Bureau Veritas Certification Management System Certification Audit Report for the Main Assessment of ISO14001:2004, OHSAS18001:2007 & ISO9001:2008 Of PT. GEO PUTERA PERKASA (mapping from Client detail screen) Company Information Company Name PT. GEO PUTERA PERKASA Gedung Menara Global, 22nd Floor, JL. Gatot Subroto Kav. 27, Jakarta Selatan 12950 Address Phone No. Web Address ZIG Contract No(s). Contact Name Email Address 021- 5279788 Fax No. www.geo-pp.com 021- 5270518 N/A Contact Information Mr. Sutarman Audit Information Phone No. N/A 021- 5279788 Audit Standard(s) ISO9001:2008/ISO 14001: 2004/OHSAS 18001: 2007 Industry Code(s) No. of Employees Audit Type Audit start date Next Audit Date Auditor Information Team Leader Team Member Shift Pattern If this is a multi-site audit an Appendix listing all the relevant sites and/or remote locations has been established and attached to the audit report. M. Syafaat Rahadhi (MSR) Subagiono Aprilianto (SAI) Feb 11, 2010 45 35, 02B, 7 No. of Shifts Main Assessment Audit end date Duration Feb 12, 2010 1 Distribution Client Contact / Audit Team /BV Certification office Summary of Audit Findings: Number of Non Conformities recorded: Is a follow up audit required? N Major: 0 Start: Minor: 0 End: Thirteen (13) Follow up audit start date day(s) Actual follow up date(s) Follow-up audit remarks: Standard ISO 9001:2008 OHSAS 18001: 2007 ISO 14001: 2004 Team Leader Recommendation: Recommendation Granted, Continue to main assessment Withheld/Suspended until satisfactory corrective action is completed. Granted, Continue to main assessment Withheld/Suspended until satisfactory corrective action is completed. Granted, Continue to main assessment Withheld/Suspended until satisfactory corrective action is completed. Team Member Subagiono Aprilianto (SAI) Team Leader (1): M. Syafaat Rahadhi (MSR) Scope of Supply (scope statement must be verified and appear in the space below) Scope 1: Onshore drilling services, oil & gas industries supply & trading. Scope 2 Scope 3 Accreditation No. of Certs required Languages Reason for Issue of Certificate UKAS 1 ENGLISH Further Instructions (additonal certificate instruction or information for the office) : Specify changes in the organization (scope, number of employees, sites, management, organization...) Audit Summary Audit Objectives The objectives of this audit are : 1. to confirm that the mangement system conforms with all the requirements of the audit standard; 2. to confirm that the organisation has effectively implemented its planned arrangements; 3. to confirm that the management system is capable of achieving the organisation’s policies objectives. Previous Audit Results The results of the last audit of this system have been reviewed, in particular to assure appropriate correction and corrective action has been implemented to address any nonconformity identified. No. of nonconformities from previous audit No. of nonconformities closed No. of nonconformities re-raised This review has concluded that: - any nonconformity identified during previous audits has been corrected and the corrective action continues to be effective. - the management system has not adequately addressed nonconformity identified during previous audit activities and the specific issue has been re-defined in the nonconformity section of this report. - the organization's system for registering Customer Complaints, performing Corrective and Preventive Actions and closing out the Customer Complaints was reviewed and found to be satisfactory. Audit Findings The audit team conducted a process-based audit focussing on the sigificant aspects, risks and objectives. The audit method used were interviews, observations of activities and review of documentation and records. • • • • • The management system documentation demonstrated conformity with the requirements of the audit standard and provided sufficient structure to support implementation and maintenance of the management system, The organisation has demonstrated effective implementation and maintenance / improvement of its management system. The organisation has demonstrated the establishment and tracking of appropriate key performance objectives and targets and monitored progress towards their achievement, The internal audit programme has been fully implemented and demonstrates effectiveness as a tool for maintaining and improving the management system, Throughout the audit process, the management system demonstrated overall conformance with the requirements of the audit standard. Major Major Major 0 0 0 Minor Minor Minor 16 16 0 Nonconformities Nonconformities detailed herein shall be addressed through the organisation’s corrective action process, in accordance with the relevant corrective action requirements of the audit standard, in actions to prevent reccurence, and complete records maintained. Corrective actions to address identified major nonconformities shall be carried out immediately and BV Certification notified of the actions within 30 days. Our auditor will perform a follow up visit within 90 days to confirm the actions taken, evaluate their effectiveness, and determine wether certification can be granted or continued. Corrective action to address identified minor nonconformities shall be carried out and records maintained with supporting evidence. The responses to the nonconformities may be either in hard copy or electronically using the NCR herein (preferred) and forwarded to the BV Certification office. At the next scheduled audit visit, the BV Certification audit team will follow-up on all identified nonconformities to confirm the effectiveness of the corrective actions taken and close out. Observations Opportunities for Improvement Recommendation The audit team conducted a process-based audit focussing on significant aspects/risks and objectives required by the standard(s). The audit methods used were interviews, observations, sampling of activities and review of documentation and records. The structure of the audit was in accordance with the audit plan and audit planning matrix included in the Appendices to this summary report. The audit team concludes that the organisation has/has not established and maintained its management system in line with the requirements of the standard(s) and demonstrated the ability of the system to achieve requirements for products and/or services within the scope and the organisation’s policy and objectives. Therefore the audit team recommends that, based on the results of this audit and the system’s demonstrated state of development and maturity, that this management system certification be • Processed subject to a satisfactory corrective action plan • Continued subject to a satisfactory corrective action plan • Suspended until a satisfactory corrective action is completed • Withdrawn (your attention drawn to the Appeals Procedure defined in the Conditions of Contract) This report is confidential and distribution is limited to the audit team, the company and the BV Certification office. Contacts: AUDIT SUMMARY REPORT FOR ISO 14001:2004 Process / Activity / Department Doc Review DRILLNG SERVICES N C R T O T A L IT TRADING & MARKETING PROCUREMENT Compliant (YN) See comment below MR & QHSE HRD & GA Clause No. 4.1 4.2 4.3.1 4.3.2 4.3.3 4.4.1 4.4.2 4.4.3 4.4.4 4.4.5 4.4.6 4.4.7 4.5.1 4.5.2 4.5.3 4.5.4 4.5.5 4.6 General requirements Environmental policy Environmental aspects Legal and other requirements Objectives, targets and programme(s) Resources, roles, responsibility & authority Competence training and awareness Communication Documentation Control of documents Operational control Emergency preparedness and response Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y X X X X X X X X X X X X 1 1 X X X X 1 X X X X X X X X X X X X X X X X X X X X X X X 1 Monitoring and measurement Evaluation of compliance Nonconformity, corrective and preventive action 1 1 X X X X X X X X X 1 Control of records Internal Audit Management review Use of logo 1 Document Review : Comment: Document Review NCR AUDIT SUMMARY REPORT FOR OHSAS 18001 Process / Activity Department Doc Review T O T A L S IT PROCUREMENT TRADING & MARKETING DRILLNG SERVICES HRD & GA MR & QHSE Compliant (Y/N) See Comments below Clause 4.1 4.2 4.3.1 4.3.2 4.3.3 4.3.4 4.4.1 4.4.2 4.4.3 4.4.4 4.4.5 4.4.6 4.4.7 4.5.1 General requirements OH & S policy Planning for hazard identification, risk Legal and other requirements Objectives OH & S management programme(s) Structure and responsibility Training, awareness and competance Consultation and communciation Documentation Document and data control Operational control Emergency preparedness and response Performance measurement and monitoring Accidents, incidents, nonconformances and corrective and preventive action Records and record management Audit Management review Use of Logo Y Y Y Y Y Y Y Y Y Y Y Y Y Y X X X 1 X X X X X X X X X X X X 1 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 4.5.2 4.5.3 4.5.4 4.6 Y Y Y Y X X X X Document Review X X X X X Mapping from Certification Request – Document Review Exclusions / Justification 7.5.2 AUDIT SUMMARY REPORT FOR ISO 9001:2008 Process / Acivity / Department Doc Rev DRILLNG SERVICES Compliant (Y/N) See comments below TRADING & MARKETING NCR T O T A L S PROCUREMENT MR & QHSE HRD & GA IT Clause 4.1 4.2 5.1 5.2 5.3 5.4 5.5 5.6 6.1 6.2 6.3 6.4 7.1 7.2 7.3 7.4 7.5.1 7.5.2 7.5.3 7.5.4 7.5.5 7.6 8.1 8.2.1 8.2.2 8.2.3 8.2.4 8.3 8.4 8.5.1 8.5.2 8.5.3 Description General Requirements General Documentation Requirements Management commitment Customer Focus Quality policy Planning Responsibility, authority and communication Management Review Provision of resources Human resources Infrastructure Work environment Planning of Product Realization Customer-related processes Design and or development Purchasing Control of Production and Service Validation of Service Identification and Traceability Customer Property Preservation of Product Control of measuring and monitoring devices General Customer Satisfaction Internal audit Measurement and monitoring of processes Measurement and monitoring of product Control of Nonconformant Product Analysis of Data Continual improvement Corrective action Preventive action Use of Logo’s Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y N/A Y Y Y Y Y Y Y Y Y Y Y Y Y Y X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X EXCLUDE X X X X X X X X X X X X X X X X X X X X X X X X X X 1 X X X X X X X X 1 X X X X X X X Document Review remarks : Certification Request / Document Review AUDITOR NOTES / SIGNIFICANT AUDIT TRAILS Auditor Auditee Date Process / Activity Process Inputs Process Outputs Samples/Records M. Syafaat Rahadhi (MSR) Mr. Sutarman Feb 11, 2010 Management Representative & QHSE Hazard Identification and Risk Assessment, Agenda of Management Review meeting such as Review last Management review status, Internal OHS Audit, Result of monitoring and measurement. Management review meeting result Minutes of Management Review Meeting, Internal audit surveillance agenda, List of internal auditor and Auditee, Emergency Response Plan and evaluation, HIRAC, Initiative implemented. MOM Management Review, QHSE Objective target, HSE Management Program period 2009/2010, HSE Management System Audit , Internal Audit check list, Internal Audit Schedule, Internal Audit Finding corrective action request, Internal Audit Certificate, List of auditor and Auditee, Emergency Response Plan and evaluation, HIRAC, Initiative implemented. MOM Management Review, HSE Objective target. The basis of this audit was the QHSE Manual no.: QM-QAS-001, Dated: 05/08/2009, Rev. 0 and other associated documentation and records. Latest Management Review was conducted on 20/11/2009. Internal audit was conducted on Nov 16-17, 2009 Non-conformity: There is inadequate evidence that Management Meeting that conducted on Nov 20, 2009 was covering review of HSE performance, evaluation of compliance woth HSE legal & other requirements and external communication result as per procedure PRQHSE-04. Implementation of Monitoring and Measurement was unclear; so far no environmental monitoring was well programmed (from office activity impact), including achievement of reducing of water and electricity consumption. All environmental monitoring programs were related to drilling activities which is still not implemented due to no drilling project so far. There is inadequate evidence that emergency response of earthquake (IK-QHSE-25) was revised after earthquake response drill on Oct 27, 2010. It was noted that actual response for earthquake is different between what defined in IK-QHSE-25 and drill scenario/evaluation. There is inadequate evidence that evaluation of compliance with HSE legal & other requirements was fully implemented. Observation: Until date of main audit, Feb 12, 2010, no projects of drilling, supply & trading, EPC and cargo handling have been implemented by PT. Geo Putera Perkasa. Organization shall ensure, that prior to first surveillance, there shall be projects that managed by PT. Geo Putera Perkasa as per scope of certification. It is strongly recommended to make in-line between internal fire emergency response procedure (IK-QHSE-21) and building management’s fire emergency PROTAP. It is strongly recommended to review the availability of Emergency Response Team member. Opportunity for Improvement: N/A Results MSR/01 MSR/02 MSR/03 MSR/04 Obs Obs Obs Auditor Auditee Date Process / Activity Process Inputs Process Outputs Samples/Records M. Syafaat Rahadhi (MSR) Mr. Rizky Purnowibowo Feb 11, 2010 HRD & GA Training need analysis, training requisition, Hazard Identification Quality Objective, Quality objective Monitoring, training evaluation, Training certificate. Procedure recruitment Hazard Identification risk assessment and control , QHSE System Procedures, Job Description, consultation and Communication , Operational Control Hazard Identification risk assessment and control , QHSE Objective and Management Program, Structure Organization, Competency matrix , consultation and Communication, Quality Objective 2009, Quality Objective Monitoring , Organization Structure, Training need analysis, Training Program 2009. Non-conformity: There is inadequate evidence that role, responsibilities and authorities for Trading & Results MSR/05 Supply manager, Rig Maintenance Manager and Rig manager have not been defined yet. Observation: It is strongly recommended to ensure that competency of environmental is well defined in Job Description/Specification. Annual Training program 2010 should be well recorded in Annual Training Program form. Organization should ensure that all gap of competencies would be well followed up by e.g.: training program. *) N/A OFI Auditor Auditee Date Process / Activity Process Inputs Process Outputs Samples/Records M. Syafaat Rahadhi (MSR) Mr. Suko Widodo Feb 12, 2010 DRILLING (14K) QHES Manual, HES Policy, Control of document and Record procedure, Control of NC product procedure, Internal audit procedure, Corrective and Preventive Action Procedure, Operational Control procedure, Drilling procedure, Company profile. Drilling specific procedure for each activity, Identification and evaluation of environmental aspect. QHES Manual, HES Policy, Control of document and Record procedure, Control of NC product procedure, Internal audit procedure, Corrective and Preventive Action Procedure, Operational Control procedure, Drilling procedure, Company profile, Drilling specific procedure for each activity, Identification and evaluation of environmental aspect. Results Non-conformity: Environmental aspect from activities e.g.: rig washing/cleaning, Rig Facility Construction at Karawang and Trading activity including its logistic have not been well identified yet. Moreover, the linkage between significant aspect and its operational control (WI, Procedure, SOP) was not clear. *) N/A *) N/A MSR/06 Obs OFI Auditor Auditee Date Process / Activity Process Inputs Process Outputs Samples/Records M. Syafaat Rahadhi (MSR) Mr. Johansen Tandean Feb 12, 2010 TRADING (14K) QHES Manual, HES Policy, Control of document and Record procedure, Company Profile, Organization chart. List of Bidding, Quotation Out record, Quotation, Identification and Evaluation of Environmental Aspect. QHES Manual, HES Policy, Control of document and Record procedure, Company Profile, Organization chart, List of Bidding, Quotation Out record, Quotation, Identification and Evaluation of Environmental Aspect. Results Non-conformity: One non-conformity related to clause 4.3.1 ISO14001:2004 was noted, please refer to NCR no.: MSR/-6 Observation: N/A *) N/A NCR Obs OFI Auditor Auditee Date Process / Activity Process Inputs Process Outputs Samples/Records M. Syafaat Rahadhi (MSR) Mrs. Antin Feb 12, 2010 Legal QHES Manual, HES Policy, Control of document and Record procedure, Company Profile, Organization chart. List of applicable permit and legal, Contract document. QHES Manual, HES Policy, Control of document and Record procedure, Company Profile, Organization chart, List of applicable permit and legal, Contract document. TDP no.: 09.03.1.51.5825, Certificate of ordinary member from Chamber of commerce & Industry no.: 20203-08088242/11-09-2008, APMI (Asosiasi Pemborong Minyak, Gas & panas Bumi) no.: 1.215/KTA/APMI/2009, WO for Rig Facility Construction no.: WO/00/FNC/GPP/JKT/I/10 for PT. Dharma Agung Sejati. Results Based on SKT (Surat Keterangan Terdaftar) no.: 0003/SKT-02/DMT/2010 and SKT no.: 158/SKT/Daf/DMT/2009, the scope of PT. Geo Putera Perkasa is limited to onshore Drilling and trading of OCTG (Oil County Tubular Goods). No activity for logistic and EPC (Engineering, Procurement & Contractor) were listed and verified. Non-conformity: N/A Observation: N/A *) N/A NCR Obs OFI Auditor Auditee Date Process / Activity Process Inputs Process Outputs Samples/Records Results Mr. Subagiono Aprilianto (SAI) Mr. Suko Widodo, Mr. Andre and Mr. Reza February 11, 2010 DRILLING QHES Manual, HES Policy, Control of document and Record procedure, Control of NC product procedure, Internal audit procedure, Corrective and Preventive Action Procedure, Operational Control procedure, Drilling procedure, Company profile. Drilling specific procedure for each activities, HIRAC at the Office. HIRAC at the Office, Corporate Objective. *) Minor Non Conformity was issued due to The Job Description were documented in Drilling department was not completed to covered Standard Requirement ISO 9001:2008 Clause 5.5.1 and Clause 4.4.1 of OHSAS 18001:2007 e.g. No Specific Authorities were define as per Role and Responsibilities. *) Minor Non Conformity was issued due to Not Specific of Quality Objective, Objective and Program was found are not specific and measure-able as the Standard requirement ISO 9001:2008 Clause 5.4.1. and Clause 4.3.3 of OHSAS 18001:2007. *) Minor Non Conformity was issued due to the Procedure PR-QHSE-05 Rev 0 issued on August 5, 2009 was not completed cover all the Standard requirement ISO 9001:2008 Clause 8.5.2 f and 8.5.3.e. and Clause 4.5.3.1. c and 4.5.3.2. e of OHSAS 18001:2007 *) Minor Non Conformity was issued due to the Hazard Identification, Risk Assessment and determining Control in the Drilling Activities , were found are not enough to ensure that the results of assessment are considered to acceptable risk or tolerable by the Organization., as the Standard requirement of OHSAS in Clause 4.3.1. *)Strong recommendation was issued about the analysis should be completed until finding the root caused and action plan for improvement were taken based on the root caused and the priority scale *) Consideration should be taken for improvement about, all the documents use as the reference should be completed with the Number identification of Documents, Date of Issued, Revision Status and Approval sign NCR SAI/01 NCR SAI/02 NCR SAI/03 NCR SAI/04 Obs OFI Auditor Auditee Date Process / Activity Process Inputs Process Outputs Samples/Records Mr. Subagiono Aprilianto (SAI) Mr.Januar Reza February12,2010 Information Technology List of Equipment and Soft Ware system, Anti Virus, manufacture book etc Preventive Maintenance Schedule, Check List, History Records Equipments, Back Up data List of Equipment and the support of Soft Ware and Hard Ware , maintenance program, including the anti Virus, Back up data in periodically, Re-Call & check of back-up data in periodically, mechanism to Storage of Data for safety from Fire , Flood, earthquake, robber and in other situation and condition. As Safety Deposit box in Bank data etc. Generally implementation of process Information Technology activities were found are well prepared and maintained properly as the Procedure and Work Instruction were documented. *) Minor Non Conformity was issued due to the Flow process activity in the Information Technology was not documented as per Procedure issued by Organization and the records and activities was not maintained properly e.g. PM.IT.01.03 (Repair & Maintenance) PM.IT.01.05 (IT Problem Report) ; PM.IT.01.06 (Inventory Report). *) Strong recommendation was issued about the Quality Objective Target and Program for the IT activity should be established regarding to the affect from the activity was not properly maintained and conducted. *) Strong recommendation was issued about the HIRAC in the activity of IT should be clearly Results NCR SAI/05 OBS identified , documented and to be reduce to a level that can tolerated by Organization. Auditor Auditee Date Process / Activity Process Inputs Process Outputs Samples/Records Results Mr.Subagiono Aprilianto (SAI) Mr. Edy Sarwono and Mr. Rizki P February 11, 2010 Procurement Bill of Materials, Purchase Request, Quotation , Selection of Supplier, Bid and Comparison of Price, Evaluation of Suppliers, Material receiving and Status and Quality Objective Target Performance. Purchase Order, Approval of Supplier List, Evaluation of Supplier Performance and Quality Objective Target Performance for Purchasing activities. Generally Implementation of Procurement process were found are comply with the Characteristics of Materials and Procedure were documented., and records of Inventory and Delivery were well maintained. *) Minor Non Conformity was issued due to, the Approved of Vendor list was not selected and approved prior to issued and implemented as the Standard requirement Clause 7.4.1. *) Strong recommendation was issued about ,Criteria of Selection and/or Evaluation should be completed with the Acceptance criteria status as the Accepted, Consider or Rejected for Selection and Continued, Consider or Deleted for Evaluation results. *) Consideration should be taken for improvement about, all the documents use as the reference should be completed with the Number identification of Documents, Date of Issued, Revision Status and Approval sign NCR SAI/06 Obs OFI Auditor Auditee Date Process / Activity Process Inputs Mr. Subagiono Aprilianto (SAI) Mr. Johansen Tandean February 12,2010 MARKETING & TRADING QHES Manual, HES Policy, Control of document and Record procedure, Company Profile, Organization chart. Process Outputs Samples/Records Customer related processes, customer satisfaction, complaint receiving, contract review, contract amendment Warehouse, Delivery, Store of Incoming material & Outgoing material Incoming Inspection of Raw Material, Storage, S tock Controlled and Monitoring of Quality Objective Target, Material request form, Delivery schedule, Master planning of production and Job Des List of Bidding, Quotation Out record, Quotation. Customer satisfaction survey, result and analysis, SPK, complaint response, sales result, Delivery Order, Purchase Order, BPM, Lay Out DR-01; Incoming & Inspection of Raw Material Process IK-04 and Out Going Process IK-05 , Store of Incoming material & Outgoing material, Monitoring of Quality Objective Target , Stock Controlled material, DPB,P/O, Check list of Packing, FIFO system, Material request form, Delivery schedule, Master planning of Distribution and Installation and Job Description Job Description, HIRAC, Quality Objective Goals and Program, List of Supplier, Selection Process, Evaluation Process , Hand Over of Goods and Cargoes process for Project etc. Generally Implementation of Marketing, Trading and Supplier process were found are comply with the Characteristics of Materials and Procedure were documented., and records of Inventory and Delivery were well maintained. *) Minor Non Conformity was issued, due to the implementation of Procedure PRTRU-01 Rev 0 issued on August 5, 2009 was not consistence as the requirement in the Par 5.8.1. List of Supplier was not documented and approved in official form FM.TS.01.10 and Par 5.8.5. The Evaluation of Supplier was not conducted in the beginning of the year by Official form of FM.TS.01.11 *)Strong recommendation was issued about the HIRAC in the activity of Marketing, Trade and Supply should be clearly identified , documented and to be reduce to a level that can tolerated by Organization. Results NCR/ SAI/07 Obs OFI *) Consideration should be taken for improvement about the process and the Insurance records , should be completed in the official form of FM.TS.01.06 PERFORMANCE TO DATE Visit Report Ref. 12/02/10 Grade Major Minor Status Close Open Date of Verification Standard EMS ISO14001:2004, OHSAS 18001 : 2007, QMS ISO 9001:2008 Sector / Division / Location Clause FINDING 1 There is inadequate evidence that Management Review Meeting that conducted on Nov 20, 2009 was covering review of HSE performance, evaluation of compliance with HSE legal & other requirements and external communication result as per procedure PR-QHSE-04. Implementation of Monitoring and Measurement was unclear; so far no environmental monitoring was well programmed (from office activity impact), including achievement of reducing of water and electricity consumption. All environmental monitoring programs were related to drilling activities which is still not implemented due to no drilling project so far. There is inadequate evidence that emergency response of earthquake (IKQHSE-25) was revised after earthquake response drill on Oct 27, 2010. It was noted that actual response for earthquake is different between what defined in IK-QHSE-25 and drill scenario/evaluation. MR-QHSE 14K-4.6 2 MR-QHSE 14K-4.5.1 3 MR-QHSE 18K-4.4.7 4 5 6 7 There is inadequate evidence that evaluation of compliance with HSE legal & other requirements was fully implemented. There is inadequate evidence that role, responsibilities and authorities for Trading & Supply manager, Rig Maintenance Manager and Rig manager have not been defined yet. Environmental aspect from activities e.g.: rig washing/cleaning, Rig Facility Construction at Karawang and Trading activity including its logistic have not been well identified yet. Moreover, the linkage between significant aspect and its operational control (WI, Procedure, SOP) was not clear. *) Minor Non Conformity was issued due to The Job Description were documented in Drilling department was not completed to covered Standard Requirement ISO 9001:2008 Clause 5.5.1 and Clause 4.4.1 of OHSAS 18001:2007 e.g. No Specific Authorities were define as per Role and Responsibilities. MR-QHSE HRD/GA Drilling 14K-4.5.2 9K-5.5.1 14K-4.3.1 5.5.1 (9K) & 4.4.1. ( 18K) 5.4.1. (9K) & 4.3.3. (18K) 8.5.2. & 8.5.3. (9K) & 4.5.3.1. & 4.5.3.2. (18K) 4.3.1 (18K) Drilling 8 *) Minor Non Conformity was issued due to Not Specific of Quality Objective, Objective and Program was found are not specific and measure-able as the Standard requirement ISO 9001:2008 Clause 5.4.1. and Clause 4.3.3 of OHSAS 18001:2007. *) Minor Non Conformity was issued due to the Procedure PR-QHSE-05 Rev 0 issued on August 5, 2009 was not completed cover all the Standard requirement ISO 9001:2008 Clause 8.5.2 f and 8.5.3.e. and Clause 4.5.3.1. c and 4.5.3.2. e of OHSAS 18001:2007 . *) Minor Non Conformity was issued due to the Hazard Identification, Risk Assessment and determining Control in the Drilling Activities , were found are not enough to ensure that the results of assessment are considered to acceptable risk or tolerable by the Organization., as the Standard requirement of OHSAS in Clause 4.3.1. *) Minor Non Conformity was issued due to the Flow process activity in the Information Technology was not documented as per Procedure issued by Organization and the records and activities was not maintained properly e.g. PM.IT.01.03 (Repair & Maintenance) PM.IT.01.05 (IT Problem Report) ; PM.IT.01.06 (Inventory Report). *) Minor Non Conformity was issued due to, the Approved of Vendor list was not selected and approved prior to issued and implemented as the Standard requirement Clause 7.4.1. Drilling 9 Drilling 10 Drilling 11 IT. 6.3 (9K) 12 13 Procurement Marketing, Trading & Supply 7.4.1 (9K) 7.4.1. (9K) *) Minor Non Conformity was issued, due to the implementation of Procedure PR-TRU-01 Rev 0 issued on August 5, 2009 was not consistence as the requirement in the Par 5.8.1. List of Supplier was not documented and approved in official form FM.TS.01.10 and Par 5.8.5. The Evaluation of Supplier was not conducted in the beginning of the year by Official form of FM.TS.01.11 Visit Report Ref. 12/02/10 Grade Observation Standard EMS ISO14001:2004, OHSAS 18001 : 2007, ISO9001:2008 FINDING Sector / Division / Location Until date of main audit, Feb 12, 2010, no projects of drilling, supply & trading, EPC and cargo handling have been implemented by PT. Geo Putera Perkasa. Organization shall ensure, that prior to first surveillance, there shall be projects that managed by PT. Geo Putera Perkasa as per scope of certification. It is strongly recommended to make in-line between internal fire emergency response procedure (IKQHSE-21) and building management’s fire emergency PROTAP. It is strongly recommended to review the availability of Emergency Response Team member. It is strongly recommended to ensure that competency of environmental is well defined in Job Description/Specification. Annual Training program 2010 should be well recorded in Annual Training Program form. Organization should ensure that all gap of competencies would be well followed up by e.g.: training program. *)Strong recommendation was issued about the analysis should be completed until finding the root caused and action plan for improvement were taken based on the root caused and the priority scale *) Strong recommendation was issued about the Quality Objective Target and Program for the IT activity should be established regarding to the affect from the activity was not properly maintained and conducted. *) Strong recommendation was issued about the HIRAC in the activity of IT should be clearly identified , documented and to be reduce to a level that can tolerated by Organization. *) Strong recommendation was issued about ,Criteria of Selection and/or Evaluation should be completed with the Acceptance criteria status as the Accepted, Consider or Rejected for Selection and Continued, Consider or Deleted for Evaluation results. *)Strong recommendation was issued about the HIRAC in the activity of Marketing, Trade and Supply should be clearly identified , documented and to be reduce to a level that can tolerated by Organization. MR & QHSE HRD/GA Drilling IT Procurement Marketing , Trading & Supply Visit Report Ref. 12/02/10 Grade Opportunity For Improvement (OFI) Standard EMS ISO14001:2004, OHSAS 18001 : 2007, ISO9001:2008 Sector / Division / Location FINDING *) Consideration should be taken for improvement about, all the documents use as the reference should be completed with the Number identification of Documents, Date of Issued, Revision Status and Approval sign N/A *) Consideration should be taken for improvement about, all the documents use as the reference should be completed with the Number identification of Documents, Date of Issued, Revision Status and Approval sign Drilling IT Procurement Marketing , Trading & Supply *)Consideration should be taken for improvement about the process and the Insurance records , should be completed in the official form of FM.TS.01.06 NON CONFORMITY REPORT TO BE COMPLETED BY BV DATE ORGANIZATION FILE REF REPORT No Feb 12, 2010 PT. GEO PUTERA PERKASA MSR/01 of 06 NON CONFORMITY OBSERVED DURING NON CONFORMITY OBSERVED IN PROCESS Main Assessment MR & QHSE Standard and Clause#: ISO14001:2004 NON CONFORMITY – DESCRIPTION OF OBJECTIVE EVIDENCE : 4.6 There is inadequate evidence that Management Meeting that conducted on Nov 20, 2009 was covering review of HSE performance, evaluation of compliance woth HSE legal & other requirements and external communication result as per procedure PR-QHSE-04. GRADE LEAD ASSESSOR ASSESSOR Subagiono Aprilianto (SAI) ORGANIZATION REP. Major Minor M. Syafaat Rahadhi (MSR) TO BE COMPLETED BEFORE < 90 days BVTO BE COMPLETED BY ORGANIZATIONTO BE COMPLETED BY THE Mr. Sutarman ROOT CAUSE ANALYSIS (What failed in the system to allow this NC to occur ?) CORRECTIVE ACTION (What is done to solve this problem and to prevent recurrence) DATE OF COMPLETION VERIFICATION OF CORRECTIVE ACTIONS ORGANIZATION REPRESENTATIVE DATE STATUS ASSESSOR VERIFICATION OF CORRECTIVE ACTIONS AUDITOR COMMENTS NON CONFORMITY REPORT TO BE COMPLETED BY BV DATE ORGANIZATION FILE REF REPORT No Feb 12, 2010 PT. GEO PUTERA PERKASA MSR/02 of 06 NON CONFORMITY OBSERVED DURING NON CONFORMITY OBSERVED IN PROCESS Main Assessment MR & QHSE Standard and Clause#: ISO14001:2004 NON CONFORMITY – DESCRIPTION OF OBJECTIVE EVIDENCE : 4.5.1 Implementation of Monitoring and Measurement was unclear; so far no environmental monitoring was well programmed (from office activity impact), including achievement of reducing of water and electricity consumption. All environmental monitoring programs were related to drilling activities which is still not implemented due to no drilling project so far. GRADE LEAD ASSESSOR ASSESSOR Subagiono Aprilianto (SAI) ORGANIZATION REP. Major Minor M. Syafaat Rahadhi (MSR) TO BE COMPLETED BEFORE < 90 days BVTO BE COMPLETED BY ORGANIZATIONTO BE COMPLETED BY THE Mr. Sutarman ROOT CAUSE ANALYSIS (What failed in the system to allow this NC to occur ?) CORRECTIVE ACTION (What is done to solve this problem and to prevent recurrence) DATE OF COMPLETION VERIFICATION OF CORRECTIVE ACTIONS ORGANIZATION REPRESENTATIVE DATE STATUS ASSESSOR VERIFICATION OF CORRECTIVE ACTIONS AUDITOR COMMENTS NON CONFORMITY REPORT TO BE COMPLETED BY BV DATE ORGANIZATION FILE REF REPORT No Feb 12, 2010 PT. GEO PUTERA PERKASA MSR/03 of 06 NON CONFORMITY OBSERVED DURING NON CONFORMITY OBSERVED IN PROCESS Main Assessment MR & QHSE Standard and Clause#: OHSAS18001:2007 NON CONFORMITY – DESCRIPTION OF OBJECTIVE EVIDENCE : 4.4.7 There is inadequate evidence that emergency response of earthquake (IK-QHSE-25) was revised after earthquake response drill on Oct 27, 2010. It was noted that actual response for earthquake is different between what defined in IK-QHSE-25 and drill scenario/evaluation. GRADE LEAD ASSESSOR ASSESSOR Subagiono Aprilianto (SAI) ORGANIZATION REP. Major Minor M. Syafaat Rahadhi (MSR) TO BE COMPLETED BEFORE < 90 days BVTO BE COMPLETED BY ORGANIZATIONTO BE COMPLETED BY THE Mr. Sutarman ROOT CAUSE ANALYSIS (What failed in the system to allow this NC to occur ?) CORRECTIVE ACTION (What is done to solve this problem and to prevent recurrence) DATE OF COMPLETION VERIFICATION OF CORRECTIVE ACTIONS ORGANIZATION REPRESENTATIVE DATE STATUS ASSESSOR VERIFICATION OF CORRECTIVE ACTIONS AUDITOR COMMENTS NON CONFORMITY REPORT TO BE COMPLETED BY BV DATE ORGANIZATION FILE REF REPORT No Feb 12, 2010 PT. GEO PUTERA PERKASA MSR/04 of 06 NON CONFORMITY OBSERVED DURING NON CONFORMITY OBSERVED IN PROCESS Main Assessment MR & QHSE Standard and Clause#: ISO14001:2004 NON CONFORMITY – DESCRIPTION OF OBJECTIVE EVIDENCE : 4.5.2 There is inadequate evidence that evaluation of compliance with HSE legal & other requirements was fully implemented. GRADE LEAD ASSESSOR ASSESSOR Subagiono Aprilianto (SAI) ORGANIZATION REP. Major Minor M. Syafaat Rahadhi (MSR) TO BE COMPLETED BEFORE < 90 days TO BE ORGANIZATIONTO BE COMPLETED BY THE Mr. Sutarman ROOT CAUSE ANALYSIS (What failed in the system to allow this NC to occur ?) CORRECTIVE ACTION (What is done to solve this problem and to prevent recurrence) DATE OF COMPLETION VERIFICATION OF CORRECTIVE ACTIONS ORGANIZATION REPRESENTATIVE DATE STATUS ASSESSOR VERIFICATION OF CORRECTIVE ACTIONS COMPLETED BY BV AUDITOR COMMENTS NON CONFORMITY REPORT TO BE COMPLETED BY BV DATE ORGANIZATION FILE REF REPORT No Feb 12, 2010 PT. GEO PUTERA PERKASA MSR/05 of 06 NON CONFORMITY OBSERVED DURING NON CONFORMITY OBSERVED IN PROCESS Main Assessment HRD/GA Standard and Clause#: ISO9001:2008 NON CONFORMITY – DESCRIPTION OF OBJECTIVE EVIDENCE : 5.5.1 There is inadequate evidence that role, responsibilities and authorities for Trading & Supply manager, Rig Maintenance Manager and Rig manager have not been defined yet. GRADE LEAD ASSESSOR ASSESSOR Subagiono Aprilianto (SAI) ORGANIZATION REP. Major Minor M. Syafaat Rahadhi (MSR) TO BE COMPLETED BEFORE < 90 days TO BE COMPLETED BY THE Mr. Sutarman ROOT CAUSE ANALYSIS (What failed in the system to allow this NC to occur ?) CORRECTIVE ACTION (What is done to solve this problem and to prevent recurrence) VERIFICATION OF CORRECTIVE ACTIONS DATE OF COMPLETION ORGANIZATION REPRESENTATIVE BVTO BE COMPLETED BY ORGANIZATION VERIFICATION OF CORRECTIVE ACTIONS DATE STATUS ASSESSOR AUDITOR COMMENTS NON CONFORMITY REPORT TO BE COMPLETED BY BV DATE ORGANIZATION FILE REF REPORT No Feb 12, 2010 PT. GEO PUTERA PERKASA MSR/06 of 06 NON CONFORMITY OBSERVED DURING NON CONFORMITY OBSERVED IN PROCESS Main Assessment Drilling Standard and Clause#: ISO14001:2004 NON CONFORMITY – DESCRIPTION OF OBJECTIVE EVIDENCE : 4.3.1 Environmental aspect from activities e.g.: rig washing/cleaning, Rig Facility Construction at Karawang and Trading activity including its logistic have not been well identified yet. Moreover, the linkage between significant aspect and its operational control (WI, Procedure, SOP) was not clear. GRADE LEAD ASSESSOR ASSESSOR Subagiono Aprilianto (SAI) ORGANIZATION REP. Major Minor M. Syafaat Rahadhi (MSR) TO BE COMPLETED BEFORE < 90 days TO BE Mr. Sutarman ROOT CAUSE ANALYSIS (What failed in the system to allow this NC to occur ?) CORRECTIVE ACTION (What is done to solve this problem and to prevent recurrence) BVTO BE COMPLETED BY COMPLETED BY THE ORGANIZATION DATE OF COMPLETION VERIFICATION OF CORRECTIVE ACTIONS ORGANIZATION REPRESENTATIVE VERIFICATION OF CORRECTIVE ACTIONS DATE STATUS ASSESSOR AUDITOR COMMENTS NON CONFORMITY REPORT TO BE COMPLETED BY BV DATE ORGANIZATION FILE REF REPORT No Feb 11-12 2010 PT. GEO PUTERA PERKASA SAI/01 of 07 NON CONFORMITY OBSERVED DURING NON CONFORMITY OBSERVED IN PROCESS Main Assessment Standard and Clause#: ISO9001:2008 & OHSAS 18001:2007 NON CONFORMITY – DESCRIPTION OF OBJECTIVE EVIDENCE : 5.5.1. 4.4.1 *) Minor Non Conformity was issued due to The Job Description were documented in Drilling department was not completed to covered Standard Requirement ISO 9001:2008 Clause 5.5.1 and Clause 4.4.1 of OHSAS 18001:2007 e.g. No Specific Authorities were define as per Role and Responsibilities. GRADE LEAD ASSESSOR ASSESSOR Subagiono Aprilianto (SAI) ORGANIZATION REP. Mr. Sutarman Major Minor M. Syafaat Rahadhi (MSR) TO BE COMPLETED BEFORE < 90 days BVTO BE COMPLETED BY ORGANIZATIONTO BE COMPLETED BY THE ROOT CAUSE ANALYSIS (What failed in the system to allow this NC to occur ?) CORRECTIVE ACTION (What is done to solve this problem and to prevent recurrence) DATE OF COMPLETION VERIFICATION OF CORRECTIVE ACTIONS ORGANIZATION REPRESENTATIVE DATE STATUS ASSESSOR VERIFICATION OF CORRECTIVE ACTIONS AUDITOR COMMENTS NON CONFORMITY REPORT TO BE COMPLETED BY BV DATE ORGANIZATION FILE REF REPORT No Feb 11-12 2010 PT. GEO PUTERA PERKASA SAI/02 of 07 NON CONFORMITY OBSERVED DURING NON CONFORMITY OBSERVED IN PROCESS Main Assessment Drilling Standard and Clause#: ISO9001:2008 & OHSAS 18001:2007 NON CONFORMITY – DESCRIPTION OF OBJECTIVE EVIDENCE : 5.4.1. 4.3.3 *) Minor Non Conformity was issued due to Not Specific of Quality Objective, Objective and Program was found are not specific and measure-able as the Standard requirement ISO 9001:2008 Clause 5.4.1. and Clause 4.3.3 of OHSAS 18001:2007. GRADE LEAD ASSESSOR ASSESSOR Subagiono Aprilianto (SAI) ORGANIZATION REP. Major Minor M. Syafaat Rahadhi (MSR) TO BE COMPLETED BEFORE < 90 days BVTO BE COMPLETED BY ORGANIZATIONTO BE COMPLETED BY THE Mr. Sutarman ROOT CAUSE ANALYSIS (What failed in the system to allow this NC to occur ?) CORRECTIVE ACTION (What is done to solve this problem and to prevent recurrence) DATE OF COMPLETION VERIFICATION OF CORRECTIVE ACTIONS ORGANIZATION REPRESENTATIVE DATE STATUS ASSESSOR VERIFICATION OF CORRECTIVE ACTIONS AUDITOR COMMENTS NON CONFORMITY REPORT TO BE COMPLETED BY BV DATE ORGANIZATION FILE REF REPORT No Feb 11-12 2010 PT. GEO PUTERA PERKASA SAI/03 of 07 NON CONFORMITY OBSERVED DURING NON CONFORMITY OBSERVED IN PROCESS Main Assessment Drilling Standard and Clause#: ISO9001:2008 & OHSAS 18001:2007 NON CONFORMITY – DESCRIPTION OF OBJECTIVE EVIDENCE : 8.5.3 4.5.3.1 *) Minor Non Conformity was issued due to the Procedure PR-QHSE-05 Rev 0 issued on August 5, 2009 was not completed cover all the Standard requirement ISO 9001:2008 Clause 8.5.2 f and 8.5.3.e. and Clause 4.5.3.1. c and 4.5.3.2. e of OHSAS 18001:2007 . GRADE LEAD ASSESSOR ASSESSOR Subagiono Aprilianto (SAI) ORGANIZATION REP. Major Minor M. Syafaat Rahadhi (MSR) TO BE COMPLETED BEFORE < 90 days BVTO BE COMPLETED BY ORGANIZATIONTO BE COMPLETED BY THE Mr. Sutarman ROOT CAUSE ANALYSIS (What failed in the system to allow this NC to occur ?) CORRECTIVE ACTION (What is done to solve this problem and to prevent recurrence) DATE OF COMPLETION VERIFICATION OF CORRECTIVE ACTIONS ORGANIZATION REPRESENTATIVE DATE STATUS ASSESSOR VERIFICATION OF CORRECTIVE ACTIONS AUDITOR COMMENTS TO BE COMPLETED BY BV NON CONFORMITY REPORT DATE ORGANIZATION FILE REF REPORT No Feb 11-12 2010 PT. GEO PUTERA PERKASA SAI/04 of 07 NON CONFORMITY OBSERVED DURING NON CONFORMITY OBSERVED IN PROCESS Main Assessment Drilling Standard and Clause#: OHSAS 18001:2007 NON CONFORMITY – DESCRIPTION OF OBJECTIVE EVIDENCE : 4.3.1. *) Minor Non Conformity was issued due to the Hazard Identification, Risk Assessment and determining Control in the Drilling Activities , were found are not enough to ensure that the results of assessment are considered to acceptable risk or tolerable by the Organization., as the Standard requirement of OHSAS in Clause 4.3.1. GRADE LEAD ASSESSOR ASSESSOR Subagiono Aprilianto (SAI) ORGANIZATION REP. Major Minor M. Syafaat Rahadhi (MSR) TO BE COMPLETED BEFORE < 90 days BVTO BE COMPLETED BY ORGANIZATIONTO BE COMPLETED BY THE Mr. Sutarman ROOT CAUSE ANALYSIS (What failed in the system to allow this NC to occur ?) CORRECTIVE ACTION (What is done to solve this problem and to prevent recurrence) DATE OF COMPLETION VERIFICATION OF CORRECTIVE ACTIONS ORGANIZATION REPRESENTATIVE DATE STATUS ASSESSOR VERIFICATION OF CORRECTIVE ACTIONS AUDITOR COMMENTS TO BE NON CONFORMITY REPORT DATE ORGANIZATION FILE REF REPORT No Feb 11-12 PT. GEO PUTERA PERKASA SAI/05 of 07 COMPLETED BY BV 2010 NON CONFORMITY OBSERVED DURING NON CONFORMITY OBSERVED IN PROCESS Main Assessment IT Standard and Clause#: ISO9001:2008 NON CONFORMITY – DESCRIPTION OF OBJECTIVE EVIDENCE : 6.3 *) Minor Non Conformity was issued due to the Flow process activity in the Information Technology was not documented as per Procedure issued by Organization and the records and activities was not maintained properly e.g. PM.IT.01.03 (Repair & Maintenance) PM.IT.01.05 (IT Problem Report) ; PM.IT.01.06 (Inventory Report GRADE LEAD ASSESSOR ASSESSOR Subagiono Aprilianto (SAI) ORGANIZATION REP. Major Minor M. Syafaat Rahadhi (MSR) TO BE COMPLETED BEFORE < 90 days BVTO BE COMPLETED BY ORGANIZATIONTO BE COMPLETED BY THE Mr. Sutarman ROOT CAUSE ANALYSIS (What failed in the system to allow this NC to occur ?) CORRECTIVE ACTION (What is done to solve this problem and to prevent recurrence) DATE OF COMPLETION VERIFICATION OF CORRECTIVE ACTIONS ORGANIZATION REPRESENTATIVE DATE STATUS ASSESSOR VERIFICATION OF CORRECTIVE ACTIONS AUDITOR COMMENTS TO BE NON CONFORMITY REPORT DATE ORGANIZATION FILE REF REPORT No Feb 11-12 2010 PT. GEO PUTERA PERKASA SAI/06 of 07 NON CONFORMITY OBSERVED DURING COMPLETED BY BV NON CONFORMITY OBSERVED IN PROCESS Main Assessment Procurement Standard and Clause#: ISO9001:2008 NON CONFORMITY – DESCRIPTION OF OBJECTIVE EVIDENCE : 7.4.1. *) Minor Non Conformity was issued due to, the Approved of Vendor list was not selected and approved prior to issued and implemented as the Standard requirement Clause 7.4.1. GRADE LEAD ASSESSOR ASSESSOR Subagiono Aprilianto (SAI) ORGANIZATION REP. Major Minor M. Syafaat Rahadhi (MSR) TO BE COMPLETED BEFORE < 90 days BVTO BE COMPLETED BY ORGANIZATIONTO BE COMPLETED BY THE Mr. Sutarman ROOT CAUSE ANALYSIS (What failed in the system to allow this NC to occur ?) CORRECTIVE ACTION (What is done to solve this problem and to prevent recurrence) DATE OF COMPLETION VERIFICATION OF CORRECTIVE ACTIONS ORGANIZATION REPRESENTATIVE DATE STATUS ASSESSOR VERIFICATION OF CORRECTIVE ACTIONS AUDITOR COMMENTS TO NON CONFORMITY REPORT DATE BE COMPLETED BY BV ORGANIZATION FILE REF REPORT No Feb 11-12 2010 PT. GEO PUTERA PERKASA SAI/07 of 07 NON CONFORMITY OBSERVED DURING NON CONFORMITY OBSERVED IN PROCESS Main Assessment Marketing, Trading & Supply Standard and Clause#: ISO9001:2008 NON CONFORMITY – DESCRIPTION OF OBJECTIVE EVIDENCE : 7.4.1. *) Minor Non Conformity was issued, due to the implementation of Procedure PR-TRU-01 Rev 0 issued on August 5, 2009 was not consistence as the requirement in the Par 5.8.1. List of Supplier was not documented and approved in official form FM.TS.01.10 and Par 5.8.5. The Evaluation of Supplier was not conducted in the beginning of the year by Official form of FM.TS.01.11 GRADE LEAD ASSESSOR ASSESSOR Subagiono Aprilianto (SAI) ORGANIZATION REP. Major Minor M. Syafaat Rahadhi (MSR) TO BE COMPLETED BEFORE < 90 days BVTO BE COMPLETED BY ORGANIZATIONTO BE COMPLETED BY THE Mr. Sutarman ROOT CAUSE ANALYSIS (What failed in the system to allow this NC to occur ?) CORRECTIVE ACTION (What is done to solve this problem and to prevent recurrence) DATE OF COMPLETION VERIFICATION OF CORRECTIVE ACTIONS ORGANIZATION REPRESENTATIVE DATE STATUS ASSESSOR VERIFICATION OF CORRECTIVE ACTIONS AUDITOR COMMENTS