12/14/2008BN-W-UE301 The Numbering of Proje… BN-W-UE301 The Numbering of Project Documents Table of Contents 1. Purpose 2. General 3. Responsibilities 4. Numbering of Documents 5. References 1. Purpose This work instruction describes the coding structures and numbering codes which apply to the identification of documents produced by Company on a project. 2. General All Company project documents as listed in this procedure (section. 4.1 through 4.8) shall be numbered in accordance with this procedure. Changes to any element of the project document number coding structure shall be made only with the approval of the Project Manager. The structure and coding is essentially fixed. Client document number requirements are defined in the Project Procedure and Execution Manual (PPEM), (ref. 5.4). If Client's document numbers are to be used, Company document numbers shall also be allocated and shall be put near to the title block of each document (ref. 5.3). The Company document number will be used for internal references, cost control system, filing and distribution purposes. Any proposed deviation shall be approved by the Project Manager. Supplier documents will be numbered by the Supplier/Manufacturer/Subcontractor as stipulated and requested in the General Specification for Suppliers Furnished Documents. Project Communications shall be numbered in accordance with the Project Procedure and Execution Manual and/or instructions. 2.1 Legend to Basic Document Numbering System The following alpha/numeric characters are used in formatting a document number, "AA" (1) — A (2) — NN (3) NN(NN) (4) (1) Alpha characters within the quotation marks refer to prefixes given to specific documents (e.g., “PP” for centrifugal pumps). (2) One alpha character is shown as A. (3) Two numeric characters are shown as NN. (4) One or more characters between brackets are optional and depend on the type of document. If document numbers require segregation, dashes shall be shown. If no segregation is required, the document number shall be written without spacings. 3. Responsibilities The Project Manager is responsible that for project documents this procedure is adhered to and that any deviation to the standard coding structure is approved. He is also responsible for defining any Clients document number requirements, (ref. 5.4). The Lead Specialist Engineer is responsible for ensuring that project document numbers are assigned in accordance with this procedure (and Client document numbers, in accordance with the PPEM, if required). red-bag.com/…/382-bn-w-ue301-the-… 1/18 1 Project Procedures NNNN (1) — "AA(A)" (2) — NNN (3) A supplement to the Company standard procedures or a project dedicated procedure shall be numbered as follows: (1) Project number (2) Prefix (2) As defined per project/proposal. If documents are declared "void". 4. (3) Serial number Sequential number i.1 Company Guides. Standards and Specifications 4. shall be numbered as follows: (1) Project number red-bag.2 Guides. "PP" for Project Procedure "PPE" for Project Procedure and Execution Manual. the document number shall not be re-used. 001 to 999.12/14/2008 4.. standard and/or specification. Examples: 1111-PP-001 Project procedure for project 1111 describing the interdepartmental/ interdiscipline control activities for documents furnished by Suppliers. 1111-PPE-001 Project Procedure and Execution Manual for Project 1111.e. or a new project dedicated guide.com/…/382-bn-w-ue301-the-… 2/18 . 4. Standards and General Specifications NNNN (1) — “A(A)” (2) — A(AN) (3) NN (4) A supplement to a company guide. 1111-PP-002 Project procedure for project 1111 describing the project cost control activities.2. Numbering of Documents BN-W-UE301 The Numbering of Proje… The Project Manager shall ensure that only unique document numbers will be allocated. Document numbers may only be allocated once. standard and/or specification used for a project. 2 Equipment.Design Standard EG .Planning & Scheduling UP1 .Project Management UK1 . 01 to 99.Inspection UP3 .Estimating UK2 .Engineering Process UE2 . This cost code number may only be used in conjunction with the following PCC codes: UE1 .Engineering Guide ES .Engineering Standard SP .e.2.Specification G . calibration and acceptance 1111-SP-K10 4. Material Specifications and Data Sheets NNNN (1) — “AA(A)” (2) — AA (3) NN (4) NN(A) (5) /ANN (6) (1) Project Number As defined per project/proposal.Purchasing UP2 .Guide S .Engineering Project UK0 . The detailed cost code and cost code number (between brackets) are optional.Engineering DG . (2) Type of Document red-bag.PMS Systems & Support UK3 ..Cost Engineering UK4 .Standard .com/…/382-bn-w-ue301-the-… 3/18 .VPC/Expediting (4) Serial number Sequential number i.12/14/2008 ( ) j BN-W-UE301 The Numbering of Proje… As defined per project/proposal (2) Type of document .Others (3) Project cost code Company project cost code. Examples: 1111-SP-UK001 Specification for site QA control requirements for subcontractors Specification for instrument testing.Design Guide DS . com/…/382-bn-w-ue301-the-… 4/18 . (3) Cost Code/stem sub Examples CD piping PP centrifugal pumps GZ package units (4) Unit Number (if applicable) Sequential number 01 to 99. default 00. Buildings etc.12/14/2008 ( ) yp BN-W-UE301 The Numbering of Proje… The following codes shall be used for project specifications/data sheets: EDS Electrical Data Sheet EMD Electrical Motor Data Sheet EQS Equipment Specification for Package Unit (consisting of data sheets of package unit elements) or a collection of similar equipment MDS Mechanical Data Sheet NDS Noise Data Sheet PDS Process Data Sheets SFD Supplier Furnished Data Sheet SP Project Specification for Materials. (5) Serial Number red-bag. 3.2.2.g.5 Package Unit Data Specifications red-bag.: 1111-SP-CD1001-B01 The requisition detail numbering system is further detailed in section 4. the data sheet for the driver is numbered as an additional sheet to the specification for the driven equipment. (6) Code/Serial Number To be used only for supplier furnished data sheets (e. 4.5).2.12/14/2008 ( ) BN-W-UE301 The Numbering of Proje… Sequential number 01 to 99 followed by an (optional) alpha character.3. The document is named according to the pertinent requisition (see section 4.5 for data sheet numbering of miscellaneous equipment belonging to package units. Material Specifications and Data Sheets for Control Systems The Control Systems department produce equipment or material specifications using a word processing program.3.followed by the requisition number e.4) with an “S” suffix. 1111-EMD-PP1102 Where drivers are ordered separately from the driven equipment.g. Examples: 1111-PDS-AS1201A Process Data Sheet for tower AS1201A. 4. Data sheets are produced from a database program and are packaged as a single document. e. for package units.g. Examples: 11112001-KV0101 11112001-KV0101S 11112001-KV0101T typical control valve requisition associated material specification associated technical data sheet package. Where drivers are ordered with the driven equipment.. 4.com/…/382-bn-w-ue301-the-… 5/18 . Such specifications may describe tagged equipment items or bulk materials.4 Equipment. Tagged items are usually detailed in data sheets. The material/equipment specification is named according to the naming convention for the pertinent requisition (see section 4.3 Material Detailed Descriptions for Requisition Line Items (piping “C” account) The technical descriptions and other pertinent technical details that refer to requisition line items are summarized in a document that shall be numbered “SP--.2..2. see section 4.4) with a “T” suffix. 1111-EQS-PP0001 Specification for a collection of similar pumps. Refer to section 4. the driver data sheet shall be identified as for drivers supplied with the driven equipment. 1111-MDS-PP1102 Centrifugal pump specification for PP1102.2. 5).3 Requisitions The arrangement below illustrates the basic structure of document numbers for requisitions. NNNNNNNN ANNNN (1) — A(A)NNNN (A)(AA)(N) (ANN) Centrifugal Compressor PC1501 (Package Unit) Main E-Driver PC1501 Noise Data Sheet PC1501 E-Motors Lubrication Pump(s) E-Motors for Noisehood Fan(s) Lube Oil Reservoir Lubrication Pump(s) Intercooler for PC1501 Aftercooler for PC1501 Lube Oil Reservoir Heater(s) (2) (3) (4) (1) Project charge number 8 digit project/proposal number as defined per project/proposal. The use of the numeric characters differs per discipline and is explained below (see section 4.com/…/382-bn-w-ue301-the-… 6/18 . (blanket) purchase orders and purchase order releases. For these documents block 3 is used.3. but not for piping.1 thru 4.3. red-bag. (2) Requisition number details The first two alpha characters must equal the first two characters of the Company project cost code. For certain disciplines.12/14/2008 BN-W-UE301 The Numbering of Proje… Data sheet numbers for supplier furnished data sheets shall include the tag number of the package extended with a code/serial number related to subject equipment. a single alpha character is used (see section 4. Example: 1111-EQS-PC1501 1111-EMD-PC1501 1111-NDS-PC1501 1111-SFD-PC1501/E01 1111-SFD-PC1501/E02 1111-SFD-PC1501/M01 1111-SFD-PC1501/P01 1111-SFD-PC1501/T01 1111-SFD-PC1501/T02 1111-SFD-PC1501/T03 4. Block 3 is not used for requisitions. but it is shown because the structure is essentially the same as for inquiries.5). Certain proposals have a 5 digit number commencing with “N”.3. The structure is presented as a sequence of 4 blocks. For field Labor only. Within the “U” account only “UJ” may be used. 12/14/2008 BN-W-UE301 The Numbering of Proje… the first two numeric characters may be used to distinguish requisitions for different units (or other appropriate project subdivision). quantities are for bids only. red-bag. this suffix (ANN) may be used to distinguish requisitions which originate from separate material summaries. B02 etc. In this example. The Project Manager shall instruct all involved parties as to whether or not requisitions are to be prepared separately by unit (or other appropriate project subdivision). 11112007 has been opened as charge number for spare parts for project 111120. Examples: 11112001-PP0001 (1) (2) Requisition for centrifugal pumps for project 11112001. 11112007-PP0001 (1) (2) Requisition for spare parts for centrifugal pumps. if necessary. 11112001-CD1001-B01 (1) (2) (4) Requisition for carbon steel pipe. Consecutive requisitions for purchase (or bids and purchase) have suffices P01. (4) Document suffix (piping requisitions only) For piping requisitions only. 11112001-CD1001-P02 (1) (2) (4) Requisition for carbon steel pipe. requisitions for different units (or other appropriate project subdivision). first material summary. (3) Purchase order/inquiry indicator Not used for requisitions. P02 etc. Consecutive requisitions for bids have suffices: B01. second material summary.com/…/382-bn-w-ue301-the-… 7/18 . This suffix is also used to distinguish. quantities are for purchase. according to the basic cost codes (see Project Cost Code”). B. The first two shall be “00” unless the project/proposal requires some sort of split of the requisition. Equipment items are grouped for initial requisitioning purposes into logical groups according to size. etc.3 Requisition Number Details Electrical The electrical requisitions shall in general be numbered as indicated in section 4.com/…/382-bn-w-ue301-the-… 8/18 .3. 4. 4.12/14/2008 BN-W-UE301 The Numbering of Proje… 4. Example Item Requisition To all selected suppliers A. The initial requisition will then be adjusted and (a) new requisition(s) shall be prepared to cover the items that will be ordered from other supplier(s).1 Requisition Number Details Mechanical Equipment The Project Manager shall instruct all involved parties whether or not requisitions are to be prepared for each unit. etc.3.2 Requisition Number Details for Piping “C” Account The requisition numbers for the piping items are grouped into various components and materials. material. For an index of standard requisition detail numbers reference is made to Attachment 2. For supplier "A" (covering most items) For supplier "B" TT2001 Issue 1 Description Released for quotation Covering Items TT2001/2009/2013/ 2024/2026 TT2001 2 Released for purchase TT2009/2013/2024 TT2004* 1 Released for purchase TT2001/2026 * TT2004 b eing the lowest availab le requisition numb er. starting with the stem account character “E” followed by a second stem sub character as per the standard Project Cost Code.3. During bid evaluation the decision may be made to split the requisition between two or more suppliers. The requisition numbers details are completed with four numeric characters.3.3 block (2). This requirement does not apply to bulk material requisitions. type. For an explanation of the basic structure of the requisition number details see section 4. The requisition number details shall be a two character designation. unit or vendor. The charge number shall be as defined for the project or proposal. The Company standard stem and stem sub characters for the electrical discipline are as follows: Transformers ET Switchgears and MCC’s ES Panels EM red-bag. such as by area. In general the nomenclature for control systems requisitions follows the format prescribed above with the following details. The final two digits define the core account. KV (valves). Project Cost Code is a two character designation beginning with “K” (traditional designation for the department) followed by a character designating the type of equipment.4 Requisition Number Details Control Systems Attachment 1 of the work instruction provides a representative list of standard control systems requisitions. KX (systems). KF (flow measurement). The electrical requisitions shall usually refer to the two following main related documents: the data sheets the specifications(s).3. or vendor).2. The current standard list is maintained by the department in the “Control Systems Engineering Design Manual” as a printed copy of the electronic master list. The first two digits shall be ‘00’ unless the project requires some sort of split of the equipment account (such as by area.12/14/2008 Cables EK BN-W-UE301 The Numbering of Proje… Heating and Tracing EH Communication Systems EC Cathodic Protection EQ Lighting Fixtures EF Miscellaneous Electrical Materials EY Special Electrical Equipment EZ In case the project/proposal requires a split of the requisitions per area. Examples: KA (analyzers). 4. Examples: KA0017 gas chromatograph. unit or vendor then the first two numeric characters of the requisition number detail shall be used as the area or unit identification. The data sheets and the specifications shall be listed in the “Attached or Referenced Document List” of the requisition and shall form an integral part of the requisition. KS (safety relief). red-bag. etc. The data sheets and specifications shall be numbered in accordance with section 4. KT (temperature). unit.com/…/382-bn-w-ue301-the-… 9/18 . The next four places of the requisition number are numeric. the technical data sheets package is generated by the database systems and shall be named according to the core requisition number with the character “T” suffixed (for Technical Data Sheets). the detailed specification narrative or write-up that is a word processing document that shall be named according to the core requisition number with the character “S” suffixed (for Specification). Listed below are the standard requisition numbers for some frequently occurring cases: Requisition Number Mechanical Works (Equipment Erection) Buildings Structural Steel Supply & Erect Electrical Installation Civil Work Instrument Installation (refer Attachment I. 2. M 0001 ) R 0001 ) S 0001 ) Deviations from the above standard numbers shall be described in the Project Procedures and Execution Manual. See section 4. sheet 4) Insulation A 0001 ) B 0001 ) D 0001 ) E 0001 ) J 0001 ) 0002. K 0001 ) N 0001 ) Mechanical incl. etc. As a further example. (Blanket) Purchase Orders & Purchase Order Releases red-bag.2. 4. Control systems requisitions usually reference two main related documents: 1. 4. Piping Prefab and Erection Painting Site Development 0001. and.com/…/382-bn-w-ue301-the-… 10/18 .3. 0002 are sequence numbers.12/14/2008 KV0001 BN-W-UE301 The Numbering of Proje… control valves. then the control valves requisitions might be: KV0101 for unit 100 and KV0201 for unit 200. If the project requires requisitions split between units. KF0001 orifice plates. if two vendors must be used to provide all the gas chromatographs.4 Inquiries.5 Requisition Number Details Field LaborRequisitions for field labor usually cover work involving several Cost Codes. the requisition KA0017 for bids might be split to KA2017 for one vendor and KA1017 for the other vendor. If a purchase order or any inquiry covers more than one requisition. The release orders are numbered consecutively as R01.) A purchase order for equipment/materials shall not combine requisitions with the first two (alpha) characters of the requisition number being unequal. Split orders are permitted for bulk materials only. an “MS” requisition and an “MR” requisition shall not be combined into one purchase order.) will be used. (For combined piping requisitions covering more than one type of material. R02 etc. NNNNNNNN ANNNN (1) — A(A)NNNN (2) (A)(AA)(N) (3) (ANN) (4) (1) Project charge number 8 digit project/proposal number as defined per project/proposal. (For example. “C” etc. To identify split orders with different suppliers placed against one requisition consecutive characters (“B”. inquiries.1 explains how requisitions for purchase are issued to reflect split orders in case of mechanical equipment. (1) Document suffix (Blanket purchase order releases only) This suffix (ANN) shall be used in cases of releases made against blanket purchase orders. (blanket) purchase orders and purchase order releases on projects.) For inquiries the letters “RFQ” shall be used. Certain proposals have a 5 digit number commencing with “N”. red-bag.com/…/382-bn-w-ue301-the-… 11/18 . For a subsequent inquiry based on the same requisition to other suppliers with possibly a different bid closing date the characters RFQ1 shall be used.12/14/2008 BN-W-UE301 The Numbering of Proje… The arrangement below illustrates the basic structure of document numbers for.3. (Section 4. the purchase order/inquiry number shall be based on the lowest requisition number.) (1) Purchase order inquiry indicator For (blanket) purchase orders the character “A” is used. (2) Requisition number details This number shall equal the requisition number details of the requisition on which the inquiry or purchase order is based. see example below. CD2001-P01 etc. requisition CD1001P01. (in this example.12/14/2008 BN-W-UE301 The Numbering of Proje… Examples: 11112001-PP0001RFQ (1) (2) (3) 11112001-PP0001RFQ1 (1) (2) (3) Subsequent inquiry for centrifugal pumps for project 11112001 covering requisition PP0001 sent to different suppliers. (requisition for carbon steel pipe). 2 etc.com/…/382-bn-w-ue301-the-… 12/18 . CD1005-P01.1 Changes to Purchase Orders and Purchase Order Releases Changes to purchase orders and blanket purchase orders shall be lettered "A". "AB" etc. CD1005-P02. requisition CD1001-P02. 4.. CD2001-P02 & CD2005-P01 etc. Example: 11112001-PP0001A Change order B 11112001-CD0001A-R01 Revision 1 issued to correct an error in the Change B to a Pump purchase order under project contract number 11112001. Revisions to Inquiries and release orders (to correct errors and omissions) shall be numbered 1.. for example. Purchase order for centrifugal pumps for project 1112001 covering requisition PP0001 11112001-CD0001A-R01 (1) (2) (3) (4) First release against blanket order CD0001A covering.. "AA". 11112001-CD0001A-R02 (1) (2) (3) (4) Second release against blanket order CD0001A covering.4. Inquiry for centrifugal pumps for project 11112001 covering requisition PP0001 11112001-PP0001A (1) (2) (3) 11112001-CD0001A (1) (2) (3) Blanket order for piping materials covering requisitions for more than one material for example: CD1001. (CD2001 (requisition for stainless steel pipe) etc. CD1005 (requisition carbon steel buttweld fittings). red-bag. "Z". for example. "B". there were no stainless steel fittings (CD2005) in the first material summary). (1)Drawing lead number See Attachment 3. 2. e.2.2 and Attachment 3. The lead drawing of a subject will be identified with suffix character A. etc. (2) Unit/area code Unit and area numbers. For bar bending schedules use suffix characters "S" after the lead drawing number. 4.g. CD0001A issued under project charge number 11112001. the next drawings of the same subject will be given consecutive characters.. All drawings prepared for Heating.com/…/382-bn-w-ue301-the-… 13/18 . "0000" shall be used. AA. Ventilation and Air Conditioning (HVAC) will have the same number as the pertaining architectural drawings with suffix AA. (3) Serial number To be used for bending schedules only. S3 etc. If the characters run out of the alphabet double characters will be applied e.. note 1. AB. For assigning numbers to piping MTO input forms see ref.5. Examples: 1111-5500151A 1111-5500151B 1111-0012107A 1111-5550107A Plot Plan Effluent Treatment Plot Plan Sludge Treatment Lead Engineering Flow Diagram for Unit 12 Lead Engineering Flow Diagram for Unit 5550 red-bag.12/14/2008 revision 1 BN-W-UE301 The Numbering of Proje… first release order to the blanket purchase order for piping materials. If unit and area numbers are not used. For assigning isometric numbers refer to section 4. 1111-0002401A-S1. 5. For numbering of bar bending schedules and HVAC drawings see following note: Note: 1.g.1 Single Sheet Documents NNNN (1) — NNNN (2) NNN (3) A(A) (4) — AN(N) (5) (1) Project number As defined per project/proposal. S2.5.5 Drawings 4. (2) Suffix One or two alpha characters. DO NOT use the characters I or O. 4. Example: 1111-0162155-D021 4.2 Isometric Drawing Numbering Format NNNN (1) — NNNN (2) NNN (3) — A (4) NNN (5) (1) Project number As defined per project/proposal. (3) Drawing sequence numbers Three numeric characters started from 001. If unit and area numbers are not used. 002 etc.5.12/14/2008 BN-W-UE301 The Numbering of Proje… 4. (1) Drawing lead number See Attachment 3. (2) One alpha character For isometric drawings default is “D”. (2) Unit/area code Unit and area numbers.1 followed by consecutive sheet numbers.3 Multi Sheet Documents Multi sheet documents will carry one general document number as described under 4.6 Planning Documents NNNNNN (1) — "AA" (2) A (3) — NN (4) NNN (5) (A) (6) (1) Project Contract number As defined per project/proposal. four "0000" numeric characters shall be used. (2)Planning prefix "PL" shall be used (1)Planning indicator Indicating the type of planning document: red-bag.5.com/…/382-bn-w-ue301-the-… 14/18 .5. 7 Sketches NNNN (1) — "AA" (2) — A(A) (3) NN (4) NNN (5) (A) (6) (1)Project number red-bag. Planning documents only issued as part of a progress report will get the progress report number.L Manpower . Example: 111110-PLC-50201 Planning curve for unit 50 issued to the Client (Phase 1). Default 00 (5)Serial number Sequential numbers 000 010 100 - 009 099 999 Management Level Overall level Detail level 100 200 300 400 500 900 (6) Suffix 199 299 399 499 899 999 HO Engineering Client Authority Commissioning Outside Services Construction One alpha character if appropriate.R (4)Unit code Unit code if applicable.K Logic’s diagrams .M Networks .P Reports .N Progress .12/14/2008 BN-W-UE301 The Numbering of Proje… Barchart .B Curve . 111120-PLC-50201 Planning curve for unit 50 issued to the Client (Phase 2).C Histograms .H Keydate schedules .com/…/382-bn-w-ue301-the-… 15/18 . 4. red-bag. Each discipline shall keep an up-to-date record of the sketch numbers used.e. (3)Project cost code Company project cost code. 001 to 999. 1111-SK-Ch40001A A pipe support sketch for unit 20. (6) Suffix One alpha character if appropriate.12/14/2008 ( ) j BN-W-UE301 The Numbering of Proje… As defined per project/proposal. (2)Prefix "CALC" shall be used. Sketches only issued as part of a specification/requisition will get the specification/ requisition number.. (4)Unit/area code Unit/area number.com/…/382-bn-w-ue301-the-… 16/18 . (4)Unit code Unit code if applicable. (5) Serial number Sequential number i. NNNN (1) — “AAAA” (2) — A(A) (3) NN(NN) (4) NN(N) (5) (A)A (6) (1) Project number As defined per project/proposal. (2) Sketch prefix "SK" shall be used (3) Project cost code Company project cost code indicating the type of sketch.8 Calculations Basic structure of calculation identification. Default 00. Example: 1111-SK-D50010A A structural sketch for unit 50. 4. The detailed cost code is optional. e.3 BN-S-UK001 5. 5.6 Administrative Management of the Engineering Department 3 Vendor Print Control 2 Project Procedure and Execution Manual (Standard) 5 Bulk Material Management Execution Plan and Procedures (Attachment “H”) Production of Engineering Documents 5 Title Preparation and Handling of Requisitions Level 2 2 red-bag. 1111-CALC-ET01 The first electrical calculation for transformers. References Document Number CM-PE-500 5. 1111-CALC-0010734ZE A structural calculation for drawing 0010734E where the letter "Z" is added for design calculation. For design calculations the character "Z" is added to the related drawing number.g.5 BN-EP-240 5. process and control systems.4 CM-PE-706 5.com/…/382-bn-w-ue301-the-… 17/18 .. Refer to Attachment 3 for the assignment of calculation numbers for authority engineering. The elements of the basic structure are to be selected for the relevancy of the subject.1 BN-G-UE202 5.2 CM-PE-504 5. electrical calculations can refer to a project cost code whereas a structural calculation shall be related to a drawing number. (6) Suffix Alpha character(s) if appropriate. Examples: 1111-CALC-AS1201A Tower calculation for AS1201A.12/14/2008 (5) Calculation number BN-W-UE301 The Numbering of Proje… Equipment/drawing or sequence number. calculation related to a tower shall be identified by its equipment number. The number shall refer to the specifics of the calculation. 1111-CALC-E01 Short circuit calculation. com/…/382-bn-w-ue301-the-… 18/18 .12/14/2008 CM-MA-114 5.7 Refer to BN-W-UE301_att BN-W-UE301 The Numbering of Proje… Allocation of Charge Numbers 2 < Prev Next > red-bag.
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