Day2 - SLcM Functionality Workshop

Workshop SAP SLcM + it.education functionality Maastricht April 20th 2011 1 Agenda: Welcome & Introduction SLcM functionality: overview Live demo of 4 core processes Discussion in workgroups Wrap-up / Wake-up Participants: Rob Jonkers, SAP Netherlands Shalini Krishnamoorthy, SAP Labs India Mark, Arts, itelligence BeNeLux Tom Saeys, itelligence BeNeLux YOU! it.education is based on ‘best practices’ and supports the full ‘student lifecycle’ Comprehensive features streamline: Student Administration Curriculum Management Account Management Academic Services Key features: Student is at centre of solution From recruitment to alumni Self-services provided for student & university employee both functional as technical.education Student Lifecycle Management is the standard SAP solution.education. reporting. etc. for example in terms of staff (teachers) and finance.it. project.. it is possible to add customer specific settings and variables. it.education SLcM Core of it. workflow. without the loss of standard functionality. authority. Within it.education is SAP. designed for education institutions. it.education is the international itelligence All-in-One Solution . takes place on the base of SAP ERP. finance. The solution supports the full “life cycle" and has standard integration with ERP. Generic functionality in the areas of HR. Itelligence BeNeLux: Education customers ROC West Brabant Prisma College Maastricht University Leeuwenborgh Opleidingen KAUST King Abdullah University of Science & Technology K.Leuven Helicon Free University Amsterdam ROC De Leijgraaf .U. 2010 / Page 7 .Recruiting SAP CRM for recruiting Standard integration with SAP SLcM Recruiting options Mass communication options Campaigning Segment building History End-to-End processes © SAP Student Lifecycle Management . projector. etc) Resources (rooms. etc) Workflow Integrated academic structure Curricular management Program of study Specializations Courses Grouped courses Assessments (exams) Qualifications Rules/Regulations External structures External organisations External programs External subjects Exchange programs Academic Calender Timebased processes © SAP Student Lifecycle Management .Academic Structure Organisational structure linked with HR Organisation (colleges. professors. schools. etc) Personal (teachers.2010 / Page 8 . 2010 / Page 9 .Academic Structure on the web Standard XML export © SAP Student Lifecycle Management . Events without a schedule Integrated Resource Management Integration with Room Reservation Track teachers‘ workload and integrate with SAP HCM – Funds and Position Management Integration possibilities with Scientia Syllabus+ © SAP Student Lifecycle Management .2010 / Page 10 .Event Planning Create and store planning-relevant data of permanent character: Include planning data into the Academic Structure Work with templates and copy timetables Schedule Events with various schedule patterns: Regular schedule and irregular schedule. Regular schedule with exceptions. etc) Third party VCH (UCAS.Admission Different ways Deskregistration Online/offline Adobe forms Webforms (Dotnet. Java. HTML. Studielink) Fully integrated with student administration © SAP Student Lifecycle Management .2010 / Page 11 . 2010 / Page 12 .Admission Extensive functionality Change of program Status tracking Internet Service notification Equivalency determination Transfer agreements Standard Workflow Admission audit 24h e-mail communication © SAP Student Lifecycle Management . 2010 / Page 13 .Admission Self-service enabled Multiple applications Multiple statusses Admission audit © SAP Student Lifecycle Management . 2010 / Page 14 .Registration Comprehensive functionality Registration Multiple statusses Specializations Re-registration De-registration Change of program Leave of absence Self-services enabled © SAP Student Lifecycle Management . 2010 / Page 15 .Student Administration Register and maintain all kinds of Student Master Data Personal data Address & Communication data Previous Educational Data External test types Visa/Residence data Grant data Challenge data Payment data Sponsors Employment Etc Self-service enabled © SAP Student Lifecycle Management . Collections Self-services enabled © SAP Student Lifecycle Management .2010 / Page 16 .Student Financials Fee calculation Housing Meals Insurance Discounts etc Grant evaluation Application fees Individual or mass Integration with FICA and FICO: Dunning. Invoicing. Installments plans. Cash desk. Academic Advising Online Academic Advising All relevant data available Personal data Communication & addres data Academic work overview Statusses Audit runs Qualifications Etc Run processes Build module plan Simulate degree audit Book courses for student © SAP Student Lifecycle Management .2010 / Page 17 . 2010 / Page 18 .Course Registration Online for students Extended Rules/regulations Different contexts Registration cart Waiting list Special approval © SAP Student Lifecycle Management . 2010 / Page 19 .Examination & Appraisal Examination Assessments for courses Specific assessment periods Repetitions Etc Appraisals Multiple appraisal schemes Flexible grading Multiple scales Multiple Performance indices Scale conversion Etc © SAP Student Lifecycle Management . Appraisal & Grading Faculty grading Online Grading Instructor or Teaching Assistants access grading online Courses are automatically listed for the instructor or grader Grades are entered online and saved immediately to the students records © SAP Student Lifecycle Management .2010 / Page 20 . . . Attendance Tracking Attendance Tracking Record attendance of student Incorporate in appraisal At event level Or even at individual student level Webbased scenario © SAP Student Lifecycle Management .2010 / Page 23 . g.2010 / Page 24 .Graduation & Degree Audit Advanced graduation & degree audit functionality Fully integrated. academic year) Quantitative (e. 3 level 400 courses) are supported For student and employee Automatic course suggestions for unmet requirements Audit requirements can be over-ridden by authorized users Stage-based Audits are fully supported © SAP Student Lifecycle Management . total CRH) and qualitative requirements (e.g. not a bolt-on Requirement Catalogs per program Version management (e. writing test passed.g. Student modes Graduation self-service Create audit Manage audit Academic substitutions Assign/un-assign academic work Run audit © SAP Student Lifecycle Management .2010 / Page 25 .Graduation & Degree Audit Online audits Advisor vs. Alumni Alumni management by SAP CRM Engage alumni for lifetime Provide an interactive community Online and recurring donations Fundraising Provide information © SAP Student Lifecycle Management .2010 / Page 26 . Exact .Syllabus+ (Scientia) . SMS.Other: IAM.Paralax .BlackBoard .Interfaces Pre-configured interfaces .Studielink .Untis . … . Academic structure . Progress rates .Graduation candidates .Academic work overview: student.Study details .Progression: GPS.… User-defined queries: Standaard export to Ms Office: .Excel.Personal details . Word(merge). groups / modules .Reporting Extensive standard reporting . . etc.Student Bookings . Forms Ready-to-go forms .Certificate .Invoice -… .also in Pdf .Diploma supplement .Diploma .Transcript . Reporting Different tools SAP Query tools SAP Business Warehouse SAP Business Objects Webintelligence Dashboarding Crystal reports Etc Enrollment analytics Recruitement analytics Prospect analytics Registrars reports Etc © SAP Student Lifecycle Management .2010 / Page 30 . Management • Applications & admissions .education mobile Mobile applications for .it.Student: • Class Schedule • Grades . Agenda: Welcome & Introduction SLcM functionality: overview Live demo of 4 core processes Discussion in workgroups Wrap-up / Wake-up . Agenda: Welcome & Introduction SLcM functionality: overview Live demo of 4 core processes Discussion in workgroups Wrap-up / Wake-up . etc.Important elements . in the cloud.Design perfect process (mobile. etc) .Workgroups How do you look at these processes? Which elements are vital? Which elements are nice to have? What does your perfect process look like? Four groups Different backgrounds One sheet for: . offline/online. Results Is there a red line to discover from each group? Which items are important? Where does SAP and a partner must focus on? .... .. .. Drinks! . Agenda: Welcome & Introduction SLcM functionality: overview Live demo of 4 core processes Discussion in workgroups Wrap-up / Wake-up . . it.education is based on ‘best practices’ en supports the full ‘student lifecycle’ . We make the most of SAP® solutions! 40 28 April 2011 .