Fixed Asset reporting.pdf

Blow-Your-Socks-OffAdvanced Fixed Asset Reporting Session code: 1800 Thomas Michael Michael Management Corporation www.michaelmanagement.com • Special treat for those who stick around… Watch for ‘Case Study’ icon for real world examples www.michaelmanagement.com • Advanced reporting features with ALV – Advanced List Viewer • Asset History Sheet Report • SQVI or how to create your own reports from scratch • Simulation versions • Name your fields & sort version off-sets © 2006 Michael Management Corporation Overview • Special treat for those who stick around… www.michaelmanagement.com • Advanced reporting features with ALV – Advanced List Viewer • Asset History Sheet Report • SQVI or how to create your own reports from scratch • Simulation versions • Name your fields & sort version off-sets © 2006 Michael Management Corporation Overview Dynamic list instead of static reports Add/remove fields and totals/sub-totals Change column size, order Interface with Excel, Word, Email Create graphs www.michaelmanagement.com • • • • • © 2006 Michael Management Corporation ALV – Advanced List Viewer Excel Word Email Sort Filter Sub-Total Turn on ALV display! www.com No ALV – old school static list! True ALV report with all options! ABC Analysis SAP Graphs © 2006 Michael Management Corporation ALV – Turn it on! .michaelmanagement. www.com ALV Layout User wants to add cost center to the report in this location © 2006 Michael Management Corporation Adding Fields to Report I .michaelmanagement. michaelmanagement.com © 2006 Michael Management Corporation Adding Fields to Report II .Select hidden fields to be added and specify location of fields www. michaelmanagement.Can’t find what you are looking for? Add fields to the field catalog! Read OSS note # 335065 www.com © 2006 Michael Management Corporation Adding Fields to Report III . www.michaelmanagement.com Excel download Cost Center added to report without any coding! © 2006 Michael Management Corporation Adding Fields to Report IV . com Excel within SAP 1 row per data record! (but not for transactional reports!) © 2006 Michael Management Corporation Excel Download I .michaelmanagement.www. Management wanted this in chart format.Client needed a quick way to summarize fixed asset system and display cost/accumulated depreciation/net book value to management for year end review.com Case Study © 2006 Michael Management Corporation SAP Graphs – Case Study .michaelmanagement. www. etc. tax summary presentations. i.! .com © 2006 Michael Management Corporation SAP Graphs Select columns and produce graphs.michaelmanagement.e.www. for management reporting. com • Advanced reporting features with ALV – Advanced List Viewer • Asset History Sheet Report • SQVI or how to create your own reports from scratch • Simulation versions • Name your fields & sort version off-sets © 2006 Michael Management Corporation Overview .michaelmanagement.• Special treat for those who stick around… www. com • Most powerful report available in AA because it is completely configurable by the user • Roll-forward layout • Up to 8 columns and 10 lines (that’s 80 data fields!!!) • Combines many reports into one (i. adjustments.Overview . transfers. etc. retirements.michaelmanagement.www. depreciation.) • But it must be configured correctly!!! © 2006 Michael Management Corporation Asset History Sheet .e. acquisitions. michaelmanagement.com Select a History Sheet Version (not the SAP examples though!) © 2006 Michael Management Corporation Asset History Sheet .www. michaelmanagement.These are examples only – you need to set up your own version in configuration! www.com © 2006 Michael Management Corporation Asset History Sheet . 000 Final Asset $12.com • So what? What’s the big deal with custom versions? Consider this example: © 2006 Michael Management Corporation Asset History Sheet .2005 2006 I/O or WBS $10.000 AuC $2.000 $2.000 www.michaelmanagement.000 $10. michaelmanagement.com © 2006 Michael Management Corporation Asset History Sheet Asset capitalization shown according to European GAAP .www. Asset capitalization shown according to US GAAP – no transfer amount! www.com © 2006 Michael Management Corporation Asset History Sheet .michaelmanagement. michaelmanagement.Acquisition vs.com Version 0001 – according to European GAAP .incomplete! What happened to AuC? © 2006 Michael Management Corporation Asset History Sheet – Case Study . transfer amounts www. com © 2006 Michael Management Corporation Asset History Sheet – Case Study .michaelmanagement.Configuration includes custom history sheet version. history sheet groups and assignment of each transaction type www. www. intra-company transfers in and out.New AuC column shows amounts capitalized/settled in/out of CIP New acquisition amount Other useful columns includes inter vs.michaelmanagement.com MSA custom history sheet version – complete! © 2006 Michael Management Corporation Asset History Sheet – Case Study . etc. tax transactions. michaelmanagement.• Special treat for those who stick around… www.com • Advanced reporting features with ALV – Advanced List Viewer • Asset History Sheet Report • SQVI or how to create your own reports from scratch • Simulation versions • Name your fields & sort version off-sets © 2006 Michael Management Corporation Overview . com © 2006 Michael Management Corporation SQVI or how to create your own report .michaelmanagement.Database program for asset value calculations www. michaelmanagement.com © 2006 Michael Management Corporation SQVI or how to create your own report Transaction SQVI – QuickViewer .www. com © 2006 Michael Management Corporation SQVI or how to create your own report Create new QuickView report – initial screen Log. DB = ADA .www.michaelmanagement. michaelmanagement.com © 2006 Michael Management Corporation SQVI or how to create your own report Create report just by clicking/selecting fields – no coding required! .www. com © 2006 Michael Management Corporation SQVI or how to create your own report Left side contains all available fields from log.www. DB ADA .michaelmanagement. such as ALV.com © 2006 Michael Management Corporation SQVI or how to create your own report Various output formats. Excel .www.michaelmanagement. michaelmanagement.com © 2006 Michael Management Corporation SQVI or how to create your own report .Standard selection screen with same look and feel as all other reports www. michaelmanagement.www.com © 2006 Michael Management Corporation SQVI or how to create your own report Standard report output just like all other SAP reports . michaelmanagement.• Special treat for those who stick around… www.com • Advanced reporting features with ALV – Advanced List Viewer • Asset History Sheet Report • SQVI or how to create your own reports from scratch • Simulation versions • Name your fields & sort version off-sets © 2006 Michael Management Corporation Overview . michaelmanagement.com • ‘Click before you commit’ Allows simulations of what-if scenarios • Easy set up.Hear Tom’s case studies! www. © 2006 Michael Management Corporation Simulation Versions . to support business cases or consulting expense. easily used in standard reports • Possible scenarios include bonus depreciation analysis. write-off cases. etc. etc. dates. Client was looking for justification Easy configuration: for consulting expenses by Specify depreciation key..Client was looking for an easy way to justify bonus depreciation implementation expenses by analyzing depreciation savings . simulating theuseful write-off life by asset class and depreciation areas or go completely custom via a substitution/user exit www.Client was advised by Accounting/Audit partner to write off all assets that fulfilled certain age/depreciation requirements.com Case Studies © 2006 Michael Management Corporation Simulation Versions .michaelmanagement. com Standard selection screen – just enter and use report like you always do. etc. © 2006 Michael Management Corporation Simulation Versions .michaelmanagement. Pay attention to header! Use in many reports such as Dep.www. Simulation. Total Depreciation. www.com Standard report: Total Depreciation without simulation version © 2006 Michael Management Corporation Simulation Versions .michaelmanagement. www.com Same Report executed with a simulation version © 2006 Michael Management Corporation Simulation Versions .michaelmanagement. • Special treat for those who stick around… www.com • Advanced reporting features with ALV – Advanced List Viewer • Asset History Sheet Report • SQVI or how to create your own reports from scratch • Simulation versions • Name your fields & sort version off-sets © 2006 Michael Management Corporation Overview .michaelmanagement. michaelmanagement.com Case Study © 2006 Michael Management Corporation Name your field .Client wanted to track physical location of fixed assets in user field… www. com © 2006 Michael Management Corporation Name your field – a case study .michaelmanagement.…simply find the technical info for field… www. michaelmanagement.com © 2006 Michael Management Corporation Name your field – a case study .…then go to transaction CMOD… …and change the description www. Client wanted to get a total for all assets in the State of TX… www.com …done! Not very challenging and pretty basic…now the advanced part: © 2006 Michael Management Corporation Name your field – a case study .michaelmanagement. michaelmanagement.com © 2006 Michael Management Corporation Sort Version Offset – a case study .…offset is standard configuration on all sort versions… www. com © 2006 Michael Management Corporation Sort Version Offset – a case study Offset allows totals & sub-totals for just parts of a field’s contents! .www.michaelmanagement. com • Advanced reporting features with ALV – Advanced List Viewer • Asset History Sheet Report • SQVI or how to create your own reports from scratch • Simulation versions • Name your fields & sort version off-sets © 2006 Michael Management Corporation Overview .• Special treat for those who stick around… www.michaelmanagement. Net Book Value RABEST_ALV01 Technical Name Life-to-Date Dep. Start Date RASIMU02 Deactivation Date Depreciation Forecast Capitalization Date x Asset Info Proprotional Values x Transfer x Gain/Loss RAHAFA_ALV01 Retirements Total Depreciation Transactional Values Acquisitions x Future Year Dep. Aqcuisition Cost Asset Balance Report Name Transaction-Based Depreciation Values Document Numberwww. x Current Year Dep.michaelmanagement. x Prior Year Dep.com Reporting Cheat Sheet x x x x x x x x .RAVERS_ALV01 Asset History Sheet RAGITT_ALV01 x x Acquisitions RAZUGA_ALV01 Retirements RAABGA_ALV01 Transfers RAUMBU_ALV01 Transactions RABEWG_ALV01 List of Origin by Asset Debits RAHERK01 List of Origin by Cost Element RAHERK02 Balance-Based x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x © 2006 Michael Management Corporation Insurance Values Asset Value Date x Posting Date x Transaction Type RABIKA_ALV01 Quantity Depreciation Comparison Useful Life x Depreciation Key x Dep. com Download this presentation at: www.michaelmanagement.com www.com Q&A © 2006 Michael Management Corporation Session code: 1800 .michaelmanagement.• Comments • Questions • Email questions to tmichael@michaelmanagement.