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Confidential(For Members Only) DEEBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY MURTHAL (SONEPAT) MINUTES OF THE 4 TH MEETING OF THE EXECUTIVE COUNCIL HELD ON 18 TH OCTOBER, 2008 AT 11.00 A.M. DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY, MURTHAL (SONEPAT) No. : Acad/E.C./4/2008/ Dated: To 1. Financial Commissioner & Principal Secretary to Govt. Haryana, Finance Department, Chandigarh. 2. Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department, Chandigarh. 3. Director, Technical Education Department, Haryana, Chandigarh 4. Prof. R.C. Sobti Vice-Chancellor, Punjab University, Chandigarh 5. Prof. Feroz Ahmed Plot No. 8, Flat No. B-1/105, Punjabi Saudagar Society, Mayur Vihar, Phase-I (Extension), New Delhi – 110 091 6. Dr. Chandra Sekhar Director, Central Electronics Engineering Research Institute, Pilani, Rajasthan. 7. Prof. S.C. Saxena Director, Indian Institute of Technology, Roorkee. 8. Prof. R.M. Mehra Department of Electronics Science, University of Delhi, New Delhi. 9. Prof. J aved Hussain, Department of Physics, Engineering College, Aligarh Muslim University, Aligarh. - : 2 : - 10. Prof. K.D. Gupta, Dean, Faculty of Engg. & Tech., Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat) 11. Prof. D.P. Tiwari, Dean, Faculty of Non Conventional Sources of Energy & Environment Science, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat) 12. Prof. B.P. Malik, Dean, Faculty of Science & Technology Interface, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat) 13. Prof. Raj Kumar, Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sci. & Tech., Murthal(Sonepat) 14. Prof. Rajender Singh, Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sci. & Tech., Murthal(Sonepat). Subject : Minutes of 4 th Meeting of the Executive Council held on 18.10.2008 at 11.00 A.M. Sir, I am sending herewith a copy of the minutes of the 4 th meeting of the Executive Council held on 18.10.2008 at 11.00 a.m. in the Conference Hall, 2 nd Floor, Mechanical Engineering Block, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Discrepancy, if any, in recording of minutes may kindly be conveyed to the undersigned within a week of issue of this letter. Yours faithfully, Encl.: As above REGISTRAR - : 3 : - Endst. No. : Acad/E.C./4/2008/ Dated: A copy of above alongwith a copy of minutes is forwarded to the following for information :- 1. Secretary to Governor, Haryana (Chancellor, Deenbandhu Chhotu Ram University of Science & Technology, Murthal) Haryana Raj Bhawan, Chandigarh (for kind information of His Excellency, the Hon’ble Governor-Chancellor). REGISTRAR Endst. No. : Acad/E.C./4/2008/ Dated: A copy of above alongwith a copy of minutes is forwarded to the following:- 1. O.S.D. to Vice-Chancellor (for kind information of the Vice-Chancellor), Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). REGISTRAR Minutes of the 4 th meeting of Executive Council of D.C.R. University of Science & Technology, Murthal held at 11.00 A.M. on 18 th October, 2008 in the Conference Hall of Mechanical Engineering Block, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) The following were present:- 1. Sh. H.S. Chahal, Chairman Vice-Chancellor D.C.R. University of Science & Technology, Murthal (Sonepat) 2. Sh. D.K. Gupta, Member Additional Director, Technical Education Department, Haryana & Nominee of Director, Technical Education Department, Haryana 3. Prof. Feroz Ahmed, Member Plot No. 8, Flat No. B-1/105, Punjabi Saudagar Society, Mayur Vihar, Phase-I (Extension), New Delhi – 110 091 4. Prof. R.M. Mehra, Member Department of Electronic Science, University of Delhi, Delhi 5. Prof. J aved Hussain, Memberr Department of Physics, Engineering College, Aligarh Muslim University, Aligarh. 6. Prof. K.D. Gupta, Member Dean, Faculty of Engineering & Technology, Deenbandhu Chhotu Ram Univ. of Sc. & Tech., Murthal (Sonepat) 7. Prof. D.P. Tiwari, Member Dean, Faculty of Non Conventional Sources of Energy & Environment Science, Deenbandhu Chhotu Ram Univ. of Sc. & Tech., Murthal (Sonepat) 8. Prof. B.P. Malik, Member Dean, Faculty of Science & Technology Interface, Deenbandhu Chhotu Ram Univ. of Sc. & Tech., Murthal (Sonepat) - : 2 : - 9. Prof. Raj Kumar, Member Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sc. & Tech., Murthal (Sonepat) 10. Prof. Rajender Singh, Member Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sc. & Tech., Murthal (Sonepat) 11. Sh. R. K. Arora, Secretary Registrar, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat) The Executive Council considered the agenda items and the following decisions were taken:- Item No. 1 Considered the confirmation of the minutes of the 3 rd meeting of Executive Council held on 26.3.08 and emergent meeting held on 5.4.2008 (circulated vide letter No. -Acad./ E.C./2008/286-99 dated 12.4.2008). The comments received from Prof. D.P. Tiwari, Prof. Raj Kumar and Prof. S.C. Garg, Members of the Executive Council with regard to the minutes of the last meeting of the Executive Council circulated vide letter No. Acad./E.C./2008/ 286-99 dated 12 th April, 2008 were considered by the House. It was informed that the decisions of the Executive Council have been processed and implemented accordingly. Resolved that the minutes of the 3 rd meeting of Executive Council held on 26.3.2008 and emergent meeting held on 05.04.2008 be confirmed. Item No. 2 Noted the follow up action taken report on the decisions of the 3 rd meeting and emergent meeting of Executive Council held on 26.3.08 & 5.4.08 with the following decisions: (i) That a clarification may be obtained from Principal, Bharatpur Engineering College, Bharatpur (Rajashthan) with regard to the nature of the payment of Rs. 1,30,000/- paid to Dr. Devender Singh Mor, System Manager on termination of his contract by them. After this information is received, the case may be examined and placed before the Executive Council in its next meeting. - : 3 : - (ii) While sending the agenda of the meeting of the Executive Council, a copy of minutes of the last meeting be also sent to the members for reference. Item No. 3 Noted the appointment of Shri R.K. Arora as Registrar of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) as notified vide letter No.HRB-UA-23(4)-05/8770 dated 27 th September, 2008 by the office of His Excellency, Governor, Haryana and Chancellor, Deenbandhu Chhotu Ram University of Science & Technology, Murthal. The House congratulated Shri Arora on his appointment. Item No. 4 Considered the recommendations of the Selection Committees for selection to the teaching posts made in their meetings held form 10 th to 16 th October, 2008 in the following disciplines:- 1. Department of Biotechnology 10.10.2008 2. Department of Mechanical Engineering 11.10.2008 3. Department of Electrical Engineering 12.10.2008 4. Department of Computer Sc. & Engg. 13.10.2008 5. Department of Chemical Engineering 13.10.2008 6. Department of Applied Sciences 13.10.2008 (for Mathematics) 7. Department of Electronics & 14.10.2008 Communication Engineering 8. Department of Management 15 & 16.10.08 Studies & Humanities (M.B.A.) Legal notice received from Sh. Shilak Ram Hooda, Advocate, Punjab & Haryana High Court, Chandigarh on behalf of Dr. Madhawanand Mishra S/o Sh. Sachidanand Mishra Lecturer in Mechanical Engineering Department was placed before the Executive Council. After considering the legal notice and the orders passed by the Hon’ble Punjab & Haryana High Court, Chandigarh in C. W. P. No. 17024 of 2008, the Executive Council Resolved as under:- i) The recommendations of the Selection Committees be approved and the appointment of Professor in Mechanical Engineering be held in abeyance. - : 4 : - ii) The Vice-Chancellor be authorized to take the decision on the appointment of Professor in Mechanical Engineering after considering the legal notice of the Advocate and the representation of Dr. M. N. Mishra in accordance with the orders of Hon’ble Punjab & Haryana High Court, Chandigarh passed on C.W.P. No. 17024 of 2008. iii) The eligibility qualifications may be checked before issuing appointment letters to the candidates. iv) Posts meant for Blind Candidates as per Roster Point be advertised and filled. Item No. 5 Considered the recommendations of the Establishment Committee made in its meeting on 17.10.2008 Resolved that the recommendations of the Establishment Committee (Annexure – A, page 8) made in its meeting on 17.10.2008 be approved as under:- (i) Sh. Azad Singh Dahiya, Dy. Superintendent and Sh. Jogender Singh, Personal Assistant be promoted as Superintendent in the pay scale of Rs. 6500-10500 + 200 S.P. against vacant posts. (ii) Sh. R.P. Bangarwa, Assistant General Manager, Bank of India, Zonal Office, Jaipur, Rajasthan Zone be appointed as Controller of Finance on deputation on standard terms and conditions. Item No. 6 Considered the recommendation of Screening Committee/ Selection Committee for grant of Senior Scale of Rs. 10,000-325-15200 and Selection Grade of Rs. 12,000-420-18300 to the eligible lecturers of the University. Resolved that the recommendation of Screening Committee/ Selection Committee (Annexure – B page 9-10) be approved. Further Resolved that this benefit under the State Government Rules will be one time concession and further promotions will be made as per U.G.C. guidelines of Career Advancement Scheme (C.A.S.). It should be made clear in the office orders. Item No. 7 Considered the action taken by the Vice-Chancellor (i) in appointing Sh. Ashok Kumar Narang, Technical Advisor (Electrical) and Sh. R. K. J ain, Technical Advisor (Construction) with a honorarium of Rs.12500/- p.m. each; and (ii) to increase the remuneration from Rs.12500/- to Rs.15000/- per mensum with effect from the date of the approval. - : 5 : - Noted and approved the action taken by the Vice-Chancellor (i) in appointing Sh. Ashok Kumar Narang, Technical Advisor (Electrical) and Sh. R. K. Jain, Technical Advisor (Construction) with a honorarium of Rs.12500/- p.m. each. Further Resolved that the remuneration be increased from Rs.12500/- to Rs.15000/- each per mensum with effect from the date of the approval. Item No. 8 Noted the Sanction of 385 posts received from State Government vide letter No. 25/11/07-4TE dated 2.7.2008 (as per Annexure – IV of the agenda). Item No. 9 Noted and approved the action taken by the Vice-Chancellor in approving the qualifications for Non-teaching posts (as per Annexure-V of the agenda). Item No. 10 Considered the proposal that the guidelines issued by the State Government Technical Education Department vide letter No. 40/5/89-4TE dated 30.01.2004 for promotion of teachers under Career Advancement Scheme (CAS) may be made applicable in respect of those teachers who have become eligible under this scheme before 6 th November, 2006, the date when erstwhile C.R. State College of Engineering, Murthal (Sonepat) was upgraded into Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) by Gazette Notification No. Leg. 33/2006 dated 6 th November, 2006 of Haryana Act 29 of 2006. Resolved that the above proposal be approved. Further Resolved that this is one time concession and it may be clarified to the teachers that in future promotions will be considered as per U.G.C. guidelines of Career Advancement Scheme applicable to the Universities. Item No. 11 Considered the Ordinance for implementation of Credit Based System. Resolved that the ordinance of Credit Based System be approved. However, it may be further edited by Prof. Raj Kumar and modifications, if any, be approved by the Vice-Chancellor. - : 6 : - Item No. 12 Considered the recommendations of the Academic Council made vide Resolution No.04 & 6 dated 18.7.2008 for starting of two Post- graduate Programmes (i) M.B.A. (General) (ii) M.A. English & Communication Studies. Resolved that the recommendations of the Academic Council made vide Resolution No.04 & 6 dated 18.7.2008 be approved. Item No. 13 Noted and approved the appointment of M/s Bhargava Associates as Architects for Auditorium and Library Building and getting the construction work done by Haryana State Road & Bridge Corporation. Item No. 14 Noted and approved the engagement of Sh. S.C. Gupta as Officer on Special Duty (OSD). Item No. 15 Noted and approved the engagement of Dr. K.K. Malhotra as Consultant. Item No. 16 Noted and approved the engagement of Sh. D.S. Yadav as Assistant Registrar. Item No. 17 Noted and approved the engagement of Sh. Bishmber Dayal Vashist as Assistant Registrar. Item No.18 Considered the letter of Association of Indian Universities (addressed to His Excellency, the Governor of Haryana) received through Technical Education Department regarding increasing the age of superannuation of the Vice-Chancellor to 70 years; AND to recommend to the State Government for amendment in Section 10(2) of Schedule to Deenbandhu Chhotu Ram University of Science & Tech., Murthal Act. Resolved to recommend to the State Government for amendment in Section 10(2) of the University Act for increasing the age of superannuation of the Vice-Chancellor from 65 years to 70 years. Further Resolved that the tenure of appointment of the Vice-Chancellor should be of 5 years instead of 3 years and the State Government be requested to make the amendment in the University Act. - : 7 : - Item No. 19 Considered the Agreement Service Bond to be executed by the teachers on their appointment in the University. Resolved that the proposed Agreement Service Bond to be executed by the teachers on their appointment in the University be approved. The meeting ended with a vote of thanks to the chair. REGISTRAR Confidential DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY MURTHAL (SONEPAT) MINUTES OF THE 5 th MEETING OF THE EXECUTIVE COUNCIL HELD ON 2 ND MARCH, 2009 AT 12.00 NOON DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY, MURTHAL (SONEPAT) No: Acad./E.C./5/2009/ Dated: __.3.2009 1. Financial Commissioner & Principal Secretary to Govt. Haryana, Finance Department, Chandigarh. 2. Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department, Chandigarh. 3. Director, Technical Education Department, Haryana, Chandigarh. 4. Dr. Abhijit Mukherjee, Director, Thapar Instiute of Engineering and Technology, Patiala. 5. Dr. M.N. Bandyopadhyay, Director, National Institute of Technology, Kurukshetra. 6. Prof. (Mrs.) Kamlesh Kohli, 13, Pine drive, Malibu Town, Sohna Road, Gurgaon. 7. Dr. R.P. Dahiya, Director, Malviya National Institute of Technology, J aipur (Rajasthan). 8. Shri Ashwani Sabharwal, Chief Architect, Haryana (Retd.), H. No.336, Sector-22-A, Chandigarh. 9. Prof. J aved Hussain, Department of Physics, Engineering College, Aligarh Muslim University, Aligarh. 10. Prof. K.D. Gupta, Dean, Faculty of Engg. & Tech., Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). Contd……..2.. - : 2 : - 11. Prof. D.P. Tiwari, Dean, Faculty of Non Conventional Sources of Energy & Environment Science, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). 12. Prof. B.P. Malik, Dean, Faculty of Science & Technology Interface, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). 13. Prof. Raj Kumar, Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sc. & Tech., Murthal(Sonepat). 14. Prof. Rajender Singh, Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sc. & Tech., Murthal(Sonepat). Subject : Minutes of 5 th Meeting of the Executive Council held on 02.03.2009. Sir, I am sending herewith a copy of the minutes of the 5 th meeting of the Executive Council held on 02.03.2009 at 12.00 noon in the Conference Hall, 2 nd Floor, Vikram Sarabhai Block (Mechanical Engineering Block), Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Discrepancy, if any, in recording of minutes may kindly be conveyed to the undersigned within a week of issue of this letter. Yours faithfully, (R. K. Arora) Encl.: As above REGISTRAR Contd…..3.. - : 3 : - Endst. No. : Acad/E.C./5/2009/ Dated: A copy of above alongwith a copy of minutes is forwarded to the following for information :- 1. Secretary to Governor, Haryana (Chancellor, Deenbandhu Chhotu Ram University of Science & Technology, Murthal), Haryana Raj Bhawan, Chandigarh (for kind information of His Excellency, the Hon’ble Governor-Chancellor). (R. K. Arora) Encl.: As above REGISTRAR Endst. No. : Acad/E.C./5/2009/ Dated: A copy of above alongwith a copy of minutes is forwarded to the following for information:- 1. O.S.D. to Vice-Chancellor (for kind information of Hon’ble Vice-Chancellor), Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). (R. K. Arora) Encl.: As above REGISTRAR Minutes of the 5 th meeting of Executive Council held on 2 nd March, 2009 at 12.00 noon in the Conference Hall, 2 nd Floor, Vikram Sarabhai Block (Mechanical Engineering Block), Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). The following were present:- 1. Sh. H.S. Chahal, Chairman Vice-Chancellor, Deenbandhu Chhotu Ram University of Sc. & Tech., Murthal (Sonepat) 2. Sh. D.K. Gupta, Member Additional Director, Technical Education Department, Haryana 3. Dr. M.N. Bandyopadhyay, Member Director, National Institute of Technology, Kurukshetra. 4. Shri Ashwani Sabharwal, Member Chief Architect, Haryana (Retd.), H. No.336, Sector-22-A, Chandigarh. 5. Prof. K.D. Gupta, Member Dean, Faculty of Engg. & Tech., Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). 6. Prof. D.P. Tiwari, Member Dean, Faculty of Non Conventional Sources of Energy & Environment Science, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). 7. Prof. B.P. Malik, Member Dean, Faculty of Science & Technology Interface, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). 8. Prof. Raj Kumar, Member Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sc. & Tech., Murthal(Sonepat). Contd…..2.. - : 2 : - 9. Prof. Rajender Singh, Member Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sci. & Tech., Murthal(Sonepat). 10. Sh. R. K. Arora, Secretary Registrar, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat) The Hon’ble Vice-Chancellor welcomed the new members to the Executive Council. It was resolved to place on record appreciation for outgoing members of the Executive Council for their significant contribution and valuable advice from time to time in the development of the university. The Executive Council considered the agenda items and decided as under:- Item No. 1 To confirm the minutes of the 4th meeting of Executive Council held on 18.10.2008 (circulated vide letter No. Acad./ E.C./4//2008/686-99 dated 27.10.2008). Resolved that the minutes of the 4 th meeting of Executive Council held on 18.10.2008 be confirmed. Item No. 2 Noted the follow up action taken report on the decisions of the meeting of Executive Council held on 18.10.2008. It was informed to the Executive Council that the clarification sought from the Principal, Bharatpur Engineering College, Bharatpur (Rajashthan) with regard to the nature of payment made to Dr. Devender Singh Mor, System Manager, is still awaited. It was decided by the Executive Council that the Secretary, Technical Education, Rajasthan be requested to arrange this clarification from the said institute and the same be placed before the Executive Council in its next meeting. Contd….3.. - : 3 : - Item No. 3 Considered the recommendations of the Establishment Committees made in their meetings held on 20.02.2009, 21.02.09, 23.2.09 & 24.2.09 for selection to the non-teaching posts. Resolved that the recommendations of the Establishment Committees made in their meetings held on 20.02.2009, 21.02.09, 23.2.09 and 24.2.09 for appointment to the following posts as mentioned against each, in order of merit, be approved:- Sr. No. Name of the post Name of the Selected Candidate(s) in order of merit Name of Candidate(s) in waiting list 1. Controller of Examinations Dr. Mahabir Singh - 2. Workshop Superintendent Sh. Hamender Kumar Aggarwal Sh. Ramvir Singh 3. Deputy Registrar i) Sh. Narender Hooda ii) Sh. Anil Kumar iii) Sh. Umakant 4. Assistant Registrar i) Mrs. Neelam ii) Dr. J agvender Singh i) Sh. Sunil Kumar ii) Sh. Krishan Varshney 5. System Analyst Mrs. Darshna Kumari - 6. Training & Placement Officer Dr. Virender Singh Ahlawat Dr. Surinder Pal 7. Law Officer None found suitable - 8. Executive Engineer Sh. Anand Kumar Sh. Naresh Kumar 9. Sub Divisional Engineer(Civil) Sh. Balbir Singh Sheokand Sh. Anuj Gupta 10. Sub Divisional Engineer (Electrical) Sh. Yudhvir Dalal Sh. Devinder Kumar Contd…..4.. - : 4 : - Item No. 4 Considered the recommendation of the Selection Committee made in its meeting held on 26.2.2009 for promotion of Dr. S.K. Singh, Reader in Physics, to the post of Professor under Career Advancement Scheme(CAS). Resolved that the recommendation of the Selection Committee for promotion of Dr. S. K. Singh, Reader in Physics, to the post of Professor, under Career Advancement Scheme (CAS) w.e.f. the date of his eligibility i.e. 27.7.2006, be approved. Item No. 5 Noted and approved the establishment of Central Institute of Plastic Engineering and Technology (CIPET) at Deenbandhu Chhotu Ram University of Science & Technology, Murthal. Item No. 6 Considered the proposal that the appointment of Dr. R. P. Bangarwa who was appointed as Controller of Finance on deputation from Bank of India, Zonal Office, J aipur (Rajasthan Zone) vide Executive Council’s Resolution No. 5 of its meeting held on 18.10.2008, may be converted into contractual appointment at a consolidated salary of Rs. 35,000/- per mensem for a period of one year in the first instance w.e.f. 2.1.2009 i.e. the date of his joining against the sanctioned post. Resolved that the above proposal be approved. Item No. 7 Considered the purchase of Ambulance with additional expenditure of Rs.94,899-00 from M/s J agmohan Motors Ltd., Sonepat against their Invoice No. VSL 08000573 dated 21-10-2008 for Rs.4,44,899/- for University Health Centre. It was informed to the Executive Council that the State govt. has already approved the purchase of Ambulance. Resolved that the above proposal be approved. Contd…..5.. - : 5 : - Item No. 8 Considered the proposal that the State government may be requested to: (i) grant the status of “teaching-cum-affiliating” to “Deenbandhu Chhotu Ram University of Science & Technology, Murthal and some Colleges of Engineering and institutions of Management situated in the State of Haryana may be admitted to the privileges of this university either on the basis of proximity or any other criterion as deemed appropriate; and (ii) allow opening of Regional/ Extension Centres of the University in the regions where institutions of Technical Education at higher level are meager or deficient like Mewat, Bhiwani District or elsewhere the government decides to lay thrust keeping in view the requirements of the State. Resolved that the above proposal be approved and the Government of Haryana be requested for necessary amendment in the University Act. Item No. 9 Noted and approved the action taken by the Vice-Chancellor in anticipation of approval of the Executive Council in implementing the revised pay scales based on 6 th Pay Commission w.e.f. 1.1.2006 to the non-teaching employees of Deenbandhu Chhotu Ram University of Science and Technology, Murthal. Further resolved that the State Government be requested to provide additional funds to meet the increased expenditure on account of revision of pay scales and payment of arrears to the non-teaching employees of the University. Item No. 10 Considered the creation of the following posts for smooth and effective functioning of the University Teaching Departments/ offices:- Sr.No. Name of post No. of posts Pay scale (pre-revised) 01. University Librarian 01 16400-22400 Cond…..6.. - : 6 : - 02. Estate Officer 01 8000-13500 03. Assistant Registrar 05 8000-13500 04. Security Officer 01 8000-13500 05. Technical Officer 8 (one for 8000-13500 each Deptt.) 06. Superintendent 02 6500-10500 07. Foreman 01 6500-10500 08. Assistant-cum- 05 5500-9000 Data Entry Operator 09. Library Professional 03 5500-9000 Assistant 10. Care Taker 01 5500-9000 (Hospitality) 11. Lab. Assistant 08 3050-4590 12. Driver 03 4000-6000 13. Cook 02 3050-4590 Resolved that the above proposal be approved and referred to the State Government for approval. Item No. 11 Considered the request of Sh. J asbir Singh, Lab. Technician Grade ‘B’ for relaxation in the qualifications for promotion to the post of Lab Tech. Grade ‘A’ in the pay scale of Rs.5000-7850. Resolved that the request of Sh. Jabir Singh, Lab. Technician Grade ‘B’. for relaxation in qualification be not acceded to. Contd……7.. - : 7 : - Item No. 12 Noted and approved the action taken by the Vice-Chancellor in implementing the Ordinance for Doctorate of Philosophy (Ph.D.) for registration to Ph.D Programmes in the University Teaching Departments. Further resolved that Vice-Chancellor be authorized to constitute a committee to study the Ph.D. Ordinance again and modifications, if any, be approved by the Vice-Chancellor. Item No. 13 Considered the proposal that Deenbandhu Chhotu Ram Chair may be established in the University by creating following posts:- Sr. No. Name of post Number of post Pay Scale 01. Professor 1 16400-22400 02. Research Associate/J RF 1 As per U.G.C. Norms 03. Technical Assistant 1 6500-10500 04. Assistant-cum- 1 5500-9000 Data Entry Operator 05. Peon 2 2550-3200 Resolved that the above proposal for establishment of Deenbandhu Chhotu Ram Chair in the University be approved and the State government be requested for creation of above posts. Item No. 14 Considered the Establishment of School of Health Care Engineering in the University with introduction of the following Masters’ Programmes:- 1. Master’s in Health Facility Planning and Designing (MHFPD) 2. Master’s in Healthcare Engineering and Management (MHEM) Resolved that the above proposal, be approved. Sh. Ashwani Sabharwal, Hon’ble member of the Executive Council congratulated the Hon’ble Vice-Chancellor for taking initiative for introducing high profiled technical education and job-oriented courses on the University Campus. Contd…..8.. - : 8 : - Item No. 15 Considered the relaxation of the condition of production of evidence of four published research papers as contained in the State Government Technical Education Department letter No. 40/5/89-4TE dated 30.1.2004 for promotion of Readers appointed/promoted earlier in erstwhile CRSCE and had become eligible before the establishment of the University i.e. 6 th November, 2006 for promotion to the post of Professor under the Career Advancement Scheme (CAS). Resolved that the above proposal be approved. Further Resolved that the eligible teachers be considered for promotion on the basis of their suitability to be adjudged by the respective Selection Committee to be constituted under the statutory provisions of the University Act. Item No. 16 Considered the proposal for grant of honorarium of Rs. 2000/- per mensum to Prof. Raj Kumar for holding the additional charge of the post of Controller of Finance w.e.f. August, 2008 to December, 2008. Resolved that the above proposal be approved. Item No. 17 Considered the proposal for grant of honorarium in place of conveyance allowance already sanctioned by the Executive Council vide Resolution No. 13 of its meeting held on 19.1.2008 to the Warden, Senior Warden and Chief Warden of the Hostels. Resolved that the Warden, Senior Warden and Chief Warden of the Hostels be paid honorarium in place of conveyance allowance as under w.e.f. January, 2008:- 1. Warden Rs. 500/- per mensem 2. Senior Warden Rs. 500/- per mensem 3. Chief Warden Rs. 1000/- per mensem Contd……9.. - : 9 : - Item No.18 Considered the recommendation of the Establishment Committee made in its meeting held on 02.03.2009 at 10.00 a.m. Resolved that the recommendations of the Establishment Committee made in its meeting held on 2.3.2009 be approved as under:- (i) Sh. Satish Kumar who is the senior-most Lab. Technician Grade ‘A’, be promoted to the post of Foreman in the pay scale of Rs. 6500-10500 against the vacant post on the basis of seniority-cum- merit. (ii) The post of Workshop Asstt. Technical Officer in the pay scale of Rs. 6500-10500 be filled by promotion and Sh. Lila Ram who is next in the line of seniority as Lab. Technician Grade ‘A’, be promoted to this post on the basis of seniority-cum-merit. Item No. 19 Considered the provision of hospitality expenditure in the Registrar Office as under: Registrar office - without limit. Resolved that the above provision of hospitality expenditure in the Registrar Office be approved. The meeting ended with a vote of thanks to the Chair. REGISTRAR Confidential DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY MURTHAL (SONEPAT) MINUTES OF THE 6 th MEETING OF THE EXECUTIVE COUNCIL HELD ON 30 th MARCH, 2009 AT 11.00 A.M. DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY, MURTHAL (SONEPAT) No: Acad./E.C./6/2009/ Dated: 1. Financial Commissioner & Principal Secretary to Govt. Haryana, Finance Department, Chandigarh. 2. Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department, Chandigarh. 3. Director, Technical Education Department, Haryana, Chandigarh. 4. Dr. Abhijit Mukherjee, Director, Thapar Instiute of Engineering and Technology, Patiala. 5. Dr. M.N. Bandyopadhyay, Director, National Institute of Technology, Kurukshetra. 6. Prof. (Mrs.) Kamlesh Kohli, 13, Pine drive, Malibu Town, Sohna Road, Gurgaon. 7. Dr. R.P. Dahiya, Director, Malviya National Institute of Technology, J aipur (Rajasthan). 8. Shri Ashwani Sabharwal, Chief Architect, Haryana (Retd.), H. No.336, Sector-22-A, Chandigarh. 9. Prof. J aved Hussain, Department of Physics, Engineering College, Aligarh Muslim University, Aligarh. 10. Prof. K.D. Gupta, Dean, Faculty of Engg. & Tech., Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). Contd……..2.. - : 2 : - 11. Prof. D.P. Tiwari, Dean, Faculty of Non Conventional Sources of Energy & Environment Science, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). 12. Prof. B.P. Malik, Dean, Faculty of Science & Technology Interface, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). 13. Prof. Raj Kumar, Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sc. & Tech., Murthal(Sonepat). 14. Prof. Rajender Singh, Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sc. & Tech., Murthal(Sonepat). Subject : Minutes of 6 th Meeting of the Executive Council held on 30.03.2009. Sir, I am sending herewith a copy of the minutes of the 6 th meeting of the Executive Council held on 30.03.2009 at 11.00 a.m. in the Conference Hall, 2 nd Floor, Vikram Sarabhai Block, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Discrepancy, if any, in recording of minutes may kindly be conveyed to the undersigned within a week of issue of this letter. Yours faithfully, (R. K. Arora) Encl.: As above REGISTRAR Contd…..3.. - : 3 : - Endst. No. : Acad/E.C./6/2009/ Dated: A copy of above alongwith a copy of minutes is forwarded to the following for information :- 1. Secretary to Governor, Haryana (Chancellor, Deenbandhu Chhotu Ram University of Science & Technology, Murthal), Haryana Raj Bhawan, Chandigarh (for kind information of His Excellency, the Hon’ble Governor-Chancellor). (R. K. Arora) Encl.: As above REGISTRAR Endst. No. : Acad/E.C./6/2009/ Dated: A copy of above alongwith a copy of minutes is forwarded to the following for information:- 1. O.S.D. to Vice-Chancellor (for kind information of Hon’ble Vice-Chancellor), Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). (R. K. Arora) Encl.: As above REGISTRAR Minutes of the 6 th meeting of Executive Council held on 30 th March, 2009 at 11.00 a.m. in the Conference Hall, 2 nd Floor, Vikram Sarabhai Block, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). The following were present:- 1. Sh. H.S. Chahal, Chairman Vice-Chancellor, Deenbandhu Chhotu Ram University of Sc. & Tech., Murthal (Sonepat) 2. Dr. R.P. Dahiya, Member Director, Malviya National Institute of Technology, J aipur (Rajasthan). 3. Shri Ashwani Sabharwal, Member Chief Architect, Haryana (Retd.), H. No.336, Sector-22-A, Chandigarh. 4. Prof. K.D. Gupta, Member Dean, Faculty of Engg. & Tech., Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). 5. Prof. D.P. Tiwari, Member Dean, Faculty of Non Conventional Sources of Energy & Environment Science, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). 6. Prof. B.P. Malik, Member Dean, Faculty of Science & Technology Interface, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). 7. Prof. Raj Kumar, Member Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sc. & Tech., Murthal(Sonepat). 8. Prof. Rajender Singh, Member Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sci. & Tech., Murthal(Sonepat). Contd…..2.. - : 2 : - 9. Sh. D. P. Chauhan, Member Principal, Government Polytechnic, Sonepat, On behalf of Financial Commissioner & Principal to Govt., Haryana Technical Education Department, Chandigarh & Director, Technical Education Department, Haryana 10. Sh. V. P. Asija, Member Chief Accounts Officer, The Cooperative Sugar Mills, Sonepat On behalf of Financial Commissioner & Principal to Govt., Haryana Finance Department, Chandigarh 11. Sh. R. K. Arora, Secretary Registrar, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat) The Executive Council considered the agenda items and decided as under:- Item No. 1 Considered the confirmation of minutes of the 5th meeting of Executive Council held on 02.03.2008 (circulated vide letter No. Estt./E.C./5/2009/142- 155 dated 06.03.2009). D.O. Letter No. FCF/-2009/1987 dated 2 nd March, 2009 received from Sh. Ajit Mohan Sharan, IAS, Financial Commissioner & Principal Secretary to Government, Haryana, Finance Department, Chandigarh with regard to item No. 8 of the meeting of Executive Council held on 2 nd March, 2009 (granting the status of “teaching-cum-affiliating” and opening of Regional Centres of the University in the State) was placed before the august house. The Hon’ble Vice-Chancellor informed the Council that it has already been decided by the State Government to affiliate “Central Institute of Plastic Engineering & Technology (CIPET)” (established by the Government of India) with Deenbandhu Chhotu Ram University of Science & Technology, Murthal. Since the University Act does not have the provision to admit any College/ Institute to its privilege, it has become all the more necessary to have affiliating status for the university in the University Act. Contd…..3. - : 3 : - Besides, all the Universities in the State enjoy the character of affiliating status. The university is strategically located in the National Capital Region. The area near and around the university has witnessed tremendous growth and development in the recent times. With the aims and objectives to impart world class higher education; to provide research facilities in the frontier areas of science and technology; and to provide consultancy to industry, the university will act as Knowledge Power House for industry and society and as a catalyst for upgradation of the economy of the region. The Executive Council was further informed that the observations of the Financial Commissioner & Principal Secretary to Government, Haryana, Finance Department, Chandigarh will be fully respected and there will be no let-up/ dilution in the quality and standard of teaching and research. AICTE/ UGC norms will be followed in letter and spirit. The Financial Commissioner & Principal Secretary to Government, Haryana, Finance Department may be informed accordingly. Resolved that the minutes of the last meeting of the Executive Council held on 2 nd March, 2009 be confirmed. Item No. 2 Noted the follow up action taken report on the decisions of the meeting of Executive Council held on 02.03.2009. Item No. 3 Noted letter No. F 9-8/2003 (CPP-I) of 9 th March, 2009 received from the University Grants Commission vide which Deenbandhu Chhotu Ram University of Science & Technology, Murthal is declared eligible to receive Central Assistance in terms of Rules framed under Section 12 (B) of the UGC Act, 1956. The House congratulated the Hon’ble Vice-Chancellor and appreciated the efforts made by the Vice-Chancellor and Registrar for the same. Contd…..4. - : 4 : - Item No. 4 Considered the Budget Estimates for the financial year 2010-11 of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat):- The Finance Committee vide item No. __ of its meeting held on 25 th March, 2010 considered the Budget Estimates for the year 2010-11 and resolved as under:- Resolved that the above recommendations of the Finance Committee be approved and recommended to the Court for approval with the modification that the total effective bank of sanctions should not exceed 3.5 times the budgetary provisions for civil works in the financial year 2009-10 as effective bank of sanctions to the extent 2.5 is normally for the road works in P.W.D. B. & R. norms. Contd…..5. - : 5 : - Item No. 5 Considered the delegation of financial powers for sanction of expenditure by the Registrar as under:- Existing Financial Powers Revised Financial Powers Rs. 25,000/- Rs. 1,00,000/- Resolved that the above proposal be approved. Item No. 6 Considered the establishment of Centre of Excellence for Energy and Environmental Studies (CEEES) at Deenbandhu Chhotu Ram University of Science & Technology, Murthal. Resolved that the above proposal for establishment of Centre of Excellence for Energy and Environmental Studies (CEEES) at Deenbandhu Chhotu Ram University of Science & Technology, Murthal be approved with the following teaching/ research disciplines and programmes; and also the following posts be created:- 1. M. Tech in Energy Studies & Environment Management 2. M. Sc. in Nuclear Energy 3. Undergraduate courses as electives open to 3 rd year and 4 th year students of B. Tech. Courses:- i. Non-conventional Energy Sources ii. Energy Ecology and Environment iii. Energy Conservation and Management iv. Direct Energy Conversion Methods. v. Environment Impact Assessment. 4. Ph. D Programme in the areas of Renewable Energy, Alternative fuels, Hydrogen Technology, Wind and Small Hydro Energy Systems, Solar Energy, Energy and Environment, Energy Policy and Planning, Fuel Technology, etc. 5. Short Term Training in the area of Energy Conservation, Renewable Energy, Clean Power Generation. 6. Consultancy in PPP Mode 7. Testing in the areas of Energy & Environment Contd…..6. - : 6 : - Sr. No. Post Pay Scale No. of Posts (Pre-revised) 1. TEACHING STAFF i) Professor 16400-22400 02 ii) Reader 12000-18300 02 iii) Lecturer 8000-13500 06 iv) Research Associate Consolidated 01 2. TECHNICAL STAFF i) Testing Lab. Instructor 6500-10500 05 ii) Lab. Technician Grade ‘A’ 5000-7850 04 iii) Lab. Tech. Grade ‘B’ 4000-6000 03 iii) Lab. Attendants 3050-4500 07 iv) Library Attendant 3050-4500 01 3. NON-TECHNICAL i) Superintendent 6500-10500 01 ii) Assistant cum D.E.O. 5500-9000 01 iii) Senior Scale Stenographer 5000-7850 01 iv) Storekeeper 5000-7850 01 v) Clerk-cum-Data Entry Operator 3050-4500 01 v) Peon-cum-attendant 2550-3200 02 vi) Sweeper 2550-3200 02 Further Resolved that: (i) the approval for creation of posts be sought from the State Government. (ii) the teaching posts on minimum bare need-based be transferred to this Centre out of the existing approved posts temporarily till such time approval for creation of the posts from the State government is received. Contd…..7. - : 7 : - (iii) HAREDA other bodies like IOCL, BEE etc. and DST, Haryana be requested for financial assistance. (iv) proposal for additional assistance be also submitted to MNRES, DST, DAE, AICTE etc. Item No. 7 Noted the list of faculty (Professors, Readers and Lecturers) appointed on the recommendation of the Selection Committees and with the approval of Executive Council vide Resolution No. 4 of its meeting held on 18.10.2008 and Resolved that the panels drawn by the Selection Committees be revalidated for a further period of six months w.e.f. 18.4.2009. Further Resolved that the Vice-Chancellor be authorized to revalidate the panels in future as per requirement. Under any other item: It was noted that in the surrounding areas, there is no Testing House of repute. In view of significant expansion in the industry and overall development in the State, there is need to establish Testing & Consultancy House to cater to the need of industry and government institutions. The university may act as Knowledge of Power House for industry & society and as a catalyst for upgradation of the economy in the region by providing consultancy & testing facilities of higher standard and quality. Resolved that a Testing & Consultancy House be established in the university campus and its modalities be worked out and placed before the Executive Council in its next meeting. The meeting ended with a vote of thanks to the Chair. (R. K. Arora) REGISTRAR Confidential DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY MURTHAL (SONEPAT) MINUTES OF THE 7 th MEETING OF THE EXECUTIVE COUNCIL HELD ON 2 nd JULY, 2009 AT 10.30 A.M. DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY, MURTHAL (SONEPAT) No: Estt../E.C./7/2009/ Dated: 1. Financial Commissioner & Principal Secretary to Govt. Haryana, Finance Department, Chandigarh. 2. Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department, Chandigarh. 3. Director, Technical Education Department, Haryana, Chandigarh. 4. Dr. Abhijit Mukherjee, Director, Thapar Instiute of Engineering and Technology, Patiala. 5. Dr. M.N. Bandyopadhyay, Director, National Institute of Technology, Kurukshetra. 6. Prof. (Mrs.) Kamlesh Kohli, 13, Pine drive, Malibu Town, Sohna Road, Gurgaon. 7. Dr. R.P. Dahiya, Director, Malviya National Institute of Technology, J aipur (Rajasthan). 8. Prof. J aved Hussain, Department of Physics, Engineering College, Aligarh Muslim University, Aligarh. 9. Shri Ashwani Sabharwal, Chief Architect, Haryana (Retd.), H. No.336, Sector-22-A, Chandigarh. 10. Prof. K.D. Gupta, Dean, Faculty of Engg. & Tech., Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). Contd……..2.. - : 2 : - 11. Prof. D.P. Tiwari, Dean, Faculty of Non Conventional Sources of Energy & Environment Science, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). 12. Prof. B.P. Malik, Dean, Faculty of Science & Technology Interface, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). 13. Prof. Raj Kumar, Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sc. & Tech., Murthal(Sonepat). 14. Prof. Rajender Singh, Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sc. & Tech., Murthal(Sonepat). Subject : Minutes of 7 th Meeting of the Executive Council held on 02.07.2009. Sir, I am sending herewith a copy of the minutes of the 7 th meeting of the Executive Council held on 2 nd J uly, 2009 at 10.30 a.m. in the Conference Hall, 2 nd Floor, Vikram Sarabhai Block, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Discrepancy, if any, in recording of minutes may kindly be conveyed to the undersigned within a week of issue of this letter. Yours faithfully, (R. K. Arora) Encl.: As above REGISTRAR Contd…..3.. - : 3 : - Endst. No. : Estt./E.C./7/2009/ Dated: A copy of above alongwith a copy of minutes is forwarded to Secretary to Governor, Haryana (Chancellor, Deenbandhu Chhotu Ram University of Science & Technology, Murthal), Haryana Raj Bhawan, Chandigarh (for kind information of His Excellency, the Hon’ble Governor-Chancellor). (R. K. Arora) Encl.: As above REGISTRAR Endst. No. : Estt./E.C./7/2009/ Dated: A copy of above alongwith a copy of minutes is forwarded to O.S.D. to Vice-Chancellor (for kind information of Hon’ble Vice-Chancellor), Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). (R. K. Arora) Encl.: As above REGISTRAR Minutes of the 7 th meeting of Executive Council held on 2 nd July, 2009 at 10.30 a.m. in the Conference Hall, 2 nd Floor, Vikram Sarabhai Block, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). The following were present:- 1. Sh. H.S. Chahal, Chairman Vice-Chancellor, Deenbandhu Chhotu Ram University of Sc. & Tech., Murthal (Sonepat) 2. Dr. M. N. Bandyopadhyay, Member Director, National Institute of Technology, J aipur (Rajasthan). 3. Dr. R.P. Dahiya, Member Director, Malviya National Institute of Technology, J aipur (Rajasthan). 4. Prof. J aved Hussain, Member Dean, Faculty of Engg. & Tech., Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). 5. Shri Ashwani Sabharwal, Member Chief Architect, Haryana (Retd.), H. No.336, Sector-22-A, Chandigarh. 6. Prof. K.D. Gupta, Member Dean, Faculty of Engg. & Tech., Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). 7. Prof. D.P. Tiwari, Member Dean, Faculty of Non Conventional Sources of Energy & Environment Science, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). 8. Prof. B.P. Malik, Member Dean, Faculty of Science & Technology Interface, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). 9. Prof. Raj Kumar, Member Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sc. & Tech., Murthal(Sonepat). Contd…..2.. - : 2 : - 10. Prof. Rajender Singh, Member Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sci. & Tech., Murthal(Sonepat). 11. Sh. D. P. Chauhan, Principal, Government Polytechnic, Sonepat, On behalf of Financial Commissioner & Principal to Govt., Haryana Technical Education Department, Chandigarh & Director, Technical Education Department, Haryana 12. Sh. V. P. Asija, Chief Accounts Officer, The Cooperative Sugar Mills, Sonepat On behalf of Financial Commissioner & Principal to Govt., Haryana Finance Department, Chandigarh 13. Dr. R. P. Bangarwa Special Invitee Controller of Finance, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat) 14. Sh. R. K. Arora, Secretary Registrar, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat) The Executive Council considered the agenda items and decided as under:- Item No. 1 Considered the confirmation of minutes of the 6th meeting of Executive Council held on 30.03.2009 (circulated vide letter No. Acad./E.C./6/ /2009/ 379-392 dated 16.04.2009). Resolved that the minutes of the last meeting of the Executive Council held on 30 th March, 2009 be confirmed. Contd…..3.. - : 3 : - Item No. 2 Noted the follow up action taken report on the decisions of the meeting of Executive Council held on 30.03.2009. On a suggestion given by Prof. R. P. Dahiya, it was Resolved that henceforth a presentation be given by all teaching departments, on rotation, before the Executive Council from the next meeting onwards. A visit of the Executive Council members to that department be also arranged. This will prove useful and beneficial to both the department and the august body to appreciate the strength and weaknesses of the department. Item No. 3 Considered the Budget Estimates for the financial year 2009-10 of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat):- The Finance Committee vide item No. 3 of its meeting held on 29 th June, 2009 considered the Budget Estimates for the year 2009-10 and resolved to recommend to the Executive Council as under:- 1. The proposal of Rs. 1670.50 lacs under Non-Plan Head be approved. 2. The proposal of Rs. 1300.00 lacs under Plan Head be approved. Further resolved that considering the requirement of infrastructural facilities for the University, construction activity has been accelerated for additional Testing Block, Girls Hostel, Guest House, Residences, Convention Centre, Library, Resource Centre, Computer Centre etc. as required for a good University. This would need for an enhanced amount of grant. It was approved that a proposal for allocation of additional funds to the tune of Rs. 25.00 crore i.e. over and above Rs. 13.00 crore already allocated vide Director, Technical Education, Haryana, Panchkula letter No. 742 dated 19.6.2009 be submitted to the Financial Commissioner & Principal Secretary to Government, Haryana, Finance Department, Chandigarh through Administrative Department. This amount of Rs. 25.00 crore may be sanctioned against the savings in the funds of Rs. 3603.68 lacs allocated to Chhotu Ram State College of Engineering, Murthal (Sonepat) under Non-Plan Head (as out of which only Rs. 1003.58 lacs has been sanctioned). Contd…..4.. - : 4 : - Resolved that the recommendations of the Finance Committee be approved and recommended to the Court for approval. Item No. 4 Considered the recommendations of the Selection Committees made in its meeting held on 15.6.2009 and 16.6.2009 for promotion of the following faculty members under the Career Advancement Scheme (CAS) with effect from the date of their eligibility and remarks (if any) as mentioned against each in the reports of the Selection Committees:- 1. Dr. S. K. Garg from Reader to Professor in Mathematics 2. Dr. R. C. Nautiyal from Reader to Professor in Mathematics 3. Dr. Rajive Kansal from Reader to Professor in Mathematics 4. Dr. Pratibha Chaudhary from Reader to Professor in Chemistry 5. Dr. A. K. Gupta, Lecturer (S.G.) to Reader in Mechanical Engg. 6. Dr. Jyoti P Sharma, Lecturer (Sr. Scale) to Lecturer (Selection Grade) / Reader in Architecture. Resolved that the recommendations of the Selection Committees for promotion under Career Advancement Scheme (CAS) w.e.f. the date of their eligibility of the above teachers be approved. Item No. 5 Considered the request of Dr. Brijnandan S. Dehiya for conversion of his contractual appointment as Reader in the Department of Chemical Engineering into regular appointment. Resolved that Dr. Brijnandan S. Dehiya be allowed to apply for fresh appointment of Reader in response to Advertisement No. 3/ 2009 and his application be accepted after condoning the delay as a special case; not to be quoted as precedent in future. Item No. 6 Considered the proposal that the superannuation age of all employees (both teaching and non- teaching) may be 60 years at par with all other Universities in the State. Resolved that the above proposal be approved. Further on a suggestion given by Prof. Javed Hussain, it was Resolved that the superannuation age of teaching faculty be increased to 65 years and be recommended to the State Government for approval. Contd…..5.. - : 5 : - Item No. 7 Considered the request of Dr. Rajender Singh, Professor in Mechanical Engg. Department to waive off Rs. 26786/- incurred by him in connection with the conference at U. S. A. organized by International Association of Engg. At San Francisco, U. S. A. during 22- 24 October, 2008. Resolved that a Committee of the following be constituted to examine the request of Prof. Rajender Singh and put up the report before the Executive Council in its next meeting :- 1. Prof. Raj Kumar, Department of Mechanical Engg. 2. Sh. D. P. Chauhan, Principal, Government Polytechnic, Sonepat, 3. Sh. V. P. Asija, Chief Accounts Officer, Cooperative Sugar Mills, Sonepat Item No. 8 Considered the rates of Remuneration for various Examination jobs to be made effective w.e.f. the academic session 2009-10. The rates of remuneration related to examination job may be made effective from the Examinations held in May/ J une, 2009. Resolved that the following rates of Remuneration for various Examination jobs be approved and made effective w.e.f. next academic session 2009-10:- 1. Fees to be Charged from Students :- Examination fee for all UG & PG courses : Rs.1000/- per semester Evaluation of Dissertation : Rs.1500/- (B. Arch./ M. Tech./M.B.A./ M. Sc.) 2. Remuneration:- i) For Examination Duties:- Supdt.-in-Chief : Rs.3500/- lump sum. Observer/Flying Squad : Rs. 200/- per session. Centre-Supdt. : Rs. 175/- per session. Contd…..6.. - : 6 : - Dy. Centre-Supdt. : Rs. 150/- per session. Invigilater /Asst. Supdt. : Rs. 125/- per session. Centre Clerk : Rs. 100/- per session. Daftri/ Peon/ Waterman/ : Rs. 50/- per session. Sweeper /Security Guard. Clerk with Supdt.-in-Chief : Rs. 90/- Per session Note: - On Sunday & Holidays above mentioned amount shall be paid in double except where it is paid in Lump sum. ii) Paper Setting:- (UG & PG) : Rs. 600/- per set Examiner/ Evaluator/ : Rs. 10/- per Ans. Book with Re-evaluation minimum Rs. 100/- For Practical Exam:- Evaluation of Performance : Rs. 10/- per Candidate to each examiner (For UG) with minimum Rs.100/- to each examiner Evaluation of Performance : Rs. 25/- per Candidate to each examiner (For PG) with minimum Rs.250/- to each examiner. Lab Technician : Rs. 5/- per Candidate Lab Attendant : Rs. 3/- per Candidate Ph.D. Thesis:- Evaluation : Rs. 1000/- per thesis (Within India) US $ 75 per thesis (Outside India) Viva-Voca : Rs. 1000/- per student M.Tech. Thesis:- Evaluation : Rs. 200/- per candidate for external Examiner Viva-Voca : Rs. 100/- per candidatefor external Examiner iii) For Spot Evaluation:- Co-ordinator : Rs. 3500/- lump sum Asstt. Co-ordinator : Rs. 2500/- lump sum Peon : Rs. 50/-per day Checking of Evaluated : 50 paisa per Answer Book. Answer books Subject to minimum of Rs. 50/- Coding of Answer Books : 50 paisa per Answer Book. Decoding of Answer Books : 50 paisa per Answer Book. Contd…..7.. - : 7 : - 1. Rates of Miscellaneous Jobs:- Duplicate DMC/Degree : Rs. 150/- Confidential Result Fee : Rs. 300/- Transcript Fee : Rs. 300/- Re-evaluation Fee : Rs. 250/- Re-checking Fee/ : Rs. 50/- Identification Fee Verification by a Pvt. Agency : Rs.250/- Further resolved that Teachers Welfare Fund (T.W.F.) be implemented and deduction at the rate of 2% be made from the remuneration of every faculty member as per practice existing/ prevalent in neighbouring universities/ institutes. Item No. 9 Considered the request of the following for protection of their last pay which they were drawing in their previous institutions prior to their appointment in this University:- 1. Dr. Mahabir Singh Dhankhar, Controller of Examination 2. Dr. S.N. Mahapatra, Reader, Department of Management Studies 3. Dr. J agvender Singh, Asstt. Registrar 4. Sh. Balbir Singh Sheokand, S.D.E (Civil) Resolved that the pay of above employees be protected on the following terms and conditions:- 1. They must have applied through proper channel or should produce N.O.C. 2. His/ her selection in previous institution was made in a running scale by the properly constituted selection committee and the post must have been advertised in a running scale by their previous employer. 3. He/ she has come to this university from a university/ government institution/ government aided private institution/ college. In case of private institution, it must be affiliated to a University. The salary of such employees who have come from non-affiliated institutes may not be protected. 4. For factual verification of the salary drawn by the employee, an authentic proof in this regard i.e. the L.P.C and Income Tax Return/ Form-16 last filed by the employee be produced by him/ her. Contd…..8.. - : 8 : - Further Resolved that the Vice-Chancellor be authorized to consider such other similar cases, if any, on the above terms and conditions and report to the Executive Council for information. Item No. 10 Considered and approved the following amendment in Statute 23 (1) of the University Act with regard to composition of Selection Committee for the appointment of University Teaching Posts:- 1. i) For the appointment of any Professor, Reader or Lecturer:- i). The Vice-Chancellor; ii). Dean of the concerned Faculty; iii). Chairperson of the Department, if he is a Professor; iv). Three experts in the concerned subject, to be invited on the basis of the list recommended by the Vice- Chancellor and approved by the Executive Council; v). An Academician nominated by the Chancellor. The quorum should be four out of which at least two outside subject expert must be present. Note: A representative of the SC/ST, women and physically handicapped persons should be in the selection committee whenever candidate from any of the categories appears for the interview. Selection Committee for the Librarian, Deputy Librarian and Assistant Librarian and Director, Deputy Director and Asstt. Director of Physical Education shall be the same as that of Professor, Reader and Lecturer respectively, except that the concerned expert in Physical Education or administration or Library Science, as the case may be, shall be associated with the Selection Committee. At least four members including two outside experts, shall constitute the quorum. Contd…..9.. - : 9 : - Provided that the Vice-Chancellor may add more names to the panel in special circumstances and report these to the Executive Council at its next meeting. The panel of names drawn up by the Executive Council and the additions, if any, made thereto by the Vice-Chancellor as provided in the Statute, shall be subject to approval of the Chancellor. Further resolved that the above amendment be sent to His Excellency, the Chancellor for his assent. Item No. 11 GPF/ Pensionary Benefit to Newly Appointed employees in the University. Resolved that the employees of the University who have joined this University on or after 01-01-2006 and were in GPF/ Pension scheme in their previous State Govt./ Central Government/ Universities/ Government aided private institutions/ erstwhile CRSCE, Murthal before joining this University, be exempted from the new pension scheme and be allowed to continue in GPF/ Pension scheme as they were already in their previous departments/ institutions. Further Resolved that a reference in this regard may be sent to the State Finance Department through the Administrative Department – Technical Education Department for clarification and approval. In the meanwhile, pending clarification from the State government and subject to final decision of the government, the university may start deductions of G.P.F. on the basis of old scheme, for which an undertaking may be obtained from the employees concerned. Item No. 12 Considered the delegation of power to Dean(s), Controller of Finance, Controller of Examinations and Deputy Registrar(s) of the University. Resolved that the financial powers be delegated as under for the repair/ maintenance/ service/ petty purchases etc. required in the offices and stationery/ printer cartridge etc. Contd…..10.. - : 10 : - Sr. No. Name of Officer(s) Powers upto Rs. (in the Financial Year) Imprest Money in Rupees 1. Dean Academic Affairs 20,000/- 7,000/- 2. Dean Students’ Welfare 20,000/- 7,000/- 3. Deans of Faculties 20,000/- 7,000/- 4. Controller of Finance 20,000/- 7,000/- 5. Controller of Examinations 50,000/- 2,00,000/- 6. Deputy Registrar(s) 10,000/- 5,000/- Further resolved that in utilizing the financial powers, the following guidelines be followed:- 1. The cost of each item to be purchased/ service hired should be below Rs.5,000/- (including taxes). 2. The office to whom the powers delegated will effect purchases/ services etc. through a duly constituted committee at the department level (with at least one person of lecturer level or above as its member). The committee may make the spot purchases of the items on the lowest cost after collecting at least three quotations (if the cost of each item is above Rs. 500/-). 3. The bills will be passed and payment will be made by the officer to whom the financial powers have been delegated. 4. The concerned officer will ensure stock entry of each purchase/ service in the departmental stock register. 5. The bills, quotations, inspection note etc. duly signed will be submitted to the Controller of Finance for record in the Accounts Branch and to issue the Cheque of the same amount in the name of concerned officer within 3 days of submitting the papers for recoupment of the imprest money. 6. The Accounts branch or the audit branch may send its valid observations/ suggestions for further purchases/ services. 7. As per financial rules the imprest accounts are to be cleared by the 15 th March of each financial year. Contd…..11.. - : 11 : - Under any other item:- It was considered and resolved as under:- (1) As recommended by the Finance Committee vide item No. (1) under any other item, B. Tech. Programme in Petroleum Engineering/ Technology and B. Tech. Programme in Construction Management be started with effect from the next academic session 2010-11. (2) As recommended by the Finance Committee vide item No. (2) under any other item, the cases of payment of one month salary in lieu of L.T.C. to the university employees be segregated equally for a block of four years so as to maintain the funds in equilibrium. (3) The following part-time (evening/ weekend) B. Tech. Programmes of 4 years duration for Diploma holders be stared in the University:- i) B. Tech. in Mechanical Engineering ii) B. Tech. in Electrical Engineering iii) B. Tech. in Electronics & Communication Engineering iv) B. Tech. in Computer Science & Engineering v) B. Tech. in Civil Engineering (4) B. Sc. (Honours) in Physics, Chemistry and Mathematics be started with effect from the next academic session 2010-11. (5) Human Resource Evaluation Centre to conduct examination of State government/ Banking and other Recruitment Agencies including the University Examinations be considered for construction in the University campus. The meeting ended with a vote of thanks to the Chair. (R. K. Arora) REGISTRAR Confidential DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY MURTHAL (SONEPAT) MINUTES OF THE 8 th MEETING OF THE EXECUTIVE COUNCIL HELD ON 28 th August, 2009 AT 11.30 A.M. DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY, MURTHAL (SONEPAT) No: Estt../E.C./8/2009/ Dated: 1. Financial Commissioner & Principal Secretary to Govt. Haryana, Finance Department, Chandigarh. 2. Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department, Chandigarh. 3. Director, Technical Education Department, Haryana, Chandigarh. 4. Dr. Abhijit Mukherjee, Director, Thapar Instiute of Engineering and Technology, Patiala. 5. Dr. M.N. Bandyopadhyay, Director, National Institute of Technology, Kurukshetra. 6. Prof. (Mrs.) Kamlesh Kohli, 13, Pine drive, Malibu Town, Sohna Road, Gurgaon. 7. Dr. R.P. Dahiya, Director, Malviya National Institute of Technology, J aipur (Rajasthan). 8. Prof. J aved Hussain, Department of Physics, Engineering College, Aligarh Muslim University, Aligarh. 9. Shri Ashwani Sabharwal, Chief Architect, Haryana (Retd.), H. No.336, Sector-22-A, Chandigarh. 10. Prof. K.D. Gupta, Dean, Faculty of Engg. & Tech., Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). Contd……..2.. - : 2 : - 11. Prof. D.P. Tiwari, Dean, Faculty of Non Conventional Sources of Energy & Environment Science, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). 12. Prof. B.P. Malik, Dean, Faculty of Science & Technology Interface, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). 13. Prof. Raj Kumar, Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sc. & Tech., Murthal(Sonepat). 14. Prof. Rajender Singh, Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sc. & Tech., Murthal(Sonepat). Subject : Minutes of 8 th Meeting of the Executive Council held on 28.08.2009. Sir, I am sending herewith a copy of the minutes of the 7 th meeting of the Executive Council held on 28th August, 2009 at 11.30 a.m. in the Conference Hall, 2 nd Floor, Vikram Sarabhai Block, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Discrepancy, if any, in recording of minutes may kindly be conveyed to the undersigned within a week of issue of this letter. Yours faithfully, (R. K. Arora) Encl.: As above REGISTRAR Contd…..3.. - : 3 : - Endst. No. : Estt./E.C./8/2009/ Dated: A copy of above alongwith a copy of minutes is forwarded to Secretary to Governor, Haryana (Chancellor, Deenbandhu Chhotu Ram University of Science & Technology, Murthal), Haryana Raj Bhawan, Chandigarh (for kind information of His Excellency, the Hon’ble Governor-Chancellor). (R. K. Arora) Encl.: As above REGISTRAR Endst. No. : Estt./E.C./8/2009/ Dated: A copy of above alongwith a copy of minutes is forwarded to P.A. to Vice- Chancellor (for kind information of Hon’ble Vice-Chancellor), Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). (R. K. Arora) Encl.: As above REGISTRAR Minutes of the 8 th meeting of Executive Council held on 28 th August, 2009 at 11.30 a.m. in the Conference Hall, 2 nd Floor, Vikram Sarabhai Block, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). The following were present:- 1. Sh. H.S. Chahal, Chairman Vice-Chancellor, Deenbandhu Chhotu Ram University of Sc. & Tech., Murthal (Sonepat) 2. Dr. M. N. Bandyopadhyay, Member Director, National Institute of Technology, J aipur (Rajasthan). 3. Shri Ashwani Sabharwal, Member Chief Architect, Haryana (Retd.), H. No.336, Sector-22-A, Chandigarh. 4. Prof. K.D. Gupta, Member Dean, Faculty of Engg. & Tech., Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat). 5. Prof. Raj Kumar, Member Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sc. & Tech., Murthal(Sonepat). 6. Prof. Rajender Singh, Member Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Sci. & Tech., Murthal(Sonepat). 7. Sh. D. P. Chauhan, Principal, Government Polytechnic, Sonepat, On behalf of Financial Commissioner & Principal to Govt., Haryana Technical Education Department, Chandigarh & Director, Technical Education Department, Haryana 8. Sh. R. K. Arora, Secretary Registrar, Deenbandhu Chhotu Ram Univ. of Sc. & Tech. Murthal (Sonepat) Contd…..2.. - : 2 : - The Executive Council considered the agenda items and decided as under:- Item No. 1 Considered the confirmation of minutes of the 7th meeting of Executive Council held on 2 nd J uly, 2009 (circulated vide letter No. Estt./E.C./7/2009/ 748-762 dated 15.07.2009). Observations with regard to minutes of the meeting of Executive Council held on 2 nd J uly, 2009 received from Prof. Raj Kumar were read out and considered. Resolved that the minutes of the 7 th meeting of the Executive Council held on 2 nd July, 2009 be confirmed with the following additions:- (1) The agenda of the meeting be circulated in time. (2) The issue regarding imposing penalty for wrong evaluation/ mistake in the totaling of marks, be referred to the same committee which had recommended revision of rates of evaluation. (3) A committee of the Deans of Faculty be constituted to frame the qualifications for the teaching posts as per UGC/AICTE/ Council of Architecture Rules. Item No. 2 Noted the follow up action taken report on the decisions of the meeting of Executive Council held on 30.03.2009 with the modification that the Assistant Registrar (Faculty) will be Secretary of the Committee constituted by the Executive Council vide Resolution No. 7 of its last meeting held on 2 nd July, 2009 to consider the case of Prof. Rajinder Singh for waiving off Rs. 26,786/- spent by him in connection with the conference in U.S.A. Item No. 3 Considered the recommendation of the Establishment Committee made in its meeting held on 21.08.2009 for selection to the post of Deputy Librarian. Resolved that the recommendation of the Establishment Committee for appointment of the following as Deputy Librarian in the pay scale of Rs. 12000-16500/- (pre-revised) be approved:- Selected Candidate Waiting List 1. Sh. Jasbir Singh Rana 1. Sh. Mehar Singh Contd…..3.. - : 3 : - Item No. 4 Considered the recommendations of the Selection Committees made in their meetings for selection to the teaching faculty in the following departments:- 1. Department of Chemical Engineering (Lecturer) 2. Department of Architecture (Professor, Reader & Lecturer) 3. Department of Civil Engineering (Lecturer) Resolved that the recommendations of the Selection Committees for selection to the following teaching faculty be approved:- 1. Department of Chemical Engineering i) Lecturer Waiting List a) Sh. Yashwant Singh a) Mrs. Jyoti b) Sh. Gaurav Rattan b) Ms. Deepali Chugh c) Ms. Mamta Bhagat (S.C.) c) Sh. Harpreet Singh d) Moh. Danish 2. Department of Architecture i) Professor a) Dr. R. C. Chandershekar (on deputation) - b) Dr. Neeraja Lugani Sethi ii) Reader a) Smt. Sahilja Sikarwar - b) Sh. Ajay Monga iii) Lecturer a) Sh.Lalit Kumar (B.C.) a) Mrs. Seema Praliya (S.C.) b) Sh. Satpal 3. Department of Civil Engineering i) Lecturer a) Sh. Gyanendra Singh - Item No. 5 Considered the recommendation of the Selection Committee made in its meeting held on 22.8.2009 for promotion of Sh. Vijay Kumar, Reader in Architecture, for the post of Professor under Career Advancement Scheme. The document “Council of Architecture – Minimum Standards of Architecture Education, 2008” received from the Director, Technical Education, Haryana vide letter No. 3860-3861 dated 15.4.2009 was circulated and considered by the Executive Council. It was resolved to approve the above document. Contd…..4.. - : 4 : - Resolved that the recommendation of the Selection Committee made in its meeting held on 22.8.2009 for promotion of Sh. Vijay Kumar, Reader in Architecture, for the post of Professor under Career Advancement Scheme w.e.f. the date of eligibility, be approved. Item No. 6 Considered the creation of the following posts in the University:- i) S.D.E. (Horticulture) - 01 ii) J .E. (Horticulture) - 01 Resolved that the above proposal be approved and referred to the State government for approval. Further Resolved that keeping in view the multiple construction activities in the campus, one post of J.E. (Civil) may also be created and referred to the State government for approval. Item No. 7 Considered the medical bills in respect of Hon’ble Vice-Chancellor and his family members dependent upon him, for medical treatment from the Government/ Private Hospitals and Laboratories of repute in India, made reimbursable without any limit. Further, the medical bills of medical treatment from abroad, if any, reimbursed with the approval of His Excellency, the Hon’ble Governor-Chancellor. Resolved that the actual expenditure of medical bills in respect of Hon’ble Vice-Chancellor and his family members dependent upon him for medical treatment from the government/ private hospital and laboratories of repute in India be reimbursed. Further Resolved that a Comprehensive Medical Scheme be also adopted for all employees. Item No. 8 Considered the amount of Rs. 1,000/- per mensum paid as remuneration to the Dean of Faculty/ Dean Academic Affairs/ Proctor/ Dean Students’ Welfare. Provided that only single remuneration will be payable if the Dean is holding the dual charge. Resolved that the above proposal be approved. Contd…..5.. - : 5 : - Further resolved that an amount of Rs. 500/- per mensum, in addition, for payment of bills of Data Card to Dean of Faculty/ Dean Academic Affairs/ Dean Students’ Welfare be also approved. It will be over and above the facility, if any, already extended to him in the capacity of Chairman of the Department. Item No. 9 Considered the request of Shri Ajay Monga, Senior Lecturer, Department of Architecture, for counting of his past service rendered by him in erstwhile C.R. State College of Engineering, Murthal as ad hoc basis w.e.f. 11.11.1992 to 21.10.1993. Resolved that the request of Shri Ajay Monga, Senior Lecturer, Department of Architecture for counting of past service be not acceded to. Item No. 10 Considered the Defined Contributory Pension Scheme of the State Government. Resolved that the modalities and other rules & regulations of the Defined Contributory Pension Scheme as contained in letter No. 1/1/2004-1 Pension dated 4.12.2008 and No. 30/3/2009/Acctt./HBPE (FD) dated 18 th March, 2009 of the Finance Department, Government of Haryana without prejudice to the earlier decision taken by the Executive Council vide Resolution No. 11 of its meeting held on 2 nd July, 2009, be approved. Under any other item Resolved that the revised pay-scales of university teachers, Registrar and other equivalents as notified by the Department of Finance/ Education and Technical Education, Government of Haryana, on the pattern of 6 th Pay Commission, be approved and implemented. Further Resolved that the amendments in this regard, if any, as notified by the State government from time to time be also implemented. The meeting ended with a vote of thanks to the Chair. (R. K. Arora) REGISTRAR Confidential DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY MURTHAL (SONEPAT) MINUTES OF THE 9 th MEETING OF THE EXECUTIVE COUNCIL HELD ON 4 th February, 2010 AT 11.00 A.M. DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY, MURTHAL (SONEPAT) No: Estt../E.C./9/2010/ Dated: 1. Financial Commissioner & Principal Secretary to Govt. Haryana, Finance Department, Chandigarh. 2. Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department, Chandigarh. 3. Director, Technical Education Department, Haryana, Chandigarh. 4. Dr. Abhijit Mukherjee, Director, Thapar Institute of Engineering and Technology, Patiala. 5. Dr. M.N. Bandyopadhyay, Director, National Institute of Technology, Kurukshetra. 6. Prof. (Mrs.) Kamlesh Kohli, 13, Pine drive, Malibu Town, Sohna Road, Gurgaon. 7. Dr. R.P. Dahiya, Director, Malviya National Institute of Technology, J aipur (Rajasthan). 8. Prof. J aved Hussain, Department of Physics, Engineering College, Aligarh Muslim University, Aligarh. 9. Shri Ashwani Sabharwal, Chief Architect, Haryana (Retd.), H. No.348 Ground Floor, CPS & RCS Society, Sector-48-A, Chandigarh. 10. Prof. K.D. Gupta, Dean, Faculty of Engineering & Technology, Deenbandhu Chhotu Ram Univ. of Science & Technology, Murthal (Sonepat). Contd……..2.. - : 2 : - 11. Prof. D.P. Tiwari, Dean, Faculty of Non Conventional Sources of Energy & Environment Science, Deenbandhu Chhotu Ram Univ. of Science & Technology, Murthal (Sonepat). 12. Prof. B.P. Malik, Dean, Faculty of Science & Technology Interface, Deenbandhu Chhotu Ram Univ. of Science & Technology, Murthal (Sonepat). 13. Prof. Raj Kumar, Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Science & Technology, Murthal(Sonepat). 14. Prof. Rajender Singh, Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Science & Technology, Murthal(Sonepat). Subject : Minutes of 9 th Meeting of the Executive Council held on 04.2.2010. Sir, I am sending herewith a copy of the minutes of the 9 th meeting of the Executive Council held on 4 th February, 2010 at 11.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Discrepancy, if any, in recording of minutes may kindly be conveyed to the undersigned within a week of issue of this letter. Yours faithfully, (R. K. Arora) Encl.: As above REGISTRAR Contd…..3.. - : 3 : - Endst. No. : Estt./E.C./9/2010/ Dated: A copy of above alongwith a copy of minutes is forwarded to Secretary to Governor, Haryana (Chancellor, Deenbandhu Chhotu Ram University of Science & Technology, Murthal), Haryana Raj Bhawan, Chandigarh (for kind information of His Excellency, the Hon’ble Governor-Chancellor). (R. K. Arora) Encl.: As above REGISTRAR Endst. No. : Estt./E.C./9/2010/ Dated: A copy of above is forwarded to Sh. Rajeev Ranjan, IAS, Joint Secretary to Government, Haryana, Finance Department, Chandigarh for information and necessary action. (R. K. Arora) Encl.: As above REGISTRAR Endst. No. : Estt./E.C./9/2010/ Dated: A copy of above alongwith a copy of minutes is forwarded to O.S.D. to Vice-Chancellor (for kind information of Hon’ble Vice-Chancellor), Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). (R. K. Arora) Encl.: As above REGISTRAR Minutes of the 9 th meeting of Executive Council held on 4 th February, 2010 at 11.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). The following were present:- 1. Sh. H.S. Chahal, Chairman Vice-Chancellor, Deenbandhu Chhotu Ram University of Science & Tech., Murthal (Sonepat) 2. Dr. M. N. Bandyopadhyay, Member Director, National Institute of Technology, J aipur (Rajasthan). 3. Prof. J aved Hussain, Member Department of Applied Physics, Engineering College, Aligarh Muslim University, Aligarh. 4. Sh. Rajeev Ranjan, IAS, Member J oint Secretary to Government, Haryana, Finance Department, Chandigarh. (Nominee of Financial Commissioner & Principal Secy. to Government, Haryana, Finance Department, Chandigarh) 5. Prof. K.D. Gupta, Member Dean, Faculty of Engg. & Tech., Deenbandhu Chhotu Ram Univ. of Science & Technology, Murthal (Sonepat). 6. Dr. D. P. Tiwari, Member Dean, Faculty of Non-Conventional Sources of Energy & Environmental Sciences, Deenbandhu Chhotu Ram Univ. of Science & Technology, Murthal (Sonepat). 7. Dr. B. P. Malik, Member Dean, Faculty of Science & Technology Interface, Deenbandhu Chhotu Ram Univ. of Science & Technology, Murthal (Sonepat). 8. Prof. Raj Kumar, Member Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Science & Technology, Murthal(Sonepat). Contd…..2.. - : 2 : - 9. Prof. Rajender Singh, Member Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Science & Technology, Murthal (Sonepat). 10. Sh. D. P. Chauhan, Principal, Government Polytechnic, Sonepat, (On behalf of Financial Commissioner & Principal to Govt., Haryana Technical Education Department, Chandigarh & Director, Technical Education Department, Haryana) 11. Sh. R. K. Arora, Secretary Registrar, Deenbandhu Chhotu Ram Univ. of Science & Tech. Murthal (Sonepat) The Executive Council considered the agenda items and decided as under:- Item No. 1 Considered the confirmation of minutes of the 8th meeting of Executive Council held on 28.08.2009 (circulated vide letter No. Estt./E.C./8/ 2009/ 19363 to 19377 dated 29.09.2009). Observations with regard to minutes of the meeting of Executive Council held on 28.08.2009 received from Prof. K.D. Gupta, Prof. Raj Kumar and Prof. Rajinder Singh were considered. Resolved that the minutes of the 8 th meeting of the Executive Council held on 28.8.2009 be confirmed with the following modifications:- (i) The decision on item No. 5 of the 8 th meeting of the Executive Council held on 28.8.2009 be read as under:- “Considered the recommendation of the Selection Committee made in its meeting held on 22.8.2009 for promotion of Sh. Vijay Kumar, Reader in Architecture, for the post of Professor under Career Advancement Scheme. The document “Council of Architecture – Minimum Standards of Architecture Education, 2008” received from the Director, Technical Education, Haryana vide letter No. 3860-3861 dated 15.4.2009 was circulated and considered by the Executive Council.” Resolved that the recommendation of the Selection Committee made in its meeting held on 22.8.2009 for promotion of Sh. Vijay Kumar, Reader in Architecture, for the post of Professor under Career Advancement Scheme w.e.f. the date of eligibility, be approved. Contd……3.. - : 3 : - (ii) Shri Vijay Kumar was promoted as Professor in Architecture under Career Advancement Scheme (CAS) w.e.f. 1.2.2007 i.e. after completion of 5 years service as Reader, in terms of Rules laid down by the Council of Architecture. Whereas under U.G.C. Rules, the requirement is of 8 years service as Reader for promotion to the post of Professor under CAS. In order to have parity with others promoted under U.G.C. guidelines, Shri Vijay Kumar requested that he may also be promoted w.e.f. the date he completes eight years instead of five years as Asstt. Professor (Reader). The request of Shri Vijay Kumar was considered and it was RESOLVED that his request be acceded to and the date of promotion as Professor in Architecture under CAS be changed from 01.2.2007 to 01.2.2010 i.e. after completion of 8 years service as Asstt. Professor (Reader). Item No. 2 Noted the follow up action taken report on the decisions of the meeting of Executive Council held on 28.8.2009 with the following further decisions:- i) A final notice of 15 days’ be given to Smt. Shailja Sikarwar to join as Reader failing which her appointment be considered as cancelled. ii) Appointment letter be issued to Sh. Gaurav Rattan for appointment as Lecturer in Chemical Engineering and the post of ESM category be carried out further and be re-advertised. iii) The minimum pay of a incumbent Professor and others equivalent who is appointed on or after 1.1.2006 in the pre- revised pay-scale of Rs. 16400-450-20900-500-22400 be fixed at Rs. 40890/- in the Revised Pay Scale of Rs. 37400-67000 (Pay Band IV) + Rs. 10000/- Grade Pay as per Fitment Table – 5 subject to further modification by the State Government as per recommendations of U.G.C./ M.H.R.D., New Delhi. Contd…..4.. - : 4 : - iv) The incumbent Readers appointed on or after 1.1.2006 in the pre- revised pay-scale of Rs. 12000-420-18300 be fixed at the minimum of Rs. 22320/- in the revised pay-scale of Rs. 15600- 39100 (Pay Band – III) with Rs. 8000/- Grade Pay as per recommendations of U.G.C. v) The pay-scale for the post of Vice-Chancellor br revised to Rs. 75000/- (fixed) + Rs. 5000/- Special Allowance per mensem. Further Resolved that the recommendations from Sr. No. (iii) to (v) be referred to the State Government. Item No. 3 Considered the recommendations of the Selection Committees for selection to the teaching faculty in the teaching departments. Resolved that the recommendations of the Selection Committees for appointment of the following to the posts as mentioned against each be approved:- Sr. No. Name of the Department Name of the post Selected Candidates Waiting List 1. Department of Mechanical Engineering Reader 1. Dr. Aman Agarwal (UR) 2. Dr. Sultan Singh (SC) - Lecturer 1. Sh. Anil Narwal 2. Sh. Amit Sharma 1. Sh. Vinay Kumar Ruhil 2. Sh. Lalit 2. Department of Electrical Engineering Lecturer 1. Sh. Manish Kumar (UR) 2. Sh. Randhir Singh (SC) 3. Sh. Rohtash (BC) 1. Sh. Arup Kr. Goswami (UR) 2. Ms. Monu Malik (UR) 3. Sh. Karambir (SC) 4. Sh. Vijay Kumar (SC) 5. Ms. Pinki Yadav (BC) 6. Ms. Upasana (BC) 3. Department of Electronics & Communication Engineering Professor None Found Suitable - Reader 1. Dr. Vijay Nehra - Lecturer 1. Mrs. Sunita Malik (UR) 2. Ms. Rekha Yadav (BC) 1. Sh. Amit Kadian (UR) 2. Ms. Poonam Rani (UR) 3. Sh. Sajjan Singh (UR) 4. Ms. Rita Saini (BC) Contd…..5… - : 5 : - 4. Centre of Excellence in Energy & Environmental Studies Reader None Found Suitable - Lecturer 1. Ms. Anita (UR) None Found Suitable for S.C. 1. Sh. Naveen Kumar (UR) 2. Ms. Neetu Sharma (UR) 3. Dr. Vineet Veer Tyagi (UR) 5. Department of Computer Sc. & Engineering Professor Dr. Yogesh Chaba (On deputation) - Lecturer 1. Sh. Rajvir Singh (UR) 2. Ms. Kavita Rathi (UR) 3. Mrs. Neetu (BC) 4. Sh. J itender Kumar (ESM) 1. Sh. Sachin Lalar (UR) 2. Sh. Amar Arora (UR) 3. Ms. Anshu Mor (UR) 4. Ms. J yoti Arya (UR) 5. Mrs. Sudesh Rani (BC) 6. Sh. Inderjeet (BC) 6. Department of Biotechnology Professor 1. Dr. J . S. Rana - Reader 1. Dr. (Mrs.) Kiran 2. Dr. Anil Sindhu 1. Dr. Rajesh Thakur 2. Dr. Taruna Khanna Lecturer 1. Dr.(Ms.) Pamela Singh (UR) 2. Mrs. Aditi Arya (BC) 3. Sh. Krishan Kumar (SC) 1. Ms. Darshna (UR) 2. Sh. Kumar Gaurav (UR) 3. Sh. Rambir ((BC) 4. Sh. Parveen Kumar (BC) 5. Ms. Shilpa (SC) 6. Sh. Pawan Kumar (SC) Further resolved that as recommended by the Selection Committee, Dr. Geeta Singh be appointed as Lecturer in the Department of Biotechnology and be shifted to the Department of Bio-Medical Engineering, in view of her knowledge and experience in the field. Item No. 4 Considered the recommendations of the Establishment Committees made for selection to the following posts.:- 1) Programmer 2) J unior Programmer 3) Director of Sports Resolved that the recommendations of the Establishment Committees for appointment of the following to the posts as mentioned against each be approved:- Sr. No. Name of the post Selected Candidates Waiting List 1. Programmer 1. Sh. Yogender Sharma 2. Sh. Amit Kumar 1. Mrs. Anjana 2. Mrs. Navneet 3. Sh. Dinesh Kumar 2. J unior Programmer 1. Sh. O. K. Singh 2. Sh. Harish Kumar - 3. Director of Sports 1. Sh. Birender Singh 1. Sh. Wazir Singh Phogat Contd…..6.. - : 6 : - Item No. 5 Considered and approved the action taken by the Vice-Chancellor in anticipation of approval of the Executive Council in allowing Dr. M.S. Dhankhar, Controller of Examinations to visit U.S. Universities w.e.f. 30.10.2009 to 15.11.2009 to study Examination & Evaluation Systems. Item No. 6 Considered the pay scale (pre revised) of the post of Deputy Registrar from Rs. 12000-375-16500/-+Rs.400(SP) to Rs. 12000-420-18300. Resolved that the above proposal be approved and be recommended to the State Government for approval. Item No. 7 Considered the qualifications for the post of Controller of Finance. Resolved that the following qualifications for the post of Controller of Finance be approved:- Essential Qualifications: a) A Master’s degree in Commerce/ M.B.A. (Finance) with at least 55% of marks or its equivalent grade of B in the UGC seven point scale. OR A Chartered Accountant or a Cost Accountant or equivalent. b) 10 years appropriate experience of financial management of which 5 years as Deputy Registrar in the pre-revised pay scale of Rs. 12000- 375-16500 or an equivalent post of a University/ Government OR Comparable experience in research establishment and /or other Institutions of higher education. Desirable: a) Good working knowledge of rules and regulations of Governments/ University R& D institution relating to accounts/ audit, services conditions and related financial matters, proven leadership qualities, adaptability Flexibility and ability to work as a team manager. b) Preference will be given to the candidate who has worked/is working as Finance Officers of a Central/State University. c) Passing of Subordinate Accounts Services (SAS) or its equivalent accounts service examination of Central/State Governments. d) Proficiency in Computer based Accounting. Item No. 8 Considered and approved the action taken by the Vice-Chancellor in anticipation of approval of the Executive Council regarding extension of contractual term of Dr. R. P. Bangarwa as Controller of Finance for a further period of three months i.e upto 31.3.2010 on the same terms & conditions. Contd……7... - : 7 : - Item No. 9 Considered the proposal that the post of Librarian sanctioned for the erstwhile C.R. State College of Engineering, Murthal in the pay scale of Rs. 8,000-13,500/- (pre-revised) held by Mrs. Anju Nagpal who has since resigned, may be converted into the post of Asstt. Librarian for University in the same pay scale. Resolved that the above proposal be approved. Item No. 10 Considered the rates of Remuneration to the staff deputed in the Entrance Examinations for admissions in the University. Resolved that the following rates of remuneration to the staff deputed in the Entrance Examination for admissions in the University be approved:- Item No. 11 Considered the introduction of 4 Years Degree B. Tech. (Week-end) Self- financing programmes for Diploma Holders and Prospectus from the academic session 2010-11 in the following disciplines:- 1. B. Tech. in Civil Engineering 2. B. Tech. in Computer Science & Engineering 3. B. Tech. in Electrical Engineering 4. B. Tech. in Electronics & Communication Engineering 5. B. Tech. in Mechanical Engineering Resolved that the above proposal for introduction of 4 Years Degree B. Tech. (Week-end) Self-financing programmes for Diploma Holders at Deenbandhu Chhotu Ram University of Science & Technology, Murthal as well as Prospectus 2010-11 for the said course be approved. Further Resolved that the Vice-Chancellor be authorized to take the following decisions:- (i) To appoint Programme Director from amongst the Professors of the University with five years experience. Contd……8.. Designation Remuneration Centre Superintendent. ( One upto 300 candidates) Rs. 500/- per day for 2 days (1 day for preparation) Invigilator ( One for 30 Candidates) Rs. 200/- per session Centre Clerk Rs. 200/- per day for 2 days (1 day for preparation) Service Staff (Waterman/Daftri/ Peon etc.) Rs. 50/- per session - : 8 : - (ii) To appoint Course Coordinators from the faculty not below the rank of Reader on the recommendations of the respective Chairman of the Department. (iii) To appoint other staff as per requirement to be submitted by the Programme Director. (iv) To approve the amount of remuneration and other cognate benefits to be extended to the Programme Director, Course Coordinators and other staff to be appointed for this programme. Item No. 12 Considered the Guidelines for affiliation of Colleges/ Institutions with the University. Resolved that the proposed guidelines for affiliation of Colleges/ Institutions with the University (Annexure - V, page 50-60 of the Agenda) be approved. Item No. 13 Considered the case of Mrs. Navita Gupta, Lecturer in Electronics & Communication Engineering Department for termination of her services on account of her wilful absence from duty w.e.f. 08.01.2001 to date. Resolved that the services of Mrs. Navita Gupta, Lecturer in Electronics & Communication be terminated on account of her willful absence from duty w.e.f. 08.1.2001 Further resolved that recovery of dues, if any, be made from her. Item No. 14 Considered the case of Smt. Naresh Kumari, Lecturer in Electrical Engineering Department for termination of her services on account of her wilful absence from duty w.e.f. 06.08.2001 to date. Resolved that the services of Smt. Naresh Kumari, Lecturer in Electrical Engineering Department be terminated on account of her wilful absence from duty w.e.f. 06.08.2001. Further resolved that recovery of dues, if any, be made from her. Item No. 15 Considered and approved the proposal for Organization of 1 st Convocation Function of the University. Contd……..9.. - : 9 : - Item No. 16 Considered the recommendations of the Committee constituted to frame the Consultancy Rules in the University. Resolved that the Consultancy Rules recommended by the Committee (As per annexure –X, page 74-80 of the agenda) be approved with the following modifications:- (1) Scope of Consultancy:- Sub-clause (V)- Educational consultancy in terms of Curriculum development, Laboratory development or any education advice, (not including teaching/ coaching in other institutions) and training of teachers/ staff students for outside educational institution, industry, public sector. (2) Guidelines:- (A) General Sub-clause (ii) University believes in granting greater academic freedom to its faculty. But keeping in view the major objective of maintaining quality standard of instructions in teaching, research and development academic leave/ duty leave/ outside visits (preferably Saturday, Sunday and Holidays) shall not exceed 30 days in a financial year for a faculty member. (3) Consultancy should not exceed the gross emoluments of a teacher/ staff. Item No. 17 Considered the proposal for creation of posts. Resolved that following posts be created and recommended to the State Government for approval:- Sr. No. Name of the Post Post required to be sanctioned Pay Scale 1. Technical Officer 05 Nos. 15600-39100 +G.P 5400/- 2. Assistant Technical Officer 12 Nos. 9300-34800 +G.P 4200/- 3. Driver 04 Nos. 5200-20200 +G.P 2400/- 4. Matron 02 Nos. 5200-20200 +G.P 1900/- 5. Supervisor 04 Nos. (1 each for Boys’ Hostel) 5200-20200 +G.P 1900/- 6. Data Entry Operator 6 (1 each for Hostels) 5200-20200 +G.P 1900/- Further resolved that 50% of the posts be filled by direct recruitment and 50% by promotion from internal staff as per approved qualifications. Contd……10.. - : 10 : - Item No. 18 Considered the Establishment of Department of Materials Science & Engineering. Resolved that the above proposal be approved and referred to the Academic Council with the modification that the name of the Department be christened as “Department of Material Science & Nanotechnology” and M. Tech. in Material Science & Nanotechnology be started w.e.f. the academic session 2010-11. Further Resolved that the following posts be created and recommended to the State Government for approval:- TEACHING STAFF i) Professor 16400-22400 01 ii) Associate Professors/ Readers 12000-18300 02 iii) Assistant Professors/ Lecturers 8000-13500 04 Further Resolved that the teaching posts on minimum bare need basis be transferred to this Department out of the existing approved posts temporarily till such time approval for creation of the posts from the State government is received. Item No. 19 Considered the case of Re-designation of the existing posts to the category of Teachers in the University:- Resolved that the following be approved:- Subject to further guidelines to be received from UGC and other Rules/ Guidelines applicable in this regard if any; (i) The Lecturer; Lecturers (Senior Scales); and Lecturers (Selection Grade), who have not completed 3 years of service as such on or before 31.12.2008 working in Universities and Colleges in Haryana shall be designated as Assistant Professors in the Pay Band of Rs. 15600-39100 with appropriate Academic Grade Pay as per notifications of the Government of India. (ii) The incumbent Readers and Lecturer (Selection Grade) who had completed 3 years of service as such on or before 01.01.2006 shall be placed in the Pay Band of Rs. 37400-67000 with AGP 9000 w.e.f. 01.01.2006 and shall be re-designated as Associate Professors. Contd……11.. - : 11 : - (iii) The incumbent Readers and lecturer (Selection Grade) who have completed 3 years as such after 01.01.2006 but on or before 31.12.2008 shall be placed in the Pay Band of Rs. 37400-67000 with AGP 9000 w.e.f. the date on which he/she so completed 3 years of said service and shall be re-designated as Associate Professors. Further Resolved: (a) That a clarification be sought from the State government in respect of those who are non M. Tech. but have already been placed in the Selection Grade of Rs. 12000-18300 in the pre- revised Pay-Scale and were eligible to be designated as Asstt. Professor (Reader) provided they completed M. Tech. within a period of 7 years. (b) In terms of Haryana Government Finance Department Notification No. 1/46/2009-4PR (FD) dated 20.8.2009, Further promotions, upward movement, re-designation, etc. subsequent to 31 st August, 2009:- (i) Notwithstanding anything contained in any rules/ orders/ regulations/ instructions, etc., all decisions on promotions, upward movement, re-designation, etc, failing due on or after 1.1.2009 in terms of existing rules/ orders/ regulations/ instructions, etc, shall be kept in abeyance till further orders. (ii) Orders with regard to restoring the restriction imposed through (i) above shall be issued soon after the final Guidelines from UGC are received and the process held in abeyance shall commence in accordance with such order. (iii) The restriction imposed through (i) above would not amount to withholding the due promotions, upward movement, re-designation, etc, permanently in any way and wherever found eligible and entitled to the same, they shall be accorded/ given effect to/granted with effect from the due date and retrospectively to that extent’. Contd……12.. - : 12 : - Item No. 20 Considered the request of Sh. J asbir Singh, Lab. Technician Grade ‘B’ for relaxation in the qualification for promotion to the post of Lab Tech. Grade ‘A’ in the pay scale of Rs. 5000-7850. Resolved that the request of Sh. Jasbir Singh, Lab. Technician Grade ‘B’ for relaxation in qualification for promotion to the post of Lab. Technician Grade ‘A’ in the pre-revised pay scale of Rs. 5000-7850/- and approved as a personal measure/ special case and he be promoted as Lab. Technician Grade ‘A’. Under Any Other Item Hon’ble Vice-Chancellor appraised the August house with regard to fast physical development of the campus vis-à-vis financial constraints. It was felt that there is an urgent and dire need for liberal financial assistance from the State Government. The Executive Council authorized the Hon’ble Vice-Chancellor to take up the issue with State Government/ other sources for mobilization of funds. The meeting ended with a vote of thanks to the Chair. (R. K. Arora) REGISTRAR Confidential DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY MURTHAL (SONEPAT) MINUTES OF THE 10 th MEETING OF THE EXECUTIVE COUNCIL 29 th March, 2010 AT 11.00 A.M. DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY, MURTHAL (SONEPAT) No: Estt../E.C./10/2010/ Dated: 1. Financial Commissioner & Principal Secretary to Govt. Haryana, Finance Department, Chandigarh. 2. Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department, Chandigarh. 3. Director, Technical Education Department, Haryana, Chandigarh. 4. Dr. Abhijit Mukherjee, Director, Thapar Institute of Engineering and Technology, Patiala. 5. Dr. M.N. Bandyopadhyay, Director, National Institute of Technology, Kurukshetra. 6. Prof. (Mrs.) Kamlesh Kohli, 13, Pine drive, Malibu Town, Sohna Road, Gurgaon. 7. Dr. R.P. Dahiya, Director, Malviya National Institute of Technology, J aipur (Rajasthan). 8. Prof. J aved Hussain, Department of Physics, Engineering College, Aligarh Muslim University, Aligarh. 9. Shri Ashwani Sabharwal, Chief Architect, Haryana (Retd.), H. No. 348 (G.F.), CPS & RCS Society, Sector-48-A, Chandigarh. 10. Prof. D.P. Tiwari, Dean, Faculty of Non Conventional Sources of Energy & Environment Science, Deenbandhu Chhotu Ram Univ. of Science & Technology, Murthal (Sonepat). Contd……..2.. - : 2 : - 11. Prof. B.P. Singh, Dean, Faculty of Science & Technology Interface, Deenbandhu Chhotu Ram Univ. of Science & Technology, Murthal (Sonepat). 12. Prof. Rajbir Singh, Dean, Faculty of Management Studies, Deenbandhu Chhotu Ram Univ. of Science & Technology, Murthal (Sonepat). 13. Prof. B. P. Malik, Department of Physics, Deenbandhu Chhotu Ram Univ. of Science & Technology, Murthal (Sonepat). 14. Prof. Rajender Singh, Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Science & Technology, Murthal (Sonepat). Sh. Rajeev Ranjan, IAS, J oint Secretary to Government, Haryana, Finance Department, Haryana Civil Secretariat, Chandigarh Subject : Minutes of 10 th Meeting of the Executive Council held on 29 th March, 2010. Sir, I am sending herewith a copy of the minutes of the 10 th meeting of the Executive Council held on 29 th March, 2010 at 11.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Discrepancy, if any, in recording of minutes may kindly be conveyed to the undersigned within a week of issue of this letter. Yours faithfully, (R. K. Arora) Encl.: As above REGISTRAR Contd…..3.. - : 3 : - Endst. No. : Estt./E.C./10/2010/ Dated: A copy of above alongwith a copy of minutes is forwarded to Secretary to Governor, Haryana (Chancellor, Deenbandhu Chhotu Ram University of Science & Technology, Murthal), Haryana Raj Bhawan, Chandigarh (for kind information of His Excellency, the Hon’ble Governor-Chancellor). (R. K. Arora) Encl.: As above REGISTRAR Endst. No. : Estt./E.C./10/2010/ Dated: A copy of above is forwarded to Sh. Rajeev Ranjan, IAS, Joint Secretary to Government, Haryana, Finance Department, Chandigarh for information and necessary action. (R. K. Arora) Encl.: As above REGISTRAR Endst. No. : Estt./E.C./10/2010/ Dated: A copy of above alongwith a copy of minutes is forwarded to O.S.D. to Vice-Chancellor (for kind information of Hon’ble Vice-Chancellor), Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). (R. K. Arora) Encl.: As above REGISTRAR Minutes of the 10 th meeting of Executive Council held on 29 th March, 2010 at 11.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). The following were present:- 1. Sh. H.S. Chahal, Chairman Vice-Chancellor, Deenbandhu Chhotu Ram University of Science & Tech., Murthal (Sonepat) 2. Dr. M. N. Bandyopadhyay, Member Director, National Institute of Technology, J aipur (Rajasthan). 3. Dr. R. P. Dahiya, Member Director, Malaviya National Institute of Technology, J aipur (Rajasthan). 4. Prof. J aved Hussain, Member Department of Applied Physics, Engineering College, Aligarh Muslim University, Aligarh. 5. Sh. Ashwani Sabharwal, Member Chief Architect, Haryana (Retd.) House No. 348 (G.F.), CPS & RCS Society, Sector – 48 A, Chandigarh 6. Sh. Rajeev Ranjan, IAS, Member J oint Secretary to Government, Haryana, Finance Department, Chandigarh. (Nominee of Financial Commissioner & Principal Secy. to Government, Haryana, Finance Department, Chandigarh) 7. Prof. D. P. Tiwari, Member Dean, Faculty of Non-Conventional Sources of Energy & Environmental Sciences, Deenbandhu Chhotu Ram Univ. of Science & Technology, Murthal (Sonepat). 8. Prof. B. P. Singh, Member Dean, Faculty of Science & Technology Interface, Deenbandhu Chhotu Ram Univ. of Science & Technology, Murthal (Sonepat). Contd…..2.. 9. Prof. Rajbir Singh, Member Dean, Faculty of Management Studies, Deenbandhu Chhotu Ram Univ. of Science & Technology, Murthal (Sonepat). 10. Prof. Rajender Singh, Member Department of Mechanical Engineering, Deenbandhu Chhotu Ram Univ. of Science & Technology, Murthal (Sonepat). 11. Sh. R. K. Arora, Secretary Registrar, Deenbandhu Chhotu Ram Univ. of Science & Tech. Murthal (Sonepat) The Hon’ble Vice-Chancellor welcomed and introduced the new members to the Executive Council. It was resolved to place on record appreciation for outgoing members of the Executive Council for their significant contribution and valuable advice from time to time in the development of the university. The Executive Council considered the agenda items and decided as under:- Item No. 1 Considered the confirmation the minutes of the 9 th meeting of Executive Council held on 4 th February, 2010 (circulated vide letter No. Estt./E.C./9/2010/4779 to 4795 dated 03.03.2010). Resolved that the minutes of the 9 th meeting of the Executive Council held on 4 th February, 2010 be confirmed. Item No. 2 Noted the follow up action taken report on the decisions of the 9 th meeting of Executive Council held on 4 th February, 2010 with modification in item No. 2 (iv) as under:- “The incumbent Readers and others equivalent appointed on or after 1.1.2006 in the pre-revised pay-scale of Rs. 12000-420-18300 be fixed at the minimum of Rs. 22320/- in the revised pay-scale of Rs. 15600-39100 (Pay Band – III) with Rs. 8000/- Grade Pay as per recommendations of U.G.C.” Item No. 3 Considered the Budget Estimates for the Financial Year 2010-11 of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). The Finance Committee vide item No. 3 of its meeting held on 25 th March, 2010 considered the Budget Estimates for the year 2010-11 and resolved to - : 2 : - approve and recommend to the Executive Council for approval with following recommendations:- 1. Under Non-Plan, the frozen amount of 617.14 Lacs is very low and inadequate to the actual expenditure of the financial year 2009-10. (This amount was considered during the year 2005). The Govt. may be requested to enhance the frozen amount of Rs. 617.14 lacs to Rs. 1480.00 lacs to cater to revised salaries and other expenditure of maintenance etc. 2. Under Plan Scheme, a proposal for demand of Rs. 2500.00 Lacs in respect of continued works of construction of Library Resource Centre & Computer Centre and Convention Hall (Auditorium + Conference Hall +Committee Room) be sent to the Government (Finance Department) separately. 3. In regard to demand of Rs. 784.39 lacs (estimated) as matching grant, it was resolved that the project of TEQIP has already been closed on 31.3.2009, therefore, this demand can not be considered. 4. Pension & other retiral benefits of the employees of the then C.R. State College of Engineering, Murthal was also discussed and it was advised that the University should claim the amount for payment of Pension & other benefits from the Govt. Resolved that the above recommendations of the Finance Committee be approved and recommended to the Court for approval. Further Resolved that adequate funds be provided in the Pension Fund. Item No. 4 Considered the term/ tenure for appointment of the Dean of Institution, the Dean Academic Affairs. the Proctor, the Chief Warden and the Dean Students’ Welfare. Resolved that the term/ tenure for appointment of the Dean of Institution, the Dean Academic Affairs, the Proctor, the Chief Warden and the Dean Students’ Welfare be approved for a period of two years, extendable by one year. - : 3 : - Item No. 5 Noted the appointment of Dr. S. C. Gera on contract basis to the post of Librarian for a period of six months on a consolidated salary of Rs.35,000/- per month. Resolved that the salary of Dr. Gera may be fixed as last salary drawn by him minus pension or Rs. 35000/- per mensem, whichever is less. Item No. 6 Noted the clarification regarding protection of pay of the persons belonging to the Deemed University. Item No. 7 Considered amendment in Statute 29(3) (iv) & (v) of the University Act regarding composition of the Under-graduate and Post-graduate Boards of Studies & Research. Resolved that the following amendment in the Statute 29 (3) (iv) & (v) of the University Act be approved and sent to His Excellency, the Governor-Chancellor for his assent. Existing Provision Proposed (iv) Two Readers and two Lecturers appointed or recognized by the University in the Department to be nominated by the Vice-Chancellor, by rotation, according to seniority; Two Readers and two Lecturers at least Post-graduate, appointed or recognized by the University in the Department, to be nominated by the Vice-Chancellor, by rotation. (v) Two teachers including the Heads of the Post-graduate Departments in the Institutions in the subject concerned with at least ten years teaching experience to be nominated by the Vice-Chancellor, by rotation, according to seniority to be determined by the length of Post-graduate teaching experience: Two teachers with Post-graduate qualification including the Heads of the Post-graduate Departments in the Institutions in the subject concerned, with at least ten years teaching experience, to be nominated by the Vice-Chancellor, by rotation. - : 4 : - Item No. 8 Considered the matter of grant of Selection Grade to Sh. Ajay Kumar Singh, Lecturer in Electrical Engineering Department w.e.f. 19.8.2006 instead of 5.7.2007. Resolved that as recommended by the Screening Committee, Sh. Ajay Kumar Singh, Lecturer in Electrical Engineering Department be granted Selection Grade w.e.f. 19.8.2006 instead of 5.7.2007. Item No. 9 Considered the purchase of 52 seater bus, battery operated auto-rickshaws, jeep, solar/ battery Powered 8/9 seater van and a two seater Van (like golf cart). Resolved that one 52 seater bus, one moter-bike for security wing and one solar/ battery powered two seater van (like golf cart) be purchased out of students’ fund. Further Resolved that the possibility of outsourcing the battery operated auto rickshaws and solar battery powered 8/9 seater van be explored. Item No. 10 Considered the allotment of unfurnished Rent Free Accommodation and fixing of Electricity and Water Charges @ Rs. 500/- and Rs. 80/- per month respectively to the Registrar of the University. Resolved that the above proposal be approved and sent to His Excellency, the Governor-Chancellor for amending the terms & conditions of appointment of Sh. R. K. Arora, Registrar accordingly. Item No. 11 Considered and approved the introduction of M. Tech./ Post-graduate Week-end Programmes of 3 years duration for in service professionals and others for upgrading their professional qualifications from the academic session 2010-11 in the following disciplines as recommended by the Academic Council in its meeting held on 26 th March, 2010:- i. M. Tech. in Electronics & Communication Engineering 30 Seats ii. M. Tech. in Computer Science & Engineering 30 Seats iii. M. Tech. in Highway Safety and Engineering 30 Seats iv. Master of Urban and Rural Planning 30 Seats - : 5 : - Further Resolved that Ordinance and fee structure as recommended by the Academic Council in its meeting held on 26 th March, 2010 be approved. 2. Resolved that M. Tech. in Biotechnology with an intake of 30 Seats as a regular Two Years’ programme be approved as per recommendations of the Academic Council’s meeting held on 26 th March, 2010. Under Any Other Item It was Resolved that the remuneration of outside members of the Statutory Bodies of the University be increased from Rs. 1,000/- to Rs.2,000/- on the pattern of University Grants Commission (UGC). The meeting ended with a vote of thanks to the Chair. (R. K. Arora) REGISTRAR - : 6 : - Confidential (For Members Only) DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY MURTHAL (SONEPAT) MINUTES OF THE 11 th MEETING OF THE EXECUTIVE COUNCIL 6 th August, 2010 AT 11.00 a.m DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY, MURTHAL (SONEPAT) No: Estt./E.C./11/2010/520-532 Dated: 06.09.2010 1. Financial Commissioner & Principal Secretary to Govt. Haryana, Finance Department, Chandigarh. 2. Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department, Chandigarh. 3. Director, Technical Education Department, Haryana, Sector – 4, Panchkula. 4. Dr. Abhijit Mukherjee, Director, Thapar Institute of Engineering and Technology, Patiala. 5. Dr. M.N. Bandyopadhyay, Director, National Institute of Technology, Kurukshetra. 6. Prof. (Mrs.) Kamlesh Kohli, 13, Pine drive, Malibu Town, Sohna Road, Gurgaon. 7. Dr. R.P. Dahiya, Director, Malviya National Institute of Technology, J aipur (Rajasthan). 8. Shri Ashwani Sabharwal, Chief Architect, Haryana (Retd.), H. No.348 Ground Floor, CPS & RCS Society, Sector-48-A, Chandigarh. 9. Prof. D.P. Tiwari, Dean, Faculty of Non Conventional Sources of Energy & Environment Science, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Contd……..2.. - : 2 : - 10. Prof. B.P. Singh, Dean, Faculty of Science & Technology Interface, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 11. Prof. Rajbir Singh, Dean, Faculty of Management Studies, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 12 Prof. B. P. Malik, Department of Physics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 13. Prof. Rajender Singh, Department of Mechanical Engineering, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Subject : Minutes of 11 th Meeting of the Executive Council held on 6 th August, 2010. Sir, I am sending herewith a copy of the minutes of the 11 th meeting of the Executive Council held on 6 th August, 2010 at 11.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Discrepancy, if any, in recording of minutes may kindly be conveyed to the undersigned within a week of issue of this letter. Yours faithfully, (R. K. Arora) Encl.: As above REGISTRAR Contd….3. - : 3 : - Endst. No. : Estt./E.C./11/2010/ Dated: A copy of above alongwith a copy of minutes is forwarded to the Secretary to Governor, Haryana Raj Bhawan, Chandigarh for kind information of His Excellency, the Hon’ble Governor and Chancellor of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K. Arora) REGISTRAR Endst. No. : Estt./E.C./11/2010/ Dated: A copy of above is forwarded to Sh. Rajeev Ranjan, IAS, J oint Secretary to Government, Haryana, Finance Department, Chandigarh for information. Encl: As above (R. K.Arora) REGISTRAR Endst. No. : Estt./E.C./11/2010/ Dated: A copy of above alongwith a copy of minutes is forwarded to O.S.D. to Vice- Chancellor (for kind information of the Vice-Chancellor), Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K. Arora) REGISTRAR Minutes of the 11 th meeting of Executive Council held on 6 th August, 2010 at 11.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). The following were present. 1. Sh. Har Sarup Chahal, Chairman Hon’ble Vice-Chancellor, Deenbandhu Chhotu Ram University of Science & Tech., Murthal (Sonepat) 2. Sh. Rajeev Ranjan, IAS, Member Joint Secretary to Government, Haryana, Finance Department, Chandigarh (Nominee of Financial Commissioner & Principal Secy. To Government, Haryana, Finance Department, Chandigarh). 3. Dr. M. N. Bandyopadhyay, Member Director, National Institute of Technology, Kurukshetra. 4. Sh. Ashwani Sabharwal, Member Chief Architect, Haryana (Retd.) H. No. 348, Ground Floor, CPS & RCS Society, Sector-48A, Chandigarh. 5. Sh. D. P. Chauhan, Principal, Member Govt. Polytechnic, Sonepat, (Nominee of Director, Technical Education Department Haryana, Panchkula). 6. Prof. D. P. Tiwari, Member Dean, Faculty of Non-Conventional Sources of Energy & Environmental Science, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 7. Prof. B. P. Singh, Member Dean, Faculty of Science & Technology Interface, Deenbandhu Chhotu Ram University of Science & Tech., Murthal (Sonepat). 8. Prof. Rajbir Singh, Member Dean, Faculty of Management Studies, Deenbandhu Chhotu Ram University of Science & Tech., Murthal (Sonepat) : 2 : 9. Prof. B. P. Malik, Member Department of Physics, Deenbandhu Chhotu Ram University of Science & Tech., Murthal (Sonepat) 10. Prof. Rajender Singh, Member Dean, Faculty of Science & Technology Interface, Deenbandhu Chhotu Ram University of Science & Tech., Murthal (Sonepat) 11. Sh. R. K. Arora, Secretary Registrar, Deenbandhu Chhotu Ram University of Science & Tech., Murthal (Sonepat) The Executive Council considered the agenda items and decided as under:- Item No. 1 Considered the confirmation the minutes of the 10 th meeting of Executive Council held on 29 th March, 2010 (circulated vide letter No. Estt./E.C./10/2010/210 to 223 dated 09.04.2010). Resolved that the minutes of the 10 th meeting of the Executive Council held on 29 th March, 2010 be confirmed. Item No. 2 Noted the follow up action taken report on the decisions of the 10 th meeting of Executive Council held on 29 th March, 2010 with the following information:- (i) An additional grant-in-aid of Rs. 15.00 crore under Plan Scheme has been agreed to by the State Govt. for this financial year. (ii) The State Govt. has been requested to increase the non plan grant-in-aid from Rs. 6.17 crore to Rs. 14.80 crore. (iii) M. Tech. Week-end programmes in Electronics & Communication Engineering and Computer Science & Engineering have not been started from the current academic session due to shortage of faculty. These programmes will be started from the next academic session 2011-12. : 3 : Item No. 3(i) Considered the recommendations of the Selection Committees for appointment to the following teaching posts. Sr. No. Name of the Department Name of the Post Date of Interview Name of the selected candidates(s) in order of merit 1. Department of Architecture Professor 27.5.2010 Dr. Chitrerekha Kabre Associate Professor 27.5.2010 Sh. Aditya Kumar Assistant Professor 27.5.2010 Sh. Manoj Panwar Ms. Neha Yadav 2. Civil Engineering Professor 1.6.2010 Dr. Arun Goyal Dr. Pratibha Mittal Assistant Professor 1.6.2010 Ms. Aarti Chouksey Sh. Har Amrit Singh Sandhu 3. Department of Chemistry Professor 28.6.2010 Dr. Sanjeev Makin Associate Professor 28.6.2010 Ms. Suman Lata Assistant Professor 28.6.2010 & 29.6.2010 Dr. Hariom Sh. Sumit Kumar Dr.(Ms.) Sonia Nain Sh. Rajender Singh Malik 4. Department of Physics Associate Professor 1.7.2010 Dr. Pawan Singh Sh. Satish Kumar Dr. Fakir Chand (against the post of Professor) Assistant Professor 1.7.2010 & 2.7.2010 Dr. Vinod Kumar Dr. Pardeep Singh Ms. Monika Sh. Ashok Kumar 5. Department of English Professor 5.7.2010 Dr. (Mrs.) Rekha Rani Associate Professor 5.7.2010 Dr. Sujata Rana Assistant Professor 5.7.2010 & 6.7.2010 Dr. Mayar Chhikara 6. Department of Electronics & Comm. Engg. Professor 9.7.2010 Dr. Manoj Kumar Duhan 7. Department of Mechanical Engineering Assistant Professor 9.7.2010 Sh. Pardeep Kumar 8. Department of Electrical Engineering Associate Professor 12.7.2010 Dr. Sanjeev Kumar Aggarwal 9. Department of Management Studies Assistant Professor 15.7.2010 & 16.7.2010 Sh. Satish Kumar Dr. Satpal Dr.(Mrs.) Manisha Manchanda Ms. Vandna Sharma Dr. Deepak Verma Sh. Parveen Kumar : 4 : 10. Department of Mathematics Professor 22.7.2010 Dr. Sudhir Associate Professor 22.7.2010 Dr. Navneet Hooda Assistant Professor 22.7.2010 & 23.7.2010 Dr. Vijay Parkash Tomar Dr. Ravinder Kumar Sherawat Dr. Avinash Chandra Upadhyaya Sh. Manjit Singh Ms. Suman Panwar 11. Department of Computer Sc. & Engineering Professor 27.7.2010 Dr. Ram Bahadur Patel Dr. Rajesh Kumar Associate Professor 27.7.2010 Dr.(Ms.) Anita Rani Dr. Dharamender 12. Department of Material Sc. & Nanotechnology Professor 3.8.2010 Dr. Ashok Kumar Sharma Associate Professor 4.8.2010 Dr. Brij Nandan Singh Dahiya Assistant Professor 4.8.2010 Dr. Anupinder Singh Dr. Surender A representation from five candidates for the post of Professor & Associate Professor in Physical Chemistry received from the office of His Excellency, the Governor-Chancellor, was considered by the Executive Council. Resolved that the recommendations of the Selection Committees be approved. Further Resolved that:- (a) Dr. Rajinder Singh Kundu who is at Sr. No. 1 in the waiting list of the posts of Associate Professor for Material Science & Nano-Technology be appointed as Associated Professor on deputation for a period of one year in the first instance in view of requirement & potential of the candidate. (b) Since there is still uncovered work-load in the Department of Physics as informed by Prof. B. P. Malik, Chairman, Department of Physics and Executive Council Member, Sh. Rajesh Punia (Sr. No.1 in the waiting list) may be appointed as Assistant Professor in the Department of Physics on deputation for a period of one year in the first instance. (ii) Considered the recommendations of the Selection Committee for promotion of Dr. D.K. J ain to the post of Professor under Career Advancement Scheme. Resolved that the recommendations of the Selection Committee for promotion of Dr. D. K. Jain to the post of Professor in Electrical Engineering under Career Advancement Scheme of UGC guidelines be approved. : 5 : Item No. 4 Considered the recommendations of the Establishment Committee for selection to the post of Controller of Finance made in its meeting held on 4.6.2010. Resolved that the recommendations of the Establishment Committee for appointment of Sh. Santosh Kumar in the pay scale of Rs. 15600- 39100+Rs.7600 Grade pay, be approved. His salary will be charged against the post of Controller of Finance. Further Resolved that Sh. Santosh Kumar be designated as ‘Finance Officer’ against the sanctioned post of Controller of Finance keeping in view the pay scale (PB-3) offered. However, his case after completion of probation period may be reviewed by the Establishment Committee and if found suitable, he may be considered for the designation of Controller of Finance in the pay scale of Rs. 37400-67000 + Rs. 10000/- Grade Pay. Item No. 5 Considered grant of extension to Dr. R. P. Bangarwa, Controller of Finance Resolved that the above proposal be approved. Item No. 6 Considered the Rules for allotment, change, cancellation of House and Recovery of Licence Fee of Residence etc. of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Observations received from the Teachers Association of the University were considered by the Executive Council. Resolved that the Rules for Allotment, Change, Cancellation of House and Recovery of Licence fee of Residence etc. (Annexure-1 page 9 to 15) be approved. : 6 : Item No. 7 Considered rules for staying in the Guest House of the University Resolved that the Rules for staying in the Guest House of the University (Annexure-2 page 16 to 20) be approved. Item No. 8 Implementation of the University Accounts Code Haryana. Resolved that the University Accounts Code issued under the authority of Finance Department be approved. It was further resolved that Medical reimbursement rules for Hon’ble Vice-Chancellor already approved by Executive Council shall be made a part of this Accounts Code. Item No.9 Considered the request of Dr. R. K. Soni, Reader for promotion as Professor under CAS w.e.f. 10.7.2007 under the guidelines / policy circulated by the State Govt. Technical Education Department vide letter No. 40/5/89-4TE dated 30.1.2004. Representation received from Dr. R.K. Garg, Professor, Department of Mechanical Engineering was considered by the Executive Council. Resolved that a committee under the chairmanship of Dr. M. N. Bandyopadhyay, Director, National Institute of Technology, Kurukshetra with Sh. Ashwani Sabharwal and Dean (Academic) as members be constituted by the Vice-Chancellor to examine the case and submit the report with specific recommendations for consideration by the Executive Council. Item No. 10 Considered the request of Sh. Randhir Singh for withdrawal of resignation from the post of Assistant Professor in Electrical Engineering Department. Resolved that the request of Sh. Randhir Singh be not acceded to. Item No. 11 Considered the request of Sh. Yashwant Singh Verma, Lecturer in the department of Chemical Engineering for Protection of pay. Resolved that the request of Sh. Yashwant Singh Verma be not acceded to. : 7 : Item No. 12 Considered the Five Year Plan 2010-11 to 2014-15 submitted to the Haryana State Govt., Technical Education Department. Resolved that the above proposal be approved. Item No. 13 Considered the request of Dr. Rajender Singh, Professor (Mechanical Engineering) to waive off the expenditure of Rs. 26786/- incurred by him in connection with conference organized by International Association of Engineering at San Francisco U.S.A. from 22-24 October, 2008. Resolved that Prof. Rajender Singh, Department of Mechanical Engineering be asked to refund the unspent balance of Rs. 26786/- (Rs. Twenty six thousand seven hundred eighty six only) to the University immediately. Further Resolved that taking a lenient view, the interest accrued on this amount for using the money for the last about two years be waived off. Item No. 14 Considered the recommendations of Study Leave Committee for grant of two years study leave to Sh. S. K. Grewal, Associate Professor, Department of Electronics & Communication Engineering for pursuing Ph.D. degree from Manav Rachna International University, Faridabad. Resolved that the recommendations of the Study Leave Committee be approved. Sh. S. K. Grewal be asked to execute the Agreement Bond as per Study Leave Rules. Item No. 15 Considered the recommendation of the Establishment Committee made in its meeting held on 6.8.2010 at 10.00 a.m. Resolved that the recommendation of the Establishment Committee be approved. : 8 : Item No. 16 Considered the proposal under sub clause 1.2 of TEQIP under Phase-II to be submitted to the Technical Education, Govt. of Haryana for financial assistance from the World Bank. Resolved that the above proposal be approved. Item No. 17 Considered the proposal for creation the post of Assistant Law Officer in the pay scale of Rs. 15600-39100+5400 Grade pay. Resolved that the above proposal be approved & sent to the State Govt. for approval. Any other item with the permission of the Chair. (R. K. Arora) REGISTRAR Confidential (For Members Only) DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY MURTHAL (SONEPAT) MINUTES OF THE 12 th MEETING OF THE EXECUTIVE COUNCIL 29 th March, 2011 AT 10.30 a.m DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY, MURTHAL (SONEPAT) No: Estt./E.C./12/2011/ Dated: 1. Financial Commissioner & Principal Secretary to Govt. Haryana, Finance Department, Chandigarh. 2. Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department, Chandigarh. 3. Director, Technical Education Department, Haryana, Sector – 4, Panchkula. 4. Prof. B. P. Singh, Dean, Faculty of Science & Technology Interface Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 5. Prof. Rajbir Singh, Dean, Faculty of Management Studies, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 6. Prof. Vijay Kumar, Dean, Faculty of Architecture, Urban & Town Planning, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 7. Prof. B. P. Malik, Department of Physics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 8. Prof. J . S. Saini, Department of Electrical Engineering, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Contd……..2.. : 2 : Subject: Minutes of 12 th Meeting of the Executive Council held on 29 th March, 2011. Sir, I am sending herewith a copy of the minutes of the 12 th meeting of the Executive Council held on 29 th March, 2011 at 10.30 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Discrepancy, if any, in recording of minutes may kindly be conveyed to the undersigned within a week of issue of this letter. Yours faithfully, (R. K. Arora) Encl.: As above REGISTRAR Endst. No. : Estt./E.C./12/2011/ Dated: A copy of above alongwith a copy of minutes is forwarded to the Secretary to Governor, Haryana Raj Bhawan, Chandigarh for kind information of His Excellency, the Hon’ble Governor and Chancellor of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K. Arora) REGISTRAR Endst. No. : Estt./E.C./12/2011/ Dated: A copy of above is forwarded to Smt. Kiran Lekha Walia, Financial Advisor, Haryana Bureau Public Enterprises (HBPE), Chandigarh for information. Encl: As above (R. K.Arora) REGISTRAR Endst. No. : Estt./E.C./12/2011/ Dated: A copy of above alongwith a copy of minutes is forwarded to O.S.D. to Vice-Chancellor (for kind information of the Vice-Chancellor), Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K.Arora) REGISTRAR Minutes of the 12 th meeting of Executive Council held on 29 th March, 2011 at 10.30 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). The following were present. 1. Sh. Har Sarup Chahal, Chairman Hon’ble Vice-Chancellor, Deenbandhu Chhotu Ram University of Science & Tech., Murthal (Sonepat) 2. Prof. B. P. Singh, Member Dean, Faculty of Science & Technology Interface Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 3. Prof. Rajbir Singh, Member Dean, Faculty of Management Studies, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 4. Prof. Vijay Kumar, Member Dean, Faculty of Architecture, Urban & Town Planning, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 5. Prof. B. P. Malik, Member Department of Physics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 6. Prof. J . S. Saini, Member Department of Electrical Engineering, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 7. Sh. D. P. Chauhan, Principal, Member Govt. Polytechnic, Sonepat, (Nominee of Director, Technical Education Department Haryana, Panchkula). 8. Sh. R. K. Arora, Secretary Registrar, Deenbandhu Chhotu Ram University of Science & Tech., Murthal (Sonepat) : 1 : The Executive Council considered the agenda items and decided as under:- Item No. 1 Considered the confirmation of the minutes of the 11 th meeting of Executive Council held on 6 th August, 2010 (circulated vide letter No. Estt./E.C./11/2010/520 to 532 dated 6.9.2010). Resolved that the minutes of the 11 th meeting of the Executive Council held on 6 th August, 2010 be confirmed. Item No. 2 Noted the follow up action taken report on the decisions of the 11 th meeting of Executive Council held on 6 th August, 2010 with the following information / decisions:- 1) Additional grant-in-aid of Rs. 1500.00 lacs under Plan Scheme and Rs. 387.04 lacs under Non-Plan Scheme has been sanctioned and received from the State Govt. for the financial year 2010-11. 2) The post of Controller of Finance may be re-designated with revised qualifications / pay scale if the suitable persons are not available on the existing designation / qualifications / pay-scale despite advertisement a number of times. The Vice-Chancellor is authorized to take the decision and the matter be reported to the Executive Council in its next meeting. 3) A final notice be issued to Prof. Rajender Singh Bhardwaj, Department of Mechanical Engineering to deposit the unspent amount of Rs. 26,786/- to the University within seven days, failing which the amount in three equal installments be recovered from his salary payable in May, 2011 onwards. : 2 : Item No. 3 Noted Haryana Government, Technical Education Department Notification dated 11 th February, 2011 specifying that with effect from the academic session 2011-12, Deenbandhu Chhotu Ram University of Science & Technology, Murthal shall exercise its power for all intents and purposes over all Technical Institutions (except B. Pharmacy Institutions) presently affiliated to the Maharishi Dayanand University, Rohtak, in the district Sonepat and over various courses being run in the University Campus. The students admitted prior to the session 2011-12 in aforesaid colleges shall become the students of Deenbandhu Chhotu Ram University of Science & Technology, Murthal. However, they shall be examined and certified by the M. D. University, Rohtak for the remaining part of their courses/studies. Further resolved that: 1) Necessary amendments, arising due to affiliation of colleges, wherever required, be carried out in the Statutes of the University Act. 2) Rules for affiliation of Colleges / Institutions be finalized expeditiously. 3) Steps be taken to centralize the PG admissions of the affiliating institutions in consultation with the Principals / Directors of the Institutions. Item No. 4 Considered the Budget Estimates for the financial year 2011-12 of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) (placed on table). Resolved that the following recommendations of the Finance Committee made in its meeting held on 22.3.2011 under item No. 3 be approved and recommended to the Court for approval:- 1. Under Non-Plan an amount of Rs. 822.66 lacs sanctioned for the year 2011-12 cannot meet the requirements. So it was recommended to enhance this amount to Rs. 1230.82 lacs for the financial year 2011-2012. 2. Under Plan Scheme, it was resolved that the budget estimate for Rs. 4000.00 lacs be approved and an additional demand of Rs. 2500.00 lacs in respect of continued works of construction of Library : 3 : Resource Centre & Computer Centre, Convention Hall (Auditorium + Conference Hall + Committee Room) be sent to the Government (Finance Department) separately. An amount of Rs. 1500.00 lacs has been sanctioned for the year 2011-12. Item No. 5 Noted the extension of Dr. S.C. Gera appointed as Librarian on contract basis for a further period of six months from 02.03.2011 to 01.09.2011 increasing his salary from Rs. 35000/- to 37000/- per mensum. Resolved that the above proposal be approved. Item No. 6 Noted the resignation of Sh. Anand Kumar, Executive Engineer Item No. 7 Considered the matter of counting of past service for the purpose of promotion under Career Advancement Scheme (CAS) and other service benefits in respect of the following teachers:- . 1. Dr. Surender Dahiya, Department of Electrical Engineering 2. Smt. Sanju Saini, Department of Electrical Engineering 3. Sh. Naresh Kumar Yadav, Department of Electrical Engineering 4. Sh. Anil Yadav, Department of Chemical Engineering Resolved that counting of past service rendered by the above teachers is not countable towards promotion under Career Advancement Scheme (CAS) and hence the proposal be not approved. However, the benefit of the past service be extended to Mrs. Sanju Saini and Dr. Surender Dahiya towards retiral benefits; and also protection of pay if they fulfill the criteria of pay protection as per guidelines laid down by the Executive Council in its meeting held on 02.07.2009. Item No. 8 Considered the confirmation of Professors after completion of their probation period satisfactorily. Resolved that the following Professors be confirmed in the pay scale of Rs. 37400-67000+Rs. 10000/- Grade Pay w.e.f. the date mentioned against each on completion of their probation period satisfactorily:- : 4 : Sr. No. Name Name of the Deptt. Date of appointment as Professor Date of completion of probation period 1. Dr. Rajbir Singh Management Studies 21.10.2008 (AN) 21.10.2010 2. Dr. J.S. Saini Electrical Engineering 21.10.2008 (AN) 21.10.2010 3. Dr. S.K. Gupta Electrical Engineering 21.10.2008 (AN) 21.10.2010 4. Dr. Ramesh Kumar Garg Mechanical Engineering 24.10.2008 23.10.2010 Further resolved that the Vice-Chancellor be authorized to approve the confirmation of other faculty /non-teaching and equivalents who have been appointed with the approval of the Executive Council in the pay scales other than Pay Band IV. Item No. 9 Reimbursement of Medical Expenditure in respect of Sh. Balbir Singh, SDE (Civil) for the treatment made from Action Medical Institute in Emergency. Resolved that the above proposal be approved. Further resolved that the Vice-Chancellor be authorized to approve such cases in future if the reimbursement of expenditure is as per PGI rates. Item No. 10 Considered the request of Shri Raj Kuwar, Attendant for promotion to the post of Electrician / Lab. Technician Grade ‘B’ in the pay scale of Rs. 5200- 20200 +G. Pay 2400/-. Resolved that in view of his long experience of technical work in the Laboratory of the Department, Sh. Raj Kuwar, Attendant be promoted as Lab. Technician Grade ‘B’ in the pay scale of Rs. 5200-20200+Grade Pay 2400/- as a special case in relaxation of the qualifications. His promotion as Clerk-cum-Date Entry Operator will stand terminated. : 5 : Item No. 11 Considered the proposal that the employees (teaching & non-teaching staff) who have joined this university through proper channel after 01.01.2006 and were already in GPF/old pension scheme in their previous State Govt./ Central Government/ Universities/ Government Colleges / Govt. aided Colleges/ Govt. aided Private Colleges before joining this University may be allowed to continue in GPF/Old Pension Scheme. Resolved that the above proposal with addition of autonomous institutions be approved and in continuation to previous decision of the Executive Council taken in its meeting held on 2 nd July, 2009, the State Govt. be informed. Item No. 12 Considered the recommendations of the Committee (Annexure-4, page 31) constituted in pursuance of the Executive Council’s Resolution No. 09 of its meeting held on 06.08.2010 with regard to the request of Dr. R.K. Soni, Reader for promotion as Professor under CAS w.e.f. 10.07.2007 under the guidelines / policy circulated by the State Govt. Technical Education Department vide letter No. 40/5/89-4TE dated 30.1.2004. Resolved that the matter be deferred. Item No. 13 Considered the deputation of Dr D.P. Tiwari, Professor as Principal in Engineering College Bharatpur (Rajasthan) for a period of one year (extendable during the period of deputation) w.e.f. 10.03.2011 to 09.03.2012. Resolved that the above proposal be approved. Item No. 14 Noted and approved the action taken by Hon’ble Vice Chancellor with regard to Pay protection of Dr. Sujata Rana, Associate Professor in the Department of English. : 6 : Item No. 15 Considered the proposal that the following posts may be created for SC/ST Cell:- S. No. Name of the Post Number of Posts 1. Coordinator Grade 1 in the scale of pay of Reader/Deputy Registrar for State/Central Universities and 1 2. Coordinator Grade II in the scale of pay of Lecturer/Assistant Registrar for Deemed to be Universities. 1 3. Administrative Assistant equivalent to Section Officer 1 4. Research-cum-Statistical Officer 1 5. Steno with Computer knowledge/Data Entry Operator 1 6. Peon 1 Total: 5 Resolved that the above proposal be approved & sent to the State Govt. for approval. Item No. 16 Considered the expenditure on payment for printing of Answer Sheets, OMR sheets & Sessional / Practical Answer sheets as secrecy payment. Resolved that the above proposal for printing of Answer-Sheets and OMR Sheets be approved. The Sessional and Practical answer-sheets be treated as non-secrecy material. Item No. 17 Revision of admissibility of Travelling Allowance, Daily Allowance etc. Resolved that the above proposal as per Govt. of Haryana, Finance Department Notification No. 5/27/98-1FR dated 31.12.2010, be approved. Item No. 18 Considered the matter of inter-se-seniority of Professors/Readers amongst direct entrants and promotees under CAS. The matter was considered in detail. After deliberations at length, it was RESOLVED that:- : 7 : (1) The existing system/practice on the pattern of Guru Jambheshwar University of Science & Technology, Hisar and also as is being followed in other Universities of the State be continued and followed. (2) A statutory provision with regard to inter-se-seniority of Readers (Associate Professors)/ Professors amongst direct appointees and promotees under CAS and other schemes if any, be made in the University Act under Statute-22, as under:- Statute 22 (1) (A) (i) All sanctioned posts of teachers shall be filled up through advertisement in case of direct recruitment. (ii) The University may promote Lecturers (Assistant Professors), Readers (Associate Professors) and Professors under Career Advancement Scheme (CAS) and Promotion Schemes as approved by the Executive Council from time to time strictly in accordance with UGC Regulations. (iii) The posts of lecturers (Assistant Professors) and Readers (Associate Professors) held by them shall be upgraded to the post of Readers (Associate Professors) and Professors under the relevant promotion schemes. The upgraded post shall stand downgraded as and when the post becomes vacant on account of resignation/retirement/removal from service/death etc. (iv) The teachers holding upgraded posts and promoted under Career Advancement Scheme (CAS) / any other scheme shall be treated at par with the direct recruited teachers. The inter-se-seniority of the direct recruited and the promotees shall be determined as under:- a) The inter-se-seniority of direct recruits shall be determined in order of merit determined by the selection committee irrespective of their date of joining. The persons of merit list prepared earlier shall be senior to the persons of merit list of later dates. b) The seniority of teachers promoted under CAS shall be with reference to the date of eligibility as indicated in the : 8 : recommendations of the selection committee of the respective candidates. In case of same date of promotion, the inter-se- seniority shall be counted on the basis of their appointment of the substantive post. c) The teachers recruited directly as at (a) above and promotees under CAS as at (b) above shall be treated at par on the basis of their length of service on the post of Professor / Reader (Associate Professor) as the case may be and the inter-se- seniority shall be determined accordingly. (v) Notwithstanding anything contained in (a) to (c) above, the issues shall be regulated as prescribed by the Executive Council of the University. Item No. 19 Noted the permission to the visit of Dr. V. S. Ahlawat, Training and Placement Officer in Industrial Belt of Manila, Philippines during 6th – 8th November, 2010. Further Resolved that the teachers / officers who have visited abroad be asked to give a presentation on their visit. Item No. 20 Considered the Rules / Norms for Students Welfare Fund. Resolved that the Rules / Norms for Students Welfare Fund as modified (Annexure-1 page 11 to 22) be approved. Item No. 21 Considered the proposal to re-designate the post of Training and Placement Officer to Director Training & Placement. Resolved the above proposal be approved and sent to the government for approval. : 9 : Item No. 22 Considered the recommendations of Finance Committee made in its meeting held on 22.3.2011 under item No. 4 that the additional posts (Annexure-2 of the agenda) may be created in the wake of affiliation of all technical institutions (except B. Pharmacy) of Sonepat district with this University w.e.f. the academic Session 2011-12. Resolved that as per recommendations of the Finance Committee, the additional posts (Annexure-2 page 23) be approved and sent to the government for approval. Item No. 23 Considered the confirmation of Dr. Mahabir Singh Dhankar, Controller of Examinations after completion of probation period satisfactorily. Resolved that Dr. Mahabir Singh Dhankar be confirmed as Controller of Examinations in the pay scale of Rs. 37400-6700+Rs. 10000/-Grade Pay w.e.f. 02.03.2011 after completion of probation period satisfactorily. Item No. 24 Considered the request of Sh. Yashwant Singh Verma, Lecturer in the department of Chemical Engineering for protection of pay. Resolved that a committee consisting of Prof. B. P. Singh & Prof. Rajbir Singh be constituted to examine the matter and submit the report. Item No. 25 Considered the delegation of financial power for sanction of expenditure by the Registrar upto Rs. 1.00 lac as already approved by the Executive Council vide resolution No. 5 of its meeting held on 30.03.2009. Resolved that the above proposal be approved. Item No. 26 Considered the proposal for amendment in the statute for appointment of the Deans of Faculty Resolved that the item be deferred as it needs more deliberations at internal level. : 10 : Item No. 27 Considered the following Rules:- i) University Conduct Rule and Schedule of Penalties. ii) Participation in Seminars/Conferences/Workshops etc. by teachers of the University. iii) Registration of University teachers for foreign assignments. iv) Library Committee Rules Resolved that a committee be constituted by the Vice-Chancellor to consider the University Conduct Rules and Schedule of Penalties to examine and submit the report with observations / amendments, wherever required. Rules at Sr. No. (ii) to (iv) (Annexure-3 to 5 page 24 to 26) be approved. The meeting ended with a vote of thanks to the Chair. (R. K. Arora) REGISTRAR : 11 : Annexure-1 RULES AND REGULATIONS OF THE DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY FOR SPORTS/CULTURAL/TECHNICAL ACTIVITIES AMALGAMATED/STUDENTS FUND 1. These rules will be called the Amalgamated/Students Fund Rules for Affiliated/Maintained College and the Teaching Departments of the DCRUST, Murthal. 2. The fund shall be operated by the Dean, Students Welfare (DSW) of the University/Principal of College concerned and utilized on the following objects:- (1) Purchase of sports material for various games. (2) Watering, leveling, cleaning, turfing and repairing of the playgrounds, maintenance of swimming pool up to Rs. 1,000/- at a time. (3) Amenities for N.C.C. Cadets and such other expenditure on N.C.C. as may be approved by the DSW/Principal. (4) General expenditure on and grants to Societies, Clubs, Association, committees etc. organized by the University Teaching Departments. (5) Expenditure in connection with house examination which includes printing of question papers, purchase of answer books, stationery and other contingent expenditure connected therewith. (6) Printing of pamphlets, posters, brochures etc. including subsidy to the Magazine Fund, if necessary. (7) Expenditure in connection with trips to places of Historical, Geographical, Scientific Industrial, Sports or other educational interests or mountaineering trips or visit to important institutions, field visits and centres of industry within India. Note: The students shall be entitled to half of the concessional 2 nd Class rail fares and for station not connected by railway, half of actual bus fare. They may also be paid such other charges for conveyance and transports as may be allowed by the DSW/Principal. One teacher for 30 students will be allowed to accompany the tour. In case of girl students one lady teacher will also be allowed but in this case the number of women : 12 : students must exceed five. In case there is no lady teacher in the Department, only male teacher will be enough. However, if case of study tour, where more than one teacher is considered necessary by the Head of the Department/Principal. The DSW/Principal may allow more than one male teacher to accompany the tour. The University employees accompanying such students shall be allowed usual travelling allowance according to the rules governing their service. (8) Expenditure in connection with the function relating to extra-curricular activities of the students like sports, cultural, technical, paper presentation in workshops, conferences, symposia, fine Arts events, decoration work etc. and payment of travelling allowance to the students and the teachers accompanying them to compete in such contests at outside places. The travelling allowance will be paid at the rates mentioned in para (13) below. (9) Expenditure as may be approved by the DSW/Principal on tea and refreshment to students, players, competitors and guests invited to various college/department function @ Rs. 30/- per student/ guest per day. (10) Conveyance, refreshment, mess and boarding charges of outside lecturers, prominent citizens, poets, artists and students visiting from outside as may be approve by the DSW/Principal. (11) Travelling allowance at University rates to persons invited to lecture at the College/Department or to preside over sports and social functions of the College/Departments. (12) Expenditure on pay and allowances of Class III and IV employees appointed for sports, N.C.C. Cycles Shed, Common Room, Students, Reading Rooms, or for other purpose (i.e. loan etc. out of the Provident Fund Contribution). Note: i. If the registration fee includes boarding/lodging/meal charges, then DA will not be payable. ii. Posts will be sanctioned by the DSW/Principal of the College/Teaching Departments concerned. The rates shall not exceed those sanctioned from time to time by the University for its Class III & IV employees. Permanent appointment will be made with the approval of the Vice-Chancellor/Managing Body. : 13 : iii. The employees will be entitled to Earned Leave and Casual Leave according to the Service Rules applicable to regular employees of the University. iv. The part-time employees (which term also includes Class III staff employed on keeping account of Amalgamated/Students Fund), members of the staff deputed for some other work connected with the fund will be paid such remuneration as may be sanctioned by the DSW/Principal. (13) Travelling allowance at the following rates to sports teams, members of the staff or servants accompanying the teams or students/members of the staff deputed for some other work connected with the fund. Members of the staff will also include the President of the team or his representative, the Director/Lecturer in Physical Education and some attendants according to need. The students/group of students join any cultural / technical / sports events. For Students: Railway J ourney Concessional II Class Railway fare each way. Road journey for place not Actual Auto/rickshaw or Bus fare connected by Rail: Daily Allowance Rs. 100/- per head per day (full D.A. for days of arrival and departure) within state and Rs. 125/- out of state Local Conveyance Actual Bus/Auto/Rickshaw fare will be given to Students and officials accompanying them for all matches cultural functions/technical organised locally. Note: (i) J ourney between stations connected by rails may be permitted by mail train or bus with the prior sanction of the DSW/Principal. (ii) The teams of the students if given meals by the hosts/colleges will not be given daily allowance. : 14 : (iii) If the host institution charges the registration fee which includes boarding/lodging/meals, the DA will not be given to the students. For Staff Members: T.A./D.A. to members of staff and attendants/servants accompanying the teams tours will be paid according to the DCRUST, Murthal Rules applicable to such employees of the University. (14) Expenditure on refreshment/meals etc. to players for friendly matches/University matches and other matches played on the college/campus ground or at DCRUST. When the teams alongwith their managers and coaches are not entitled to D.A. they may be provided with refreshment @ Rs. 30/- per head per day for friendly/University and other matches, in all the games conducted by the DCRUST Sports Committee. The number of players entitled to refreshment in each team in these games will not exceed the number as per rule. (15) Photographs of various sports clubs, Students Association, dramatic Club, hostel welfare Committee, Magazine Committee and other clubs or societies with important dignitaries and members of staff at the discretion of the Principal/SDW. (16) Expenditure in connection with the award of College colours to distinguished players. (17) Purchase of stock registers, Cash Books, stationery and expenditure on postage, stamps, telegrams, telegrams, telephones etc. in connection with the fund. (18) Construction of Cycle stand, open-air-theatre, swimming pool, badminton and tennis courts and playground. (19) Expenditure in connection with annual sports including entertainments of parents, guests and prize winner, social and youth welfare and other functions organized by the College/Departments. : 15 : (20) Expenses on medicines required for the use of the students while at outstation in connection with tournaments etc. While playing matches at station, the medicines not available in the Health Centre may be reimbursed to the players. (21) Purchase of furniture and soft furnish for Common Rooms, radio sets, articles for indoor games and expenditure on their repairs and on petty contingencies. Purchase of musical instruments, amplifier, tape-recorder, photographic camera, water coolers, photographic material and other performances and general welfare of the students and expenditure on their hire and repairs and on contingencies. (22) Uniforms or other equipment for members of various teams and establishment at the discretion of DSW/Principal. Note: - The uniforms purchased by members of the various clubs will be returned at the end of the year to the Director/Lecturer in Physical Education who will maintain a register for the purpose. A member of the team who pays half the cost of the uniform will have the right to take it with him when he leaves the College/Department. (23) Lump-sum grants to poor (holding BPL card) outstanding athletes for purchase of milk, eggs and other nutritious food and to deserving students for purchase of books and stationery, the grant in individual cases not to exceed Rs. 3,000/- in a year. (24) Expenditure on entertainment of students and staff of other Universities and institutions arranged for academic and social exchange. (25) Expenditure on books, periodicals and newspapers for the students reading room. (26) Any other object connected with the students activities of Sports/educational character as may be approved by the Principal/D.S.W. (27) Up to 10 per cent of the income from the Amalgamated/Students Fund may be spent (i) on construction of Pavilion, Stadium, Swimming pool, Gymnasium, Open air Theatre and Students Centre and (ii) on any other project of direct benefit to the students in their extracurricular and physical development activities with the permission of the Executive Council. (28) Expenditure in connection with community project or social service activities approved by the DSW/Principal. : 16 : (29) Rent of Play-grounds. (30) Expenditure on Hobbies. (31) Expenditure in connection with refereeing of University matches. (32) Payment of protest fee or affiliation fee, nomination fee, entry fee, late fee, fine or subscription for sports, Youth Welfare and other activities. (33) Expenses in connection with tuck shop (excluding building). (34) Youth Welfare activities. (35) Educational meals, exhibitions, festivals. (This should include only incidental expenses but not refreshment). (36) Purchase of crockery etc. for serving refreshment to students and other college guests. (37) Such other expenditure of direct and indirect benefit to the students not included in the rules above as may be allowed by the Vice-Chancellor. The Vice-Chancellor may, in exceptional circumstances, relax any of the provisions of these rules. (38) The payment of allowance of Rs. 1000/- per month to the principals of affiliated/maintained colleges as sumptuary allowance of expenditure incidental to the Principal. This will replace any other allowance being paid to the Principals. (39) The rates of Bursar allowance being paid out of Amalgamated/Students Fund in the Govt. College affiliated to this University shall be as under:- Students Strength Allowance 1. Upto 1000 Rs. 500/- P.M. 2. More than one Thousand Rs. 1,000/- P.M. SPORTS The following Sports events shall ordinarily be conducted annually by the Department of Sports of the University: 1. Athletics (M&W) 2. Badminton (M&W) 3. Basketball (M&W) : 17 : 4. Cricket (M&W) 5. Cross Country Race (M&W) 6. Football (M&W) 7. Handball (M&W) 8. Hockey (M&W) 9. Kabaddi (NS) 10. Korfball 11. Kho-Kho (M&W) 12. Lawn-Tennis (M&W) 13. Netball (M&W) 14. Table-Tennis (M&W) 15. Volleyball (M&W) ELIGIBILITY CONDITIONS FOR PARTICIPANTS The Tournament shall be open to bonafide students of various Departments of the University excluding research scholar doing M.Phil/Ph.D. subject to the following conditions: (a) Not more than 7 years have elapsed since a student passed the examination qualifying him/her for first admission to degree or diploma course of the University. (b) Students can participate for one year more than the normal length of the academic programme which he/she is pursuing. 1. Only students, who are less than 25 years of age as on 1 st J uly of the academic year in which the tournament is held can participate. 2. A student employed on full time basis shall not be eligible to participate. 3. A student shall not be allowed to represent more than one Department during a single academic year. 4. Provisional admission to a course in the Department shall not make the student eligible to represent the Department in the Inter-Department Tournaments. : 18 : DISQUALIFICATION FOR VIOLATION OF ELIGIBILITY CONDITIONS:- (A) Any disqualification of a player on grounds of ineligibility will result in the automatic scratching of the team for that academic year. (B) A player disqualified on the grounds of ineligibility shall not be permitted to participate in Inter-Department Tournament in the next year. (C) Those players, who are selected for the Indian Universities team to participate in the National level Tournaments, if they represent some other organization without the permission of AIU, shall be debarred from participation in the Inter-University Tournaments. Bonafide full-time and duly enrolled students shall also include: (i) Those who appeared in their respective University examination till their results declared subject to their being otherwise eligible. (ii) Those who are undertaking practical training during their course or at the end of their course provided that such practical training is the integral part of their regular courses and during the practical training period they continue to fulfill the requirements. SPECIAL NOTE:- Scratching a team from tournament shall not affect the results of the tournaments except that where that offence is discovered after the tournament is over and in that case the results upto the first three positions shall be suitable modified. 1. Player(s) evading to the satisfaction of the Director of Sports, DCRUST to play on behalf of the DCRUST shall be debarred from the participation in the next two Inter Department Tournament and the department including such players in their team for this period shall not be allowed to play in the Inter Departmental tournaments till the players in this category is/are dropped from their teams. 2. Only such students as go out (i) to attend coaching camps in games/sports organized by the DCRUST/AIU (ii) to participate in University, Inter-University, State, National International matches and such other fixtures as may be defined by the DCRUST shall be considered on duty. : 19 : 3. A student holding a part-time or whole-time employment shall not be eligible for the DCRUST Tournament. 4. The Chairperson of the Department concerned is responsible for the eligibility of each member of their teams. 5. Any Department playing an ineligible student in the Tournament or, in any other way breaking the rules and regulations of the University shall render itself liable for disqualification and/or other penalty. SELECTION COMMITTEES: The following Committee shall be appointed annually by the DCRUST to constitute the Selection Committee:- A) Chairman, an Honorary Secretary and three members provided that not more than one of these shall belong to any one department. B) The members of the Selection Committee should be from amongst the teachers/coaches working in the University or other experts who have represented the University in the Inter University competitions in the particular game/sports for which their names are to be recommended. APPOINTMENT OF CAPTAINS:- The appointments of the captains shall normally be determined on the basis of: (i) Seniority in the games. (ii) Seniority in the award of University colour. (iii) Seniority in the class. (iv) Performance (v) Conduct (vi) Personality and Leadership While counting the seniority of players for office of the Captain and Vice- Captain/Secretary of the University teams the participation of the players in the sister Universities may also be taken into account. : 20 : The appointment of the Captain and Vice-Captain or Team Secretary is the conferment of a particular honour and no student should be given this honour more than once during his University career. FINANCIAL RESPONSIBILITIES:- a) Each Sports team shall be responsible to the DCRUST to submit details of accounts of the funds allotted to it. b) No TA/DA be paid to teams coming for trials but when the team has been selected and is assembled for practice matches then members should be paid TA and DA or free board etc. as per the following norms:- 1. Students attending the Coaching Camp at DCRUST Rs. 80/- per day 2. Manager/Coach taking the coaching Camp at Murthal Rs. 100/- per day 3. Students attending the Coaching Camps outside Murthal Rs. 100/- per day 4. Manager/Coach taking the Coaching Camps outside Murthal Rs. 150/- per day 5. Students accompanying Uni. Teams for Inter-Uni. Competitions Rs. 150/- per day 6. Manager/Coach accompanying Teams for Inter-Uni. Competitions Rs. 250/- per day 7. Officiating allowances to the Referees/Umpire Rs. 250/- per day OR As per University rules a) The team travelling for Inter-University championship be paid 2 nd class Railway fares with sleeping facility and the daily allowance of Rs. 100/- per head per day during transit also exclusive of Medical Aids and local conveyance. b) Managers accompanying the DCRUST teams be asked to submit their accounts within 1month of the return of the University teams failing which a letter be sent which would be followed by a reminder. c) For attending meetings for selection of teams etc. the members of the Selection Committees shall be paid T.A. permissible to them under the University rules. Local members shall be paid Rs. 200/- per day as local conveyance allowance for attending meetings of the Selection committee. : 21 : d) DSW/Principal to sanction (including advance) and allow for adjustments upto Rs. 25,000/- at a time from Amalgamated/Students Fund. e) One set of uniforms, free of cost, shall be provided to the members of the University teams taking part in the Inter-University tournaments. The details of the Uniform for each would be as under:- 1. Athletics Vest/T-Shirt, Shorts & Socks 2. Badminton T-Shirt, Shorts & Socks 3. Basketball Vest/T-Shirt, Shorts & Socks 4. Cricket T-Shirt, Lower/trouser & Socks 5. Cross Country Vest/T-Shirt, Shorts & Socks 6. Football T-Shirt/J ersey, Shorts & Stockings 7. Handball T-Shirt/J ersey, Shorts & Socks 8. Hockey T-Shirt/ Shorts & Stockings 9. Kabaddi Vest/T-Shirt, Shorts & Socks 10. Korfball Vest/T-Shirt, Shorts & Socks 11. Kho-Kho Vest/T-Shirt, Shorts & Socks 12. Lawn-Tennis T-Shirt, Shorts & Socks 13. Netball Vest/T-Shirt, Shorts & Socks 14. Table Tennis T-Shirt/Shorts & Socks 15. Volleyball T-Shirt/Shorts & Socks Note:- In lieu of the above uniform Track Suit may be given to members of University team, if so proposed by the Director of Sports. 1. Track Suit (within the range of Rs. 1000/-) shall also be provided to the coaches/managers who will be accompanying the DCRUST team for Inter-University participations, once in year for one person. : 22 : Name of the Game Proposed Rates A. Table-Tennis, Badminton, Tennis, Kho- kho, Kabaddi, Umpire/Referee @ Rs. 140/- per match Scorer, Timekeeper, Lineman @ Rs. 100/- per match B. Hockey, Football, Basketball, Volleyball, Cross-country, Korfball, Handball, Netball Umpire/Referee/J udges @ Rs. 250/- per match/per official C. Cricket Referee, J udges, Timekeeper, Scorer, Umpire, @ 350/- per day D. Track marking fee (Tech. official) Observer fee Club/selection committee Sub Committee appointed by Sport Board @ Rs. 350/- per day @ Rs. 350/- per day @ Rs. 350/- per day @ Rs. 250/- per day E. Ministerial staff Groundman & Class IV Coaching fee/Training Allowance fee DA to Coach and Manager not in service. Local conveyance charges for Students/players @ Rs. 200/- per day @ Rs. 120/- per day @ Rs. 200/- per day @ Rs. 100/- per day As per Uni./Govt. Rules Anand Chauhan Surinder Bhinder Birender Singh Member Member Member Dr. Kiran Nehra Dr. D.P. Tiwari Dr. B.P. Malik Member Member Chairman : 23 : Annexure-2 Sr. No. Name of Branch Name of Post Number of Posts Pay Scale Annual Financial Liability Total Annual Liability 1 C O L L E G E B R A N C H Deputy Registrar 1 15600- 39100+7600 437520 437520 Superintendent 2 9300- 34800+4200 257100 514200 Data Entry Operator 4 5200- 20200+1900 138100 552400 P.A. to D.O.I. 1 9300- 34800+3600+150 S.P. 247740 247740 Steno 1 5200- 20200+1900+100 S.P. 139920 139920 Peon 3 4440-7440+1300 112776 338328 2 E X A M I N A T I O N B R A N C H Deputy Registrar 1 15600- 39100+7600 437520 437520 Assistant Registrar 1 15600- 39600+5400+400 S.P. 404040 404040 Superintendent 2 9300- 34800+4200 257100 514200 Data Entry Operator 4 5200- 20200+1900 138100 552400 Steno 1 5200- 20200+1900+100 S.P. 139920 139920 Driver 2 5200- 20200+2400+300 S.P. 152160 304320 Peon 3 4440-7440+1300 112776 338328 3 A C C O U N T S B R A N C H Accounts Officer 1 9300- 34800+5400 279420 279420 Superintendent 1 9300- 34800+4200 257100 257100 Data Entry Operator 2 5200- 20200+1900 138100 276200 Cashier 1 9300- 34800+3200 238500 238500 Steno 1 5200- 20200+1900+100 S.P. 139300 139300 Peon 2 4440-7440+1300 112800 225600 6336956 : 24 : Annexure-3 Participation in Seminars/Conference/Workshops etc. by Teachers of University 1. The confirmed teachers of University may be allowed to attend seminars/ conference / workshop etc. and be paid T.A. and delegation fee according to entitlement if the same has not been allowed by the hosting Institution / Organization. However, travel by own car / taxi may not be allowed if the distance exceeds 500 km. to and fro. 2. Only those teachers whose papers have been accepted for reading in the conference or who are the office bearers of the Organization / Society / Association which organizes conference / seminar / workshop may be allowed. 3. Every application for attending the conference must reach the office fifteen days before the date of journey duly recommended by the Head of the Department. 4. University employees permitted to attend the conferences etc. may be treated on duty leave. 5. A teacher who has availed of this facility may be considered for the same only after the expiry of 1 year for a conference within the country and 2 years in case of foreign seminars and conferences. 6. Such permissions for attending the conferences / seminars / workshops may be granted subject to the availability of funds. 7. The payment for attending seminar / conferences may be made as per following criteria:- (i) For Attending International Seminars and Conferences Abroad. Assistance will be granted for travel expenses only @ 50% of the Air-Fare by economy class, out of un-assigned grant and delegate fee not exceeding Rs. 5,000/- out of University funds. In case a teacher does not ask for travel grant Delegate fee, a lump sum amount not exceeding Rs. 10,000/- in each case may be granted. (ii) For Attending Seminars / Conferences in India Travel grant 100% by entitled class and delegate fee. Note: The payment may be made as per above rates or as per norms prescribed by the UGC, whichever is beneficial to a teacher. :: 25 :: Annexure-4 REGISTRTION OF UNIVERSITY TEACHERS FOR FOREIGN ASSIGNMENTS 1. No teacher shall be allowed to get himself/herself registered for foreign assignments unless he/she has completed five years continuous service in the University/maintained college. 2. Ordinarily, no teacher will be allowed to accept the foreign assignment for more than two years. However, in exceptional circumstances the period can be extended for one year at a time, but in no case should the total period exceed three years in all. 3. Before accepting the assignment, a teacher will have to execute a bond with the University for serving the University on return from abroad for the period equivalent to the leave availed of by him on foreign assignment. In case such a teacher fails to serve the required period in the University, he will have to pay at least six month’s salary (drawn on date) to the University. :: 26 :: Annexure-5 LIBRARY COMMITTEE 1. Subject to the control of the Academic Council, the general management of the University Library shall be the responsibility of the Library Committee. The Library Committee shall consist of the following:- (i) Vice-Chancellor Chairman (ii) Registrar Member (iii) All Deans of Faculties Member (iv) Chairpersons of Departments Member (v) One Principal of affiliated colleges Nominated by the Vice-Chancellor (vi) Two research scholars Nominated by the Vice-Chancellor (vii) Librarian Member Secretary 2. The nominated members of the committee shall hold office for two years. 3. The Library Committee shall: (a) frame rules for the arrangement of the Library, subject to the approval of the Academic Council; (b) arrange for the stock taking of the Library; (c) prepare an annual report on the working of the library for submission to the Academic Council by the end of the December every year; (d) Prepare the annual budget estimates of the Library for submission to the authorities concerned; (e) Allocate annual grants for purchase of books and periodicals (both recurring and non-recurring) among the subjects of study and research in the University. Two fifths of the members shall form the quorum. 4. It shall be the duty of the Librarian to carry-on the directions at the Library Committee. Confidential (For Members Only) DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY MURTHAL (SONEPAT) MINUTES OF THE 13 th MEETING OF THE EXECUTIVE COUNCIL 9 th August, 2011 AT 11.00 a.m DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY, MURTHAL (SONEPAT) No: DCRUST/E.C/13/2011/311-324 Dated: 25.8.2011 To 1. Financial Commissioner & Principal Secretary to Govt. Haryana, Finance Department, Chandigarh. 2. Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department, Chandigarh. 3. Director-General, Technical Education Department, Haryana, Sector – 4, Panchkula. 4. Dr. Dinesh Singh, Vice-Chancellor, University of Delhi, New Delhi 5. Prof. R. C. Kuhad, Department of Microbiology, South Campus, University of Delhi, New Delhi 6. Dr. J aved Hussain, Mustafa Apartment, Ghaffar Manzil, J amia Nagar, New Delhi – 110 025 7. Sh. Ashwani Sabharwal, Chief Architect (Retd.), H. No. 348, Sector-48A – CPS& RCC Society, Chandigarh 8. Dr. S. S. J ain, Professor, Civil Engineering Department, IIT, Roorkee – 247 667 9. Dr. O. P. Yadava, Chief Executive Officer, National Heart Institute, 49-50, Community Centre, East of Kailash, New Delhi-110 065 Contd….2.. : 2 : 10. Prof. B. P. Singh, Dean, Faculty of Science & Technology Interface, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 11. Prof. Rajbir Singh, Dean, Faculty of Management Studies, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 12. Prof. Vijay Kumar, Dean, Faculty of Architecture, Urban & Town Planning, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 13. Prof. B. P. Malik, Department of Physics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal(Sonepat). 14. Prof. J . S. Saini, Department of Electrical Engineering, Deenbandhu Chhotu Ram University of Science & Technology, Murthal(Sonepat). Subject: Minutes of 13 th Meeting of the Executive Council held on 9 th August, 2011. Sir, I am sending herewith a copy of the minutes of the 13 th meeting of the Executive Council held on 9 th August, 2011 at 11.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Discrepancy, if any, in recording of minutes may kindly be conveyed to the undersigned within a week of issue of this letter. Yours faithfully, (R. K. Arora) Encl.: As above REGISTRAR Contd…3.. : 3 : Endst. No. DCRUST/E.C/13/2011/ Dated: A copy of above alongwith a copy of minutes is forwarded to the Secretary to Governor, Haryana Raj Bhawan, Chandigarh for kind information of His Excellency, the Hon’ble Governor and Chancellor of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K. Arora) REGISTRAR Endst. No. DCRUST/E.C/13/2011/ Dated: A copy of above is forwarded to Smt. Kiran Lekha Walia, Financial Advisor, Haryana Bureau Public Enterprises (HBPE), Chandigarh for information. Encl: As above (R. K.Arora) REGISTRAR Endst. No. DCRUST/E.C/13/2011/ Dated: A copy of above alongwith a copy of minutes is forwarded to O.S.D. to Vice-Chancellor (for kind information of the Vice-Chancellor), Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K.Arora) REGISTRAR : 1 : Minutes of the 13 th meeting of Executive Council held on 9 th August, 2011 at 11.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). The following were present. 1. Er. Har Sarup Chahal, Chairman Hon’ble Vice-Chancellor, Deenbandhu Chhotu Ram University of Science & Tech., Murthal (Sonepat) 2. Dr. J aved Hussain, Member Mustafa Apartment, Ghaffar Manzil, J amia Nagar, New Delhi – 110 025 3. Sh. Ashwani Sabharwal, Member Chief Architect (Retd.), H. No. 348, Sector-48A, CPS& RCC Society, Chandigarh 4. Dr. S. S. J ain, Professor, Member Civil Engineering Department, IIT, Roorkee – 247 667 5. Smt. Kiran Lekha Walia, Member Financial Advisor, Haryana Bureau Public Enterprises (HBPE), (Nominee of Financial Commissioner & Principal Secy. to Government, Haryana, Finance Department, Chandigarh) 6. Prof. B. P. Singh, Member Dean, Faculty of Science & Technology Interface Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 7. Prof. Rajbir Singh, Member Dean, Faculty of Management Studies, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 8. Prof. Vijay Kumar, Member Dean, Faculty of Architecture, Urban & Town Planning, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). : 2 : 9. Prof. B. P. Malik, Member Department of Physics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 10. Prof. J . S. Saini, Member Department of Electrical Engineering, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 11. Sh. R. K. Arora, Secretary Registrar, Deenbandhu Chhotu Ram University of Science & Tech., Murthal (Sonepat) The Executive Council considered the agenda items and decided as under:- Item No. 1 Considered the confirmation of the minutes of the 12 th meeting of Executive Council held on 29 th March, 2011 (circulated vide letter No. Estt./ E.C. / 12 / 2011 / 82-89 dated 04.04.2011). Letter received from Prof. B.P. Singh, Dean, Faculty of Science & Technology Interface and member of Executive Council against the confirmation of Dr. R. K. Garg as Professor in Mechanical Engineering approved by the Executive Council vide item No. 8 of its meeting held on 29.3.2011, was read out in the meeting. It was informed to the Executive Council that on the basis of the recommendations of the Screening Committee, Dr. R. K. Garg was called for interview and on the basis of the recommendations of the Selection Committee, he was appointed to the post of Professor. During the period of probation, his work & conduct have been found satisfactory and, therefore, his confirmation to the post of Professor was approved by the Executive Council in its last meeting. The confirmation letter has since been issued to Dr. R. K. Garg. After deliberations, it was Resolved that the minutes of the 12 th meeting of the Executive Council held on 29 th March, 2011 be confirmed. However, the following documents be placed before the Executive Council in its next meeting:- : 3 : i) Enquiry Report regarding anonymous mail in the name of Sam Lamba. ii) Enquiry report regarding type-test for the post of Clerk-cum-DEO iii) Report of the Screening Committee for selection to the post of Professor in Mechanical Engineering. Item No. 2 Noted the follow up action taken report on the decisions of the 12 th meeting of Executive Council held on 29 th March, 2011 with the following modification / decisions. 1. A policy be framed for considering and providing the benefit of past service towards retiral benefits to the teachers. The Vice-Chancellor be authorized to constitute a committee with a member from Finance Department, Govt. of Haryana and its recommendations be placed before the Executive Council in its next meeting. 2. The promotion of Sh. Raj Kumar to the post of Lab. Technician Grade ‘B’ in the pay scale of Rs. 5200-20200+Grade pay 2400/- made by the Executive Council vide item No. 10 of its meeting held on 29.3.2011 be treated as to have been made as a measure personal to the incumbent. 3. Service & Conduct Rules of the University employees (teaching & non- teaching) be finalized and placed before the Executive Council in its next meeting. Item No. 3 Considered the recommendations of the Screening Committee for grant of senior scale of Rs. 15600-39100+7000 AGP w.e.f. 18.8.2009 to Sh. Dinesh Bhatia, Assistant Professor, Department of Bio-Medical Engineering. Resolved that the recommendations of the Screening for grant of senior scale to Sh. Dinesh Bhatia, Assistant Professor, Department of Bio-Medical Engineering be approved. : 4 : Item No.4 Noted the appointment of Dr. R. C. Nautiyal, Professor, Department of Mathematics of this University, as Controller of Examinations in BPS Mahila Vishwavidyalaya, Khanpur Kalan (Sonepat) on deputation basis for a period of six months w.e.f. 11.6.2011 to 10.12.2011. Item No. 5 Considered the case of pay protection of Dr. Satish Khasa, Associate Professor in Physics. Resolved that the pay which Dr. Satish Khasa was drawing at Govt. College for Women, Rohtak prior to his joining in this University, be protected. Item No. 6 Considered the action taken by Hon’ble Vice Chancellor in anticipation of approval of Executive Council with regard to permission for getting treatment of chornic disease (Dialysis) at Bhagat Hospital, Sonepat on PGI/AIIMS rates to Sh. Ramesh Kumar, Lab Assistant Resolved that the above action be approved with the modification that the payment of treatment be reimbursed on actual basis or at PGI/AIIMS rates, whichever is less. Item No. 7 Considered the qualifications for the post of Controller of Finance and Finance Officer Resolved that the following qualifications for the above posts be approved:- 1. Controller of Finance (Pay Scale: Rs.37400-67000+10000 GP) Essential Qualifications:- (a) A Chartered Accountant or a Cost Accountant. (b) Ten years appropriate experience of financial management after acquiring the degree of Chartered Accountant of which five years experience in the institutes of repute, preferably educational institutions. OR (a) Master’s degree with 55% marks or its equivalent grade of B in the U.G. C. 7 point scale from a recognized University. : 5 : (b) Ten years appropriate experience of financial management of which five years as Deputy Registrar in the Pre-revised pay scale of Rs 12000-375- 16500 or an equivalent post of a University/Government of comparable experience in research establishment and /or other institutions of higher education. Preference will be given to the candidate having qualifications of M.COM/ Master OF FINANCE CONTROL (M.F.C.) / M.B.A. (FINANCE) who has worked/ is working as Finance Officer of a Central/ State University. Desirable:- (a) Good working knowledge of rules and regulations of Government/University R& D Institution relating to accounts/ audit, services conditions and related financial matters proven leadership qualities, adaptability flexibility and ability to work as team manger. (b) Proficiency in Computer based Accounting. Note: As per suitability, officer of higher rank from the office of the Comptroller General of India/ Accountant General who possess the prescribed qualification and experience may also be considered for appointment to the post of Controller of Finance on deputation on standard terms and conditions. 2. Finance Officer (Pay Scale: Rs. 15600-39100+6400 GP) Essential qualifications: (a) A Chartered Accountant or Cost Accountant. (b) Five years appropriate experience of financial management after acquiring the degree of Chartered Accountant of which three years experience in the institutes of repute, preferably educational institutions. : 6 : (c) Candidate should be versed in Accounts, Budgeting, planning Audit procedure etc. OR (a) Bachelor’s degree with 55% marks or its equivalent grade B in the U.G. C. 7 point scale from a recognized University. (b) Five years appropriate experience of financial management of which three years as Asstt. Registrar / Senior Accounts Officer in the Pre- revised pay scale of Rs 8000-275-13500 or an equivalent post of a University/Government of comparable experience in research establishment and /or other institutions of higher education. Desirable: (a) Passing of Subordinate Accounts Service (SAS) or its equivalent accounts service examination of Central/State Government. (b) Proficiency in computer based Accounting. Item No. 8 Considered the eligibility of Institutions under Sub- Component 1.2 of TEQIP. Resolved that Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) shall have the following seven departments under one umbrella i.e. Faculty of Engineering & Technology for participation in Sub-Component 1.2 of TEQIP Phase-II:- 1. Mechanical Engineering 2. Electronics & Communication Engineering 3. Electrical Engineering 4. Civil Engineering 5. Chemical Engineering 6. Bio-Technology 7. Computer Science & Engineering Prof. Raj Kumar, Dean of Faculty of Engineering & Technology will be the Overall Incharge. Prof. S. K. Garg, Department of Mathematics will be the TEQIP Coordinator. : 7 : Item No. 9 Considered the recommendations of Study Leave Committee made in its meeting held on 29 th J uly, 2011 regarding grant of Study Leave to Dr. Mukhtiar Singh, Assistant Professor, Department of Electrical Engineering. Resolved that the recommendations of the Study Leave Committee be approved as under:- Dr. Mukhtiar Singh be granted study leave for first two years on full pay and for third year as half pay leave followed by leave of the kind due or extra-ordinary leave (without pay) for rest of the period of five months twenty eight days. Item No. 10 Noted the creation/addition of the New Statute-39 (Annexure-4 pages 26 to 49 of the agenda) in the Act of the University which has received assent of His Excellency, Hon’ble Governor-Chancellor vide letter No. HRB-UA- 30(1)- 10/2196 dated 19.7.2011. Item No. 11 Considered the request of Sh. Yashwant Singh Verma, Assistant Professor in the Department of Chemical Engineering for Protection of pay. Resolved that on the basis of recommendation of the committee constituted by the Executive Council vide Resolution No. 24 of its meeting held on 29.3.2011, the last pay drawn by Sh. Yashwant Singh Verma, Assistant Professor, Department of Chemical Engineering at Rs. 20310/- (15600- 39100+5400 Grade Pay) as Scientist Officer (C) in Nuclear Power Corporation of India Ltd., Narora, Distt. Bulandshahr (UP) be protected, subject to the condition that it would not be counted towards promotion under Career Advancement Scheme (CAS) for which an undertaking on an affidavit would be submitted by Sh. Verma. Item No. 12 Promotion policy for technical staff as well as inter-se-seniority– Technician Grade ‘A’ & “B’, Lab. Technician Grade ‘A’ & ‘B’ and Draftsman & Senior Draftsman. It was informed to the august council that the State govt. has already been requested to sanction some senior technical posts to cope with the increase in : 8 : work-load and to make the promotion avenues available to the existing incumbents. Resolved that a unified policy for promotion of technical staff cadre-wise vis-à-vis the University requirements be framed and the Vice-Chancellor be authorized to constitute a committee for the purpose after the posts are sanctioned by the Govt. Item No. 13 Considered the complaint of harassment against Sh. Parveen Kumar Garg, Assistant Professor, Department of Architecture (Annexure - 5 & 6, pages 59 to 69 of the agenda). Report of the Enquiry Committee consisting of Prof. D. P. Tiwari, Prof. B. P. Singh and Prof. Chitrarekha Kabre was considered. The reply to the explanation submitted by Sh. Garg was also considered and it was not found to be satisfactory. Resolved that a ‘Show Cause Notice’ under Rule-8 of Haryana Civil Services (Punishment & Appeal) 1987 be issued to Sh. Parveen Kumar Garg, Assistant Professor, Department of Architecture for before taking final decision. Item No. 14 Considered the proposal for delegation of powers to Vice-Chancellor regarding appointment of inspection committee for periodical inspection of affiliated colleges for extension/continuation in provisional affiliation. Resolved that the above proposal be approved. Item No. 15 Considered the case of Dr. R.K. Soni, Reader, Department of Mechanical Engineering for promotion as Professor under CAS w.e.f. 10.07.2007 under the guidelines / policy circulated by the State Govt. Technical Education Department vide letter No. 40/5/89-4TE dated 30.1.2004. Resolved that on the basis of recommendation of the committee constituted by the Executive Council vide Resolution No. 9 of its meeting held on 06.8.2010, the request of Dr. R.K. Soni for consideration of his promotion as Professor under the policy / guidelines circulated by the State govt., : 9 : Technical Education Department vide letter No. 40/5/89-4TE dated 30.1.2004 be acceded to in relaxation of the rules as a measure personal to the incumbent with the following proviso:- 1) Dr. R. K. Soni will face the Selection Committee for interview. 2) If he is recommended for promotion under Career Advancement Scheme (CAS) by the Selection Committee, the date of eligibility of promotion would be w.e.f. the date of decision of the Executive Council i.e. 9 th August, 2011. 3) He will not claim promotion under Career Advancement Scheme (CAS) retrospectively. Item No. 16. Considered the request of Sh. Satish Kumar, Assistant Professor, Department of Management Studies for grant of extra ordinary leave for a period of 3 months w.e.f. 15.8.2011 to 14.11.2011 to join contractual teaching assignment in Malaysia. Resolved that the request of Sh. Satish Kumar, Assistant Professor, be not acceded to as it is not covered under the rules. Item No. 17 Considered the proposal for upgradation of the post of Director of Sports in pay band of Rs. 37400-67000 +10000 AGP equivalent to the pay band of Professor and re-designate the same as Director of Physical Education and Sports. It was noted by the Executive Council that there are already three persons – two Directors of Physics Education (appointed in the erstwhile CRSCE, Murthal) and one Director of Sports (appointed in the University) to look after the sports activities. Resolved that the performance of the existing incumbents for the last five years be put up before the Executive Council in its next meeting. The meeting ended with a vote of thanks to the Chair. (R. K. Arora) REGISTRAR Confidential (For Members Only) DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY MURTHAL (SONEPAT) MINUTES OF THE SPECIAL (14 th ) MEETING OF THE EXECUTIVE COUNCIL 24 th November, 2011 AT 10.30 a.m DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY, MURTHAL (SONEPAT) No: DCRUST/E.C/14/2011/427-440 Dated: 29.11.2011 To 1. Financial Commissioner & Principal Secretary to Govt. Haryana, Finance Department, Chandigarh. 2. Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department, Chandigarh. 3. Director-General, Technical Education Department, Haryana, Sector – 4, Panchkula. 4. Dr. Dinesh Singh, Vice-Chancellor, University of Delhi, New Delhi 5. Prof. R. C. Kuhad, Department of Microbiology, South Campus, University of Delhi, New Delhi 6. Dr. J aved Hussain, Mustafa Apartment, Ghaffar Manzil, J amia Nagar, New Delhi – 110 025 7. Sh. Ashwani Sabharwal, Chief Architect (Retd.), H. No. 348, Sector-48A – CPS& RCC Society, Chandigarh 8. Dr. S. S. J ain, Professor, Civil Engineering Department, IIT, Roorkee – 247 667 9. Dr. O. P. Yadava, Chief Executive Officer, National Heart Institute, 49-50, Community Centre, East of Kailash, New Delhi-110 065 Contd….2.. : 2 : 10. Prof. B. P. Singh, Dean, Faculty of Science & Technology Interface, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 11. Prof. Vijay Kumar, Dean, Faculty of Architecture, Urban & Town Planning, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 12. Prof. R. B. Patel, Dean, Faculty of Information Tech. & Computer Science, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 13. Prof. B. P. Malik, Department of Physics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal(Sonepat). 14. Prof. J . S. Saini, Department of Electrical Engineering, Deenbandhu Chhotu Ram University of Science & Technology, Murthal(Sonepat) Subject: Minutes of Special (14 th ) Meeting of the Executive Council held on 24 th November, 2011. Sir, I am sending herewith a copy of the minutes of the Special (14 th ) meeting of the Executive Council held on 24 th November, 2011 at 10.30 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Discrepancy, if any, in recording of minutes may kindly be conveyed to the undersigned within a week of issue of this letter. Yours faithfully, (R. K. Arora) Encl.: As above REGISTRAR Contd…3.. : 3 : Endst. No. DCRUST/E.C/14/2011/441 Dated: 29.11.2011 A copy of above alongwith a copy of minutes is forwarded to the Secretary to Governor, Haryana Raj Bhawan, Chandigarh for kind information of His Excellency, the Hon’ble Governor and Chancellor of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K. Arora) REGISTRAR Endst. No. DCRUST/E.C/14/2011/442 Dated: 29.11.2011 A copy of above is forwarded to Smt. Kiran Lekha Walia, Financial Advisor, Haryana Bureau Public Enterprises (HBPE), Chandigarh for information. Encl: As above (R. K.Arora) REGISTRAR Endst. No. DCRUST/E.C/14/2011/443 Dated: 29.11.2011 A copy of above alongwith a copy of minutes is forwarded to O.S.D. to Vice-Chancellor (for kind information of the Vice-Chancellor), Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K.Arora) REGISTRAR : 1 : Minutes of the Special 14 th meeting of Executive Council held on 24 th November, 2011 at 10.30 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). The following were present. 1. Er. Har Sarup Chahal, Chairman Hon’ble Vice-Chancellor, Deenbandhu Chhotu Ram University of Science & Tech., Murthal (Sonepat) 2. Prof. R. C. Kuhad, Member Department of Microbiology, South Campus, University of Delhi, New Delhi 3. Dr. J aved Hussain, Member Mustafa Apartment, Ghaffar Manzil, J amia Nagar, New Delhi – 110 025 4. Sh. Ashwani Sabharwal, Member Chief Architect (Retd.), H. No. 348, Sector-48A, CPS& RCC Society, Chandigarh 5. Dr. O. P. Yadava, Member Chief Executive Officer, National Heart Institute, 49-50, Comm. Centre, East of Kailsh, New Delhi-110 065 6. Smt. Kiran Lekha Walia, Member Financial Advisor, Haryana Bureau Public Enterprises (HBPE), (Nominee of Financial Commissioner & Principal Secy. to Government, Haryana, Finance Department, Chandigarh) 7. Shri Rampal Keshver, Member Additional Director, Technical Education Department, Haryana (Nominee of Director-General,Technical Education Department, Panchkula) 8. Prof. B. P. Singh, Member Dean, Faculty of Science & Technology Interface Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). : 2 : 9. Prof. Vijay Kumar, Member Dean, Faculty of Architecture, Urban & Town Planning, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 10. Prof. R. B. Patel, Member Dean, Faculty of Information Tech. & Computer Science, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 11. Prof. B. P. Malik, Member Department of Physics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 12. Prof. J . S. Saini, Member Department of Electrical Engineering, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 13. Sh. R. K. Arora, Secretary Registrar, Deenbandhu Chhotu Ram University of Science & Tech., Murthal (Sonepat) The members of Executive Council expressed deep sorrow and grief on the untimely demise of Sh. Baldev, Chowkidar. The members observed two minute silence as a mark of respect to the departed soul. A resolution to this effect shall be sent to the bereaved family. The Executive Council considered the agenda items and decided as under:- Item No. 1 Considered the confirmation of the minutes of the 13 th meeting of Executive Council held on 9 th August, 2011 (circulated vide letter No. DCRUST/E.C/13/2011/311-324 dated: 25.8.2011). Resolved that the minutes of the 13 th meeting of Executive Council held on 9 th August, 2011 be confirmed. : 3 : Item No. 2 Approval of First Convocation of the University to be held on November 24, 2011. It was informed to the Executive Council that in pursuance of decision of the Executive Council taken vide item No. 15 of its meeting held on February 04, 2010, the First Convocation of the University would be held on November 24, 2011. Sh. Vilasrao Deshmukh, Hon’ble Union Minister of Science & Technology and Earth Sciences, New Delhi has consented to deliver the Convocation Address and 4 th Deenbandhu Chhotu Ram Memorial Lecture. His Excellency Shri J agannath Pahadia, Hon’ble Governor-Chancellor shall preside over the function. Shri Bhupinder Singh Hooda, Hon’ble Chief Minister, Haryana shall be the Distinguished Guest of Honour and Sh. Mahender Partap Singh, Hon’ble Minister of Technical Education, Haryana shall be the Guest of Honour. Noted the schedule of First Convocation of the University to be held on November 24, 2011. Further Resolved that the following recommendations of the Academic Council made vide item No. 3 of its meeting held on 18 th November, 2011 regarding costumes / robes and the cut-off date for submission of thesis by the students of M. Tech. / M. Arch. for being eligible for award of ‘Certificate of Merit’ on passing out their examination as per ordinance be approved:- Costumes / Robes (i) White coloured Pajama and Off-white coloured Kurta for all the Recipients of Degrees and persons who take part in the Academic Procession. (ii) (a) Blue stole for graduates (b) Red stole for post-graduates (c) Golden stole for Ph. D degree holders. (d) Maroon for others including VIPs. Cut-off date 30 th June of the year of completion of M. Tech. / M. Arch. course. : 4 : Item No. 3 Considered the recommendations of the Selection Committees for appointment to the following posts:- Sr. No. Name of the Department Name of the Post Name of the selected candidates(s) in order of merit 1. Deenbandhu Chhotu Ram Chair Professor Dr. J agbir Singh 2. Chemical Engineering Professor Dr. Rajeev Mehta Associate Professor Dr. Surendra Kumar Sharma Assistant Professor (Leave Vacancy) Sh. Dheeraj Ahuja Resolved that the recommendations of the Selection Committees be approved. The meeting ended with a vote of thanks to the Chair. (R. K. Arora) REGISTRAR Confidential (For Members Only) DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY MURTHAL (SONEPAT) MINUTES OF THE 15 th MEETING OF THE EXECUTIVE COUNCIL 12 th December, 2011 AT 11.00 A.M. DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY, MURTHAL (SONEPAT) No: DCRUST/E.C/15/2011/486-499 Dated: 29.12.2011 To 1. Financial Commissioner & Principal Secretary to Govt. Haryana, Finance Department, Chandigarh. 2. Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department, Chandigarh. 3. Director-General, Technical Education Department, Haryana, Sector – 4, Panchkula 4. Prof. Dinesh Singh, Vice-Chancellor, University of Delhi, New Delhi 5. Prof. R. C. Kuhad, Department of Microbiology, South Campus, University of Delhi, New Delh 6. Dr. J aved Hussain, Mustafa Apartment, Ghaffar Manzil, J amia Nagar, New Delhi – 110 025 7. Sh. Ashwani Sabharwal, Chief Architect (Retd.), H. No. 348, Sector-48A – CPS& RCC Society, Chandigarh 8. Dr. S. S. J ain, Professor, Civil Engineering Department, IIT, Roorkee – 247 667 9. Dr. O. P. Yadava, Chief Executive Officer, National Heart Institute, 49-50, Community Centre, East of Kailash, New Delhi-110 065 Contd….2.. : 2 : 10. Prof. B. P. Singh, Dean, Faculty of Science & Technology Interface, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 11. Prof. Vijay Kumar, Dean, Faculty of Architecture, Urban & Town Planning, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 12. Prof. R. B. Patel, Dean, Faculty of Information Tech. & Computer Science, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 13. Prof. B. P. Malik, Department of Physics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal(Sonepat). 14. Prof. J . S. Saini, Department of Electrical Engineering, Deenbandhu Chhotu Ram University of Science & Technology, Murthal(Sonepat). Subject: Minutes of 15 th Meeting of the Executive Council held on 12 th December, 2011. Sir, I am sending herewith a copy of the minutes of the 15 th meeting of the Executive Council held on 12 th December, 2011 at 11.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Discrepancy, if any, in recording of minutes may kindly be conveyed to the undersigned within a week of receipt of this letter. Yours faithfully, (R. K. Arora) Encl.: As above REGISTRAR Contd…3.. : 3 : Endst. No. DCRUST/E.C/15/2011/500 Dated: 29.12.2011 A copy of above alongwith a copy of minutes is forwarded to the Secretary to Governor, Haryana Raj Bhawan, Chandigarh for kind information of His Excellency, the Hon’ble Governor and Chancellor of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K. Arora) REGISTRAR Endst. No. DCRUST/E.C/15/2011/501 Dated: 29.12.2011 A copy of above is forwarded to Smt. Kiran Lekha Walia, Financial Advisor, Haryana Bureau Public Enterprises (HBPE), New Secretariat, Sector-17, Chandigarh for information. Encl: As above (R. K.Arora) REGISTRAR Endst. No. DCRUST/E.C/15/2011/502 Dated: 29.12.2011 A copy of above alongwith a copy of minutes is forwarded to O.S.D. to Vice-Chancellor (for kind information of the Vice-Chancellor), Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K.Arora) REGISTRAR : 1 : Minutes of the 15 th meeting of Executive Council held on 12 th December, 2011 at 11.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). The following were present. 1. Er. Har Sarup Chahal, Chairman Hon’ble Vice-Chancellor, Deenbandhu Chhotu Ram University of Science & Tech., Murthal (Sonepat) 2. Sh. Ashwani Sabharwal, Member Chief Architect (Retd.), H. No. 348, Sector-48A, CPS& RCC Society, Chandigarh 3. Dr. S. S. J ain, Professor, Member Civil Engineering Department, IIT, Roorkee – 247 667 4. Dr. O. P. Yadava, Chief Executive Officer, Member National Heart Institute, 49-50, Community Centre, East of Kailash, New Delhi-110 065 5. Smt. Kiran Lekha Walia, Member Financial Advisor, Haryana Bureau Public Enterprises (HBPE), (Nominee of Financial Commissioner & Principal Secy. to Government, Haryana, Finance Department, Chandigarh) 6. Sh. Rampal Keshver, Additional Director Member Technical Education Department, Panchkula (Nominee of Director-General) 7. Prof. B. P. Singh, Member Dean, Faculty of Science & Technology Interface Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 8. Prof. Vijay Kumar, Member Dean, Faculty of Architecture, Urban & Town Planning, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 9. Prof. R. B. Patel, Member Dean, Faculty of Information Tech. & Computer Science, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). : 2 : 10. Prof. B. P. Malik, Member Department of Physics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 11. Prof. J . S. Saini, Member Department of Electrical Engineering, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). 12. Sh. R. K. Arora, Secretary Registrar, Deenbandhu Chhotu Ram University of Science & Tech., Murthal (Sonepat) The Executive Council expressed profound sorrow and grief on the demise of Pt. Chiranji Lal Sharma, former Member of Parliament. The members observed two minute silence as a mark of respect to the departed soul. A resolution to this effect be sent to the bereaved family. The Executive Council considered the agenda items and decided as under:- Item No. 1 Considered the confirmation of the minutes of the 14 th meeting of Executive Council held on 24 th November, 2011 (circulated vide letter No. Estt./E.C./14/2011/427-440 dated 29.11.2011). Resolved that the minutes of the 14 th meeting of the Executive Council held on 24 th November, 2011 be confirmed. Further Resolved that the discrepancy, if any, in recording of minutes be sent by the members of Executive Council within a week of ‘receipt’ instead of ‘issue’ of the minutes. Item No. 2 Noted the follow up action taken report on the decisions of the 13 th meeting of Executive Council held on 9 th August, 2011. In pursuance of Executive Council’s Resolution No. 1 of its meeting held on 9 th August, 2011, the following documents were placed and read out in the meeting of the Executive Council:- i) Enquiry Report regarding anonymous mail in the name of Sam Lamba; ii) Enquiry report regarding type-test for the post of Clerk-cum-DEO; iii) Report of the Screening Committee for selection to the post of Professor in Mechanical Engineering. After considering the reports, it was decided that the matter be closed. However, if anything regarding anonymous mail under cyber crime occurs in future, the matter be reported to the police. Item No. 3 Noted the follow up action taken report on the decisions of the 14 th meeting of Executive Council held on 24 th November, 2011. Item No. 4 Considered the recommendations of the Selection Committees for appointment to the following teaching posts:- Sr. No Name of the Department Name of the Post Name of the selected candidates(s) in order of merit 1. Centre of Excellence for Energy & Environmental Studies Assistant Professor (i) Sh. Satyapal Nehra (ii) Dr. (Mrs.) Nisha Kumari (iii) Dr. (Mrs.) Sudesh Chaudhary (iv) Ms. J yoti Rani 2. Computer Sc. & Engineering (leave vacancy) Assistant Professor Mrs. Meenakshi 3. Humanities Dept Assistant Professor (i) Dr. Pradeep Singh (ii) Sh. Suresh Kumar 4. Physics Department Assistant Professor (i) Sh. Ravinder Kumar (ii) Mrs. Ashima 5. Chemistry Department Assistant Professor (i) Sh. Krishan Kumar (ii) Sh. Dinesh Kumar Resolved that the recommendations of the Selection Committees for appointment to the above posts be approved. : 3: Item No. 5 Considered the recommendations of the Establishment Committees for appointment to the following non-teaching posts:- Sr. No. Name of the Post Name of the selected candidates(s) in order of merit 1. Controller of Finance Sh. Pankaj Kumar Gupta – on deputation for a period of one year in the first instance 2. Executive Engineer Sh. Arun Kumar – on deputation for a period of one year in the first instance Resolved that the recommendations of the Establishment Committees for appointment to the above posts be approved. Item No. 6 Considered the requirement of additional secretarial and supporting staff for various teaching departments. Resolved that the following additional posts be created and sent to the State Govt. for approval:- Sr. No. Name & No. of Posts Pay Scale (Rs.) 1. Assistant-cum-Data Entry Operator 10 9300-34800+3600 GP 2. Clerk-cum-Data Entry Operator 10 5200-20200+1900 GP 3. Peon / Attendant 10 4440-7440+1300 GP 4. Peon-cum-Driver 06 4440-7440+1300 GP 5. Tractor Driver 01 5200-20200+2400 GP 6. Painter 01 5200-20200+2400 GP 7. Beldar / Helper of painter 01 4440-7440+1300 GP 8. White Washer 01 5200-20200+2400 GP 9. Beldar / Helper of white washer 01 4440-7440+1300 GP 10. Meson Grade-I 01 5200-20200+2400 GP 11. Meson Grade-II 01 5200-20200+2400 GP 12. Beldar /Helpers of Mason Grade I&II 02 4440-7440+1300 GP Further Resolved that the University be authorized to make the above appointments on need basis out of contingency funds on contract basis at D. C. rates as a perennial work till such time the approval of the State govt. is received. : 4 : Item No. 7 Considered the University Conduct Rules and Schedule of Penalties. Resolved that the University Conduct Rules and Schedule of Penalties drafted by a committee consisting of Sh. R. K. Arora, Registrar, Prof. B. P. Singh, Dean Faculty of Science & Technology Interface, Dr. M. S. Dhankhar, Controller of Examinations, Dr. S. S. Rana, Dean Colleges (Retd.), University of Delhi, Sh. S. S. Bhinder, Assistant Professor and Sh. Ishwar Sharma, OSD be approved in principle. Further resolved that the Vice-Chancellor be authorized to constitute a committee associating members of the Executive Council to finalize the draft of University Conduct Rules and Schedule of Penalties and place the same before the Executive Council in its next meeting. Item No. 8 Considered the joining report of Sh. S. K. Grewal, Associate Professor, Department of Electronics & Communication Engineering before expiry of Study Leave. Resolved that the joining report dated 14.10.2011 of Sh. S. K. Grewal, Associate Professor, Department of Electronics & Communication Engineering before expiry of study leave i.e. 13.10.2012 be accepted in view of certificates given by his Supervisor, Dr. M. K. Soni, Dean & Executive Director, Manav Rachna International University, Faridabad and Co-supervisor, Dr. D. K. Jain, Professor, Department of Electrical Engineering, DCRUST, Murthal. Item No. 9 Noted the signing of MOU under Sub-Component 1.2 for implementation of the Project TEQIP-II under Technical Education Quality Improvement Programme. Item No. 10 Considered the Annual Report for the year 2010-11 Resolved that the Annual Report for the year 2010-11 be approved. Further Resolved that a copy of the Annual Report be circulated to all members of the Executive Council and others concerned. : 5 : : 6 : Item No. 11 Considered the extension of deputation period of Dr. D. P. Tiwari, Professor as Principal in Govt. Engineering College, Bharatpur (Rajasthan). Resolved that the deputation period of Prof. D. P. Tiwari be extended for a further period of one year w.e.f. 10.3.2012 to 9.3.2013. Item No. 12 Considered the extension in deputation of Dr. R. C. Nautiyal, Professor in Mathematics as Controller of Examinations in BPS Mahila Vishwavidyalaya, Khanpur Kalan. Resolved that the deputation period of Prof. R. C. Nautiyal be extended for a further period of six months w.e.f. 10.12.2011 to 9.6.2012. Item No. 13 Complaint of harassment against Sh. Parveen Kumar Garg, Assistant Professor, Department of Architecture Resolved that the matter be deferred. Item No. 14 Considered the following qualifications for the post of Assistant Professor, Associate Professor and Professor in Centre of Excellence for Energy & Environmental Studies (CEEES) and Department of Architecture:- Centre of Excellency for Energy & Environmental Studies (CEEES) ASSISTANT PROFESSOR M.Tech. in first class in energy/Renewable energy studies. OR M.Sc. Physics / Chemistry with minimum 55% and Ph.D in the area of renewable energy/energy studies. NET qualified candidates will be given preference OR B. Tech. / M. Tech. first class in any branch of engineering and Ph.D. in the area of renewable energy/energy studies. ASSOCIATE PROFESSOR Five years of teaching/research experience as Assistant Professor or equivalent and Ph.D. in the relevant areas as mentioned for the post of Assistant Professor. PROFESSOR Five years of teaching/research experience as Associate Professor or equivalent and Ph.D. in the relevant areas as mentioned for the post of Assistant Professor. DEPARTMENT OF ARCHITECTURE ASSISTANT PROFESSOR First Class Bachelor’s Degree in Architecture. OR Bachelor’s Degree in Architecture: AND First Class Master’s Degree in Architecture. Work Experience (Excluding time period for acquisition of PG/Ph.D. Qualifications) Desirable: One Year Teaching Experience as Visiting Teacher Experience for candidates from practice, Desirable: One Year Teaching Experience as Visiting Teacher ASSOCIATE PROFESSOR First Class Bachelor’s Degree in Architecture; AND Master’s Degree in Architecture. OR Bachelor’s Degree in Architecture; AND First Class Master’s Degree in Architecture. OR First Class Bachelor’s Degree in Architecture; AND Ph.D. in Architecture. Work Experience (excluding time period for acquisition of PG/Ph.D. Qualifications Eight years teaching experience. Experience for candidates from practice Eight years experience in Practice/Research. : 7 : Desirable Three years teaching experience as Visiting teacher. PROFESSOR First class Bachelor’s Degree in Architecture; AND Master’s Degree in Architecture. OR Bachelor’s Degree in Architecture; AND First Class Master’s Degree in Architecture. OR First Class Bachelor’s Degree in Architecture; AND Ph.D. in Architecture. Desirable Ph.D. in Architecture OR Published work in referred journals OR significant professional work which can be considered equivalent to Ph.D. Work Experience (excluding time period for acquisition of PG/Ph.D. Qualifications Thirteen years teaching experience out of which five years of teaching experience as Associate Professor. Relaxation of up to three years in teaching experience may be given to candidates having Ph.D. or equivalent. Experience for candidates from practice Thirteen years experience in Practice/Research. Desirable Five years teaching experience as Visiting teacher. Resolved that the above qualifications be approved. : 8 : : 9 : Item No. 15 Considered the following amendment in Section 17 of the Rules for allotment of houses in University Campus. Existing Proposed 17: Change of residence (i) On medical ground of a family member on the recommendations of the Medical Board Comprising, CMO, Medical Officer (Male) and Medical Officer (Female). (ii) Any other reason to the satisfaction of the Vice-Chancellor. 17: Change of residence (i) When a house of any category falls vacant or newly constructed houses become available for allotment, only one chance of change of house will be allowed in the whole service to the existing resident in the same category on the basis of his/her seniority / entitlement. (ii) On medical ground of a family member on the recommendations of the Medical Board Comprising, CMO, Medical Officer (Male) and Medical Officer (Female). (iii) Any other reason to the satisfaction of the Vice- Chancellor. Resolved that the above amendment in the House Allotment Rules be approved. Any other item: Item No. 1 Considered the organizational set-up of the Sports Department and progress reports of DPE’s / Director of Sports regarding sports activities in the University (Annexure 1, 2, 3, 4, 5, 6, 7, 8 & 9 pages 3-23 of the agenda) Resolved that the recommendations of the committee made in its meeting held on 12.08.2011 (Annexure-8 of the agenda) be approved. Further Resolved that the Vice-Chancellor be authorized to allocate the work of sports to the Directors of Physical Education and Director of Sports individually and it be enforced / monitored strictly. Dean Students’ Welfare will be the controlling officer. : 10 : A progress report on their performance and conduct be put up to the Executive Council after a period of six months. The meeting ended with a vote of thanks to the Chair. (R. K. Arora) REGISTRAR Confidential (For Members Only) DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY MURTHAL (SONEPAT) MINUTES OF THE 16 th MEETING OF THE EXECUTIVE COUNCIL 30 th March, 2012 AT 11.00 A.M. DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY, MURTHAL (SONEPAT) No: DCRUST/E.C/16/2012/173-186 Dated: 16.4.2012 To 1. Financial Commissioner & Principal Secretary to Govt. Haryana, Finance Department, Chandigarh. 2. Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department, Chandigarh. 3. Director-General, Technical Education Department, Haryana, Sector – 4, Bays 7-12, Panchkula 4. Prof. Dinesh Singh, Vice-Chancellor, University of Delhi, New Delhi 5. Prof. R. C. Kuhad, Department of Microbiology, South Campus, University of Delhi, New Delhi 6. Dr. J aved Hussain, Mustafa Apartment, Ghaffar Manzil, J amia Nagar, New Delhi – 110 025 7. Sh. Ashwani Sabharwal, Chief Architect (Retd.), H. No. 348, Sector-48A – CPS& RCC Society, Chandigarh 8. Prof. S. S. J ain, Civil Engineering Department, IIT, Roorkee – 247 667 9. Dr. O. P. Yadava, Chief Executive Officer, National Heart Institute, 49-50, Community Centre, East of Kailash, New Delhi-110 065 Contd….2.. : 2 : 10. Prof. Vijay Kumar, Dean, Faculty of Architecture, Urban & Town Planning, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 11. Prof. R. B. Patel, Dean, Faculty of Information Tech. & Computer Science, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 12. Prof. J . S. Rana, Dean, Faculty of Non-Conventional Sources of Energy & Environmental Sciences, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 13. Prof. J . S. Saini, Department of Electrical Engineering, Deenbandhu Chhotu Ram University of Science & Technology, Murthal(Sonepat) 14. Prof. P.K. Bhatia, Department of Mathematics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal(Sonepat) Subject: Minutes of 16 th Meeting of the Executive Council held on 30 th March, 2012. Sir, I am sending herewith a copy of the minutes of the 16 th meeting of the Executive Council held on 30 th March, 2012 at 11.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Discrepancy, if any, in recording of minutes may kindly be conveyed to the undersigned within a week of receipt of this letter. Yours faithfully, (R. K. Arora) Encl.: As above REGISTRAR Contd…3.. : 3 : Endst. No. DCRUST/E.C/16/2012/187 Dated: 16.4.2012 A copy of above alongwith a copy of minutes is forwarded to the Secretary to Governor, Haryana Raj Bhawan, Chandigarh for kind information of His Excellency, the Hon’ble Governor and Chancellor of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K. Arora) REGISTRAR Endst. No. DCRUST/E.C/16/2012/188 Dated: 16.4.2012 A copy of above is forwarded to Smt. Kiran Lekha Walia, Financial Advisor, Haryana Bureau Public Enterprises (HBPE), New Secretariat, Sector-17, Chandigarh for information. Encl: As above (R. K.Arora) REGISTRAR Endst. No. DCRUST/E.C/16/2012/189 Dated: 16.4.2012 A copy of above alongwith a copy of minutes is forwarded to O.S.D. to Vice-Chancellor (for kind information of the Vice-Chancellor), Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K.Arora) REGISTRAR : 1 : Minutes of the 16 th meeting of Executive Council held on 30 th March, 2012 at 11.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). The following were present. 1. Er. Har Sarup Chahal, Chairman Hon’ble Vice-Chancellor, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 2. Sh. Ashwani Sabharwal, Member Chief Architect (Retd.), H. No. 348, Sector-48A, CPS& RCC Society, Chandigarh 3. Prof. S. S. J ain, Member Civil Engineering Department, IIT, Roorkee – 247 667 4. Prof. R. C. Kuhad, Member Dept. of Microbiology, South Campus, University of Delhi, New Delhi 5. Dr. J aved Husain, Member Mustafa Apartments, Ghaffar Manzil, J amia Nagar, New Delhi 6. Smt. Kiran Lekha Walia, Member Financial Advisor, Haryana Bureau Public Enterprises (HBPE), (Nominee of Financial Commissioner & Principal Secy. to Government, Haryana, Finance Department, Chandigarh) 7. Sh. N. K. Verma, Additional Director, Member Technical Education Department, Panchkula (Nominee of Director-General) 8. Prof. Vijay Kumar, Member Dean, Faculty of Architecture, Urban & Town Planning, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 9. Prof. R. B. Patel, Member Dean, Faculty of Information Tech. & Computer Science, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) : 2 : 10. Prof. J . S. Rana, Member Dean, Faculty of Non Conventional Sources of Energy & Environmental Science, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 11. Prof. J . S. Saini, Member Department of Electrical Engineering, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 12. Prof. P. K. Bhatia, Member Department of Mathematics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 13. Sh. R. K. Arora, Secretary Registrar, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) The Executive Council considered the agenda items and decided as under:- Item No. 1 Considered the confirmation of the minutes of the 15 th meeting of Executive Council held on 12 th December, 2011 (circulated vide letter No. DCRUST/EC/15/2011/486-499 dated 29.12.2011). Resolved that the minutes of the 15 th meeting of the Executive Council held on 12 th December, 2011 be confirmed. Item No. 2 Noted the follow up action taken report on the decisions of the 15 th meeting of Executive Council held on 12 th December, 2011 with the following further decisions:- 1) Since no suitable incumbent for the post of Controller of Finance has been found available despite repeatedly advertisements/ interviews, the post of Finance Officer in pay band of Rs. 15600- 39100+6000 GP (already approved by the Executive Council), be now advertised only. 2) The pay scale for the post of Mason Grade-II be checked & rectified accordingly. Item No. 3 Considered the Budget Estimates for the Financial Year 2012-13 of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). The Finance Committee vide item No. 3 of its meeting held on 29 th March, 2012 considered the Budget Estimates for the year 2012-13 and Resolved to recommend to the Executive Council as under:- a) Since under Non-Plan an amount of Rs. 1086.00 lacs sanctioned for the year 2012-13 cannot meet the requirements, therefore the State Govt. be requested to enhance this amount to meet out the shortfall for the Financial year 2012-13. b) Since under Plan scheme an amount of Rs. 1500.00 lacs sanctioned for the year 2012-13 cannot meet the requirements to complete the ongoing works of construction and some very important new works like hostels and residences, therefore the State Govt. be requested to enhance this amount to meet out the shortfall for the Financial Year 2012-13. This Additional demand be projected to Govt. in recurring (for salary) and non-recurring (for works and other permanent assests). c) It was further desired that the University should strive for starting some courses in Solar Energy in collaboration with prestigious institutions like I.I.T. Bombay and should get financial assistance from MNRE, Government of India. Resolved that the above recommendations of the Finance Committee be approved and recommended to the University Court for approval. : 3 : Item No. 4 a) Noted and approved the appointment of Prof. B.P. Singh as Dean Academic Affairs in place of Prof. K.D. Gupta w.e.f. 27.12.2011. b) Noted and approved the appointment of Prof. Rekha, Chairperson, Department of Humanities as Chief Warden (Girls’ Hostels) w.e.f. 29.9.2011. AND Considered the appointment of the Proctor, Chief Warden (Boys’ Hostels) and Dean Students’ Welfare. Resolved that the following be appointed as Proctor, Chief Warden (Boys’ Hostel) and Dean Students Welfare for a period of two years w.e.f. the date mentioned against each:- 1) Prof. B.P. Malik Proctor 1.4.2012 2) Prof. Rajbir Singh Chief Warden (Boys’ Hostel) 1.4.2012 3) Prof. P.K. Bhatia Dean Students Welfare 11.5.2012 Item No. 5 Considered the recommendations of the Selection Committees for appointment to the following teaching posts:- Sr. No. Name of the Dept. Name of the Post Name of the selected candidates(s) in order of merit 1. Dept. of Civil Engineering Professor Dr. Dhirender Singhal Dr. D.V.S. Verma (on contract for a period of one year) Assistant Professor Ms. Poonam Sh. Upain Bhatia Sh. Rajiv Chauhan Sh. Amit Kumar Sh. Aman Ahlawat Sh. Anil Kumar Ms. Sunita Kumari 2. Dept. of Bio Medical Engg. Assistant Professor (Leave Vacancy) Sh. Saravjeet Singh 3. Centre of Excellence in Energy and Environmental Studies (CEEES) Professor Not found suitable. However, keeping in view the background of the candidate in the area of energy & environment, Dr. Anil Kumar Berwal, Associate Professor in Mechanical Engineering Department who was a candidate for this post may be shifted to the CEEES. : 4 : 4. Dept. of Electronics & Comm. Engineering Professor Dr. Amit Kumar Garg Assistant Professor Ms. Himanshi Saini Ms. Samta Chopra Ms. Kusum Dalal D/o Sh. Shamsher Dalal Ms. Rajni Sh. Charanjeet Singh 5. Dept. of Architecture Professor Dr.(Mrs.) Neeraja Lugani Sethi Assistant Professor Sh. Ajay Kaushik Mrs. Nirmala Ms. Alka Grewal 6. Dept. of Electrical Engineering Assistant Professor Ms. Deepika Sh. Ravi Sh. Naresh Kumar Sh. Anil Kumar Sh. Nikhil Kumar Yadav Resolved that the recommendations of the Selection Committees for the above posts except that of Sh. Nikhil Kumar Yadav as Assistant Professor in Electrical Engineering Department, be approved. It was brought to the notice of the Executive Council that Sh. Nikhil Kumar Yadav who has been recommended for the post of Assistant Professor in Electrical Engineering Department against the ESM category does not belong to Haryana State as per his application form and, therefore, he does not meet the criteria of appointment under ESM Category as per State govt. instructions. It was Resolved that Sh. Deepak Sharma S/o Sh. Shivraj Sharma who has been placed in the waiting list of ESM category and he is a Haryana domicile, be offered the appointment of Assistant Professor in Electrical Engineering Department against ESM category and Sh. Nikhil Kumar Yadav be placed in the waiting list of General Category (UR) at Sr. No. 1. Further Resolved that:- (i) Only one extension of 15 days in joining time to Dr. (Mrs.) Neeraja Lugani Sethi who has been appointed as Professor in Architecture, be granted. (ii) Criteria for screening of applications be evolved for future recruitments. : 5 : AND Considered the recommendations of the Selection Committee for promotion of Dr. R. K. Soni, Reader in Mechanical Engineering Department to the post of Professor under Career Advancement Scheme (CAS). Resolved that Dr. R. K. Soni, Reader in Mechanical Engineering Department, be promoted as Professor under CAS in the pay scale of Rs. 37400-67000+AGP 10000/- w.e.f. 9 th August, 2011 and be put on probation till 31 st March, 2013 during which he would produce atleast two research papers in the Conferences/Journals. Item No. 6 Considered the implementation of State Govt. memo No. 25/1/2012-4TE dated 8.2.2012, memo bearing same No. dated 9.2.2012 and memo No. 666- 668/Engg. dated 2.3.2012 regarding adoption of various recommendations of the UGC and MHRD with regard to minimum qualifications for appointment of teachers and other academic staff in the Technical Universities and measures for the maintenance of the standards of Technical Education as contained in letter No. KW-7/18-2009-C-IV(3) dated 21.7.2011 by the Director-General, Higher Education Department, Haryana. Resolved that the above proposal be approved and implemented. Item No. 7 Considered the pay-scales in respect of the following posts on the analogy of faculty and other equivalent posts in accordance with memo No. 666-668/Engg. dated 2.3.2012 and letter No. KW-7/18-2009-C-IV(3) dated 21.7.2011 with regard to adoption of minimum qualifications for appointment of other academic staff:- Sr. No. Name of Post Pay Band 1 System Manager Rs. 37000-67000+10000(AGP) 2 Training & Placement Officer Rs. 37000-67000+10000(AGP) 3 System Analyst Rs. 15600-39100+8000(AGP) 4 Workshop Superintendent Rs. 15600-39100+8000(AGP) 5 Director of Sports Rs. 15600-39100+8000(AGP) Resolved that the above proposal be approved and decision of the State Govt. contained in memo No. 666-668/Engg. dated 2.3.2012 and letter No. KW-7/18-2009-C-IV(3) dated 21.7.2011 be implemented in respect of the above categories of posts. However, before implementation, the Hon’ble Vice-Chancellor be authorized to get it verified whether any other letter / reference has been issued after letter No. 25/10/90-4TE dated 4.2.1999 (Annesure-4 of the agenda) regarding pay scale & letter (Annexure-5 of the agenda) regarding academic assignment by the Technical Education Department. : 6 : Item No. 8 Considered the termination of lien of Sh. Rishi Kumar, Assistant Professor in the Department of Mechanical Engineering. It was brought to the notice of the Executive Council that Sh. Rishi Kumar, Assistant Professor in Mechanical Engineering Department, vide his letter dated 29.3.2012, has now submitted his resignation from the post of Assistant Professor. After considering the matter, it was Resolved that the lien of Sh. Rishi Kumar, Assistant Professor in Mechanical Engineering Department be terminated and his resignation be accepted with effect from the date he proceeded on extra-ordinary leave (without pay) i.e. 3.3.2010. Item No. 9 Considered the matter of designating the eminent Scientists as Guest Professors for the Department of Materials Science & Nanotechnology of the University. Resolved that Dr. Hisatoshi Kabayashi of National Institute of Material Science (NIMT), Japan and Dr. Ashutosh Tiwari of Linkoping University, Sweden be designated as Honorary Guest Professors in the Department of Materials Science & Nanotechnology of the University. They shall be invited to the University as and when they happen to visit India. They will be paid TA from Delhi Airport to the University and back besides their stay in University Guest House. The expenditure on this account shall be met out of TEQIP funds. Item No. 10 Considered the complaint of harassment against Sh. Parveen Kumar Garg, Assistant Professor, Department of Architecture. Resolved that the Vice-Chancellor be authorized to constitute an enquiry committee of the members of the Executive Council to look into the whole matter vis-à-vis report of the preliminary enquiry committee thoroughly and submit the specific recommendation in the matter for consideration and decision by the Executive Council. Item No. 11 Noted and approved the action taken by Hon’ble Vice-Chancellor in granting extension/ continuation in provisional affiliation for / from the academic session 2011-12 to all Technical Institutions in Distt. Sonepat earlier affiliated to M.D. University, Rohtak. : 7 : Further Resolved that the State govt. be requested for affiliation of other technical institutions /colleges with this University. Item No. 12 Noted and approved the action taken by Hon’ble Vice-Chancellor in granting temporary affiliation to the new Architecture Institute, i.e., Hindu School of Architecture, Industrial Area, Sonepat from the academic session 2011-12. Item No. 13 Noted and approved the extra charges on account of (a) late submission of application for starting new college, additional programmes, additional course (s) and increase in intake etc. (b) late submission of continuation and extension fee. Item No.14 Noted and approved the action taken by Hon’ble Vice-Chancellor in deciding that Migration Fee shall not be charged at the time of admissions from the colleges affiliated with this University. Item No. 15 Considered the creation of the posts for Sports Department of the University. Resolved that the following posts for Sports Department be created and recommended to the State government for approval:- Sr. No. Name of the Post Pay Scale No. of Posts Minimum Qualifications 1. Lawn Tennis Coach 9300- 34800+ 4200 GP 01 - Diploma in coaching from NS NIS Patiala, SAI or form any other recognized Indian / Foreign University. OR - Participation in Olympics/ Asian Games/ World Championship with Certificate Course in Coaching. - Desirable: B.P.Ed. 2. Groundsman 4440-7440+ 1300 GP 02 8 th Pass 3. Marker 4440-7440+ 1300 GP 01 12 th Pass with experience of maintaining the tennis courts / sports facilities : 8 : Item No. 16 Considered the University Conduct Rules and Schedule of Penalties. Resolved that the University Conduct Rules and Schedule of Penalties as recommended by the committee (Annexure-13 of the agenda) be approved with the inclusion of a provision of academic dishonesty/plagiarism in the Conduct Rules. This provision has been made under para 24 of the University Conduct Rules and subsequent paras 24 to 27 have been numbered as paras 25 to 28. Item No. 17 Considered the installation of Moorti of Goddess Saraswati in New Library Building. Resolved that the above proposal be approved and the New Library be christened as ‘Saraswati Library’. Item No. 18 Considered the qualifications prescribed as under for the following non- teaching posts:- Sr. No. Name of Post with pay scale Qualifications proposed 1. Security Officer Rs. 15600-39100 + 6000GP 1. Graduate 2. Ex-Serviceman not below the rank of Lt. Col. and having eight years experience out of which atleast two years should be a Security Officer in organization of repute. 3. Knowledge of Hindi upto Matric. 4. Knowledge of Computer. 2. Assistant Law Officer Rs. 15600-39100 +5400GP 1. Degree in Law from a recognized University/institute with two years experience in Legal Procedures and Court matters. 2. Desirable: Dealing with University/ Educational Institutions. 3. Estate Officer Rs. 9300-34800+ 5400GP 1. 1 st Class B.E. / B.Tech in Civil Engineering from a recognized University. 2. At least two years experience in the relevant field. 3. Knowledge of Computer. OR 1. Ex-Serviceman not below the rank of Lt. Col. and having eight years experience. 2. Knowledge of Hindi upto Matric. 3. Knowledge of Computer. : 9 : 4. J unior Engineer (Horticulture) Rs. 9300-34800+ 3600GP 1. B.Sc. degree in Agriculture/Horticulture from a recognized University or its equivalent. 2. Knowledge of Hindi upto Matric. 3. Knowledge of Computer. 5. Care Taker Hospitality Rs. 9300-34800+ 3600GP Graduate with two years Post Graduate Diploma in Tourism & Hotel Management from any recognized University/Institute. 6. Hostel Supervisor (Male) 5200-20200+ 1900GP Hostel Supervisor (Female) 5200-20200+ 1900GP 1. Graduation from a recognized university 2. Ex-service man not below the rank of Subedar. 3. Candidates having knowledge of maintaining mess accounts. 4. Preference will be given to candidates having experience of working in Hostels. 5. Knowledge of Hindi upto matric. 6. Knowledge of Computer --------------------------------------------------- 1. Graduation from a recognized university 2. Candidates having knowledge of maintaining mess accounts. 3. Preference will be given to candidates having experience of working in Hostels. 4. Knowledge of Hindi upto matric. 5. Knowledge of Computer 7. Steno Typist 5200-20200+ 1900GP +100 Spl. pay 1. Graduation from a recognized university with 2 years diploma in Office Management/Computer Application from ITI. 2. Knowledge of Hindi/Sanskrit upto Matric standard. 3. English Shorthand at the speed of 80 words per minute and transcription thereof at 35 words per minute on computer with commonly used word processing software. 4. Knowledge of Internet and e-mail. 8. Clerk-cum-DEO 5200-20200+ 1900 GP 1. Graduation from a recognized university Candidates will have to qualify a written test of Language/General Knowledge of graduation standard as may be prescribed by the competent authority. 2. Candidates will also have to qualify a Test of Data Entry at the speed of 30 WPM /Computer Skills (including use of Internet & E-mail) as may be prescribed by the competent authority. : 10 : 3. Knowledge of Hindi/Sanskrit upto Matric/10 th standard. 9. Matron 5200-20200+ 1900GP 1. Graduation from a recognized university with two years experience of working in a Girls Hostel. 2. Knowledge of Hindi up to Matric. 3. Should have good knowledge of working on Computers. 10. Lab. Attendant Rs. 5200-20200+ 1900GP B. Sc. from a recognized university. Desirable Familiarity with laboratory working conditions, various components/accessories used in laboratories. Resolved that the above proposed qualifications be approved. Item No. 19 Considered the request of Sh. Mehar Singh, Deputy Librarian for placement in Pay Band of Rs. 15600-39100+GP 8000/-. Resolved that the above proposal be approved and sent to the State govt. for approval. Item No. 20 Considered the following amendments in the Statutes of Deenbandhu Chhotu Ram University of Science & Technology, Murthal Act 2006:- Statute Existing Proposed 4 – Other officers of University (a) Dean of Institution (a) Dean of Institution/ Colleges 11 – Executive Council and its constitution - II(e)Dean of Institution / Colleges 13 – Academic Council and its constitution - I.(ix) Dean Academic Affairs (x) Dean of Institution / Colleges II(vi) Directors/Principals of University maintained Colleges / Institutes. (vii) Two Director/Principal of recognized colleges / institutes, appointed by Vice-Chancellor. Resolved that the above proposal be deferred. : 11 : Item No. 21 Considered Promotion policy for technical staff as well as inter-se-seniority of Technician Grade-A & B, Lab Technician Grade A & B, Draftsman & Senior Draftsman etc. Resolved that the above proposal be deferred. Item No. 22 Considered the Rules and Regulations for co-curricular, extra- curricular and other such activities of the students (Annexure-2 page 11 to 21 of the agenda). Resolved that the above proposed Rules and Regulations be approved. Item No. 23 Considered the qualifications for appointment to the post of Deputy Registrar and Assistant Registrar by way of direct recruitment and promotion. Deputy Registrar By Direct Recruitment i. Master’s degree/L.L.B. with at least 55% marks or its equivalent grade B in the UGC seven point scale. OR Bachelor of Engineering/ Technology with 1 Division or its equivalent grade. ii. Seven years of experience as regular Lecturer in a college or a University with experience in educational administration OR Comparable experience in Research Establishment and/or other institutions of higher education OR Five years experience as Assistant Registrar or in an equivalent post. iii. Should have good knowledge of working on computer. iv. Knowledge of Hindi/ Sanskrit upto Matric/ 10 th Standards. By Promotion i. A Master’s degree/ LLB. OR B.E./ B. Tech. or its equivalent. ii. Must have 10 years administrative experience in a supervisory capacity in Govt./ Semi Govt. or Professional Educational University/ Organization out of which 5 years experience as Assistant Registrar in a University/ Examining Body conducting public examinations. iii. Should have good knowledge of working on computer. iv. Knowledge of Hindi/ Sanskrit upto Matric/ 10 th Standards. : 12 : Assistant Registrar By Direct Recruitment i. Master’s degree/L.L.B. with at least 55% marks or its equivalent grade B in the UGC seven point scale. OR Bachelor of Engineering/ Technology with Ist Division or its equivalent grade. ii. Three years of experience as regular Lecturer in a college or a University with experience in educational administration OR Comparable experience in Research Establishment and/or other institutions of higher education OR Five years experience in a supervisory capacity in a University/examining body conducting public examinations. iii. Should have good knowledge of working on computer. iv. Knowledge of Hindi/ Sanskrit upto Matric/ 10 th Standards. By Promotion i. A Bachelor’s degree/ LLB. OR B.E./ B. Tech. or its equivalent. ii. Must have 5 years administrative experience in a supervisory capacity in Govt./ Semi Govt. or Professional Educational University/ Organization out of which 03 years as Superintendent in a University/ Examining Body conducting public examinations. iii. Should have good knowledge of working on computer. iv. Knowledge of Hindi/ Sanskrit upto Matric/ 10 th Standards. Resolved that the above proposed qualifications be approved. Item No. 24 (i) Considered the fixation of pay of Dr. V.S. Ahlawat as Training and Placement Officer in the pay scale of Rs. 37400-67000+10000 GP Less (a) Pension and (b) Pension equivalent of death cum-retirement gratuity. ii) Considered the confirmation of Dr. V.S. Ahlawat as Training and Placement Officer in the pay scale of Rs. 37400-67000+10000 GP Less (a) Pension and (b) Pension equivalent of death-cum-retirement gratuity. (i) Resolved that the representation given by Dr. V. S. Ahlawat, Training & Placement Office be forwarded to the State Technical Education Department for consideration with regard to his pensionary benefits. : 13 : (ii) Resolved that the confirmation of Dr. V. S. Ahlawat, Training & Placement Officer be held in abeyance till his case of fixation of pay is decided by the State govt./University. Item No. 25 Considered the case of grant of pay band of Rs. 9300-34800+3600 GP to the Assistant at par with Assistant-cum-Data Entry Operator. Resolved that the above proposal be approved and sent to the State govt. for approval. Item No. 26 Considered the maintenance of G.P.F. accounts of University appointed employees and appointed by the erstwhile C. R. State College of Engineering. Resolved that the G.P.F. accounts of University appointed employees and appointed by the erstwhile C. R. State College of Engineering be maintained by the University through investment in FDRs in the nationalized bank (s) by signing a Memorandum of Understanding (MOU) with the nationalized bank (s). Item No. 27 Considered the implementation of the instructions contained in F. D. letter No. 2/22/2010 – Pension dated 12.10.2010 – adoption of old pension scheme in respect of the employees who joined this University after 1.1.2006 and were under old pension scheme prior to joining this University. Resolved that the above proposal be approved. Item No. 28 Considered the non compliance of orders of the competent authority by Sh. R. K. Verma, Deputy Registrar. Resolved that disciplinary proceedings under the University Rules be initiated against Sh. R. K. Verma, Deputy Registrar. The meeting ended with a vote of thanks to the Chair. (R. K. Arora) REGISTRAR : 14 : Confidential (For Members Only) DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY MURTHAL (SONEPAT) MINUTES OF THE 17 th MEETING OF THE EXECUTIVE COUNCIL 26 th September, 2012 AT 11.00 A.M. DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY, MURTHAL (SONEPAT) No: DCRUST/E.C/17/2012/628-641 Dated: 19.10.2012 To 1. Financial Commissioner & Principal Secretary to Govt. Haryana, Finance Department, Chandigarh. 2. Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department, Chandigarh. 3. Director-General, Technical Education Department, Haryana, Sector – 4, Bays 7-12, Panchkula 4. Prof. Dinesh Singh, Vice-Chancellor, University of Delhi, New Delhi 5. Prof. R. C. Kuhad, Department of Microbiology, South Campus, University of Delhi, New Delhi 6. Dr. J aved Hussain, Mustafa Apartment, Ghaffar Manzil, J amia Nagar, New Delhi – 110 025 7. Sh. Ashwani Sabharwal, Chief Architect (Retd.), H. No. 348, Sector-48A – CPS& RCC Society, Chandigarh 8. Prof. S. S. J ain, Civil Engineering Department, IIT, Roorkee – 247 667 9. Dr. O. P. Yadava, Chief Executive Officer, National Heart Institute, 49-50, Community Centre, East of Kailash, New Delhi-110 065 Contd….2.. : 2 : 10. Prof. Raj Kumar, Dean, Faculty of Engineering & Technology, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 11. Prof. Vijay Kumar, Dean, Faculty of Architecture, Urban & Town Planning, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 12. Prof. J . S. Rana, Dean, Faculty of Non-Conventional Sources of Energy & Environmental Sciences, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 13. Prof. J . S. Saini, Department of Electrical Engineering, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 14. Prof. P.K. Bhatia, Department of Mathematics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) Subject: Minutes of 17 th Meeting of the Executive Council held on 26 th September, 2012. Sir, I am sending herewith a copy of the minutes of the 17 th meeting of the Executive Council held on 26 th September, 2012 at 11.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Discrepancy, if any, in recording of minutes may kindly be conveyed to the undersigned within a week of receipt of this letter. Yours faithfully, (R. K. Arora) Encl.: As above REGISTRAR Contd…3.. : 3 : Endst. No. DCRUST/E.C/17/2012/642 Dated: 19.10.2012 A copy of above alongwith a copy of minutes is forwarded to the Secretary to Governor, Haryana Raj Bhawan, Chandigarh for kind information of His Excellency, the Hon’ble Governor and Chancellor of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K. Arora) REGISTRAR Endst. No. DCRUST/E.C/17/2012/643 Dated: 19.10.2012 A copy of above is forwarded to Smt. Kiran Lekha Walia, Financial Advisor, Haryana Bureau Public Enterprises (HBPE), New Secretariat, Sector-17, Chandigarh for information. Encl: As above (R. K.Arora) REGISTRAR Endst. No. DCRUST/E.C/17/2012/644 Dated: 19.10.2012 A copy of above alongwith a copy of minutes is forwarded to O.S.D. to Vice-Chancellor (for kind information of the Vice-Chancellor), Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K.Arora) REGISTRAR : 1 : Minutes of the 17 th meeting of Executive Council held on 26 th September, 2012 at 11.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). The following were present. 1. Er. Har Sarup Chahal, Chairman Hon’ble Vice-Chancellor, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 2. Sh. Ashwani Sabharwal, Member Chief Architect (Retd.), H. No. 348, Sector-48A, CPS& RCC Society, Chandigarh 3. Dr. J aved Husain, Member Mustafa Apartments, Ghaffar Manzil, J amia Nagar, New Delhi 4. Smt. Kiran Lekha Walia, Member Financial Advisor, Haryana Bureau Public Enterprises (HBPE), (Nominee of Financial Commissioner & Principal Secy. to Government, Haryana, Finance Department, Chandigarh) 5. Sh. Rampal Keshver, Director, Member Technical Education Department, Panchkula (Nominee of Director-General) 6. Prof. Raj Kumar, Member Dean, Faculty of Engineering & Technology, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 7. Prof. Vijay Kumar, Member Dean, Faculty of Architecture, Urban & Town Planning, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 8. Prof. J . S. Rana, Member Dean, Faculty of Non Conventional Sources of Energy & Environmental Science, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 9 Prof. J . S. Saini, Member Department of Electrical Engineering, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 10. Prof. P. K. Bhatia, Member Department of Mathematics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 11. Sh. R. K. Arora, Secretary Registrar, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) Leave of the absence was granted to the following:- 1. Prof. R. C. Kuhad, Member Department of Microbilogy, Sourth Campus, University of Delhi, New Delhi 2. Prof. S. S. J ain Member Civil Engineering Department, I.I.T., Roorkee 3. Dr. O. P. Yadava, Chief Executive Officer, Member National Heart Institute, 49-50, Community Centre, East of Kailash, New Delhi-110 065 Prof. Dinesh Singh, Vice-Chancellor, University of Delhi did not come to attend the meeting. The Executive Council considered the agenda items and decided as under:- Item No. 1 Considered the confirmation of the minutes of the 16 th meeting of Executive Council held on 30 th March, 2012 (circulated vide letter No. DCRUST/EC/16/2011/173-186 dated 16.4.2012). Resolved that the minutes of the 16 th meeting of the Executive Council held on 30 th March, 2012 be confirmed. Item No. 2 Considered the follow up action taken report on the decisions of the 16 th meeting of Executive Council held on 30 th March, 2012. A letter bearing No. DCRUTA/68 dated September 18, 2012 received from the President, Deenbandhu Chhotu Ram University Teachers Association (DCRUTA) relating to item No. 7 regarding adoption of minimum qualifications and pay scales at par with teaching posts in respect of (i) System Manager; (ii) Training & Placement Officer; (iii) System Analyst; : 2 : (iv) Workshop Superintendent; and (v) Director of Sports was placed before the august house. It was mentioned in the letter that these posts have been converted from non-teaching posts to teaching posts and they are not entitled for teaching pay-scales and promotion under Career Advancement Scheme (CAS). A joint counter representation was also received from the Training & Placement Officer, System Analyst, Workshop Superintendent and Director of Sports against the letter of the President, DCRUTA which was placed and read out in the meeting of the Executive Council. After deliberations and keeping in view the provisions contained in the State Govt. letter No. KW-7/18-2009-C-IV(3) dated 21.7.2011 and letter No. 666-668/Engg. dated 2.3.2012 regarding minimum qualifications and granting pay scales as well as promotion under Career Advancement Scheme (CAS) to the teachers and equivalent cadres of Colleges and Universities, it was observed and decided as under:- 1) No non-teaching post has been converted into the teaching post. 2) The decision of the Executive Council on item No. 7 of its meeting held on 30.3.2012 be referred to the State Govt. 3) In terms of para 2 (iv) of the State Govt. letter No. KW-7/18-2009-C- IV(3) dated 21.7.2011, the entry level pay of Rs. 43000/- in pay band-IV with AGP of Rs. 10000/- shall be granted only to directly recruited Professors. 4) Similarly further in terms of para 2(v) of the State Govt. letter No. KW- 7/18-2009-C-IV(3) dated 21.7.2011, the entry level pay of Rs. 22320/- in pay band-III with AGP of Rs. 8000/- shall be granted only to the directly recruited Readers. Further the follow-up action taken report was noted with the following decisions:- a) Deduction of 10% of the basic pay + GP be deducted from the salary of Dr. V. S. Ahlawat, Training & Placement Officer as contribution under New Pension Scheme (NPS) and be deposited in G.P. fund till final decision on his pension is taken by the State Govt. b) The State Govt. be requested again to revise the pay scale of Assistant- cum-Date Entry Operator in the pay band of Rs. 9300-34800+3600GP. : 3 : Item No. 3 Considered the recommendation of the Establishment Committee made in its meeting held on 29.6.2012 at 10.30 a.m. Resolved that the recommendation of the Establishment Committee be approved and the following Superintendents be promoted to the post of Assistant Registrar in the pay band of Rs. 15600-39100+5400 GP+Rs. 400/- Special Pay. 1. Shri Azad Singh Dahiya 2. Shri Joginder Singh Dahiya Item No. 4 Considered the recommendations of the Screening-cum-Evaluation Committees for grant of promotion to the faculty members under Career Advancement Scheme (CAS). Resolved that the recommendations of the Screening-cum-Evaluation Committees be approved and the following faculty be promoted to the next stage under Career Advancement Scheme (CAS) w.e.f. the date as mentioned against each:- Sr. No. Name & Designation Discipline AGP Granted Date of Eligibility 1. Ms. Gitanjali Pandove, Assistant Professor Electronics & Comm. Engineering 15600-39100 + 8000 AGP 19.01.2011 2. Dr. Pawan Dahiya, Assistant Professor Electronics & Comm. Engineering 15600-39100 + 8000 AGP 28.07.2011 3. Sh. Mridul Chawla, Assistant Professor Electronics & Comm. Engineering 15600-39100 + 7000 AGP 31.07.2011 4. Sh. Dinesh Singh, Assistant Professor Computer Sc. & Engineering 15600-39100 + 7000 AGP 09.08.2011 5. Sh. Rajneesh Kumar, Assistant Professor Mechanical Engineering 15600-39100 + 7000 AGP 03.08.2011 6. Sh. Naresh Kumar, Assistant Professor Electrical Engineering 15600-39100 + 7000 AGP 08.08.2011 7. Sh. Surinder Singh, Assistant Professor Chemical Engineering 15600-39100 + 7000 AGP 13.10.2011 8. Ms. Sunanda, Assistant Professor Chemical Engineering 15600-39100 + 7000 AGP 27.07.2011 9. Mrs. Manju Rani, Assistant Professor Chemical Engineering 15600-39100 + 7000 AGP 27.07.2011 The promotion case of Dr. Mukhtiar Singh, Assistant Professor in Electrical Engineering under Career Advance Scheme (CAS) was deferred in view of non compliance of completion of cooling period of active service for a period of three years after return from study leave. : 4 : Resolved that Dr. Mukhtiar Singh who is on Extra Ordinary Leave (without pay) at Delhi Technological University, Bawana Road, Delhi be directed to resume his duties back in the University and complete the requirement of rendering three years service, failing which he will have to deposit the salary with interest for the entire period of the study leave. Further Resolved that proper record of Study leave of the teachers be maintained and responsibility for not pointing out the deficiency before putting up the case of grant of Extra Ordinary Leave (without pay) to Dr. Mukhtiar Singh with regard to cooling period of the study leave, be fixed and disciplinary action be initiated against the person at fault. Item No. 5 Considered the extension in deputation period of Dr. R. C. Nautiyal, Professor in Mathematics as Controller of Examinations in B.P.S. Mahila Vishwavidyalaya, Khanpur Kalan for a period of one year w.e.f. 10.6.2012. Resolved that the deputation period of Prof. R. C. Nautiyal be extended for a further period of one year w.e.f. 10.6.2012 to 9.6.2013. Item No. 6 Noted & approved the grant of duty leave to Dr. Chitrarekha Kabre, Professor in the Department of Architecture for a period of four months from 27.8.12 to 26.12.12 for joining Fullbright-Nehru Lecturer Fellowship at North Dakota State University, Fargo. Item No. 7 Considered the confirmation of Dr. (Mrs.) Rekha as Professor after completion of her probation period satisfactorily. Resolved that Dr. (Mrs.) Rekha be confirmed as Professor in English in the Department of Humanities w.e.f. 07.8.2012 after the completion of her probation period satisfactorily. Item No. 8 Considered the confirmation of Dr. Ashok Kumar Sharma as Professor after completion of his probation period satisfactorily. Resolved that Dr. Ashok Kumar Sharma be confirmed as Professor in Materials Sciences & Nanotechnology w.e.f. 17.8.2012 after the completion of his probation period satisfactorily. : 5 : Item No. 9 Considered the confirmation of Dr. J .S. Rana, Professor after completion of his probation period satisfactorily. Resolved that Dr. J. S. Rana be confirmed as Professor in Biotechnology w.e.f. 01.05.2012 after the completion of his probation period satisfactorily. Item No. 10 Noted and Approved the acceptance of resignation of Dr. R.B. Patel, Professor in the Department of Computer Science and Engineering w.e.f. 18.06.2012 (A.N). Item No. 11 Considered the draft proforma for Annual Performance Appraisal Report of Teaching staff. Resolved that the proforma for Performance Appraisal Report of Teaching Staff (Annexure-1) be approved. Item No. 12 Considered the counting of past service rendered by Dr. Manoj Kumar Duhan, Professor in Electronics & Communication Engineering Department, at Guru J ambheshwar University of Science & Technology, Hisar for the period from 23.08.2004 to 22.10.2008. Resolved that the period of past service from 23.8.2004 to 22.10.2008 rendered by Dr. Manoj Kumar Duhan, Professor in Electronics & Communication Engineering Department, at Guru Jambheshwar University of Science & Technology, Hisar be counted in Deenbandhu Chhotu Ram University of Science & Technology, Murthal for pensionary benefits in accordance with Finance Department letter No. 1/2(77)87-2FRII dated 22.08.1988 in conjunction with Finance Department letter No. Hr. No. 1/75/2009-2 dated 19.07.2011 subject to compliance of the following conditions:- 1) Remittance of contribution of service gratuity 2) Remittance of G.P.F. contribution 3) Remittance of leave salary contribution. Item No. 13 Regarding Lien of Dr. Devender Singh Mor, Director-Principal Letter No. 6802 dated 25.9.2012 received through fax from the Director- General, Technical Education, Haryana stating therein that the lien of : 6 : Dr. Devender Singh Mor from the post of System Manager may not be terminated at the moment, was considered. Resolved that the matter be deferred. It was, however noted that Dr. Devender Singh Mor was appointed as Director-Principal of Chaudhary Devi Lal Memorial Govt. Engineering College, Panniwala Mota (Sirsa) by Chaudhary Devi Lal University, Sirsa and placed on probation for a period of two years in the said institution. On completion of his probation period he has already been confirmed on the post of Director-Principal at Chaudhary Devi Lal Memorial Govt. Engineering College, Panniwala Mota (Sirsa). The State Govt. be informed accordingly. Item No. 14 Pay protection of Sh. Yashwant Singh Verma, Assistant Professor, Department of Chemical Engineering It was brought to the notice of the Executive Council that Deputy Director (Audit) is in the habit of raising irrelevant and unscrupulous objections and trespassing the boundary and domain of the competent authority; by way of such acts the accounts matters relating to the faculty and other employees get delayed unnecessarily. The Executive Council took a serious note of it and decided that the administrative issues be decided by the competent authority and the audit should give due consideration for auditing and verification of the matters as and when put up to them. Resolved that acceptance of NOC of Sh. Yashwant Singh Verma at the time of joining is an administrative decision and within the purview of the competent authority. The action taken by the competent authority in accepting NOC of Sh. Verma be approved and the pay protection case of Sh. Verma; and also other pending cases of the faculty be admitted by the audit. : 7 : Item No. 15 Considered the retention of Lab. Staff/Technical Staff working in University teaching departments during vacations as under:- Lab. Technical Staff working in the various University Teaching Departments may be allowed earned leave (without Vacation) as applicable to other ministerial staff of the University and they be treated as non- vocational staff. The Lab. /Technical Staff in University Teaching Departments will observe 5 days week, provided that if any department needs the services of Lab/Technical staff on Saturdays, they will be allowed Compensatory leave in lieu thereof. However, in the urgency of work, they can be called to attend office on holidays. Resolved that the above proposal be approved. Item No. 16 Considered the report of Evaluation Committee constituted for evaluation of papers of Sh. Lalit Kumar and Sh. Ajay Monga of the Department of Architecture, DCRUST, Murthal against alleged plagiarism. Resolved that keeping in view the recommendations of the Evaluation Committee, Sh. Lalit Kumar, Assistant Professor in Architecture be ‘Censured’ and Sh. Ajay Monga, Associate Professor in Architecture be administered ‘Warning’ with a copy in the personal file for the alleged act of plagiarism. Item No. 17 Considered the report of the Enquiry Committee constituted to look into the matter relating to the complaint of harassment against Sh. Parveen Kumar Garg, Assistant Professor in Department of Architecture. Resolved that keeping in view the gravity of the allegations, Sh. Parveen Kumar Garg, Assistant Professor in Architecture be inflicted upon with punishment of “Withholding of promotion for a period of three years w.e.f. due date”. Item No. 18 Considered the proposal for establishment of “Centre of Scientific and Industrial Research, Consultancy, Innovation and Development (SIRCID)” in the University. Resolved that the above proposal with the name “Centre of Research Innovation and Development (CRID) DCRUST” be approved with the following administrative set up:- : 8 : 1. The Centre of Research Innovation and Development (CRID) will work under the direct control of the Vice-Chancellor of the University. It will be headed by an existing Professor of the University who will be designated as Head, CRID and will be appointed by the Vice- Chancellor for a specific period. The other teaching staff (Professor/Associate Professor/Assistant Professor) may also be deputed to assist Head, CRID as per requirement. 2. The Centre will be provided non-teaching staff to perform its functions. Initially to start, following manpower will be provided: · Assistant Registrar / Superintendent: 01 · Assistant: 01 · Clerk-cum-Date Entry Operator: 01 · Steno-typist: 01 · Peon: 01 Further Resolved that the creations of the above mentioned posts be approved and sent to the State Govt. for approval. Item No. 19 Considered the following amendment in Statute 24(4) of the University Act:- Existing provision of Statute 24 (4) Statute 24 (4) proposed to be amended as under The Committee shall have the power to recommend to the Executive Council for appointments of non- teaching posts carrying an initial pay of Rs. 6500/- per month or more. Explanation: - “appointment” shall include direct appointment as well as by promotion to all non-teaching posts including posts in the University Library and Sports Department, carrying initial pay of Rs. 8000/- per month or more. The Committee shall have the power to recommend to the Executive Council for appointments to non- teaching posts carrying an initial pay of Rs. 8000/- per month or more. Explanation: - “appointment” shall include direct appointment as well as by promotion to all non-teaching posts including posts in the University Library and Sports Department, carrying initial pay of Rs. 8000/- per month or more. Resolved that the above proposal be approved and sent to His Excellency, the Hon’ble Governor-Chancellor for his assent. : 9 : Item No. 20 Considered the rates of the remuneration for payment for various type of examination duties w.e.f. session 2012-13. Resolved that the rates of remuneration for various types of examination duties (Annexure-10 and Annexure-11 of the agenda item) be approved. The new rates shall be applicable w.e.f. November / December, 2012 Examinations. Further Resolved that the Vice-Chancellor be authorized to verify the rates of remuneration being paid in Guru Jambheshwar University of Science & Technology, Hisar before implementation of the new rates. Item No. 21 Noted and approved the action taken by the Vice-Chancellor under Clause (8) of Statute-39 of the Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) in granting temporary affiliation to the new Architecture Institute, i.e., PM College of Architecture, Kami Road, Sonepat for starting Bachelor of Architecture (5 year full time degree course) with an intake of 40 seats from the session 2012-13 on the basis of the approval granted by the Central Body, i.e., Council of Architecture, India, Habitat Centre, Core-6-A, First Floor, Lodhi Road, New Delhi, vide its letter No. CA / 5 / Academic-HR18 dated 17-8-12 (Annexure-1, pages 10- 13) and the report dated 27-8-12 of the University Inspection Committee (Annexure-2, pages 14-15). Item No. 22 Noted and approved the action taken by the Vice-Chancellor under Clause (8) of Statute-39 of the Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) in granting temporary affiliation to the new Architecture Institute, i.e., South Point School of Architecture, Sector- 20, Purkhas Road, Near Sugar Mill, Sonepat for starting Bachelor of Architecture (5 year full time degree course) with an intake of 40 seats from the session 2012-13 on the basis of the approval granted by the Central Body, i.e., Council of Architecture, India, Habitat Centre, Core-6- A, First Floor, Lodhi Road, New Delhi, vide its letter No. CA / 5 / Academic-HR16 dated 23-6-12 (Annexure-3, pages 16-19) and report dated 23-8-12 of the University Inspection Committee (Annexure-4, pages 20-21). Item No. 23 Considered the proposal that the period of probation may be kept as ‘one year’ instead of ‘two years’ in the case of directly recruited faculty members as per provision in para 20 of Govt. Notification dated 21.7.2011 read with memo No. 666-668/Engg. dated 2.3.2012. Resolved that the above proposed be approved. : 10 : Item No. 24 Regarding the Pay scale for the post of Programmer. Noted that the matter for revision of pay scale for the post of Programmer has been referred to the State Govt. Item No. 25 Considered the application form for direct recruitment and promotion under Career Advancement Scheme of teachers. Resolved that the application form for direct recruitment and promotion under Career Advancement Scheme of teachers (Annexure 2 & 3) be approved. Item No. 26 Considered the confirmation of Dr. Manoj Kumar Duhan as Professor after completion of his probation period Resolved that Dr. Manoj Kumar Duhan be confirmed as Professor in Electronics & Communication Engineering w.e.f. 07.08.2012 after the completion of his probation period satisfactorily. Item No. 27 Transfer of Ms Poonam Sheoran, Assistant Professor from Bio-Medical Engineering Department to Electrical Engineering Department. Resolved that the above proposal be deferred. Item No. 28 Approved of the creation of various posts for complete set up of Construction Wing. Sr. No. Name of Post Name of post already sanctioned Actual require -ment Post required to be sanctioned Remarks 1. Superintending Engineer (Civil) Nil 1 1 2. Executive Engineer (Civil) 1 1 -- On deputation fromBSNL 3. SDE (Civil) 2 2 --- One on deputation fromPWD (B&R) 4. SDE (PH) --- 1 1 5. SDE (Elect) 1 1 --- 6. SDE (Hort.) 1 1 --- 7. JE (Civil) 2 4 2 One on deputation fromPWD (B&R) 8. JE(PH) 1 2 1 9. JE(Elect) 1 2 1 10. JE(Hort.) 1 2 1 : 11 : 11. Accounts Officer --- 1 1 12. Assistant --- 2 2 13. Head Clerk --- 1 1 14. Head Draftsman --- 1 1 15. Asstt. Draftsman --- 1 1 16. Clerk cumDEO --- 5 5 17. Electrician Gr.-I 1 2 1 18. Electrician Gr.-II 1 6 5 19. Asstt. Lineman -- 4 4 20. Plumber Gr.-I 1 2 1 21. Plumber Gr.-II --- 4 4 22. Fitter Gr.I --- 1 1 23. Fitter Gr.II --- 1 1 24. Sewer man --- 2 2 25. Carpenter Gr.-I --- 2 2 26. Carpenter Gr.-II 1 2 1 27. Welder --- 1 1 28. Work supervisor --- 2 2 29. Hort. Supervisor --- 2 2 30. Driver --- 1 1 For Jeep Resolved that the above proposal be deferred. Item No. 29 Accepted the request of Dr. P.K. Bhatia, Professor, Department of Mathematics for relieving him from the post of Dean Students Welfare. Resolved that Prof. P. K. Bhatia be relieved from the charge of Dean Students Welfare. Further Resolved that Dr. Dhirendra Singhal, Professor, Department of Civil Engineering be appointed as Dean Students Welfare for a period of two year in terms of Statute 5 of the University Act. The meeting ended with a vote of thanks to the Chair. (R. K. Arora) REGISTRAR : 12 : DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY, MURTHAL (SONEPAT) PERFORMA FOR ANNUAL PERFORMANCE APPRAISAL REPORT OF TEACHING STAFF PERIOD OF REPORT: FROM____________TO____________ SELF APPRAISAL REPORT A. General Information S. No. Component Description Comments of Reporting Officer Comments of Reviewing Officer a. Name b. Designation c. Department d. Date of Birth e. Address (Residential) f. Area of Specialization g. Date of Appointment i. In the Institution ii. In the Present Post h. Honours Conferred B. Teaching Assignments S. No. Component Description (Class Taught) Comments of Reporting Officer Comments of Reviewing Officer a. Class Assigned per week L T P (1) Period Taught in the year L T P (2) Steps taken for the teaching of period missed during absence of leave (3) (i) UG (B.Sc/B.Tech./ B.Arch./ BE/BCA/ BBA etc.) (ii)PG(M.Sc./M.Tech./ M.Arch./ MBA/ MHA/MCA/MA etc.) (iii)Any other (To be filled at the end of every academic year), L-Lecture, T-Tutorial, P-Practical Annexure-1 *Continued–teaching assignments b. Regularity and Punctuality c. Details of course teaching plan, synopsis of lectures and reading lists supplied to students d. Details of participation in the following i. University Exam Evaluation ii. Internal Evaluation iii. Paper Setting iv. Assessment of Home assignments v. Conduct of Examination vi. Evaluation of Thesis vii. Dissertation etc. C. Details of Innovations/ Contribution in Teaching, during the Year: S. No. Component Description Comments of Reporting Officer Comments of Reviewing Officer a. Design of curriculum b. Teaching methods c. Laboratory experiments; d. Evaluation methods; e. Preparation of resource Material including books, Reading materials Laboratory manuals etc. f. Remedial Teaching/Student counseling (Academic) g. Any other D. Improvement of Professional Competence S. No. Component Description Comments of Reporting Officer Comments of Reviewing Officer a. Details regarding refresher courses/ orientation attended participation in summer schools, workshops, seminars, symposia etc. including open university courses/M.Phil., Ph.D. etc. E. Research Contributions: S. No. Component Description Comments of Reporting Officer Comments of Reporting Officer a Number of Students (Ph.D M.Tech./M.Sc./MBA etc.) b No. of research paper published (pleaseenclose list) c Research Projects (i) Name of the funding agency (ii)Title of the Project (iii)Duration d Details of Seminars, Conferences, Symposia’s organized e Patents taken, if any give a brief description. f Membership of Professional Bodies. Editorship of J ournals etc. F. Extension Work/Community Service S. No. Component Description Comments of Reporting Officer Comments of Reviewing Officer a. Please givea short account of your contribution to: (i) Community work such as values of National integration, secularism, democracy, socialism, humanism, peace, scientific temper, flood or drought relief, small family norms etc. (ii) National Literacy Mission b. Position held/ Leadership role played in organization linked with Extension work and National Service Scheme (NSS), Or NCC or any other similar activity. G. Participation in Corporate life and Administrative responsibilities. Please give a short account of your contribution to: S. No. Component Description Comments of Reporting Officer Comments of Reviewing Officer a. College/ University/ Institution b. Co-Curricular activities c. Enrichment of campus life (hostel, sports, games, cultural activities). d. Students Welfare and discipline e. Membership/ Participation in Bodies/Committees on Education and National Development. f. Professional Organizations of Teachers. H. Assessment S. No. Component Description Comments of Reporting Officer Comments of Reviewing Officer a. Steps taken by you for theevaluation of the course Programmetaught I General Data State brief assessment of your performance indicating (a) Achievements, (b) Difficulties faced and (c) Suggestions for Improvement. Signature of the Teacher Note: Attach separate sheet (s), if required. Verification of faculty Data by reporting/reviewing officer with specific comments Name of the Faculty Member (under verification): Designation: Period of Data (to be verified): S. No. Parameter/Component Description Comments of Reporting Officer Comments of Reviewing Officer A. General Information B. Teaching Assignments C. Details of Innovation/Contributions in Teaching, during the year. D. Improvement of Professional Competence. E. Research contributions F. Extension Work/ Community Service. G. Participation in corporatelife. H. Reputation for honesty I. Personality and efficiency J. Overall assessment of report (outstanding/ very good/ good/ average/ below average) K. State of Health Note. ‘Average’ and ‘Below Average’ will be treated as ‘Adverse’ and this will be conveyed to the concerned faculty member as ‘Adverse Remarks’ Signature of reporting officer: Signature of reviewing officer: Name: Name: Designation: Designation: Comments of accepting officer: Signature of Accepting Officer Name: Designation: Confidential (For Members Only) DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY MURTHAL (SONEPAT) MINUTES OF THE 18 th MEETING OF THE EXECUTIVE COUNCIL 29 th March, 2013 AT 10.00 A.M. DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY, MURTHAL (SONEPAT) No: DCRUST/E.C/18/2013/ Dated: To 1. Financial Commissioner & Principal Secretary to Govt. Haryana, Finance Department, Chandigarh. 2. Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department, Chandigarh. 3. Director-General, Technical Education Department, Haryana, Sector – 4, Bays 7-12, Panchkula 4. Prof. Dinesh Singh, Vice-Chancellor, University of Delhi, New Delhi 5. Prof. R. C. Kuhad, Department of Microbiology, South Campus, University of Delhi, New Delhi 6. Dr. J aved Hussain, Mustafa Apartment, Ghaffar Manzil, J amia Nagar, New Delhi – 110 025 7. Sh. Ashwani Sabharwal, Chief Architect (Retd.), H. No. 348, Sector-48A – CPS& RCC Society, Chandigarh 8. Prof. S. S. J ain, Civil Engineering Department, IIT, Roorkee – 247 667 9. Dr. O. P. Yadava, Chief Executive Officer, National Heart Institute, 49-50, Community Centre, East of Kailash, New Delhi-110 065 Contd….2.. : 2 : 10. Prof. Raj Kumar, Dean, Faculty of Engineering & Technology, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 11. Prof. J . S. Rana, Dean, Faculty of Non-Conventional Sources of Energy & Environmental Sciences, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 12. Prof. Rekha, Dean, Faculty of Management Studies, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 13. Prof. P.K. Bhatia, Department of Mathematics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 14. Prof. S. K. Garg, Department of Mathematics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) Subject: Minutes of 18 th Meeting of the Executive Council held on 29 th March, 2013. Sir, I am sending herewith a copy of the minutes of the 18 th meeting of the Executive Council held on 29 th March, 2013 at 10.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Discrepancy, if any, in recording of minutes may kindly be conveyed to the undersigned within a week of receipt of this letter. Yours faithfully, (R. K. Arora) Encl.: As above REGISTRAR Contd…3.. : 3 : Endst. No. DCRUST/E.C/18/2013/ Dated: A copy of above alongwith a copy of minutes is forwarded to the Secretary to Governor, Haryana Raj Bhawan, Chandigarh for kind information of His Excellency, the Hon’ble Governor and Chancellor of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K. Arora) REGISTRAR Endst. No. DCRUST/E.C/18/2013/ Dated: A copy of above is forwarded to Smt. Kiran Lekha Walia, Financial Advisor, Haryana Bureau Public Enterprises (HBPE), New Secretariat, Sector-17, Chandigarh for information. Encl: As above (R. K.Arora) REGISTRAR Endst. No. DCRUST/E.C/18/2013/ Dated: A copy of above alongwith a copy of minutes is forwarded to O.S.D. to Vice-Chancellor (for kind information of the Vice-Chancellor), Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K.Arora) REGISTRAR : 1 : Minutes of the 18 th meeting of Executive Council held on 29 th March, 2013 at 10.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). The following were present. 1. Er. Har Sarup Chahal, Chairman Hon’ble Vice-Chancellor, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 2. Sh. Ashwani Sabharwal, Member Chief Architect (Retd.), H. No. 348, Sector-48A, CPS& RCC Society, Chandigarh 3. Prof. R. C. Kuhad, Member Departmetn of Microbiology, South Campus, University of Delhi, New Delhi 4. Smt. Kiran Lekha Walia, Member Financial Advisor, Haryana Bureau Public Enterprises (HBPE), (Nominee of Financial Commissioner & Principal Secy. to Government, Haryana, Finance Department, Chandigarh) 5. Sh. D. P. Chauhan, Principal, Member Govt. Polytechnic Sonepat (Nominee of Director-General, Technical Education Department, Panchkula) 6. Prof. Raj Kumar, Member Dean, Faculty of Engineering & Technology, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 7. Prof. Rekha, Member Dean, Faculty of Management Studies, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 8. Prof. J . S. Rana, Member Dean, Faculty of Non Conventional Sources of Energy & Environmental Science, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 9 Prof. P.K. Bhatia, Member Department of Mathematics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 10. Prof. S. K. Garg, Member Department of Mathematics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 11. Sh. R. K. Arora, Secretary Registrar, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) Leave of the absence was granted to the following:- 1. Dr. J aved Hussain, Member Mustafa Apartment, Ghaffar Manzil, J amia Nagar, New Delhi – 110 025 2. Prof. S. S. J ain, Member Civil Engineering Department, I.I.T., Roorkee 3. Dr. O. P. Yadava, Chief Executive Officer, Member National Heart Institute, 49-50, Community Centre, East of Kailash, New Delhi-110 065 Prof. Dinesh Singh, Vice-Chancellor, University of Delhi did not come to attend the meeting. The Executive Council considered the agenda items and decided as under:- Item No. 1 Considered the confirmation of the minutes of the 17 th meeting of Executive Council held on 26 th September, 2012 (circulated vide letter No. DCRUST/EC/16/2011/628-641 dated 19.10.2012). Resolved that the minutes of the 17 th meeting of the Executive Council held on 26 th September, 2012 be confirmed. Item No. 2 Noted the follow up action taken report on the decisions of the 17 th meeting of Executive Council held on 26 th September, 2012 with the following modification:- Item No. (2) (1) – The decision of the Executive Council on item No. 7 of its meeting held on 30.3.2012 be read as ‘intimated’ instead of ‘referred’ to the State govt. : 2 : Item No. (5) – Resolved that the deputation period of Prof. R. C. Nautiyal be extended upto 9.6.2013 with no further extension. Item No. 3 Considered the Budget Estimates for the Financial Year 2013-14 of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). The Finance Committee vide item No. 3 of its meeting held on 25 th March, 2013 considered the Budget Estimates for the year 2013-14 and Resolved to recommend to the Executive Council as under:- “Resolved that the Budget Estimates for the financial year 2013-14 of Deenbandhu Chhotu Ram University of Science & Technology, Murthal with the following allocations from State Govt. as grant-in-aid (i) Rs. 1086.00 lacs under Non-Plan Scheme and (ii) Rs. 1500.00 lacs under Plan Scheme be approved and recommended to the Executive Council for approval. Further it was resolved that:- a) Since under Non-Plan an amount of Rs. 1086.00 lacs sanctioned for the year 2013-14 cannot meet the requirements, therefore the State Govt. be requested to enhance this amount to meet out the shortfall for Financial Year 2013-14. b) Ongoing works of construction be completed. Balance important works like additional storey on old Gargi Hall and M. Visvesvarya Teaching Block be taken in hand on priority. Swimming Pool, Married Teachers accommodation and School of Planning & Architecture building be started after receipt of the grant from the UGC.” The Executive Council felt concerned about insufficient allocation of funds by the State govt. for the financial year 2013-14. Being a nascent and fast developing University, it needs liberal financial support so as to build up state of art infrastructure in terms of class-rooms, labs, library, sports arena etc. besides recruitment of competent and dynamic faculty to cater to the needs of society and make it a Centre of Par Excellence. Resolved that the recommendations of the Finance Committee regarding Budget Estimates 2013-14 be approved and recommended to the University Court for approval. : 3 : Further Resolved that (i) the State govt. be requested to increase substantially financial allocation; and (ii) the State Higher Education Council should take care of the technical institutions in the State. Item No. 4 Considered the following amendment in the University Act. Existing name of the University Proposed name of the University DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE AND TECHNOLOGY, MURTHAL DEENBANDHU CHHOTU RAM STATE UNIVERSITY OF SCIENCE AND TECHNOLOGY, MURTHAL Existing clause 15(2) of the Statue Proposed clause 15(2) of the Statue 15(2) : The Registrar shall be the Member-Secretary of the committee 15(2): Registrar shall be member and Controller of Finance shall be the Secretary of the committee Resolved that the above proposed amendments be deferred. However, the following amendment in Statute 3(2) of the University Act be approved and sent to His Excellency, the Hon’ble Governor-Chancellor for his assent:- Existing clause 3(2) of the Statue Proposed clause 3(2) of the Statue 3(2): The Controller of Finance shall be the ex-officio Secretary of the Finance Committee but shall not be deemed to be a member of such committee. 3(2): The Registrar shall be the ex- officio Member-Secretary of the Finance Committee. Item No. 5 Considered the confirmation of Dr. Sanjeev Kumar Makin, Professor after completion of his probation period satisfactorily. Resolved that Dr. Sanjeev Kumar Makin be confirmed as Professor in the Department of Chemistry w.e.f. 07.8.2012 after the completion of his probation period satisfactorily. : 4 : Item No. 6 Considered the confirmation of Dr. Sudhir Batra, Professor after completion of his probation period satisfactorily. Resolved that Dr. Sudhir Batra be confirmed as Professor in the Department of Mathematics w.e.f. 10.11.2012 after the completion of his probation period satisfactorily. Item No. 7 Considered the confirmation of Dr. Chitrarekha Kabre as Professor after completion of her probation period satisfactorily. Resolved that Dr. Chitrarekha Kabre be confirmed as Professor in the Department of Architecture w.e.f. 27.8.2012 after the completion of her probation period satisfactorily. Item No. 8 Considered the resignation of Dr. Rajesh Bhatia, Professor in the Department of Computer Science and Engineering w.e.f. 2.4.2013(A.N) Resolved that the resignation of Dr. Rajesh Bhatia, Professor in the Department of Computer Science and Engineering be accepted w.e.f. 2.4.2013 (A.N). Item No. 9 Considered the request of Sh. Surinder Singh, Assistant Professor in the Department of Chemical Engineering for grant of EOL with lien for one year to join the post of Assistant Professor at University Institute of Chemical Engineering & Technology, Panjab University, Chandigarh. Resolved that Shri Surinder Singh, Assistant Professor in the Department of Chemical Engineering be sanctioned Extra-Ordinary leave (without pay) with permission to retain lien for a period of one year w.e.f. 10 th April, 2013 to join the post of Assistant professor at University Institute of Chemical Engineering & Technology, Panjab University, Chandigarh. Further Resolved that no further extension in leave after one year be granted to him. Item No. 10 Considered the extension of contract period of Dr. D.V.S. Verma, Professor, Department of Civil Engineering Resolved that the extension of contract period of Dr. D.V.S. Verma, Professor, Department of Civil Engineering be extended for a further period of one year w.e.f. 18.04.2013 to 17.04.2014. His salary be fixed at : 5 : the last salary drawn by him in the institute from where he got superannuated minus pension admissible as per State govt. rules. Item No. 11 Considered the change of nomenclature of the posts of Peon-cum- Attendant / Attendant / Peon as ‘Peon’ Resolved that the nomenclature of ‘Peon’ be approved for the above category of posts. Item No. 12 Re-designation of 20 posts of Clerk into Clerk-cum-Data Entry Operators Resolved that the “Clerks” be re-designated as “Clerk-cum-Data Entry Operators” subject to the condition that the clerks already promoted from amongst class-IV employees shall have to qualify a computer skill test as prescribed by the competent authority, if not already done, failing which their annual increment shall be withheld. Item No. 13 Considered the grant of pay band of Rs. 9300-34800+3600 G.P. to the Assistants and their re-designation as Assistant-cum-Data Entry Operator thereof. Resolved that the above proposal be approved and referred to the State govt. for approval. Item No. 14 Considered the issue of NOC to SC/ST Employees Welfare Association for Registration. Resolved that the matter be deferred and put up in the next meeting of the Executive Council after re-examination. Item No. 15 Considered the following:- 1) Qualifications for the post of Librarian (Rs. 37400-67000+10000 AGP). 2) Qualifications for the post of Professor in Biotechnology (Rs. 37400- 67000+10000 AGP). 3) Qualifications for the post of Professor in Management Studies (Rs. 37400- 67000+10000 AGP) 4) Qualifications for the post of Steno-typist (5200-20200+1900 GP+100 Spl.) : 6 : 5) Grade Pay for the post of Finance Officer from Rs. 6400/- to Rs. 7600/- in the pay scale of Rs. 15600-39100+7600 GP (equivalent to the post of Deputy Registrar). Resolved that: a) The qualifications for the post of (i) Librarian (ii) Professor in Biotechnology and (iii) Professor in Management Studies as prescribed by the UGC be adopted and the posts be advertised with these qualifications. b) The following qualification for the post of Steno-typist be approved:- i. Graduation from a recognized University or its equivalent. ii. English Shorthand at a speed of 80 words per minute and transcription at a speed of 15 words per minute and mistakes should not exceed 8%. iii. Knowledge of Hindi/Sanskrit upto Matric standard. iv. Knowledge of Internet and e-mail. v. Preference will be given to the candidate having Diploma in Office Management & Computer Application (English)/ Secretarial Practice & Stenography (English) / National Trade Certificate in Stenography (English) from a recognized institute. c) The Grade Pay of Rs. 7600/- for the post of Finance Officer in the pay scale of Rs. 15600-39100+7600 GP (equivalent to the post of Deputy Registrar) be approved. Item No. 16 Noted and approved the acceptance of resignation of Sh. Satish Kumar, Assistant Professor in the Department of Management Studies w.e.f. 18.8.2011. Item No. 17 Considered the re-designation of the post of Deputy Registrar of erstwhile Chhotu Ram State College of Engineering to the post of Assistant Registrar of Deenbandhu Chhotu Ram University of Science & Technology, Murthal. Resolved that three (03) posts of Deputy Registrar in the pay scale of Rs. 8000-13500 (pre-revised) in the erstwhile Chhotu Ram State College of Engineering, Murthal be re-designated as Assistant Registrar in the pay : 7 : band of Rs. 15600-39100+5400 GP at par with the posts of Assistant Registrar at Deenbandhu Chhotu Ram University of Science & Technology, Murthal (DCRUST) and one post held by the incumbent – Sh. R. K. Verma be continued to be designated as Deputy Registrar as a measure personal to him. Item No. 18 Considered the recommendation of the Establishment Committee for appointment of Controller of Finance. Resolved that the recommendations of the Establishment Committees be held in abeyance and interviews for the post of Finance Officer be conducted. Further Resolved that the Vice-Chancellor be authorized to issue appointment letter to the selected candidate, if any, on the recommendation of the duly Constituted Establishment Committee. The matter be reported to the Executive Council in its next meeting. Item No. 19 Considered the recommendations of the Screening-cum-Evaluation Committees for grant of promotion of the faculty members under Career Advancement Scheme (CAS) in the pay band-III of Rs. 15600-39100+AGP 7000 (To be placed on Table). Resolved that the recommendations of the Screening-cum-Evaluation Committees be approved and the following teachers be promoted to the next stage under Career Advancement Scheme (CAS) w.e.f. the date as mentioned against each:- Sr. No. Name & Designation Discipline AGP Granted Date of Eligibility 1. Sh. Vikas Modgil Assistant Professor Dept. of Mech. Engg 15600-39100 + 7000 AGP 3.8.2011 2. Dr. Anju Sighrova Assistant Professor Dept. of Humanities 15600-39100 + 7000 AGP 31.7.2010 Item No. 20 Considered and approved the following additions in Clause 5 and 8 of the Rules for Allotment of House in the University Campus:- 5(e) - The sharing of a house on mutual agreement may be allowed subject to fulfilling the following conditions:- (i) The License Fee will be recovered from both allottees. (ii) The House Rent of both allottees will be deducted as per rules. : 8 : 8(e) If the original allottee does not stay physically at his/her allotted residence for a period of three months, the allotment of the house shall be liable to be cancelled. 8(f) If the original allottee does not get his/her Electricity Meter in the allotted staff Qtr. at his/her own expenses from UHBVN within 30 days of taking possession, the allotment of the house shall be liable to be cancelled. Item No. 21 Fixation of entry level pay of Registrar and Control of Examinations at Rs. 43000/- in the pay band of Rs. 37400-67000+10000/- Grade Pay at par with the Professor and other equivalent academic staff. The item was withdrawn. Item No. 22 Considered the termination of lien of Dr. Devender Singh Mor, System Manager in this University w.e.f. 26.8.2010. Resolved that the lien of Dr. Devender Singh Mor, System Manager be terminated w.e.f. 26.8.2010 i.e. the date from which he was confirmed on the post of Director-Principal at Chaudhary Devi Lal Memorial Govt. Engineering College, Panniwala Mota (Sirsa) vide office order No. 291- CPS/TE-2010 dated 31.12.2010 by the Chairperson, Board of Governor, Chaudhary Devi Lal Memorial Govt. Engineering College, Panniwala Mota (Sirsa). Item No.23 Considered the ‘Service Rules’ for direct recruitment and promotion to Non- teaching and Technical posts of Deenbandhu Chhotu Ram University of Science & Technology, Murthal Resolved that the proposed ‘Service Rules’ for direct recruitment and promotion of Non-teaching and Technical posts be approved (Annexure-1, pages 16-34). Item No. 24 Considered the Pension Rules of DCRUST, Murthal. Resolved that a committee be constituted to examine the proposed Pension Rules as recommended by the committee (Annexure-9 pages 128-132 of the agenda) and suggest modifications, if any, in accordance with Haryana State Govt. Pension Rules. : 9 : Further Resolved that the pensionery liability of the employees appointed before 1.1.2006 be claimed from the State govt. as it is a committed liability on the part of the State govt. Item No. 25 Considered and approved the change of nomenclature of Weekend Programme to Part-time Programme Resolved that the nomenclature of the following Weekend Programmes started from the year 2009-10 be changed to ‘Part-time’ Programmes as per AICTE approved format and the AICTE be requested to grant ex-post- facto approval to the above mentioned prorammes:- Sr. No. Programme Year of Start Duration (years) Intake 2009- 10 2010- 11 2011- 12 2012- 13 2013- 14 Undergraduate Programmes 1. Electrical Engineering 2010 4 0 66 66 66 66 2. Electronics & Communication Engineering 2010 4 0 66 66 66 66 3. Computer Science & Engineering 2010 4 0 66 66 66 66 4. Civil Engineering 2010 4 0 66 66 66 66 5. Mechanical Engineering 2010 4 0 66 66 66 66 Postgraduate Programmes 6. Hospital Administration 2009 3 25 25 25 25 25 7. Highway Safety & Engineering 2010 3 0 30 30 36 36 8. Urban & Rural Planning 2010 3 0 30 30 30 30 9. Electronics & Communication Engineering 2011 3 0 0 30 36 36 10. Computer Science & Engineering 2011 3 0 0 30 36 36 Item No. 26 Considered the request of Sh. Parveen Kumar Garg, Assistant Professor, Department of Architecture for his redesignation as Associate Professor and : 10 : placement in Pay Band-IV w.e.f. 24.5.2010 and for review of decision of the Executive Council taken in its meeting held on 26.9.2012. Resolved that the punishment of “Withholding of promotion for a period of three years w.e.f. due date” be reviewed and in its place the punishment of “Stoppage of three increments with cumulative effect” be inflicted upon Sh. Parveen Kumar, Assistant Professor, Department of Architecture w.e.f. 26.9.2012 onwards i.e. the date when the punishment was approved by the Executive Council. Item No. 27 Noted and approved the acceptance of tentative study leave programme of Dr. Kiran Nehra, Reader and Dr. Pardeep Singh, Assistant Professor for a period of six months and one year respectively for availing Raman fellowship for post Doctoral Research sanctioned by University Grants Commission vide letter No. 5-1/2012(IC) dated 25.2.2013. Item No. 28 Considered the proposal for relaxation in the limit of purchase from Local Audit from Rs. 20,000/- to Rs. 50,000/- by amending clause 12.62 of University Accounts Code. Resolved that the above proposal be approved. Item No. 29 Noted the Status Report of Technical Education Quality Improvement Programme under 1.2 of TEQIP Phase-II Item No. 30 Considered the proposal for exemption of non refundable fee from SC students in lieu of post matric scholarship. Resolved that in view of the State govt. decision for transfer of post-matric scholarship through Aadhar Card, the status quo be allowed to continue. Item No. 31 Considered the proposal for creation of post of Assistant Director, Youth Affairs in the pay scale of Rs. 9300-34800+5400 GP. Resolved that the above proposal be approved and referred to the State govt. for approval. Item No. 32 Considered the amendments / additions in the University Act / Statutes to enlarge the scope of Academic Bodies of the University such as Academic Council, Faculties and Board of Undergraduate Studies (UGBOS). : 11 : Resolved that the above proposal be deferred and re-examined by a committee to be appointed by the Vice-Chancellor. Item No. 33 Noted and approved the action taken by Hon’ble Vice-Chancellor for not granting approval of courses to Bhagwan Parsuram College of Engineering Village Bali Brahmanan, Tehsil Gohana, Distt. Sonepat. Item No. 34 Noted and approved the action taken by Hon’ble Vice-Chancellor regarding amendment in late submission of continuation and extension fees by the Colleges / Institutes affiliated with Deenbandhu Chhotu Ram University of Science & Technology, Murthal. Item No. 35 Noted and approved the action taken by Hon’ble Vice-Chancellor for granting permission for continuation of provisional affiliation to D.C.S. Business School, Mahmoodpur Road, Gohana, District Sonepat. Item No. 36 Noted and approved taken by the Hon’ble Vice-Chancellor in granting extension / continuation in provisional affiliation for / from the academic session 2012-13 to all Technical, Management and Architecture Colleges / Institutions in Distt. Sonepat. Item No. 37 Considered the matter of grant of Extra-ordinary Leave to Dr. Mukhtiar Singh, Assistant Professor, Department of Electrical Engineering. Resolved that a final Show Cause Notice be issued to Dr. Mukhtiar Singh, Assistant Professor, Department of Electrical Engineering either to resume duties or deposit the amount of salary in lieu of the cooling period within one month failing which disciplinary proceedings be initiated against him as per University Rules. Item No. 38 Noted and approved the suspension of Sh. R.K Verma, Deputy Registrar Further Resolved that his headquarter be fixed at P.M. College of Engineering, Kami Road, Sonepat and further proceedings as per rules be initiated against him. : 12 : Item No. 39 Considered the case of Dr. Surender Dahiya, Associate Professor in the Department of Electrical Engg. for counting of past service for the purpose of promotion under CAS. Resolved that since Dr. Surender Dahiya was drawing pay scale of Rs. 10000-325-13900 (pre-revised) at the time of joining in this University as Assistant Professor in Electrical Engineering Department and also that he has been permitted to withdraw CWP No. 11644 of 2011 by Hon’ble Panjab & Haryana High Court, his request for counting of past service for the purpose of promotion under Career Advancement Scheme (CAS) be acceded to, subject to fulfillment of the State Govt. guidelines. Item No. 40 Considered the extension in deputation period of Dr. J agbir Singh as Professor, Deenbandhu Chhotu Ram Chair. Resolved that the deputation period of Dr. Jagbir Singh, Professor, Deenbandhu Chhotu Ram Chair be extended for a further period of one year w.e.f. 23.12.2012 to 22.12.2013. Item No. 41 Considered the creation of various posts for complete set up of Construction Wing. Resolved that the following posts for Construction Wing be created and referred to the State Govt. for approval:- Sr. No. Name of Post Post required to be sanctioned Remarks 1. Executive Engineer 1 2. J unior Engineer (Civil) 2 3. J unior Engineer (Electrical) 1 4. Accounts Officer 1 5. Assistant 2 6. Superintendant 1 7. Head Drafts Man 1 8. Clerk-cum-Data Entry Operator 5 9. Electrician 4 To beout sourced 10. Plumber 1 11. Fitter 1 12. Sewer-man 3 13. Carpenter 2 14. Pump Operator 4 : 13 : 15. Work Supervisor 2 16. Horticulture Supervisor 2 17. Peon 3 18. Driver 2 Item No. 42 Construction of School of Planning & Architecture on the land lying in between State Highway No. 20 Murthal-Sonipat Road and University Gate No. 4. Resolved that the following proposal be approved:- i) Shifting of serpentine road leading to Gate No. 4 (as per proposal shown in layout plan Annexure-2 of the agenda page 8). ii) Layout of new approach road to CIPET building from Murthal- Sonipat Road to CIPET along boundary wall of existing P.H.C. & new boundary wall of CIPET iii) Citing school of Planning & Architecture on road leading to CIPET from Murthal Sonipat Road. iv) Acquisition of about 3 acres of land v) Transfer of about 1 acre of Panchayat land in the name of DCRUST, Murthal (Sonipat) Further Resolved that a Detailed Project Report (DPR) be sent to the committee for Infrastructure projects, Govt. of Haryana, for grant of funds. Item No. 43 Considered the delegation of Financial Power to Controller of Examinations Resolved that the matter regarding delegation of Financial Power be got re- examined and a holistic proposal be put up. Item No. 44 Regarding complaints against Sonepat Institute of Engineering & Management, Sonepat-Gohana Road, V.P.O. Baghru, Distt. Sonepat and the actions taken so far. Resolved that a High Level Inspection Committee be constituted by the Hon’ble Vice-Chancellor and further action on the basis of the report of the inspection committee be initiated against the above institute so as to safe-guard the career prospects of the students admitted in the Institute. A report be put up to the Executive Council in its next meeting. : 14 : : 15 : Item No. 45 Considered the extension in deputation period of Ms. Poonam Chaudhary as System Programmer. Resolved that the deputation period of Ms. Poonam Chaudhary, System Programmer from Kurukshetra University, Kurukshetra be extended for a further period of one year w.e.f. 18.5.2013. Any other item: It was noted that the case of Ms. Poonam V/s State regarding admission to M. Tech. Electronics & Communication Engineering for the year 2006-07 has been decided in favour of the University by the Hon’be Court of Sh. D.V.S. Verma, AJM-cum-Session Judge, Sonepat on 15.11.2012. The meeting ended with a vote of thanks to the Chair. (R. K. Arora) REGISTRAR SERVICE RULES FOR DIRECT RECRUITMENT AND PROMOTION TO NON-TEACHING AND TECHNICAL POSTS OF DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE AND TECHNOLOGY, MURTHAL (SONIPAT) (1) GENERAL RULES:- 1. Recruitment to the service in the respective cadre shall be made by any one or more of the following methods:- (a) by direct appointment; or (b) by deputation of an official/officer already in the service of a State Government or the Central Government; or (c) by promotion of an official/officer already in the service in the respective cadre. 2. No person shall be appointed to the service unless he/she possesses the requisite qualifications and experience as prescribed for the respective posts in Appendix annexed to these rules. 3. The minimum and maximum age for direct appointment shall be such, as may be notified by the University from time to time. The cutoff date for determining the age limit shall be the first day of the calendar year in which the vacancies are advertised by the University. 4. The competent authority to make appointment shall be such, as defined in the University Act. 5. The appointment by promotion shall be made on the basis of ‘seniority- cum-merit’ and suitability in all respects and a person shall not have any claim to such promotion as a matter of right or mere seniority. (2) Criteria for Promotion:- i). At least 70% or more of the ACRs of the employee should be good during the last ten years. However, due weightage shall be given to the reports earned on immediate Lower post from which further promotion is being considered. There should be no adverse remarks against the integrity of the employee during the last 10 years. ii). At the time of promotion, a report on the work and conduct will be called from the Branch Officer under whom the officer/official is working, if at the time of consideration of the case, a period of more than three months has passed after writing of his/her ACR for the last year, which should also be of good category. iii). Where on a preliminary investigation of the complaint, a prima facie case has been established against any employee and he/she has been served a show cause notice for major penalty under section 5 of the Schedule of Penalties of the University, then he/she should not be promoted until the enquiry has been completed and he/she has been exonerated. If he/she is exonerated of all the charges/allegations without the imposition of any penalty or is only administered a warning (whether with a copy on the personal file or not) then he/she should, if otherwise fit for promotion in every respect, be promoted with retrospective effect i.e. from the date on which he/she was due for promotion and an official junior to him/her was promoted. In case no vacancy was available for the period in question, he/she will be given notional promotion from the back date, actually from the date of issue of promotion order and junior most promoted official should be reverted, if necessary, to make a slot available for him/her. iv). The promotion should not be withheld only because of the disciplinary action for imposition of a minor penalty is contemplated or is pending against an employee. v). The method of recruitment, qualifications and experience for respective posts shall be in accordance with the provisions made in ‘Appendix’ annexed to these rules. (3) MISCELLANEOUS:- The matters, not covered under University Act, University Accounts Code, University Employees Conduct Rules & Schedule of Penalties, Statues, Ordinances, Regulations of the University and these rules, shall be regulated as per provisions of Haryana Civil Service Rules and other policies/executive instructions of the State Government. ********************** RETENTION SCHEDULE FOR THE EMPLOYEES OF THE UNIVERSITY 1. No application of the employee shall be forwarded for outside job during the period of probation. 2. After confirmation only one application for lower or equivalent post shall be forwarded and for higher post two applications shall be forwarded during a calendar year. 3. Lien of a confirmed employee, selected against outside post after applying through proper channel, shall be retained in the University only for the period of his/her probation in other Institution / Department, where he/she has been selected and not in any case for more than three years. 4. No lien of a temporary employee shall be retained in the University in the event of his/her selection against outside post and he/she will have to resign from the post of the University before his/her relieving as per terms and conditions of his/her appointment in the University. 5. In the event of his/her selection against outside post, no teacher of the University shall be relieved in between midterm session. 6. These conditions shall be applicable to all the employees of the University irrespective of his/her category or post. *************** PROPOSAL FOR MODE OF RECRUITMENT AND QUALIFICATIONS Appendix Sr. No. Name of the Post Qualifications Remarks 1. Controller of Examination Rs. 37400-67000+ 10000G.P. As already approved vide Resolution No. 9 of Executive Council of its 4 th meeting held on 18.10.2008 -- 2. Controller of Finance Rs. 37400-67000+ 10000G.P. As already approved vide Resolution No. 7 of Executive Council of its 13 th meeting held on 9.8.2011. -- 3. Training & Placement Officer Rs. 37400-67000+ 10000G.P. As already approved vide Resolution No. 9 of Executive Council of its 4 th meeting held on 18.10.2008 -- 4. System Analyst Rs. 15600-39100+8000 G.P. As already approved vide Resolution No. 9 of Executive Council of its 4 th meeting held on 18.10.2008 -- 5. Workshop Superintendent Rs. 15600-39100+8000 G.P. As already approved vide Resolution No. 9 of Executive Council of its 4 th meeting held on 18.10.2008 -- 6. Director (SPORTS) Rs. 15600-39100+8000 G.P. Already approved -- 7. Secy. to Vice Chancellor Rs. 15600-39100+7600 G.P. As already approved vide Resolution No. 9 of Executive Council of its 4 th meeting held on 18.10.2008 -- 8. Deputy Registrar Rs. 15600-39100+7600 G.P. By Direct Recruitment As already approved vide Resolution No. 23 of Executive Council of its 16 th meeting held on 30.3.2012 --- Sr. No. Name of the Post Qualifications Remarks By Promotion 1. A Master’s degree/ L.L.B. OR B.E./ B.Tech. or its equivalent. 2. Must have 8 years administrative experience in a supervisory capacity in Govt./ Semi Govt. or Professional Educational University/ Organization out of which 4 years experience as Assistant Registrar in a University/ Examining Body conducting public examinations. 3. Should have good knowledge of working on computer. 4. Knowledge of Hindi/ Sanskrit upto Matric/ 10 th Standards. As recommended by the Committee 9. Assistant Registrar Rs. 15600-39100+5400 G.P. By Direct Recruitment 1. Master’s degree/L.L.B. with at least 55% marks or its equivalent grade B in the UGC seven point scale OR Bachelor of Engineering/Technology with 1 st Division or its equivalent grade. 2. Five years experience in a supervisory capacity in a University/examining body conducting public examinations. 3. Should have good knowledge of working on computer. 4. Knowledge of Hindi/ Sanskrit upto Matric/ 10 th Standards. By Promotion 1. A Bachelor’s degree/ L.L.B. OR B.E. / B.Tech. or its equivalent. 2. Must have 05 years administrative experience in a supervisory capacity in Govt./ Semi Govt. or Professional Educational University/ Organization, out of which 03 years as Superintendent in a University/ Examining Body conducting public examinations. 3. Should have good knowledge of working on computer. 4. Knowledge of Hindi/ Sanskrit upto Matric/ 10 th Standards. In the qualification of Assistant Registrar the requirement of 3 years experience as regular Lecturer has been deleted because the pay scale of Lecturer is higher than that of Assistant Registrar 10. Executive Engineer 15600-39100+6000 GP As already approved vide Resolution No. 9 of Executive Council of its 4 th meeting held on 18.10.2008 -- Sr. No. Name of the Post Qualifications Remarks 11. Programmer Already approved -- 12. Estate Officer 9300-34800+5400 GP By Direct Recruitment As already approved vide Resolution No. 18 of Executive Council of its 16 th meeting held on 30.3.2012. By Promotion Three years diploma froma recognized Institute in any branch of Engineering with 10 years experience as Foreman/J unior Engineer/Head Draftsman or equivalent. -- 13. Sub Divisional Engineer (Civil) Rs. 9300-34800 +5400G.P As already approved vide Resolution No. 9 of Executive Council of its 4 th meeting held on 18.10.2008 -- 14. Sub Divisional Engineer (Electrical) Rs. 9300-34800 +5400G.P. As already approved vide Resolution No. 9 of Executive Council of its 4 th meeting held on 18.10.2008 -- 15. Sub Divisional Engineer (Horticulture) Rs. 9300-34800 +5400 G.P. By Direct Recruitment First class degree in Agriculture with specialization in Horticulture or M. Sc. Degree in Horticulture including Floriculture and Olericulture or M. Sc. Degree in Botany with Horticulture as one of the subject from arecognized university or its equivalent. Desirable: Two years experience in an organization. As per qualification in PWD B&R 16. Assistant Law Officer Rs. 9300-34800+4600 G.P. As already approved vide Resolution No. 18 of Executive Council of its16 th meeting held on 30.3.2012 -- 17. Workshop Assistant Technical Officer Rs. 9300-34800+4200 G.P. By Promotion Three years Diploma in Engineering Technology with six years experience as Technician Grade ‘A’. OR For existing employee of the University; six years experience as Technician Grade ‘A’. As recommended by the committee 18. Assistant Technical Officer Rs. 9300-34800+4200 G.P. By Promotion Three years Diploma in Engineering Technology with six years experience as Technician Grade ‘A’. As recommended by the committee Sr. No. Name of the Post Qualifications Remarks OR For existing employee of the University; six years experience as Technician Grade ‘A’. 19. Foreman Rs. 9300-34800+4200 G.P. By Promotion Three years Diploma in Engineering Technology with six years experience as Technician Grade ‘A’. OR For existing employee of the University; six years experience as Technician Grade ‘A’. As recommended by the committee 20. Testing Lab. Instructor Rs. 9300-34800+4200 G.P. By Promotion Six years experience as Lab. Tech. Grade ‘A’. As recommended by the committee 21. Superintendent Rs. 9300-34800+4200 G.P+200 S.P. By Promotion from Dy. Supdt: (i) Matric/10+2 with 17 years experience in a University/Examining Body with at least two years experience as Dy. Supdt. Should have good knowledge of working on computer. OR (ii) Bachelor degree with 12 years experience in a University/Examining Body with at least two years experience as Dy. Supdt. By Promotion from Personal Assistant:- (i) Matric/10+2 with 17 years experience in a University/Examining Body with at least two years regular service as Personal Assistant OR (ii) Bachelor degree with 12 years experience in a University/Examining Body with at least two years regular service as Personal Assistant In case of Personal Assistant for promotion to the post of Superintendent, the inter- se-seniority of PA & Dy. Supdt. shall be reckoned fromthe date of their entry on the post of Steno-typist and Clerk/Clerk-cum-DEO respectively. As recommended by the committee with minor modifications. Sr. No. Name of the Post Qualifications Remarks 22. Junior Programmer Rs. 9300-34800+4200 G.P. Already approved 23. Nurse Rs. 9300-34800+4200 G.P. By Direct Recruitment i) B.Sc. Nursing from a recognized Institute. OR Diploma in General Nursing with midwife Training from a recognized Institute. ii) A Nurse (with midwife training) registered with Haryana Nurses Registration Council iii) Hindi/ Sanskrit upto Matric Standard. As recommended by the committee 24. Junior Engineer (Electrical) Rs. 9300-34800+3600 G.P. By Direct Recruitment As already approved vide Resolution No. 9 of Executive Council of its 4 th meeting held on 18.10.2008 -- 25. Junior Engineer (Hort.) Rs. 9300-34800+3600 G.P. As already approved vide Resolution No. 18 of Executive Council of its 16 th meeting held on 30.3.2012 -- 26. Junior Engineer (Civil) Rs. 9300-34800+3600 G.P. By Direct Recruitment Three years Diploma in Civil Engineering from recognized institution through regular course, preferably 3 years experience of construction and maintenance works in Govt. / Public buildings. By Promotion Three years Diploma in Civil Engineering from recognized institution with 3 years experience of construction and maintenance works of University buildings. OR Matric 1 st Division with 2 years ITI Diploma in Draftsmanship (Civil) through regular course and 10 years experience as Draftsman or Tracer or Work Supervisor including 4 years experience as storekeeper in construction division. By director recruitment 50% By promotion 50% 1. As recommended by the committee for direct recruitment. 2. Experience for promotion has been modified. 27. Junior Engineer (Public Health) Rs. 9300-34800+3600 G.P. By Direct Recruitment Three years Diploma in Civil Engineering from recognized institute through regular course, preferably 3 years experience of Public Health works in Govt. /Public buildings. As recommended by the committee. Sr. No. Name of the Post Qualifications Remarks 28. Deputy Superintendent Rs. 9300-34800+3600 G.P. By Promotion Five years experience as Assistant/Assistant-cum-DEO or Cashier/ Senior Scale Stenographer. Provided that Senior Scale Stenographer shall be eligible for promotion, if the official has shared the work of an Assistant for at least two years. In case of Sr. Scale Stenographer for promotion to the post of Deputy Superintendent, the inter-se-seniority of Assistant/ Assistant-cum-DEO or Cashier/ Senior Scale Stenographer shall be reckoned from the date of their entry on the post of Steno-typist and Clerk/Clerk-cum-DEO respectively. As recommended by the committee 29. Personal Assistant Rs. 9300-34800+3600 G.P. By Promotion Five years experience as Senior Scale Stenographer OR Ten years experience as Steno-typist out of which three years should be on the post of Assistant. As recommended by the committee with minor modification. 30. SR. Draftsman Rs. 9300-34800+3600 G.P. By Direct Recruitment 1. Three years Diploma in Civil or Mechanical Engineering and four years experience in Draftsmanship. OR Industrial Training Institute certificate in Civil or Mechanical draftsmanship and eight years experience in draftsmanship. 2. Hindi up Matric. By Promotion Three years Diploma in Civil or Mechanical Engineering with five years experience as Draftsmanship. OR For existing employee of the University, Industrial Training Institute certificate in Draftsmanship and five years service as Draftsman. As recommended by the committee. There is only one post of Sr. Draftsman which is filled by promotion. 31. Assistant Librarian Rs. 9300-34800+3600 G.P. By Direct Recruitment 1. Master’s Degree in Library Science ; 2. Graduate with at least second division. 3. Knowledge of Hindi up to Matric. OR As recommended by the committee. Post already filled by promotion fromLibrary Sr. No. Name of the Post Qualifications Remarks 1. Master’s Degree with at least second class 2. Bachelor’s Degree in Library Science 3. Knowledge of Hindi up to Matric. By Promotion 1. Five years service on regular basis as Library Professional Assistant. / Library Assistant Assistant having 5 years regular service. 32. Assistant/ Assistant-cum- DEO Rs. 9300-34800+3200 G.P./3600 G.P. By Promotion Graduation with five years experience a Clerk/Clerk-cum-DEO or Steno- Typist/Cashier. OR For existing regular employees of the University; Five years experience a Clerk/Clerk-cum-DEO or Steno-Typist or Matron possessing, qualifications of Matric : Provided that in case of Matron, she must have shared the work of a Clerk for two years and must have qualified Computer typing test. As recommended by the committee 33. Workshop Instructor Rs. 9300-34800+3600 G.P. By Promotion Three years Diploma in Engineering Technology with four years experience as Technician Grade ‘A’. OR For existing employee of the University; Four years experience as Technician Grade ‘A’. As recommended by the committee 34. Cashier Rs. 9300-34800+3200G.P. By Promotion Five years service as Steno-typist or Clerk As recommended by the committee. 35. Sanitary Inspector Rs. 9300-34800+3200 G.P. By Direct Recruitment 1. Graduate or its equivalent. 2. Five years experience as MPHW (M). 3. Six months professional training in an Institution approved by the Govt. 4. Knowledge of Hindi upto Matric. Desirable: Knowledge of working on Computers. As recommended by the committee. Sr. No. Name of the Post Qualifications Remarks 36. Electrician Grade-I Rs. 9300-34800+3200 G.P. By Direct Recruitment 1. Three years Diploma in Electrical Engineering 2. Institutional trade certificate in the Electrical trade with five years experience in the same trade in Govt. or Semi Govt. Officer. 3. Knowledge of Hindi/ Sanskrit upto Matric. Desirable: Knowledge of working on computers. Note: Candidates will have to qualify trade test. As recommended by the committee. 37. Store Keeper Rs. 9300-34800+3200 G.P. By Direct Recruitment Graduation with 55% marks froma recognized University. As recommended by the committee. 38. Library Professional Assistant/ Library Assistant Rs. 9300-34800+3200 G.P. By Direct Recruitment 1. Graduate with Bachelor in Library Science in the Second Division 2. Knowledge of Hindi upto Matric standard. Note: Experience hand will be preferred. By Promotion Graduate with five years’ service as Library Counter Clerk or Library Restorer. OR For existing regular employees of the University; Matric with five years’ service as Library Counter Clerk or Library Restorer. As recommended by the committee. All the posts are already filled by promotion. 39. Draftsman Rs. 9300-34800+3200 G.P. By Direct Recruitment 1. First Class Diploma in Civil or Mechanical Engineering. OR Industrial Training Institute certificate in draftsmanship with five years experience in Government office or institute or Public Limited Company in draftsmanship. 2. Hindi up Matric. By Promotion Three years Diploma in Civil or Mechanical Engineering with five years experience as Tracer. OR For existing employee of the University, Industrial Training Institute certificate in Draftsmanship and five years service as Tracer. As recommended by the committee. There is only one post which is filled by promotion. Sr. No. Name of the Post Qualifications Remarks 40. Lab Tech. Grade ‘A’ Rs. 9300-34800+3200 G.P. By Direct Recruitment 1. Associate Member of Institution of Engineers of Degree in Engineering or M. Sc. in the relevant field OR B. Sc. With one of the relevant subject and with three years Laboratory experience in the relevant field. OR Diploma in Engineering in related discipline with four years experience in the relevant field. 2. Should have good knowledge of working on Computer. 3. Knowledge of Hindi upto Matric. By Promotion Diploma in Engineering in relevant field with five years’ service as Laboratory Tech. Grade ‘B’ or Electrician. OR For existing employee, certificate from Industrial Institute in relevant field with five years’ service as Laboratory Tech. Grade ‘B’ or Electrician. As recommended by the committee. By direct Recruitment- 25% By Promotion- 75%. 41. Tech. Grade ‘A’ Rs. 9300-34800+3200 G.P. By Direct Recruitment 1. Associate Member of Institution of Engineers of Degree in Engineering or M. Sc. in the relevant field Or B. Sc. degree with three years experience in the relevant field. OR Diploma in Engineering in related discipline with four years experience in the relevant field. 2. Should have good knowledge of working on Computer. 3. Knowledge of Hindi upto Matric. By Promotion Diploma in Engineering in relevant field with five years service as Tech. Grade ‘B’ or fitter or Carpenter. OR For existing employee, certificate from Industrial Institute in relevant field with five years service as Tech. Grade ‘B’ or fitter or Carpenter. As recommended by the committee. By direct recruitment-25% By promotion- 75%. 42. Sr. Scale Stenographer Rs. 9300-34800+3200 G.P. By Promotion Five years service as Steno-Typist. As recommended by the committee. Sr. No. Name of the Post Qualifications Remarks 43. Care Taker Rs. 5200-20200+2400 G.P. As already approved vide Resolution No. 18 of Executive Council of its 16 th meeting held on 30.3.2012 -- 44. Electrician Grade-II Rs. 5200-20200+2400 GP By Direct Recruitment 1. Matric/10 th Pass or its equivalent. 2. National trade certificate in the Electrical trade with Three years experience in the same trade in Govt. or Semi Govt. Office. 3. Knowledge of Hindi/Sanskrit upto Matric. Desirable: Knowledge of working on computers. Note: Candidates will have to qualify trade test. As recommended by the committee 45. Plumber Grade-I Rs. 5200-20200+2400 G.P. As already approved vide Resolution No. 9 of Executive Council of its 4 th meeting held on 18.10.2008 -- 46. Driver Rs. 5200-20200+2400 G.P. +200S.P. By Direct Recruitment As already approved vide Resolution No. 9 of Executive Council of its 4 th meeting held on 18.10.2008 By Promotion 1. Four years service as Bus Helper or on any other Group D Post 2. Matric pass 3. Five years experience in driving Heavy and Light vehicles. Must possess driving license in Heavy and Light vehicles. -- 47. Carpenter Rs. 5200-20200+2400 G.P. By Direct Recruitment 1. Matric or its equivalent with Industrial Training Institute certificate in Carpenter trade with not less than 60% marks and one year experience in the related field. 2. Knowledge of Hindi upto Matric. By Promotion Industrial Training Institute Certificate in Carpentary trade with four years service on Group C or Group D posts. As recommended by the committee. By direct recruitment- 50% By Promotion-50%. 48. Lab Tech. Grade ‘B’ Rs. 5200-20200+2400 G.P. By Direct Recruitment 1. Three years Diploma in Engineering Technology or B. Sc. degree in relevant discipline. As recommended by the committee. Sr. No. Name of the Post Qualifications Remarks 2. Two years experience as Laboratory or Workshop Attendant in some Government Institute or Private Organization. 3. Should have good knowledge of working on Computer. 4. Knowledge of Hindi upto Matric. By Promotion Seven years service as Laboratory Assistant in the relevant trade; OR Three years Diploma in Engineering Technology or B. Sc. degree in relevant discipline with four years service in Group C or Group D post. OR For existing employees, Industrial Training Institute Certificate in relevant trade with four years service in Group C or Group D post. By direct Recruitment-40% By Promotion- 60%. 49. Tech. Grade ‘B’ Rs. 5200-20200+2400 G.P. By Direct Recruitment 1. Three years Diploma in Engineering Technology or B. Sc. degree in relevant discipline. 2. Two years experience as Workshop Attendant in some Government Institute or Private Organization. 3. Should have good knowledge of working on Computer. 4. Knowledge of Hindi upto Matric. By Promotion Seven years service as Lab. Assistant in the relevant trade. OR Three years Diploma in Engineering Technology or B.Sc. degree in relevant discipline with four years service in Group C or Group D post. OR For existing employees, Industrial Training Institute Certificate in relevant trade with four years service in Group C or Group D post. As recommended by the committee. By direct Recruitment- 40% By promotion- 60%. 50. Tracer Rs. 5200-20200+2000 G.P. By Direct Recruitment 1. Industrial Training Institute Certificate in Draftsmanship. 2. Knowledge of Hindi upto Matric. By Promotion 1. Matric or its equivalent with drawing and five years experience on Group D post. OR As recommended by the committee. There is only one post which is filled by promotion Sr. No. Name of the Post Qualifications Remarks Industrial Training Institute Certificate in Draftsmanship with three years experience on Group D post. 1. Knowledge of Hindi upto Matric. 51. Hostel Supervisor Rs. 5200-20200+1900 G.P. As already approved vide Resolution No. 18 of Executive Council of its 16 th meeting held on 30.3.2012 -- 52. Carpenter Grade-II Rs. 5200-20200+1900 G.P. As already approved vide Resolution No. 9 of Executive Council of its 4 th meeting held on 18.10.2008 -- 53. Lady Attendant Rs. 5200-20200+1900 G.P. As already approved vide Resolution No. 9 of Executive Council of its 4 th meeting held on 18.10.2008 -- 54. Steno-Typist/PA-cum- steno Rs. 5200-20200+1900 G.P. +100 S.P. By Direct Recruitment 1. Graduation from a recognized university with 2 years diploma in Office Management/ Computer Application from ITI. 2. Knowledge of Hindi/Sanskrit upto Matric standard. 3. English Shorthand at the speed of 80 words per minute and transcription thereof at 15 words per minute on computer with commonly used word processing software. 4. Knowledge of Internet and e-mail. As recommended by the committee with minor modification of transcription @ 15 words instead of 35 wrods. 55. Clerk/Clerk-cum-DEO Rs. 5200-20200+1900 G.P. By Direct Recruitment 1. Graduation froma recognized university. Candidates will have to qualify a written test of Language/ General Knowledge of graduation standard as may be prescribed by the competent authority. 2. Candidates will also have to qualify a Test of Data Entry at the speed of 30 w.p.m./ Computer Skills (including use of Internet & E-mail) as may be prescribed by the competent authority. 3. Knowledge of Hindi/Sanskrit up to Matric/10 th standard. By Promotion 1. Graduation or its equivalent with 5 years experience on any Group D post or for existing regular employee of the University; Matriculation with Five year experience on any group D post. As recommended by the committee with minor modification in qualification for existing employees of the University. By direct recruitment 80% By promotion 20% Sr. No. Name of the Post Qualifications Remarks 2. Should pass computer test @ a speed of 30 w.p.m. in English or @ a speed of 25 w.p.m in Hindi within one year of appointment as per Haryana Govt. instruction. 56. Fitter Rs. 5200-20200+1900 G.P. By Direct Recruitment 1. Matric or its equivalent with Industrial Training Institute certificate in Fitter trade with one year experience in the relevant field. 2. Knowledge of Hindi upto Matric. By Promotion Industrial Training Institute Certificate in Fitter trade with two years service on Group C or Group D posts. As recommended by the committee. There is only one post which is filled by promotion. 57. Matron Rs. 5200-20200+1900 G.P. By Direct Recruitment As already approved vide Resolution No. 18 of Executive Council of its 16 th meeting held on 30.3.2012 By Promotion 1. Graduate with five years service on Group D post (female only). OR For existing regular employee of the University; Matric with five years service on Group D post (female only). 2. Knowledge of Hindi/ Sanskrit upto Matric/ 10 th Standard. By direct recruitment- 50% By Promotion-50%. As recommended by the committee. 58. Library Counter Clerk Rs. 5200-20200+1900 G.P. By Direct Recruitment 1. Graduate with certificate in library Science; OR Matric with Diploma in Library Science from recognized Board or University, or equivalent; OR Matric with Certificate in Library Science and five years experience. 2. Should have good knowledge of working on Computers. 3. Knowledge of Hindi/ Sanskrit upto Matric/ 10 th Standard. As recommended by the committee. By direct recruitment- 50% By promotion- 50%. Sr. No. Name of the Post Qualifications Remarks By Promotion Graduate with certificate in Library Science and five years service on Group D post. OR For existing regular employee of the University; Matric with certificate in Library Science and five years service on Group D post. 2. Knowledge of Hindi/ Sanskrit upto Matric/ 10 th Standard. 59. Restorer Rs. 5200-20200+1900 G.P. By Direct Recruitment 1. Matric with certificate in Library Science. 2. Knowledge of Hindi upto Matric. By Promotion 1. Matric with certificate in Library Science and five years service on Group D post. 2. Knowledge of Hindi/ Sanskrit upto Matric/ 10 th Standard. As recommended by the committee. By direct-50% By promotion- 50%. (Same as per erstwhile CRSCE Murthal). 60. Lineman Rs. 5200-20200+1900 G.P. As already approved vide Resolution No. 9 of Executive Council of its 4 th meeting held on 18.10.2008 61. Lab Assistant Rs. 5200-20200+1900 G.P. By Direct Recruitment 1. B.Sc./ three years diploma in engineering technology. 2. Hindi up to Matric. By Promotion Five years service as Workshop Helper in the relevant trade or on any Group D post with knowledge of relevant trade. As recommended by the committee. 62. Lab Attendant Rs. 5200-20200+1900 G.P. As already approved vide Resolution No. 18 of Executive Council of its 16 th meeting held on 30.3.2012 -- 63. Lady Attendant Rs. 5200-20200+1900 G.P. By Direct Recruitment 1. 10+2 or its equivalent with two years experience of Working in a Girls Hostel. 2. Knowledge of Hindi/Sanskrit upto Matric/ 10 th Standard. Desirable: As recommended by the committee. Sr. No. Name of the Post Qualifications Remarks Knowledge of working on Computers. By Promotion 1. Matric with five years’ service on Group D post (female only). 2. Knowledge of Hindi/ Sanskrit upto Matric/ 10 th Standard. 64. Lab Attendant- cum- Cleaner Rs. 5200-20200+1900 G.P. By Promotion 1. 10+2. 2. Five years experience on any Group D post. As recommended by the committee. 65. Cook Rs. 5200-20200+1900 G.P. By Direct Recruitment 1. 10+2/ I.T.I. certificate in cooking 2. One year experience of cooking in an officer mess or a hotel of repute. 3. Pleasing Manners. As recommended by the committee. 66. Library Attendant Rs. 5200-20200+1900 G.P. By Direct Recruitment Graduate or its equivalent. As recommended by the committee. 67. Workshop Helper Rs. 4440-7440+1650 G.P. By Direct Recruitment 1. 10+2 with Science or I.T.I. Certificate. 2. Two years experience in relevant trade (Electrical Engineering, Fitting Shop, Carpentry Shop, Welding Shop, Foundry Shop, Machine Shop, and Forging Shop). 3. To qualify test in relevant trade (Practical and Oral). As recommended by the committee. 68. Groundsman Rs. 4440-7440+1300 G.P. As already approved vide Resolution No. 9 of Executive Council of its 4 th meeting held on 18.10.2008 -- 69. Bus Helper Rs. 4440-7440+1300 G.P. As already approved vide Resolution No. 9 of Executive Council of its 4 th meeting held on 18.10.2008 -- 70. Peon-cum-Attendant/Peon/ Attendant Rs. 4440-7440+1300 G.P. By Direct Recruitment Matric. As recommended by the committee. 71. Chowkidar Rs. 4440-7440+1300 G.P. By Direct Recruitment Literate preferable middle pass. As recommended by the committee. Sr. No. Name of the Post Qualifications Remarks 72. Sweeper Rs. 4440-7440+1300 G.P. By Direct Recruitment Literate preferable middle pass. As recommended by the committee. 73. Mali Rs. 4440-7440+1300 G.P. By Direct Recruitment Literate preferable middle pass with one year’s experience in gardening. As recommended by the committee. 74. Cook-cum-Chowkidar Rs. 4440-7440+1300 G.P. By Direct Recruitment 1. Matric pass. 2. One year experience of cooking in an officer mess or a hotel of repute. 3. Pleasing Manners. As recommended by the committee. 75. Waiter-cum-Cleaner Rs. 4440-7440+1300 G.P. By Direct Recruitment 1. Matric pass. 2. One year experience in an office mess or a hotel of repute. 3. Able to cook meals in time of emergency. As recommended by the committee. Confidential (For Members Only) DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY MURTHAL (SONEPAT) MINUTES OF THE 19 th MEETING OF THE EXECUTIVE COUNCIL 7 th June, 2013 AT 11.00 A.M. DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY, MURTHAL (SONEPAT) No: DCRUST/E.C/19/2013/184-195 Dated: 20.6.2013 To 1. Financial Commissioner & Principal Secretary to Govt. Haryana, Finance Department, Chandigarh. 2. Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department, Chandigarh. 3. Director-General, Technical Education Department, Haryana, Sector – 4, Bays 7-12, Panchkula 4. Dr. J aved Hussain, Mustafa Apartment, Ghaffar Manzil, J amia Nagar, New Delhi – 110 025 5. Sh. Ashwani Sabharwal, Chief Architect (Retd.), H. No. 348, Sector-48A – CPS& RCC Society, Chandigarh 6. Prof. S. S. J ain, Civil Engineering Department, IIT, Roorkee – 247 667 7. Dr. O. P. Yadava, Chief Executive Officer, National Heart Institute, 49-50, Community Centre, East of Kailash, New Delhi-110 065 8. Prof. Raj Kumar, Dean, Faculty of Engineering & Technology, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 9. Prof. J . S. Rana, Dean, Faculty of Non-Conventional Sources of Energy & Environmental Sciences, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) Contd…..2… : 2 : 10. Prof. Rekha, Dean, Faculty of Management Studies, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 11. Prof. P.K. Bhatia, Department of Mathematics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 12. Prof. S. K. Garg, Department of Mathematics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) Subject: Minutes of 19 th Meeting of the Executive Council held on 7 th June, 2013. Sir, I am sending herewith a copy of the minutes of the 19 th meeting of the Executive Council held on 7 th J une, 2013 at 11.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Discrepancy, if any, in recording of minutes may kindly be conveyed to the undersigned within a week of receipt of this letter. Yours faithfully, (R. K. Arora) Encl.: As above REGISTRAR Endst. No. DCRUST/E.C/19/2013/196 Dated: 20.6.2013 A copy of above alongwith a copy of minutes is forwarded to the Secretary to Governor, Haryana Raj Bhawan, Chandigarh for kind information of His Excellency, the Hon’ble Governor and Chancellor of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K. Arora) REGISTRAR : 3 : Endst. No. DCRUST/E.C/19/2013/197 Dated: 20.6.2013 A copy of above is forwarded to Smt. Kiran Lekha Walia, Financial Advisor, Haryana Bureau Public Enterprises (HBPE), New Secretariat, Sector-17, Chandigarh for information. Encl: As above (R. K.Arora) REGISTRAR Endst. No. DCRUST/E.C/19/2013/198 Dated: 20.6.2013 A copy of above alongwith a copy of minutes is forwarded to O.S.D. to Vice-Chancellor (for kind information of the Vice-Chancellor), Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K.Arora) REGISTRAR : 1 : Minutes of the 18 th meeting of Executive Council held on 7 th June, 2013 at 11.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). The following were present. 1. Er. Har Sarup Chahal, Chairman Hon’ble Vice-Chancellor, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 2. Sh. Ashwani Sabharwal, Member Chief Architect (Retd.), H. No. 348, Sector-48A, CPS& RCC Society, Chandigarh 3. Prof. J aved Husain, Member Mustafa Apartment, Ghaffar Manzil, J amia Nagar, New Delhi – 110 025 4. Dr. O. P. Yadava, Chief Executive Officer, Member National Heart Institute, 49-50, Community Centre, East of Kailash, New Delhi-110 065 5. Smt. Kiran Lekha Walia, Member Financial Advisor, Haryana Bureau Public Enterprises (HBPE), (Nominee of Financial Commissioner & Principal Secy. to Government, Haryana, Finance Department, Chandigarh) 6. Sh. Y.P.S. Berwal, Addl. Director, Member (Nominee of Director-General, Technical Education Department, Panchkula) 7. Prof. Raj Kumar, Member Dean, Faculty of Engineering & Technology, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 8. Prof. Rekha, Member Dean, Faculty of Management Studies, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 9. Prof. J . S. Rana, Member Dean, Faculty of Non Conventional Sources of Energy & Environmental Science, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 10 Prof. P.K. Bhatia, Member Department of Mathematics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 11. Prof. S. K. Garg, Member Department of Mathematics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 12. Sh. R. K. Arora, Secretary Registrar, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) Leave of the absence was granted to the following:- 1. Prof. S. S. J ain, Member Civil Engineering Department, I.I.T., Roorkee The Executive Council considered the agenda items and decided as under:- Item No. 1 Considered the confirmation of the minutes of the 18 th meeting of Executive Council held on 29 th March, 2013 (circulated vide letter No. DCRUST/EC/18/2013/130-143 dated 11.4.2013) Resolved that the minutes of the 18 th meeting of the Executive Council held on 29 th March, 2013 be confirmed. Item No. 2 Noted the follow up action taken report on the decisions of the 18 th meeting of Executive Council held on 29 th March, 2013 with the following decisions:- 1) The deputation period of Prof. R. C. Nautiyal as Controller of Examinations in B. P. S. Mahila Vishwavidyalaya, Khanpur Kalan be extended till 14 th July, 2013, with no further extension. 2) Part-time courses be continued for the academic session 2013-14. It may be clarified in the Admission Brochure that approval of AICTE is not mandatory for the University in the light of various judgments of the Hon’ble Courts / Supreme Court. : 2 : 3) The letter received from the Financial Commissioner & Principal Secretary (FCTE) to Govt. of Haryana, Technical Education Department regarding continuation of lien of Dr. D. S. Mor on the post of System Manager was considered. It was brought to the notice of the Council that the lien of Dr. Mor has already been terminated by the Executive Council vide Resolution No. 22 of its meeting held on 29.3.2013. The State Govt. as well as Dr. Mor have already been informed of the above decision. It was decided that the Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department be appraised of the above decision/status. Item No. 3 Considered the Selection Criteria for direct recruitment and promotion under Career Advancement Scheme (CAS) to the post of Assistant Professor / Associate Professor and Professor of the University. Resolved that the Selection Criteria as amended (Annexure-1, pages-10-18) for direct recruitment and promotion under Career Advancement Scheme (CAS) to the post of Assistant Professor / Associate Professor and Professor be approved. Item No. 4 Considered the counting of past service rendered by Dr. Parvinder Singh, Reader, Department of Computer Science & Engineering at GJ US&T, Hisar for the period from 23.08.2004 to 31.10.2008. Resolved that the above proposal be approved. Item No. 5 Considered the recommendation of the Establishment Committee made in its meeting held on 7.6.2013. It was brought to the notice of the Establishment Committee as under:- 1. There are four posts of Deputy Registrar out of which one post has already been filled up by direct recruitment. The existing internal incumbents- one Deputy Registrar of erstwhile CRSCE, Murthal and two Assistant Registrars of the University are eligible for consideration for promotion considering their qualification/experience as approved by the Executive Council in its meeting held on 29.3.2013. 2. The committee considered the cases of Sh. R.K. Verma, Deputy Registrar of erstwhile CRSCE, Murthal, Smt. Neelam Dahiya and Dr. J agvender Singh, : 3 : Assistant Registrars for promotion to the post of Deputy Registrar. The committee noted and Sh. R.K. Verma is under suspension since 19.2.2013 and three charge sheets have been served upon him. He has also filled a C.W.P. in the Hon’ble Punjab and Haryana High Court regarding grant of pay scale of Deputy Registrar i.e. 15600-39100+Grade Pay Rs. 7600/-. The matter is sub-justice. The committee has perused the gist of ACRs of other two Assistant Registrars. No disciplinary case is pending against them. The Establishment Committee recommended as under:- 1. Sh. R. K. Verma cannot be promoted as Deputy Registrar at this stage in view of disciplinary proceedings against him. 2. One post of Deputy Registrar be kept vacant till the case of Sh. R.K. Verma is decided/final outcome of the Hon’ble Court. 3. Smt. Neelam Dahiya and Dr. J agvender Singh be promoted to the post of Deputy Registrar in the pay band of Rs. 15600-39100+Grade Pay Rs. 7600/-. Resolved that the above recommendation of the Establishment Committee be approved and the following Assistant Registrars be promoted to the post of Deputy Registrar in the pay band of Rs. 15600-39100+7600 GP against sanctioned vacant posts. 1. Smt. Neelam Dahiya 2. Dr. Jagvender Singh Item No. 6 Considered the amendment in University Act No. 29 of 2006 and its schedule (Statutes) in the light of change of designation of the post of Reader and Lecturer to Associate Professor and Assistant Professor. In compliance with orders No. KW-7/18-2009 C-IV(3) dated 21.7.2011 issued by the Director-General, Higher Education Department, Haryana, Panchkula on minimum qualifications for appointment of teachers and other academic staff in the Universities and Colleges and measures for the maintenance of the Standards of Higher Education; and circulated by Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department vide letter No. 666-668/Engg. dated 2.3.2012, the ‘Readers’ and ‘Lecturers’ in the University have been re-designated as ‘Associate Professors’ and ‘Assistant Professors’. Resolved that the words ‘Readers and Lecturers’ wherever exist in the University Act and Statutes be substituted as ‘Associate Professors’ and : 4 : ‘Assistant Professors’. The Technical Education Department, Govt. of Haryana, be requested to get the amendment approved from the Haryana State Legislative Assembly. Item No. 7 Considered the amendments in Service Rules approved by the Executive Council vide Item No 23 of its 18 th meeting held on 29.03.2013. Resolved that the amendment in Service Rules of the following posts be approved as under:- Non-Teaching Posts: Sr. No. Nameof Post Rules Approved 1. Personal Assistant Rs. 9300-34800+3600 GP +150 Spl. Pay By Promotion Five years experience as Senior Scale Stenographer. OR Ten years experience as Steno-typist out of which three years should be on the post of Assistant/Cashier/Senior Scale Stenographer. 2. Lab Tech. Grade-‘A’ Rs. 9300-34800+3200 GP By Promotion Diploma in Engineering/B.Sc. in relevant field with five years’ service as Laboratory Technician Grade ‘B’ or Electrician. OR For existing employee, certificate fromIndustrial Institute in relevant field with five years’ service as Laboratory Tech. Grade‘B’ or Electrician. 3. Testing Laboratory Instructor Rs. 9300-34800+4200 GP By Promotion Six years experience as Lab. Tech. Grade ‘A’/ Senior Draftsman. 4. Assistant Technical Officer Rs. 9300-34800+4200 GP By Promotion Three years Diploma in Engineering Technology with six years experience as Lab. Technician Grade ‘A’. OR For existing employee of the University; six years experience as Lab. Technician Gr. ‘A’. 5. J unior Engineer (Civil) Rs. 9300-34800+3600 GP By Direct Recruitment Three years Diploma in Civil Engineering from recognized institution through regular course, preferably 3 years experience of construction and maintenance works in Govt. / Public buildings. By Promotion Three years Diploma in Civil Engineering from recognized institution with 3 years experience of construction and maintenance works of University buildings. OR Matric 1 st Division with 2 years ITI Diploma in : 5 : Draftsmanship (Civil) through regular course and 10 years experience as Draftsman or Tracer or Ferro Machine Operator or Work Supervisor including 4 years experience as storekeeper in construction division. 6. Lab Assistant Rs. 5200-20200+1900 GP By Direct Recruitment 1. B.Sc./ three years diploma in engineering technology. 2. Hindi up to Matric. By Promotion 1) Matric 2) Five years service as Workshop Helper OR Five years experience on any Group D post. Item No. 8 Considered the promotion of Assistants to the post of Assistant-cum-Data Entry Operators in the pay band of Rs. 9300-34800+3600 G.P. and re-designation of Assistant-cum-Data Entry Operators to Assistants in the pay band of Rs. 9300- 34800+3200 G.P. Resolved that the above proposal be approved. Item No. 9 Considered and approved the proposal for creation of the following ministerial posts to cope with the volume of work in the University offices:- Sr. No. Name of post No. of posts Pay scale 1. Deputy Supdt. 05 9300-34800+3600 GP +Spl. 150/- 2. Assistant-cum-Data Entry Operator 10 9300-34800+3600 GP 3. Clerk-cum-Data Entry Operator 10 5200-20200+1900 GP Resolved that the above posts be created and referred to the State Govt. for approval. Item No. 10 Considered and approved the clarification received from the State Govt. regarding protection of pay and counting of past service for promotion under CAS/Direct Recruitment in respect of Teaching Faculty. Resolved that the clarification received from Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department, Chandigarh regarding protection of pay and counting of past service for promotion under CAS / direct recruitment in respect of teaching faculty vide letter No. 20/1/012-12-4TE dated 29.3.2013 (Annexure-2 page-19) and letter No. 244/Univ. dated 22.5.2013 (Annexure-3 page-20) be approved. : 6 : Item No. 11 Considered the representation of Dr. Birender Singh, Director of Sports for change of nomenclature of the post of Director of Sports to that of Director of Physical Education & Sports and placement in pay band of Rs. 37400- 67000+9000 AGP. Resolved that the matter be referred to the State Govt. Item No. 12 Considered the case of Dr. Surender Dahiya, Associate Professor in the Department of Electrical Engineering for counting of past service for the purpose of promotion under CAS for grant of selection grade of Lecturer w.e.f. 01.08.2006. Resolved that a Committee of the members of the Executive Council be constituted by the Vice-Chancellor to examine the case and report of the committee be placed in the next meeting of Executive Council. Item No. 13 Considered the Service Rules for promotion to the post of Executive Engineer. Resolved that the following Service Rules for promotion to the post of Executive Engineer be approved:- a) The Sub Divisional Engineer with 08 years service will be eligible for promotion to the post of Executive Engineer in his line. b) The Sub Divisional Engineer with 05 years service in SDE’s pay scale will also be eligible for promotion to the post of Executive Engineer with the stipulation that he will earn the first annual increment after 09 years countable from date of his joining in SDE’s pay scale. c) The Sub Divisional Engineer with 05 years service in the SDE’s pay scale possessing M. Tech. Degree will be eligible for first annual increment in the Executive Engineer pay scale after 07 years countable from the date of his joining in the SDE’s pay scale. Item No. 14 Considered the delegation of Financial Power to Controller of Examinations. Resolved that Financial Power to the extent of Rs. 50,000/- for conduct of examinations etc. be delegated to the Controller of Examinations. Item No. 15 Noted the activities held under TEQIP Phase-II since last meeting of the Executive Council held on 29.3.2013. : 7 : Item No. 16 Considered the evaluation of research papers submitted by Dr. R.K. Soni, Professor, Department of Mechanical Engineering. Noted the Evaluation Report of the Expert Committee in connection with the research papers submitted by Dr. R. K. Soni, Professor, Department of Mechanical Engineering in compliance with the recommendation of the Selection Committee for promotion of Dr. Soni as Professor under CAS. Item No. 17 Considered the amendment in the Statute-39 of the University Act in case the admission to a particular course is below 10% of sanctioned intake consistently for three years. Resolved that the following amendment in Clause-13(f) of Statute-39 of the University Act be approved and sent to the Hon’ble Governor-Chancellor for his assent. “If admission to a particular course is below 10% of sanctioned intake consistently for 3 years, the affiliation to that course may be withdrawn by giving due Show Cause Notice and following due procedure as per provision under clause 13 (f) of Statute-39.” Item No. 18 Considered the action taken on inspection report against Sonipat Institute of Engg. & Management, Gohana Road, V.P.O. Baghru, Distt. Sonepat. Noted the action taken report of the Inspection Committee against Sonipat Institute of Engineering & Management, Gohana Road, V.P.O. Baghru, Distt. Sonepat in compliance with Resolution No. 44 of the Executive Council of its meeting held on 29.3.2013. Item No. 19 Noted letter No. NWRO/HR/1-758700663/2012-13 dated May 20, 2013 received from All India Council for Technical Education (AICTE), New Delhi (Annexure-13 of the agenda) regarding the following:- 1. Grant of post-facto approval for B. Tech. in Civil Engineering 2. Regarding grant of approval to Master in Real Estate & Construction Management and P.G. Diploma in Forensic Biotechnology. 3. Part-time Courses. : 8 : Item No. 20 Considered the rates for holding Seminars, Conference, Workshops, Online test, Sports activities etc. in Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Resolved that the proposed rates for holding Seminar, Conference, Workshops, Online test, Sports activities in Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) be approved. Item No. 21 Considered the matter of Dr. Pawan Dahiya, Assistant Professor, Department of Electronics & Communication Engineering regarding counting of his past service for grant of Senior Scale and Selection Grade under Career Advancement Scheme (CAS). Resolved that the above matter be referred to the Committee to be constituted in the case of Dr. Surender Dahiya, Associate Professor, Department of Electrical Engineering, under item No. 12 above and its recommendations be placed before the Executive Council in its next meeting. The meeting ended with a vote of thanks to the Chair. (R. K. Arora) REGISTRAR : 9 : Selection Criteria for various teaching posts (Direct Recruitment) in the University (Reference Letter No. 666-668/Engg. dated 2.3.2013 from Financial Commissioner & Principal Secretary to Govt. of Haryana, Technical Education Department, Chandigarh) ASSISTANT PROFESSOR: (i) The Screening Committee, constituted by competent authority, will submit the details of eligible/not eligible candidates. (ii) A list, of all the eligible candidates to be called for interview, will be prepared on thebasis of Academic records and Research performance (50%). The assessment of domain knowledge (20%) by the way of either written test wherever required or by presentation shall be conducted (A) The distribution of Academic records and Research performance (50%) weightage is given below: (a) U.G. Degree: Maximumpoints =15 05 points will be awarded upto 60% marks obtained in U.G. Degree. Half point will be added in the above for each percentage above 60% subject to the maximum of 15 points of U.G. degree. (b) P.G. Degree: MaximumPoints = 20 05 points will be awarded upto 60% marks obtained in P.G. Degree. One point will be added in the above for each percentage above60% subject to the maximum of 20 points of P.G. degree. (c) (i) Ph.D Degree = 05 Points (ii) Non Ph.D. degree holding M Phil degree / NET = 02 Points (d) Publications =Maximum points : 05 One point will be awarded for each research paper Published in Refereed J ournals/ Refereed & Indexed J ournal with/without Impact factor subject to the maximum of 05 points of publications. (e) Experience= Maximum Points : 05 The teaching or professional experience will be counted as per Haryana Govt. notification (Memo No. 25/01/2012-4TE dated 29-03-2013, Chandigarh) One point per year will be awarded subject to maximumof 05 points for experience. (B) Assessment of Domain Knowledge = Maximum Points : 20 A test, wherever required as decided by the competent Authority, having 100 multiple choice questions with negative marking will be conducted to assess the domain knowledge of the candidate. Merit for Interview : A merit list will be prepared on the basis of total score obtained in (A) - “Academic records and Research performance and (B) - Assessment of Domain Knowledge. (1) Candidates will be called for interview upto 10 times of the post advertised in each category (2) In case of tie, all such candidates will be called for interview. (C) Teaching Skills= 10 points To be decided by the selection committee on the basis of ability for teaching and/or research aptitude through a seminar or lecture in a class room situation or discussion on the capacity to use latest technology in teaching and research at the interview stage. Note: Wherever test is not conducted, the assessment of domain knowledge and teaching skills shall be tested through presentation (seminar or lecture) out of 30 assessment points. (D) Interview Performance = 20 points Merit list will be prepared on the basis of aggregate of points obtained in A,B,C & D. ASSOCIATE PROFESSOR/ PROFESSOR The process of selection of Associate Professor/Professor should involve inviting the bio-data with the duly filled Performance Based Appraisal System (PBAS) proforma developed by the University based on the API criteria and template provided. Screening Committee: (i) The Screening Committee constituted by the competent authority of University will submit the details of eligible/not eligible candidates as per the advertisement. (ii) All eligible candidates will be called for interview (A) Academic Backgrounds: 20 points U.G. Degree: Maximumpoints =8 05 points will be awarded upto 60% marks obtained in U.G. Degree. One point will be added in the above for the slab of >60 - 65%, >65 – 70%, >70 – 75 % subject to maximum of 08 points of U.G. degree. P.G. Degree: Maximum Points = 12 08 points will beawarded upto 60% marks obtained in P.G. Degree. One point will be added in the above for the slab of >60 - 65%, >65 – 70%, >70 – 75 % , >75 – 80% subject to maximumof 12 points of P.G. degree. (B) Research performance based on API score and quality of publication: 40 Points · Minimum API score requirement in category III are 300 points and 400 points for direct recruitments of Associate Professor and Professor, respectively. · A minimum of 5 publications as books and/or research papers in refereed journals only /policy papers are required for the post of Associate Professor. · A minimumof 10 publications in Refereed J ournals are required for the post of Professor. · If research supervisor/mentor/principal investigator/co-principal investigator and project fellow/research scholar(s) (Ph.D, M.Tech and M.Phil. etc) make publication, each will get full points, provided the contents of research paper should bea part of Thesis/ dissertation/ Project report. · In case of joint publication other than above, points shall be equally divided among all the authors. · Such publications shall be provided to the subject experts for assessment before the interview and the evaluation score of the publications provided by the experts shall be factored into the weightage scores while finalizing the outcome of selection by the selection committee. (C) Assessment of domain knowledge and teaching Skills: 20 Points To be decided by theselection committee on the basis of ability for teaching and/or research aptitude through a presentation/interaction or discussion on the capacity to use latest technology in teaching and research at the interview stage. (D) Interview Performance: 20 Points Merit list will be prepared on the basis of aggregate of points obtained in A,B,C&D. Criteria for promotion of teachers under Career Advancement Scheme in the University (Reference Letter No. 666-668/Engg. dated 2.3.2013 from Financial Commissioner & Principal Secretary to Govt. of Haryana, Technical Education Department, Chandigarh) · A teacher who wishes to be considered for promotion under CAS may submit in writing to the University, within three months in advance of the duedate, that he/she fulfils all qualifications under CAS and submit to the University the Performance Based Appraisal Systemproforma as evolved in the notification duly supported by all credentials as per the API guidelines set out in the Regulations. · In order to avoid delays in holding Selection Committees meetings in various positions under CAS, the University should immediately initiate the process of screening/selection, and shall complete theprocess within six months fromthe date of application. · If research supervisor/mentor/principal investigator/co-principal investigator and project fellow/research scholar(s) (Ph.D, M.Tech and M.Phil. etc) make publication, each will get full points, provided thecontents of research paper should be a part of Thesis/ dissertation/ Project report. · In case of joint publication other than above, points shall be equally divided among all the authors. · If a candidate applies for promotion on completion of the minimum eligibility period and is successful, the date of promotion will be fromthat of minimumperiod of eligibility. · If, however, the candidates find that he/she fulfils the eligibility conditions at a later date and applies on that date and is successful, his/her promotion will be effected fromthat date of application fulfilling the criteria. · If the candidate does not succeed in the first assessment, but succeeds in the eventual assessment, his/her promotion will be deemed to be fromthe later date of successful assessment · Candidates who do not fulfil the minimumscore requirement under the API Scoring System proposed in the notification or those who obtain less than 50% in the expert assessment of the selection process will have to be re-assessed only after a minimum period of one year. The date of promotion shall be the date on which he/she has successfully got re-assessed. · Benefit of APIs score for any activity shall be claimed/given once only, promotion under Career Advancement Scheme (Stages II to VI). ASSISTANT PROFESSOR (TO GRANT AGP: RS. 7000/-, STAGE 1 TO STAGE 2) The Screening cum Evaluation Committee in the University will verify the following I. An Assistant Professor with completed service of four years, possessing Ph.D. Degree in the relevant disciplineshall be eligible, for moving up to AGP of Rs. 7,000. II. Assistant Professors possessing M.Phil. Degree or post-graduate degree in professional courses approved by the relevant Statutory Body, such as LL.M./M.Tech., etc. shall be eligible for the AGP of Rs. 7,000 after completion of five years service as Assistant Professor. III. Assistant Professors who do not have Ph.D. or M.Phil. or a Master's Degree in the relevant Professional course shall be eligible for the AGP of Rs. 7,000 only after completion of six years' service as Assistant Professor. IV. The upward movement from AGP of Rs. 6,000 to AGP of Rs. 7,000 for all Assistant Professors shall be subject to their satisfying other conditions as laid down in notification (i) Minimum API scores using PBAS scoring proforma as per the norms provided in Table II(A) of Appendix III. (Enclosed) (ii) One Orientation/one Refresher/Research Methodology Course of 2/3 weeks duration or AICTE/UGC approved STTP/FDP for total duration of total 8 weeks. Duration of a course should not be less than a week. ASSISTANT PROFESSOR (TO GRANT AGP: RS. 8000/-, STAGE 2 TO STAGE 3) The Screening cum Evaluation Committee in the University will verify the following I. Assistant Professors with completed service of five years at the AGP of Rs. 7,000 shall be eligibleto move up to theAGP of Rs.8000. II. The upward movement from AGP of Rs. 7,000 to AGP of Rs. 8,000 for all Assistant Professors shall be subject to their satisfying other conditions as laid down in notification (i) Minimum API scores using PBAS scoring proforma as per the norms provided in Table II(A) of Appendix III. (Enclosed) (ii) One Orientation/one Refresher/Research Methodology, Teaching-Learning-Evaluation Technology Programmes, Soft Skills development Programmes Course of 2/3 weeks duration or AICTE/UGC approved STTP/FDP for total duration of total 8 weeks. Duration of a course should not be less than a week. ASSISTANT PROFESSOR (AGP: RS. 8000/-, STAGE 3) TO ASSOCIATE PROFESSOR (AGP: RS. 9000/-, STAGE 4) Eligibility Conditions · Assistant Professors completing three years of teaching in the AGP of Rs. 8,000 shall be eligible, subject to other conditions, as laid down in Appendix-III to move to the Pay Band of Rs. 37,400 – Rs. 67,000 with AGP of Rs. 9,000 and to be designated as Associate Professor. · Minimum API scores using the PBAS scoring proforma as per the norms provided in Table IIA of Appendix III. (Enclosed) · At least three publications in the entire period as Assistant Professor (twelveyears). · One course / programme from among the categories of methodology workshops, Training, Teaching-Learning Evaluation Technology Programmes, Soft Skills development Programmes and Faculty Development Programmes of minimum one week duration. Evaluation by Selection Committee (Same as for Direct Recruitment) (A) Contribution to research: 30 Points The candidates are required to submit three copies of their best three publications. Such publications shall be provided to the subject experts for assessment before the interview and the evaluation score of the publications provided by the experts shall be factored into the weightage scores while finalizing the outcome of selection by the selection committee. Subject expert shall also evaluate other research contribution at the time of interview while finalizing the outcome out of 30 points (B) Assessment of Domain knowledge and teaching skills: 50 Points To be decided by the selection committee on the basis the ability for teaching and/or research aptitude through a seminar or lecture in a class room situation or discussion on the capacity to use latest technology in teaching and research at the interview stage. (C) Interview Performance: 20 Points Total weightage = 100. Minimum required for promotion is 50 points. ASSOCIATE PROFESSOR (AGP: RS. 9000/-, STAGE 4) TO PROFESSOR (AGP: RS. 10,000/-, STAGE 5) Eligibility Conditions · AssociateProfessor completing three years of service in the AGP of Rs. 9,000 and possessing a Ph.D. Degree in the relevant discipline shall be eligible to be appointed and designated as Professor, subject to other conditions of academic performance as laid down in Appendix III No teacher other than those with a Ph.D. shall be promoted, appointed or designated as Professor. · Minimum yearly /cumulative API scores using the PBAS scoring proforma developed by the concerned university as per the norms provided in Table II(A) of Appendix III. Teachers may combine two assessment periods (in Stages 2 and 3) to achieve minimumAPI scores, if required. · A minimumof five publications since the period that the teacher is placed in Stage 3. Evaluation by Selection Committee (Same as for Direct Recruitment) (A) Contribution to research: 50 Points The candidates are required to submit three copies of their best five publications. Such publications shall be provided to the subject experts for assessment before the interview and the evaluation score of the publications provided by the experts shall be factored into the weightage scores while finalizing the outcome of selection by the selection committee. Subject expert shall also evaluate other research contribution at the time of interview while finalizing the outcome out of 50 points (B) Assessment of Domain knowledge and teaching skills: 30 Points To be decided by the selection committee on the basis the ability for teaching and/or research aptitude through a seminar or lecture in a class room situation or discussion on the capacity to use latest technology in teaching and research at the interview stage. (C) Interview Performance: 20 Points Total weightage = 100. Minimum required for promotion is 50 points. PROFESSOR (AGP: RS. 10,000/-, STAGE 5) to PROFESSOR (AGP: RS. 12,000/-, STAGE 6) Eligibility Conditions Ten percent of the positions of Professors in the University, with a minimum of ten years of teaching and research experience as professor either in the pre-revised scale of Professor’s pay or the revised scale pay will be eligible for promotion to the higher grade of Professorship (stage 6), on satisfying the required API (Enclosed) through the PBAS methodology stipulated in this notification through a duly constituted Expert committee, and such teachers promoted to the higher grade shall continue to be designated as “Professor” Additional credentials are to be evidenced by: Post-doctoral research outputs of high standard; Awards / honours /and recognitions,Additional research degrees like D.Sc., D.Litt., LlD, etc.; patents and IPR on products and processes developed / technology transfer achieved in the case of teachers in science and technology. The selection is to be conducted by the University by receiving duly filled PBAS proformas from eligible professors based on seniority, three times in number of the available vacancies in each faculty. In case the number of candidates available is less than three times the number of vacancies, the zone of consideration will be limited to the actual number of candidates available. The assessment process shall be through an Expert-Committee evaluation of all credentials submitted as stipulated in Table-II(A) of Appendix-III for teachers in University departments. No separate interview need to be conducted for this category Review/ Assessment by Expert Committee (A) Contribution to research: 50 Points The candidates are required to submit all research contribution like research publications/ Post- doctoral research outputs of high standard, Research Projects, Master’s & Ph.D. thesis guided & any other research contribution. Such research contribution shall be provided to the experts committee for assessment. The evaluation score of the research contribution provided by the experts committee shall be factored into the weightage scores while finalizing the outcome out of 50 points. (B) Performance evaluation and other credential by referral procedure: 50 Points (i) The candidates are required to submit awards / honours /and recognitions, Additional research degrees like D.Sc., D.Litt., LlD, etc.; patents and IPR on products and processes developed / technology transfer achieved in the case of teachers in science and technology. (ii) Contribution to the corperatelife of the University like CurriculumDesign, Sponsored projects, Academic contribution through leadership at different level, Academic contribution through participation in quality enhancement, Performance in academic bodies of the University, Organisation/ attended refresher course(s), conference, seminar, workshop, session chaired, expert lecture(s) delivered, performing theadministrative duties, Lab development etc.,etc. Such contribution shall be provided to the experts committee for assessment. The evaluation scores of these contribution provided by the experts committee shall be factored into the weightage scores while finalizing the outcome out of 50 points. Total weightage = 100. Minimum required for promotion is 50 points. Confidential (For Members Only) DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY MURTHAL (SONEPAT) MINUTES OF THE 20 th MEETING OF THE EXECUTIVE COUNCIL 29 th October, 2013 AT 11.00 A.M. DEENBANDHU CHHOTU RAM UNIVERSITY OF SCIENCE & TECHNOLOGY, MURTHAL (SONEPAT) No: DCRUST/E.C/20/2013/975-84 Dated: 5.12.2013 To 1. Financial Commissioner & Principal Secretary to Govt. Haryana, Finance Department, Haryana Civil Secretariat, Chandigarh. 2. Financial Commissioner & Principal Secretary to Govt. Haryana, Technical Education Department, Haryana Civil Secretariat, Chandigarh. 3. Director-General, Technical Education Department, Haryana, Sector – 4, Bays 7-12, Panchkula 4. Dr. Mukul P. Gupta, Director, Management Development Institute, Mehrauli Road, Sukhrali, Gurgaon -122007 5. Dr. R. K. Chauhan (Ex-Secretary UGC), Vice-Chancellor, Lingaya’s University, Nachauli, Faridabad 6. Prof. Raj Kumar, Dean, Faculty of Engineering & Technology, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 7. Prof. J . S. Rana, Dean, Faculty of Non-Conventional Sources of Energy & Environmental Sciences, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 8. Prof. Rekha, Dean, Faculty of Management Studies, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) Contd…2.. : 2 : 9. Prof. P.K. Bhatia, Department of Mathematics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 10. Dr. S. K. Garg, Department of Mathematics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) Subject: Minutes of 20 th Meeting of the Executive Council held on 29.10.2013. Sir, I am sending herewith a copy of the minutes of the 20 th meeting of the Executive Council held on 29 th October, 2013 at 11.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Discrepancy, if any, in recording of minutes may kindly be conveyed to the undersigned within a week of receipt of this letter. Yours faithfully, (R. K. Arora) Encl.: As above REGISTRAR Endst. No. DCRUST/E.C/20/2013/985 Dated: 5.12.2013 A copy of above alongwith a copy of minutes is forwarded to the Secretary to Governor, Haryana Raj Bhawan, Chandigarh for kind information of His Excellency, the Hon’ble Governor and Chancellor of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K. Arora) REGISTRAR : 3 : Endst. No. DCRUST/E.C/20/2013/986 Dated: 5.12.2013 A copy of above is forwarded to Smt. Kiran Lekha Walia, Financial Advisor, Haryana Bureau Public Enterprises (HBPE), 6 th Floor, New Secretariat, Sector-17, Chandigarh for information. Encl: As above (R. K.Arora) REGISTRAR Endst. No. DCRUST/E.C/20/2013/987 Dated: 5.12.2013 A copy of above alongwith a copy of minutes is forwarded to O.S.D. to Vice-Chancellor (for kind information of the Vice-Chancellor), Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). Encl: As above (R. K.Arora) REGISTRAR : 1 : Minutes of the 20 th meeting of Executive Council held on 29 th October, 2013 at 11.00 a.m. in the Conference Hall of Sarvepalli Radhakrishnan Bhawan (Administrative Block) of Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat). The following were present. 1. Er. Har Sarup Chahal, Chairman Hon’ble Vice-Chancellor, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 2. Dr. Mukul P. Gupta, Director, Member Management Development Institute, Mehrauli Road, Sukhrali, Gurgaon -122007 3. Dr. R. K. Chauhan (Ex-Secretary UGC), Member Vice-Chancellor, Lingaya’s University, Nachauli, Faridabad 4. Smt. Kiran Lekha Walia, Member Financial Advisor, Haryana Bureau Public Enterprises (HBPE), (Nominee of Financial Commissioner & Principal Secy. to Government, Haryana, Finance Department, Chandigarh) 5. Sh. K. P. Singh, J oint Director, Member (Nominee of Director-General, Technical Education Department, Panchkula) 6. Prof. Raj Kumar, Member Dean, Faculty of Engineering & Technology, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 7. Prof. Rekha, Member Dean, Faculty of Management Studies, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 8. Prof. J . S. Rana, Member Dean, Faculty of Non Conventional Sources of Energy & Environmental Science, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 9 Prof. P.K. Bhatia, Member Department of Mathematics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 10. Prof. S. K. Garg, Member Department of Mathematics, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) 11. Sh. R. K. Arora, Secretary Registrar, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonepat) At the outset, the Hon’ble Vice-Chancellor welcomed the new members of the Executive Council. The Executive Council considered the agenda items and decided as under:- Item No. 1 Considered the confirmation of the minutes of the 19 th meeting of Executive Council held on 7 th J une, 2013 (circulated vide letter No. DCRUST/EC/19/ 2013/184-195 dated 20.6.2013) The observations received from Sh. Ashwani Sabharwal, outgoing member of the Executive Council, regarding qualification for promotion to the post of Executive Engineer approved in the last meeting of the Executive Council were read for information. Resolved that the minutes of the 19 th meeting of the Executive Council held on 7 th June, 2013 be confirmed. Item No. 2 Noted the follow up action taken report on the decisions of the 19 th meeting of Executive Council held on 7 th June, 2013 with the following decisions:- 1) Double benefit shall not be extended for teaching/learning evaluation, co-curricular, research and academic contribution related activities for calculating API score for promotion under Career Advancement Scheme to the teachers in different stages. 2) The minimum required weightage out of 100 shall be 50 points/ marks for appointment to the teaching posts at par with the condition for promotion under Career Advancement Scheme. : 2 : 3) There shall be no negative marking in the written test for selection to the teaching posts. Item No. 3 Considered the recommendations of the Selection Committees/Screening-cum- Evaluation Committee for selection/promotion under CAS to the following teaching posts:- Resolved that the recommendations of the Selection Committees/ Screening-cum-Evaluation Committee be approved as under:- A. Direct Selection: Sr. No. Name of the Dept. Name of the Post Name of the selected candidates(s) in order of merit 1. Dept. of Architecture Assistant Professor (i) Ms. Sneh D/o Sh. Ajit Singh 2. Dept. of Civil Engineering Assistant Professor (i) Sh. Atul Garg S/o Sh. Prakash Chand Garg (ii) Sh. Saurabh Jaglan S/o Sh. Rajender Jaglan 3. Dept. of Bio Medical Engineering Assistant Professor (i) Ms. Sarita D/o Sh. Pratap Singh (ii) Sh. Sarvjeet Singh S/o Sh. Rajpal Singh 4. Dept. of Humanities Assistant Professor (i) Ms. Snehsata W/o Sh. Anil Kumar B. Promotion to the Post of Professor under CAS Sr. No. Department Name of Candidate Pay Band-IV Date of Eligibility 1. Computer Science & Engineering (i) Dr. (Mrs.) Anita Singhrova 3 7 4 0 0 - 6 7 0 0 0 + 1 0 0 0 0 A G P 27.11.2012 2. Department of Architecture (i) Dr. (Mrs.) Jyoti P. Sharma 25.3.2013 3. Department of Mechanical Engineering (i) Dr. M. N. Mishra (ii) Dr. A. K. Sharma (iii) Dr. Suresh Verma 23.11.2010 16.08.2011 31.07.2013 4. Department of Physics (i) Dr. (Mrs.) Rajni Shukla (ii) Dr. Satish Khasa 04.10.2012 04.12.2013 5. Department of Humanities (i) Dr. (Mrs.) Sujata Rana 09.08.2013 C. Promotion under Career Advancement Scheme (CAS) Sr. No. Name & Designation Discipline AGP Granted Remarks / Date of Eligibility 1. Dr. Dinesh Bhatia Assistant Professor Bio Medical Engineering 15600-39100 + 7000 AGP 28.07.2011 2. Mrs. Seema Chawla, Assistant Professor Bio Medical Engineering 15600-39100 + 7000 AGP 27.07.2012 : 3 : 3. Mrs. Poonam Sheoran, Assistant Professor Bio Medical Engineering 15600-39100 + 7000 AGP 28.07.2012 4. Sh. Anil Yadav, Assistant Professor Chemical Engineering 15600-39100 + 7000 AGP 03.08.2012 5. Smt. Nidhika Bhoria, Assistant Professor Chemical Engineering 15600-39100 + 7000 AGP 02.08.2012 6. Dr. Arti Deveshwar, Assistant Professor Management Studies 15600-39100 + 7000 AGP 31.10.2012 7. Dr. Jitender Kumar, Assistant Professor Management Studies 15600-39100 + 7000 AGP 21.11.2012 8. Ms. Suman, Assistant Professor Computer Sc. & Engineering 15600-39100 + 8000 AGP 05.07.2012 9. Ms. Suman Deswal, Assistant Professor Computer Sc. & Engineering 15600-39100 + 8000 AGP 03.05.2013 10. Sh. Sukhdip Singh, Assistant Professor Computer Sc. & Engineering 15600-39100 + 8000 AGP 15.3.2012 Item No. 4 Considered the recommendation of the Establishment Committee made in its meeting held on 29.10.2013 at 9.30 A.M. Resolved that the recommendation of the Establishment Committee be approved and Sh. S.K. Vashisth, Superintendent be promoted to the post of Assistant Registrar in the pay band of Rs. 15600-39100+5400GP+Rs. 400/- Special Pay. Item No. 5 Considered the grant of Extra Ordinary Leave (EOL) without pay with lien for a period of one year w.e.f. 1.8.2013 to 31.7.2014 to Dr. Dinesh Bhatia, Assistant Professor, Department of Bio-medical Engineering to join the post of Associate Professor at North Eastern Hill University (NEHU), Shillong. Resolved that the above proposal be approved with the stipulation that in the event of termination of his line from this University, he will deposit salary for the remaining cooling period of his previous Boyscast Fellowship leave period i.e. 1.8.2013 to 21.10.2013. Item No. 6 Considered the implementation of State Govt. instructions dated 5.10.2010 regarding introduction of Child Care Leave (CCL) for women employees of the university. Resolved that the above proposal be approved subject to fulfillment of govt. instructions. : 4 : Item No. 7 Considered and approved the action taken by the University in regularizing the services of Sh. Sanjeev Indora, Lecturer in Computer Science & Engineering & Sh. Dinesh Kumar, Lecturer in Bio-medical Engineering from the date of their appointment on contract basis in pursuance of the decision of the State Govt. contained in Memo. No. 25/4/2013-4TE dated 15.7.2013. Further Resolved that the payment of arrears be paid to them w.e.f. the date of regularization of their service. Item No. 8 Noted and approved the action taken on the representation dated 7.6.2013 of Dr. Mukhtiar Singh, Assistant Professor, Department of Electrical Engineering regarding grant of E.O.L. (without pay) for a period of two years already granted to him w.e.f. 4.7.2012 to 3.7.2014, as a measure personal to him (not to be quoted as a precedent) with the condition that in the event of termination of his lien from this University, he will have to deposit salary for the remaining cooling period of study leave w.e.f. 4.7.2012 to 8.9.2013. Item No. 9 Noted and approved the action taken by the Vice-Chancellor in anticipation of approval of the Executive Council under Section 10(6) of the University Act vide office order No. 610 dated 19.7.2013 regarding re- designation of Dr. Kiran Nehra, Reader as Associate Professor and her placement in Pay Band-IV i.e. Rs. 37400-67000+9000 AGP w.e.f. 11.2.2013. Item No. 10 Noted and approved the action taken by the Vice-Chancellor in anticipation of approval of the Executive Council under Section 10(6) of the University Act vide office order No. 609 dated 19.7.2013 regarding re- designation of Dr. Anil Sindhu, Reader as Associate Professor and his placement in Pay Band-IV i.e. Rs. 37400-67000+ 9000 AGP w.e.f. 05.2.2013. Item No. 11 Considered the admissibility of medical reimbursement of medical bills from Sir Ganga Ram Hospital, New Delhi submitted by Sh. Dinesh Dahiya, Personal Assistant. Resolved that the above proposal be approved. Further Resolved that the Vice-Chancellor be authorized to approve such claims issued upto 24.6.2013 i.e. the date of issue of instructions by the State Govt. : 5 : Item No. 12 Noted and approved the action taken by the Hon’ble Vice-Chancellor in approving the qualifications for the post of Public Relation Officer. Item No. 13 Considered the following amendment in the qualification in the service rules for direct recruitment to the post of Library Attendant approved by Executive Council vide Resolution No.23 of its meeting held on 29.03.2013:- Existing Proposed Graduate or its equivalent Graduation or 10+2 with Diploma in Library Science Resolved that the above proposal be approved. Item No. 14 Considered the appointment of Chief Warden (Female) for Girls Hostels Resolved that Dr. (Mrs.) Anita Singhrova, Professor, Department of Computer Science & Engineering be appointed as Chief Warden for Girls Hostels for a period of two years with immediate effect. Item No. 15 Considered the change of nomenclature of posts of Lab Assistant / Lab Attendant-cum-Cleaner / Lab Attendant as ‘Lab Attendant’. Resolved that the above proposal be deferred. Item No. 16 Considered the guidelines for Women Cell Resolved that the above matter be referred to the Academic Council for recommendations. Item No. 17 Considered and approved the placement of Dr. Nawneet Hooda, Dr. Pawan S. Rana and Dr. B.S. Dehiya, Associate Professors in Pay Band i.e. Rs. 37400-67000+9000 AGP. Sr. No. Name & Designation Department Date of eligibility 1. Dr. B. S. Dehiya, Associate Professor Material Science & Nanotechnology 07.8.2013 2. Dr. Pawan S. Rana, Associate Professor Physics 11.8.2013 3. Dr. Nawneet Hooda, Associate Professor Mathematics 17.8.2013 : 6 : Item No. 18 Considered the recommendations of the Screening-cum-Evaluation/ Selection Committee for promotion under CAS/Selection to the teaching post. Resolved that the recommendation of the Selection Committee for promotion to the post of Professor under CAS be approved as under:- Sr. No. Department Name of Candidate Pay Band-IV Date of Eligibility 1. Department of Architecture Dr. Ajay Monga 37400-67000 +10000 AGP 30.9.2013 Item No. 19 Considered the action taken by Hon’ble Vice-Chancellor in granting No Objection Certificate for closure of course, i.e., B. Tech. in Information Technology to Delhi Institute of Technology & Management, Baraut, Ganaur, Distt. Sonepat for / from the academic session 2014-15. Resolved that the above matter be referred to the Academic Council for recommendations. Item No. 20 Noted and approved the Activities of TEQIP Phase-II Item No.21 Considered the action taken by the Hon’ble Vice-Chancellor in granting extension / continuation in provisional affiliation for / from the academic session 2013-14 to all Technical, Management and Architecture Colleges / Institutions in District Sonepat. Resolved that the above matter be referred to the Academic Council for recommendations. Item No. 22 Considered the action taken by Hon’ble Vice-Chancellor in granting temporary affiliation to the new Architecture Institute, i.e., Bhagwan Mahaveer School of Architecture, J agdishpur, near O.P. J indal University, Sonepat for / from the academic session 2013-14. Resolved that the above matter be referred to the Academic Council for recommendations. Item No. 23 Considered the action taken by Hon’ble Vice-Chancellor in granting temporary affiliation to the new Technical Institute, i.e., Inderprastha Institute of Management Science, Karewari, Distt. Sonepat for / from the academic session 2013-14. Resolved that the above matter be referred to the Academic Council for recommendations. : 7 : Item No. 24 Considered the proposal for granting Minority Status and privileges/benefits (J ain Community) to Mahaveer Swami Institute of Technology, J agdishpur, Near Railway Crossing, Distt. Sonepat. Resolved that the above matter be referred to the Academic Council for recommendations. Item No. 25 Considered the enquiry report for disciplinary action against Sh. R.K. Verma, Dy. Registrar (under suspension). Resolved that the matter be deferred and placed in the next meeting of the Executive Council. Item No. 26 Considered the decision of the State Govt. for nomination of Director-General, Technical Education Department, Haryana on the Executive Council of University in place of Principal Secretary, Technical Education. Resolved that the matter be referred back to the State Govt. for re- consideration as it relates to an amendment in the University Act. Item No. 27 Considered the amendments in Students Fund Rules and Regulations. Resolved that a committee be approved by the Hon’ble Vice-Chancellor to examine the proposed rules and regulations of students fund and the report be placed before the Executive Council. Item No. 28 Considered the admissibility of medical reimbursement of medical bills from Sir Ganga Ram Hospital, New Delhi submitted by Smt. Sarita, Library Counter Clerk. Resolved that the above proposal be approved. Item No. 29 Considered the representation of affiliated colleges on the academic bodies of the University. The item was withdrawn. Item No. 30 Considered the proposal for constitution of Sports Council Resolved that the above matter be referred to the Academic Council for recommendations. : 8 : Item No. 31 Considered the following amendment in University Test House Rules S. No. Existing Proposed 1. All the employees appointed or deputed exclusively for University Test House will not be paid any share of the testing fee and entire feel shall be revenue of the University. All the employees appointed or deputed exclusively for University Test House will not be paid any share of the testing fee and entire feel shall be revenue of the University. However, an employee at UTH will be paid share as per clause 2 if he is also engaged in the conduct of laboratory classes. 2. Unlike consultancy rule of the University, for some tests where expertise/consultancy of Department/faculty is required, the distribution of share for testing work shall be as under:- (a) University share shall be 50% (b) The balance 50% shall be distributed among faculty among faculty consultant, outside expert, technical supporting staff and ministerial staff in the following manner:- (i) Share of faculty consultant/Outside expert = 75% (ii) Share of Technical Supporting staff =15% (iii)Share of Ministerial Staff = 10% (ii) No Change Resolved that the above proposal be not approved. : 9 : Item No. 32 Considered the proposal for creation of the following ministerial posts to cope with the volume of work in the University offices:- Sr. No. Name of post No. of posts Pay scale (in Rs.) 1. Superintendent 07 9300-34800+4200 GP +200/- Spl. 2. Deputy Superintendent 05 9300-34800+3600 GP +150/- Spl. 3. Assistant-cum-Data Entry Operator 07 9300-34800+3600 GP 4. Senior Scale Stenographer 03 9300-34800+3200 GP 5. Clerk-cum-Data Entry Operator 40 5200-20200+1900 GP Resolved that the above proposal be approved and sent to the State Govt. with financial implications for approval. Item No. 33 Considered the admissibility of medical reimbursement of medical bills from Sir Ganga Ram Hospital, New Delhi submitted by Sh. Ajay Kumar, Assistant Professor, Department of Mechanical Engineering. Resolved that the above proposal be approved. Item No. 34 Considered the following addition in the Rules for staying in the Guest House in the University Campus Free boarding and loading facilities may be provided to the following in the Guest House of the University Campus on the pattern of Maharishi Dayanand University, Rohtak :- (i) Vice-Chancellor(s) and Registrar(s) of the Universities in the State of Haryana (ii) Former Vice-Chancellor(s) of the Universities in the State of Haryana Resolved that the above proposal be approved. Item No. 35 Considered the creation of posts of Technical Officers/ Assistant Technical Officers for the various departments of the University. Sr. No. Name of post No. of posts Pay scale (in Rs.) 1. Technical Officer 06 9300-34800+4600 GP 2. Assistant Technical Officer 06 9300-34800+4200 GP Resolved that the above proposal be approved and sent to the State Govt. with financial implications for approval. : 10 : Item No. 36 Considered the recommendations of the meeting held under the Chairmanship of Dr. Raj Kumar, Dean Faculty of Engineering & Technology, DCRUST, Murthal on 23.10.2013 in Directorate of Technical Education Haryana, Panchkula regarding counting of past service of Dr. Surender Dahiya, Associate Professor, Department of Electrical Engineering and that of Dr. Pawan Dahiya, Assistant Professor, Department of Electronics & Communication Engineering for promotion under CAS.. The Executive Council noted that the actual member of the State Govt., Technical Education Department appointed by the Executive Council on the above committee did not attend the meeting. The State Govt. Technical Education Department letter No. 25/1/2012-4TE dated 8.2.2012 stipulates that the new Career Advancement Scheme (CAS) shall be effective prospectively i.e. from the date of notification. Provided that in the event any candidate becomes eligible for promotion under CAS in terms of these regulation on or after the date of notification, the promotion of such candidate shall be governed by the provisions of these regulations. Provided further that the candidates who become eligible for promotion under CAS during the period from 1.9.2009 to date of notification, their cases shall be governed by the provisions of the existing scheme as per notification dated 8.12.2000 and their pay shall be fixed in accordance with Finance Department notification dated 20.8.2009 and 27.8.2009. In view of above guidelines, the case of Dr. Pawan Dahiya, Assistant Professor, Department of Electronics & Communication Engineering is covered under old guidelines as it has already been recommended and approved by the Screening-cum-Selection Committee/Executive Council. It is, therefore, RESOLVED that the case of Dr. Pawan Dahiya be admitted and his pay be fixed accordingly. The case of Dr. Surender Dahiya, Associate Professor, Department of Electrical Engineering be, however, referred to the State govt. for advice. : 11 : : 12 : Under Any Other Item: Considered and Resolved that the Hon’ble Vice-Chancellor be authorized to recommend to the State Govt. the names of two nominees of Executive Council for constitution of a selection committee, consisting of one nominee of the Chancellor and two nominees of the Executive Council, which shall prepare a panel of atleast 3 names, in alphabetical order, from which the Chancellor shall appoint the Vice-Chancellor, on the advice of the Government. The meeting ended with a vote of thanks to the Chair. (R. K. Arora) REGISTRAR