GPhC pharmacistregistration guidance 2011 Pre-Registration Team GPhC 129 Lambeth Road London SE1 7BT [email protected] Tel: 0203 365 3620 2. 1. What is a Statutory Declaration? 5. Failure to follow these guidelines will delay your registration.9.3.8. 129 LAMBETH ROAD. What will delay my registration? 4. 1.5.4. SE1 7BT 1.6. 1. Important information regarding registration (registration dates are explained in section 2. GPhC Pharmacist Registration Guidance 2011 Page 1 of 7 .1. 1. LONDON.2) 3. as the GPhC does not always retain previous registration applications. Please read this carefully before contacting the General Pharmaceutical Council (GPhC). Completed Application for Registration Form Certified copy of your Degree / OSPAP Certificate Certified copy of your Birth Certificate Certified copy of your Marriage / Civil Partnership Certificate (if applicable) Certified copy of your Proof of Identity Final Declaration Letter of Good Standing (OSPAP graduates) Payment Form A Certified Photograph You must read and adhere to the following guidance notes carefully as they outline the specific GPhC requirements for each of the above documents. Joining the Register This registration guidance together with the notes in your Trainee Manual provides you with all the information you need about how to register. The Registration Process In order to apply to register as a pharmacist you will need to provide the GPhC Pre-Registration Team with the following completed documentation: 1. 1. If you have applied for registration previously you should submit all the required documents again. 1. The Registration process 2. PRE-REGISTRATION TEAM.7. 1.Contents 1. All registration applications should be sent at least two weeks before you wish to register to this address: GPhC. 1. Registration with other bodies (Section 3 of the registration application form): If you have previously been registered with any health regulatory body in the UK or overseas you will need to request a Letter of Good Standing from them and submit this with your application. letter for letter. All speeding offences should be declared by completing the Something to Declare Form and providing a copy of your paper counterpart licence.word for word. Your name on this form must be identical to the name on your Degree Certificate. Certified Degree / OSPAP Certificate Please send a certified true photocopy of your Degree / OSPAP Certificate: • Your name on your Degree / OSPAP Certificate must be identical to the name on your Birth Certificate.2. your GP or a Barrister. 1. GPhC Pharmacist Registration Guidance 2011 Page 2 of 7 .1.word for word. a Commissioner of Oaths. Application for Registration Form You must complete all relevant sections of the application form. letter for letter. The certifying signatory should also clearly write their full name next to the certification.pharmacyregulation.org. You should independently check the registration of the person certifying your documents with the relevant organisation. We will not accept documents certified by anybody apart from people registered with the above organisations. you will need to see a solicitor to complete Part C of a Statutory Declaration. and who is practising in one of those jurisdictions) or by a notary (registered. and in good standing. We do not provide details of solicitors or notaries. Examples of such documentation include: • • • Statutory Declaration (a copy of which can be found on the Pre-Registration part of the website: www. Depending on the nature of the offence. It must also be signed. with the Notaries Society). If not. dated and the solicitor / notary registration number must also be added to the copy.org ) Marriage Certificate or Certificate of Civil Partnership Deed Poll Certificate. you will need to provide documentation to support this change. Your documents will be returned if you do and this will delay your registration. with the Law Society of England and Wales or Scotland. Application for Registration Form and proof of identity document .Important information on certification of registration documents: • • • • • • All documents (except for the photo) must be certified as a true copy by either a solicitor (registered. Birth Certificate and Proof of Identity document(s) . If not. this may not delay your registration. a Legal Executive. 1. If the offence no longer appears on your counterpart licence then you should include any other documentation issued at the time. Therefore you should NOT get your documents certified by a Pharmacist. and in good standing. Fitness to Practise (Section 4 of the registration application form): If you have answered ‘Yes’ to any question in section 4 you are required to submit a Something to Declare Form. The certification must read: “I certify that I have seen the original document and that this is a true copy”.pharmacyregulation. The Something to Declare Form is available on the Pre-Registration page of the GPhC’s website: www. If you are a trainee registering and do not have a Passport.3.word for word. a marriage certificate (see Section 1.5 Proof of Identity Please send a certified true photocopy of your Passport (photo page and any other relevant pages). If this is the case. If your birth was registered after this time then you will need to complete part A of a Statutory Declaration and send this with your Birth Certificate. then the GPhC will accept alternate documentation considered acceptable by the Registrar as proof of your identity. please note that this date must not be later than one year after your actual birth.4) or deed poll certificate. If you are applying in a name other than what appears on your Birth Certificate then you must see a solicitor to complete part B of a Statutory Declaration unless you have other evidence noting this change e. This must: • • • • • • Be certified as a true copy by either a notary or a solicitor (in exactly the same manner as the degree certificate. Degree Certificate and Application for Registration Form . 1. you must see a solicitor to complete part A of a Statutory Declaration. Certified Birth Certificate You must produce evidence of your date of birth and identity before you can be entered onto the Register.) Where your Birth Certificate states the date on which your birth was registered. please send a photocopy of your certificate. 1. not the original. degree classification and the date your degree was obtained. If your Birth Certificate is not written in English.4 Certified Marriage / Civil Partnership Certificate This will apply to you if you wish to be registered in your married or civil partnership name. GPhC Pharmacist Registration Guidance 2011 Page 3 of 7 . Your Passport must be valid and the copy certified as a true copy by either a notary or a solicitor (in exactly the same manner as the Degree and Birth Certificate). These must all be in date and certified in exactly the same manner as the Degree and Birth Certificate. If not. you will need to see a solicitor to complete part C of a Statutory Declaration. An example of this is: • • A certified true copy of your photocard Driving Licence (full or provisional) together with the paper counterpart licence with either: o a certified true copy of your National Insurance Card (UK) or o a certified true copy of your NHS Card (UK).g. PLEASE NOTE: A Passport does NOT replace this requirement. an original letter must be obtained from the Registry at your university confirming your full name.• If you do not have a Degree / OSPAP Certificate. Please send a certified true photocopy of your Birth Certificate. This must be certified as a true copy by either a notary or a solicitor (in exactly the same manner as the Degree and Birth Certificate) 1. Your name on your Proof of Identity Document(s) must be identical to the name on your Birth Certificate. If you do not have a copy of your Birth Certificate then you must see a solicitor to complete part A of a Statutory Declaration. letter for letter. Only your current Pre-Registration tutor (i.(OSPAP Graduates) Please provide an up to date Certificate of Good Standing issued by the appropriate authority of the country or state in which you originally qualified.6 Final Declaration This confirms to the GPHC that your tutor has signed off all of your Performance Standards. 1. If you have not attended a placement.e. then you are required to obtain a certificate from all of the relevant authorities confirming the following: • That you are no longer registered with that authority.7 Letter of Good Standing .1. and a fit and proper person to be registered. • You must submit the special joint final declaration form signed by both of your tutors (please see page 33 & 34 of your Trainee Manual) • This will apply to you only if you have undertaken a joint programme and have not already submitted this form. If you have practised within the last five years in countries or states other than that in which you qualified you are also required to provide a Certificate of Good Standing issued by each appropriate authority of every such country or state. your tutor must sign the statement on the reverse of the final declaration to confirm that they are confident you have met all the relevant Performance Standards (they must also sign the front of final declaration as well). please make sure your final declaration covers the whole period of training i. judges you to be competent to practise. Final declarations by tutors for trainees who have undertaken a joint training programme within industry: • It is a requirement of the GPhC that trainees who have undertaken six months training in industry are jointly signed onto the Register by both their industry tutor and their community/hospital tutor. If you have not maintained your overseas registration. 52 weeks. If you have attended a Cross Sector placement you must complete the relevant section on the declaration form. AND GPhC Pharmacist Registration Guidance 2011 Page 4 of 7 . the most recent one we have recorded in your file and who has signed a learning contract for you) should sign this declaration. If you tutor is unavailable to sign your final declaration you should contact the Pre-Registration Team to discuss your options. The certificate should be issued no more than six months before the date that you expect to register. If you are a Bradford Sandwich student. If your tutor does not feel able to sign the declaration because you need further development. Please send the certificate of good standing separately to your registration pack to our International Team. they will need to discuss your case with the Pre-Registration Team.e. • The photograph must be stapled to the top right corner of section 8 of the application form. and no pending disciplinary or criminal investigations. Miss or Ms followed by the trainee full name]” • The photograph must be signed and dated by the countersignatory under the certification.G. signed and dated by one of the people who are listed as acceptable countersignatures by the Home Office Passport Service: www. You should only call us if you submitted a stamped SAE / postcard with your documents and have not received it back within 15 working days. GPhC Pharmacist Registration Guidance 2011 Page 5 of 7 . self-addressed envelope (SAE) or postcard. 1. • • Your photograph must be certified. Important Information about your registration 2. Due to the large volume of registration documents received by the Pre-Registration Team. Please note as part of standard office procedures your fee may be taken prior to the assessment of your application. which we will date stamp and return to you on receipt of your registration application and documents. 1. 2.9 Photograph You should submit a passport photograph which has been certified on the back and attached to section 8 of your Registration Application Form.1 Receipt of Registration Applications Please remember that the only way to find out if we have received your registration documents is to enclose a stamped. THE £102 APPLICATION FEE WILL BE CHARGED FOR ALL APPLICATIONS MADE TO THE GPhC. Mrs. PLEASE CONSIDER THIS BEFORE YOU APPLY. Alternatively if you choose to send your application by Royal Mail special delivery you will be able to track the delivery status on the Royal Mail website.gov. then there are no matters of a disciplinary or criminal nature existing. we are not able to answer telephone enquiries about receipt of documents if an acknowledgement card has not been submitted. FAILING THE REGISTRATION EXAM OR A FITNESS TO PRACTISE ISSUE) YOU WILL STILL BE CHARGED THIS FEE. Consequently this does not mean you are registered. • The person certifying the photograph must also complete section 8 of the application form. IF YOU DO NOT PROGRESS TO THE REGISTER FOR ANY REASON (E.direct. • The certification on the back of the photograph should read: “I Certify that this is a true likeness of [Mr.uk/en/TravelAndTransport/Passports/Applicationinformation/DG_174151 The countersignatory must have known you for the last two years and be resident in the UK.8 Payment Form To register with the GPhC you have to pay a £102 application fee in addition to the £267 first entry fee which is valid for one calendar year.• That if you wanted to re-register in the future. which would prevent the authority from reregistering you and permitting you to resume practice as a pharmacist within their jurisdiction. Your documents have not been certified by an appropriate person. You need to submit your application at least two weeks before you wish to register. You do not submit all the required documents. you will need to see a solicitor to complete a Statutory Declaration: • • • • You do not have a Birth Certificate or your Birth Certificate is not written in English. letter for letter and in the same order.2 Registration Date For trainees sitting the Autumn 2011 registration exam the earliest registration date is 1st November 2011. additional/dropped names or letters. You submit your application less than two weeks before the date you wish to register. Proof of Identity Document(s) and Application for registration must be identical in every way. What is a statutory declaration? When submitting your registration documents. e. no registration date on the birth certificate). you must see a solicitor and complete the relevant sections of the Statutory Declaration. [All names must be identical: word for word. [The name you put on the Statutory Declaration should be identical to that which you put on your Application for Registration Form. Failure to do this will delay your registration.] COMPLETE DECLARATION ‘B’ Names on your Degree Certificate or Proof of Identity Document(s) are not identical in every way to those on your Birth Certificate and Application for Registration Form. If any of the following apply. please bear in mind that the names on your Birth Certificate. The information required is not on the documents submitted (e.g.] COMPLETE DECLARATION ‘C’ The registration date on the Birth Certificate is not within one year of the date of birth. You have a fitness to practice issue which needs to be assessed. What will delay my registration? • • • • • • • • You submit documents that are incomplete or incorrectly completed and they need to be returned to you for omissions/mistakes to be rectified. COMPLETE DECLARTION ‘A’ GPhC Pharmacist Registration Guidance 2011 Page 6 of 7 . Initials are not acceptable.2. We cannot take payment using the payment details provided. 3. All of these factors will delay your application 4. COMPLETE DECLARATION ‘A’ You want to register in a name other than that on your Birth Certificate. That includes any middle names or initials you may have and any changes in spelling or order. After this date trainees can register on 1st and 15th of each month thereafter.g. If the names on these documents are not identical. Degree Certificate. You send in documents separately in the hope that mailings will be ‘married up’ by the PreRegistration Team. NOTE: YOU ARE NOT REGISTERED UNTIL YOU APPEAR ON THE REGISTER. the date of entry on the Register and the period that your entry is valid. The earliest date you can join the Register is 1st November 2011. a letter will arrive confirming your registration.g. Trainees should note that training is deemed as completed after a full 52 weeks to the day e. A few days after you have been registered. on that day). GPhC Pharmacist Registration Guidance 2011 Page 7 of 7 . Joining the Register • • • • • • The GPhC aims to process all applications for registration within two weeks of receipt.) You will not have access to your registration number until the date that you are due to register (as of 12.5. providing you have successfully completed your Pre-Registration training (the evidence of which is your completed Final Declaration) and you have passed the Registration Examination. IF YOU DO NOT APPEAR ON THE REGISTER YOU CANNOT WORK OR CALL YOURSELF A PHARMACIST. The GPhC does not issue certificates. You can obtain your registration number from the GPhC website by doing a registrant search and entering your name. your name as it appears on the Register. If you wish to discuss this further please contact the Registers Team (Tel: 0203 365 3600 or registers@phramacyregulation. if you started on a Monday then you finish on Sunday. your registration number. Your registration number is proof of registration with for the GPhC.org).01 a.m. This will confirm the part of the Register in which you have been registered. Please note you will not be able to work until this date and until you have a registration number (this is subject to you meeting the above requirements.