production environment NOTE: To display the screen you need for the type of transaction to be posted. as shown below. then click on the green check. Currently the BI process uses the Cost Center variant and the Order variant. ” or “All”. Specifies unit of measure. 8. Document number. For Cost Center to Cost Center Posting. no. Enter a variant based on the cost object you want to post to from a drop down list. Select type of Input processing Comments Defaults to current date Defaults to current date Defaults to current period Entry Data Tab: The date that original document was created. Enter accounting period if different from posting date. If transaction posted you should get a document number at the bottom of the screen: 7. Enter unit of measure Individual Entry: setting for single entry List Entry: setting for multiple entries (multiple entries) (single entry) Required if quantity entered Additional Info Tab: System generated no user settings 5. Internally generated. On Screen “Enter Direct Activity Allocation” enter information in the fields as specified in the table below the following screen: .4. Return to Main Menu. Click on Save icon or Control S to post. Internally generated from Text field below when document is created. leave blank. Enter posting date or default to current date. Enter valid Activity Type. The date the document was posted in FI or CO. Double Click on ENTER in the menu and click on the “Scrn Var” drop down list to change the type of transaction setting to “Cost center/order/pers. CCtr SAty Typ Rec. CCtr Total Quantity UM Text All Fields Identifies the Cost Center selected as the sender object Identifies Sender Activity Type Identifies the Cost Center identified as the receiver object Specifies the consumption quantities. Enter quantity. Click on Confirm to verify data entered is complete and accurate. Defaults to last used variant. Enter valid cost center. Text Description user defined R R R C C O N List Entry Individual Entry Enter valid cost center or select from drop down list. addresses manual allocations between cost centers. NOTE: Steps 8 –11 Addresses manual allocations between cost centers and internal orders. select “Cost Center”: On Screen “Enter Manual Cost Allocation” enter information in the fields as specified in the table below: Field Name Document date Posting date Period Ref Doc Doc Text Scrn var Description R/O/C/N R R O N N R User Action and Values Enter date that original document was created. Single or Multiple Entry Setting Setting should be: Cost Center Input Type R Document Item Tab: Send. NOTE: Steps 4 – 7. Specifies first period in which values or quantities change. Document Text Key identifying a screen view for an actual posting in CO. 6. leave blank. CCtr Rec. Defaults to last used variant. Enter Sender Activity Type Enter valid cost center. Document Text Key identifying a screen view for an actual posting in CO. Enter accounting period if different from posting date. Setting should be: Cost Center/Order/Pers.The screen print above is for illustration purposes only. leave blank. Enter quantity. Document number. Enter posting date or default to current date. Enter a variant based on the cost object you want to post statistical key figures to from a drop down list. Select type of Input processing Comments Defaults to current date Defaults to current date Defaults to current period Entry Data Tab: The date that original document was created. The date the document was posted in FI or CO. or All Input Type Single or Multiple Entry Setting R Document Item Tab: Send. Actual field values may vary in the production environment Field Name Document date Posting date Period Ref Doc Doc Text Scrn var Description R/O/C/N R R O N N R User Action and Values Enter date that original document was created. CCtr SAty Typ Rec. Specifies first period in which values or quantities change. Internally generated from Text field below when document is created. no. Individual Entry: setting for single entry List Entry: setting for multiple entries (multiple entries) (single entry) . R R R R C List Entry Individual Entry Enter valid cost center or select from drop down list. Enter valid order. leave blank. Order Total Quantity Identifies the Cost Center selected as the sender object Identifies Sender Activity Type Identifies the Cost Center identified as the receiver object Identifies the Order selected as the receiver object Specifies the consumption quantities. Internally generated. If transaction posted you should get a document number at the bottom of the screen: 11. On screen “Enter Direct Activity Allocation” enter information in the fields as specified in the table below the following screen: The screen print above is for illustration purposes only. Personnel Number Text Description user defined R/O/C/N C N O N User Action and Values Enter unit of measure Not used in BI business process. The date the document was posted in FI or CO. No. Double Click on ENTER in the menu and click on the “Scrn Var” drop down list to change the type of transaction setting to “Order”. Click on Confirm to verify data entered is complete and accurate.Field Name UM Pers. . Actual field values may vary in the production environment. Enter posting date or default to current date. Comments Defaults to current date Defaults to current date Entry Data Tab: The date that original document was created. Comments Required if quantity entered Additional Info Tab: System generated no user settings 9. Field Name Document date Posting date Description R/O/C/N R R User Action and Values Enter date that original document was created. 12. Return to Main Menu. NOTE: Steps 12 –15 Addresses manual allocations between internal orders. 10. Text All Fields Description Specifies unit of measure. Click on Save icon or Control S to post. Document number. Enter unit of measure Individual Entry: setting for single entry List Entry: setting for multiple entries (multiple entries) (single entry) Required if quantity entered On “Order” option only Additional Info Tab: System generated no user settings 13. CCtr SAty Typ Rec. R/O/C/N O N N R Input Type Single or Multiple Entry Setting R User Action and Values Enter accounting period if different from posting date. Specifies unit of measure. Text Description user defined R R R C C O N List Entry Individual Entry Enter valid cost center or select from drop down list.Field Name Period Ref Doc Doc Text Scrn var Description Specifies first period in which values or quantities change. Order Total Quantity UM Text All Fields Identifies the Cost Center selected as the sender object Identifies Sender Activity Type Identifies the Order selected as the receiver object Specifies the consumption quantities. leave blank. Additional screen variants could be used in the future should the need arise to change current business processes. Document Text Key identifying a screen view for an actual posting in CO. Enter quantity. . 14. If transaction posted you should get a document number at the bottom of the screen: 15. leave blank. Internally generated from Text field below when document is created. Internally generated. Click on Save icon or Control S to post. Enter Sender Activity Type Enter valid order. Click on Confirm to verify data entered is complete and accurate. Defaults to last used variant. Return to Main Menu. Enter a variant based on the cost object you want to post statistical key figures to from a drop down list. Select type of Input processing Comments Defaults to current period Setting should be: Order or WBS element/order Document Item Tab: Send. 16.