Eswis Quick Guide

Electronic Scheduled WasteInformation Systems (eSWIS) Hands-on Guideline Jabatan Alam Sekitar Wisma Sumber Asli Copyright © 2015. No. 25, Persiaran Perdana, Precint 4 All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. PUTRAJAYA Jun 2015 1 Accessing to e-SWIS URL Fill in existing Username and Password Of eCN to access the Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. system. 2 eSWIS for Generator Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. 3 Landing page – Opening Balance Fill-in current Inventory of each Waste code. Tick at the check box and click OK. Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. 4 Landing page : System Overview Menu & Options Content Area Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. 5 all materials on these page are copyrighted by The Department Of Environment.Dashboard Inventory and Due date Submission Monitor 20 MT limit & 180 days Inventory in storage Copyright © 2015. Unless otherwise indicated. 6 . All rights reserved. all materials on these page are copyrighted by The Department Of Environment. All rights reserved.Notification Step 1: Clicked on Menu Notification Copyright © 2015. 7 . Unless otherwise indicated. all materials on these page are copyrighted by The Department Of Environment. All rights reserved.Notification listing Step 2: Clicked on button Waste Generator is allows to create new notification view drafted notification . Unless otherwise indicated. . Copyright © 2015. and view submitted notification . 8 . Unless otherwise indicated. 9 . All rights reserved. all materials on these page are copyrighted by The Department Of Environment. Please note that the red asterisk * indicates that this field MUST BE KEYED-IN. Copyright © 2015.New Notification Step 3: Fill in the required field. New Notification – Required field Steps of create notification: a) Fill in File Ref No (Optional). all materials on these page are copyrighted by The Department Of Environment. Unless otherwise indicated. d) Click to add product information. (continue…. All rights reserved.) a) b) c) Copyright © 2015. b) Fill in Product Information (Raw Material / Chemicals) (Optional). c) Fill in quantity of product in MT (Optional). d) 10 . all materials on these page are copyrighted by The Department Of Environment.New Notification – Required field (…. g) Fill in quantity of waste material in MT.continue) Steps of create notification: e) Select waste code by typing in the waste code or clicking the listed code. j) Select Waste Type by clicking down arrow. i) Fill in Waste Component (Optional). f) e) g) h) i) j) k) Please note that the red asterisk * indicates that this field MUST BE KEYED-IN.. All rights reserved. l) Click to add waste information. l) 11 . Unless otherwise indicated. f) Fill in Source of Waste (Optional). k) Select Package Type by clicking down arrow. h) Fill in Waste Name. Copyright © 2015. Save or modify on product / waste material Cancel the modification Delete the selected product / waste material from the list Saving draft of the new entry Copyright © 2015. Unless otherwise indicated.New Notification – Save and Submit Step : 4 Click Click Click Add waste material to save new entry as draft or to submit new entry. to cancel the entry and return to main listing. all materials on these page are copyrighted by The Department Of Environment. All rights reserved. Return to Main List and cancel entry 12 . Cancel Submitted Notification . 13 . All rights reserved.Notification listing Step 1: Clicked on the selected notification record. Copyright © 2015. Unless otherwise indicated. all materials on these page are copyrighted by The Department Of Environment. to cancel the Notification OK to confirm the cancellation Add waste material Save or modify on product / waste material Cancel the modification Delete the selected product / waste material from the list Saving draft of the new entry Copyright © 2015. Unless otherwise indicated. Return to Main List and cancel entry 14 .Cancel Submitted Notification Step 2 : Click Click . all materials on these page are copyrighted by The Department Of Environment. All rights reserved. Unless otherwise indicated. All rights reserved. view drafted inventory . all materials on these page are copyrighted by The Department Of Environment. .Inventory .Listing Step 1: Clicked on Menu Inventory Addition Step 2: Inventory Addition listing will be displayed Waste Generator is allows to add inventory Copyright © 2015. 15 . and view submitted inventory . Unless otherwise indicated. click button.Inventory – addition Step 3: To add inventory. Step 4: Click to save new entry as draft or Click to submit new entry. 16 All rights reserved. Step 4: Fill in Qty Generated in (MT) or in (KG) of each item code. . Click to cancel the entry and return to main Copyright © 2015. listing. all materials on these page are copyrighted by The Department Of Environment. Unless otherwise indicated. 17 submitted inventory adjustment . all materials on these page are copyrighted by The Department Of Environment. click Inventory Adjust. Step 2: Inventory Adjustment listing will be displayed Waste Generator is allows to create new inventory adjustment view drafted inventory adjustment and Copyright © 2015. . .Inventory – Adjustment Step 1: To access Inventory Adjustment screen. All rights reserved. 18 . All rights reserved. Copyright © 2015. Unless otherwise indicated. all materials on these page are copyrighted by The Department Of Environment.Inventory Adjustment Step 3: Click button and a window form will display on the screen. Click to cancel the entry and return to main listing. Fill in Remark if any. Unless otherwise indicated. 19 Click to submit new entry.Inventory Adjustment Step 4: Fill in Balance Qty in either MT or KG in respective item code. Step 5: Click to save new entry as draft or Copyright © 2015. all materials on these page are copyrighted by The Department Of Environment. All rights reserved. . all materials on these page are copyrighted by The Department Of Environment. All rights reserved.Inventory Reused Copyright © 2015. 20 . Unless otherwise indicated. Inventory Reused Step 1: Fill in Qty Reused in MT or Kg in respective item code. 21 Click to submit new entry. all materials on these page are copyrighted by The Department Of Environment. All rights reserved. Step 2: Fill in Reasons (mandatory) Step 5: Step 3: Click to save new entry as draft or Copyright © 2015. Fill in Remark if any. Click to cancel the entry and return to main listing. . Unless otherwise indicated. Inventory – Summary Step 1: To access Inventory Summary screen. allto materials on these page are copyrighted by The Department Of Environment. click Inventory Summary Step 2: Inventory Summary listing will be displayed User can print the monthly summary listing of inventory by clicking button and Copyright © 2015. 22 . Unless otherwise indicated. All rights reserved. Click forward the monthly summary by email. Consignment Note Step 1: To access Consignment Note screen. all materials on these page are copyrighted by The Department Of Environment. click Consignment Note Step 2: Consignment Note listing will be displayed Waste Generator is allows to create new consignment note . Submitted consignment note and Copyright © 2015. . View Received/Rejected consignment note . Unless otherwise indicated. 23 All rights reserved. view drafted consignment note . all materials on these page are copyrighted by The Department Of Environment. click display on the screen button and a window form will Copyright © 2015. Unless otherwise indicated. 24 . All rights reserved.Consignment Note Step 3: To create consignment note. Unless otherwise indicated. Type by clicking down arrow.) Copyright © 2015.3 Fill in Ref No (Optional). 25 .1 Select Trans. all materials on these page are copyrighted by The Department Of Environment. (continue…. 3.Consignment Note Steps of create consignment note: 3. All rights reserved.2 Fill in Serial No (Optional). 3. a) Waste Name is auto fill by default. All rights reserved.) a) b) c) Copyright © 2015.Consignment Note . all materials on these page are copyrighted by The Department Of Environment. (continue….4 Navigate to Waste Information Tab and click to select Waste Code.Waste Information (….Continue) Steps of create consignment note: 3.. b) Fill in Waste Origin Code (Optional). c) Fill in Origin & Source Description (Optional). d) 26 . d) Fill in Waste Component (Optional). Unless otherwise indicated. i) Fill in Cost in RM (Ringgit Malaysia) (Optional). h) Fill in If Possible in m3 (Optional). Unless otherwise indicated. k) Fill in Package Qty (Optional). f) Fill in Type of Waste g) Fill in Qty in either MT or KG.. all materials on these page are copyrighted by The Department Of Environment. 27 . j) Select Packaging by clicking down arrow.Consignment Note – Waste Information (….Continue) Steps of create consignment note – Waste Information: e) Click if user want to re-make the selection of waste code. l) Click Next (continue….) e) f) g) h) i) j) k) l) Copyright © 2015. All rights reserved. Consignment Note .. All rights reserved.Transporter (…. all materials on these page are copyrighted by The Department Of Environment. 28 .Continue) Steps of create consignment note – Waste Transporter: Navigate to Transporter tab and double click to select desire Waste Transporter. Copyright © 2015. Unless otherwise indicated. Consignment Note . c) Select Driver NRIC No by clicking down arrow or fill in specify new Driver NRIC No and Driver Name.. all materials on these page are copyrighted by The Department Of Environment. (continue…) a) b) c) d) Copyright © 2015. d) Select Vehicle No by clicking down arrow or fill in specify new Vehicle No. All rights reserved.Transporter (…. 29 . Unless otherwise indicated.Continue) Steps of create consignment note – Waste Transporter: a) Click if user want to re-make the selection of transporter b) Fill in Special Instruction/Notes if any. f) Fill in Temporary Storage. e) f) Copyright © 2015. 30 . all materials on these page are copyrighted by The Department Of Environment.Continue) Steps of create consignment note – Waste Transporter: e) Specify Transport Date. All rights reserved. Unless otherwise indicated.Transporter (….Consignment Note .. Receiver Steps of create consignment note – Waste Receiver Navigate to Receiver tab and click to select Receiver. all materials on these page are copyrighted by The Department Of Environment. Copyright © 2015. Unless otherwise indicated. All rights reserved. 31 .Consignment Note . All rights reserved. c) 32 . c) Click to save new entry as draft or click to submit new entry. Click to cancel the entry and return to main listing.Consignment Note . b) Fill in Special Instruction/Notes if any. e) a) f) b) Copyright © 2015. Unless otherwise indicated. all materials on these page are copyrighted by The Department Of Environment.Receiver Steps of create consignment note – Waste Receiver a) Click to re-make the selection of receiver. All rights reserved. Unless otherwise indicated.Report Step 1: To access Report List screen. all materials on these page are copyrighted by The Department Of Environment. 33 . click Report List Step 2: Report list will be displayed Copyright © 2015. all materials on these page are copyrighted by The Department Of Environment.Report Procedure to view Report No. button to close the report. click the 7. etc). All rights reserved. 6. Click the button to export to pdf file. User can drag any desired field box to create a unique and handful report. Go to each of the individual boxes to select respective criteria. Click the button if user wish to have the report exported to an Excel file. 3. 34 .g. Click the “List of Notification of Scheduled Waste” to activate the screen (Figure 41). 1: 1. button to run report. Click button to add filter or filter. Else click 4. Unless otherwise indicated. Month. Else. Waste Code. 5. 2. Copyright © 2015. User can filter the report by select few criteria (e. Click button to remove selected button to clear all added filters from the list. Trans Date. All rights reserved. all materials on these page are copyrighted by The Department Of Environment. Unless otherwise indicated.Sample of Summary Report – Scheduled Waste Export to Excel Export to PDF Copyright © 2015. 35 . Sample of Summary Report – Inventory Export to Excel Export to PDF Copyright © 2015. Unless otherwise indicated. All rights reserved. all materials on these page are copyrighted by The Department Of Environment. 36 . Copyright © 2015. Unless otherwise indicated.Log out Once user have completed the visit of eSWIS. all materials on these page are copyrighted by The Department Of Environment. To logout from the system. it is advised to log out from the system to avoid access of unauthorized person. 37 . click button on the top right of the screen and user will be redirect to Log-in Page. All rights reserved. All rights reserved. all materials on these page are copyrighted by The Department Of Environment. 38 . Unless otherwise indicated.eSWIS for Company Admin Copyright © 2015. 39 . manage branch. Unless otherwise indicated. all materials on these page are copyrighted by The Department Of Environment. All rights reserved.Landing Page Company Admin Waste Receiver is allowed to manage profile. manage employee and view report Copyright © 2015. Update the company details. 40 . Copyright © 2015.Manage Company profile Step: 1. 2. Click Manage Profile. 3. all materials on these page are copyrighted by The Department Of Environment. All rights reserved. Unless otherwise indicated. Click button to save any new changed data. contact officer of respective JAS State. Unless otherwise indicated. 41 . For information about DOE File Number. all materials on these page are copyrighted by The Department Of Environment.Manage Company branch Each branch will having its own approved DOE File Number. Step: 1. Click Manage Branch and a list of registered branch will be displayed button and a window form will display Copyright © 2015. All rights reserved. Click 2. 42 .Manage Company branch Copyright © 2015. All rights reserved. Unless otherwise indicated. all materials on these page are copyrighted by The Department Of Environment. 3. All rights reserved.1 Fill in DOE File No.8 Select State 3. Unless otherwise indicated.3 Specify Industry 3.7 Select Country 3. Steps of add branch: 3.9 Select PBT 3. 3. 43 .Manage Company branch 3.11 Select Area (Continue…) Copyright © 2015.2 Fill in Branch Name 3. 3. all materials on these page are copyrighted by The Department Of Environment.5 Fill in Address.4 Specify Sub Group 3.6 Fill in Postal Code.10 Select District 3. 20 Click button to save the new entry or click to cancel the entry. 3.13 Fill in Telephone Number. 3.12 Fill in DOE File No. 3.Continue) Steps of add branch: 3. Copyright © 2015. (…. Unless otherwise indicated.18 Fill in Contact Number of Contact Person.19 Fill in Email address of Contact Person.17 Select Designation of the contact person 3.16 Fill in Name of Contact Person who responsible in the branch. 44 . 3. All rights reserved. all materials on these page are copyrighted by The Department Of Environment.14 Fill in Fax Number. 3.Manage Company branch 3. 3. 3.15 Fill in Branch Email. Click 2. all materials on these page are copyrighted by The Department Of Environment. Copyright © 2015. Unless otherwise indicated.Manage Company Employee Step: 1. Click 3. 45 . All rights reserved. Click Manage Profile button button to save any new changed data. All rights reserved.3 Select Salutation 3.7 Fill in Email 3.11 Click button to save Copyright © 2015.10 Fill in User ID and Password 3. all materials on these page are copyrighted by The Department Of Environment. Unless otherwise indicated.2 Select Branch In-Charged (Branch required to be register before it can display) 3. 3. 46 .5 Fill in IC.8 Select Gender.Manage Company Employee 3. 3. 3. Steps of add Employee: 3.4 Fill in Full Name.9 Fill in Contact Number of the employee 3. 3. No.6 Select Designation of the employee 3.1 Fill in Employee ID of reporting entity. eSWIS for Receiver Copyright © 2015. All rights reserved. all materials on these page are copyrighted by The Department Of Environment. 47 . Unless otherwise indicated. 48 . All rights reserved. all materials on these page are copyrighted by The Department Of Environment.Landing Page Receiver Waste Receiver is allowed to update receiving information of the pending consignment note which submitted by Waste Generator. Unless otherwise indicated. Copyright © 2015. 49 . all materials on these page are copyrighted by The Department Of Environment. Unless otherwise indicated. All rights reserved.Pending Receiving To update status of pending consignment note. Copyright © 2015. select desired consignment note and a form windows will displayed. 50 . 3. 4. Copyright © 2015. Fill in Quantity Received in MT and m3. Specify Date of Received / Rejected. Fill in Remark if any. 5. All rights reserved. Select Type of Operation by clicking down arrow or fill in specify type of operation. Click to save new changes as draft or click new changes. 2. click to save to cancel the changes. Unless otherwise indicated. Select Status by clicking down arrow.Pending Receiving Steps to Receive Waste: 1. Else. 6. all materials on these page are copyrighted by The Department Of Environment. Unless otherwise indicated. all materials on these page are copyrighted by The Department Of Environment. 51 .Pending Receiving 1) 2) 3) 4) 5) 6) Copyright © 2015. All rights reserved. Q&A Copyright © 2015. all materials on these page are copyrighted by The Department Of Environment. Unless otherwise indicated. All rights reserved.Thank you. 52 .