BEx Broacasting

__________________________________________________________________ _________________________________ _________________________________ An Up-To-Date Guide to SAP NetWeaver BEx Broadcasting: Features, Functions, and What’s Really Required to Make It Work in Your Organization _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ Dr. Bjarne Berg MyITgroup _________________________________ © 2007 Wellesley Information Services. All rights reserved. What We’ll Cover ... _________________________________ • What is BEx Broadcaster and what can it do? _________________________________ • The Broadcasting Wizard _________________________________ • Developer options for BEx Broadcaster _________________________________ • How to manage the Broadcaster • Making it work in real life — lessons learned _________________________________ • Wrap-up _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 1 What Is BEx Information Broadcasting? _________________________________ • It’s a standard part of SAP BW 3.5 and the latest version of SAP NetWeaver®. It lets you send “reports,” BEx queries, workbooks, and Web applications to a variety of recipients, e.g.: Email addresses, BW users, BW roles SAP Enterprise Portal Knowledge Management folders SAP Enterprise Portal _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ Image: SAP AG 2 What Can BEx Information Broadcasting Do? _________________________________ • Broadcasts can be configured to run: A single time On a scheduled basis (every day, week, month, e.g.) During specific timeslots defined by the administrator Or any time (if you allow) When an event occurs; i.e., when an “exception” occurs As part of a process chain _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ • You tell the system: What to send _________________________________ _________________________________ f A link to regenerate the query, etc., based on live data, or f A standalone (precalculated) version of the item _________________________________ How to send it f There are several format and compression options _________________________________ Key concept: push vs. pull — Broadcasting is a push tool 3 Why Is Broadcasting Important? _________________________________ • Reduces the time users spend • • • • • looking for information Improves the likelihood that users will use your BI data Expands the reach of BI data to non-SAP users as well! Makes BW data available for users on the go Lets you link your BW and Portal systems together! Lets users collaborate, integrate BW content with other enterprise and Web content, etc.! _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ Image: SAP AG 4 Push vs. Pull: The Need for a Change in Mentality _________________________________ • Users must change their mindsets in order to stop reviewing _________________________________ everything that merely reflects business as usual. The push mentality requires that users plan for what is important to them and set up fixed sets of reports that are used to manage the business. • In general, the push approach reduces the time users spend looking for information and provides them with more time to examine data that really matter to them. • You should carefully consider using BEx Broadcaster for core reporting that users perform through any handheld computer device. This simplifies the security setup and also increases the speed of any report (does not access the source system through limited bandwidth). _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 5 and workbooks. you can also control printer headers and footers as well.0: Distribution Types _________________________________ • Distribution types You can broadcast to any printer using Adobe’s PDF.0: Exception Broadcasting _________________________________ • Exception broadcasting is now available _________________________________ in BEx Broadcaster. Under this option. _________________________________ _________________________________ _________________________________ _________________________________ f Hint: Set up the printers under _________________________________ ToolsŒCCMSŒPrint • You can broadcast user-specific _________________________________ information based on master data attributes using a distribution list in BI (bursting of emails).SAP NetWeaver 7. • You can also use additional distribution types (subordinate) and create rules for when you monitor or execute the exception report. You now can broadcast Web documents as PDF files. The system can control the information so that users only see data related to them. or PostScript (PS).0: New Object Types and Output Formats _________________________________ • New object types You can broadcast BEx query views and formatted reports in addition to Web applications.. _________________________________ _________________________________ _________________________________ 6 SAP NetWeaver 7. the printer and Enterprise Portal 6. Base exceptions on single events or levels of any performance measure. _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 8 . _________________________________ _________________________________ _________________________________ 7 SAP NetWeaver 7. Don’t search for exceptions — send them automatically. • Use multiple distribution types to create a setting that broadcasts via many channels (e. Reports are a new BEx object type developed within the new BEx Report Designer tool.0). _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ • New output formats New output formats are based on the distribution type you select. Key concepts: Don’t spend time monitoring business-as-usual activities — only get alerted when exceptions occur.g. queries. Create exceptions in Query Designer and select a distribution type in BEx Broadcaster. Property Specification Language (PSL). 0 Universal Worklist (UWL) in the Central Alert Framework (CAF) of SAP NetWeaver Application Server. To do so. go to the Central Alert Server (use transaction code ALRTCATDEF). integrate an alert with the SAP Portal’s 6.” you can also insert text from BEx Broadcaster into the alerts to make them more relevant to the recipient _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 11 . you have to define the exceptions for the query and make the exception active _________________________________ _________________________________ 9 BEx Broadcaster: Exception Reporting (cont. _________________________________ 10 An Advanced Option: Inserting Text into the Alerts _________________________________ • Using the Central Alert Server.) _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ • • Under the General Precalculation tab.BEx Broadcaster: Exception Reporting _________________________________ You can make BEx Broadcaster send you an exception report when an exception occurs or if the system reaches a certain level _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ First. power users can use defined exceptions to send a broadcast only when the selected trigger point occurs Note that you can use only those exceptions defined in the query in the broadcast settings here _________________________________ _________________________________ _________________________________ To manage all alerts and workflow tasks from a single location. by selecting the distribution _________________________________ type “Create Alert” and selecting the “Alert Category. 0: Query Performance _________________________________ • To increase the performance of key queries. and the Precalculate Value Set option allows you to fill precalculated value set variables with values for characteristic values.x could precalculate the data of a template and access it through the URL. _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 12 What We’ll Cover . • The Fill Precalculation Store distribution type allows you to precalculate Web templates. It could not broadcast queries. or SAP NetWeaver Portal. _________________________________ 14 . printers. The precalculated value sets are then available as variable values in BEx queries. This is useful if you have large numbers of users accessing a query. _________________________________ • What is BEx Broadcaster and what can it do? _________________________________ • The Broadcasting Wizard _________________________________ • Developer options for BEx Broadcaster _________________________________ • How to manage the Broadcaster • Making it work in real life — lessons learned _________________________________ • Wrap-up _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 13 BEx Broadcasting Wizard Ad Hoc Scheduling _________________________________ • Access BEx Broadcasting Wizard from the context menu in a query _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ • BEx Broadcasting Wizard is a tool for end users _________________________________ to distribute queries and workbooks to individuals or larger audiences through email.SAP NetWeaver 7. The Reporting Agent in SAP BW 3. _________________________________ you can fill the OLAP Cache or the MDX (multi-dimensional expressions) Cache. workbooks. or Web templates by email or to KM folders.. or you have a query that accesses a high volume of data.. you can also use it for customized Web development efforts _________________________________ _________________________________ _________________________________ 16 Output Formats: MHTML _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ • HTML as Separate Multipurpose Internet Mail Extensions (MIME) Files _________________________________ Provides a set of individual files for each Web item in your report _________________________________ • The benefit of this standard Web format option is that it optimizes reuse of objects.Output Formats: HTML _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ • HTML file Use this option to send a single HTML file (standard static Web page).). e. since images are cached in the browser after they are first accessed _________________________________ _________________________________ 17 . _________________________________ _________________________________ _________________________________ _________________________________ • The report is a snapshot rather than live data 15 Output Formats: XML _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ • You can now broadcast query output in Excel format (XML for _________________________________ MS Office) without using precalculation server (available as of Support Package 8) • Any parser engine that can read the XML documents supports this format. This is an easy way to send Web pages to handheld devices (BlackBerry or Pocket PCs.g. and also to custom Web applications. _________________________________ _________________________________ 19 Output Formats: ZIP Files _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ • Zipping files reduces the size and improves network traffic: It is very good for sets of MIME files. since you have to unzip the file and need to license the unzip program _________________________________ _________________________________ _________________________________ _________________________________ 20 . Cons: not as easy to use. • The output format determines how many steps the Wizard has (e. a username. To make it work..Output Formats: Online Links to Current Data _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ • This is the most secure method for protecting the access to your data.0. which are relatively large Not a good option for handhelds (requires unzipping and several read steps) Normally not needed for single HTML files unless the report is very long Reduces network traffic and the size of the mail in the mailboxes Pros: file size much smaller. _________________________________ _________________________________ _________________________________ • The link back to the online source requires recipients to log on with a username and a password to see the content. while online links have 5). since the data may have been refreshed since you sent the broadcast. and a password. • The recipient may not see the same data as what you believe you sent. However. the recipient must have online access to your system. 18 Output Formats: PDF _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ • The use of PDF as a publishing and broadcasting option is new in SAP NetWeaver 7.g. PDF involves 6 steps. configure PDF broadcast Adobe Document Services (ADS) on the Java Stack. but the user can see the latest data. a subject..Identify Recipients and Enter a Message _________________________________ _________________________________ Enter one or more email addresses.) 22 Tell the System When to Schedule the Broadcast _________________________________ _________________________________ You can schedule the job to run every time the InfoCube is changed (the process chain has run) _________________________________ _________________________________ You can limit the users to when they can schedule jobs to avoid stress on the system. and exit. _________________________________ _________________________________ 21 Define a Name for the Broadcast Setting _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ • This is the name under which you store your settings _________________________________ • If you want to execute this broadcast more than once with _________________________________ these settings you can save them • You can retrieve the settings later _________________________________ _________________________________ _________________________________ Tip Define groups of settings for reports you send repeatedly (e. _________________________________ _________________________________ _________________________________ Click on Continue to save and schedule the broadcast to execute later. _________________________________ _________________________________ OR Click on Execute to execute the broadcast once only. weekly status reports. month-end financial reports. _________________________________ The importance level flags the email for delivery to your recipient. during the next available processing window.g. _________________________________ _________________________________ _________________________________ You can also allow the users to create their own scheduling times (only authorized users see this) _________________________________ _________________________________ _________________________________ Developers should set up predefined time windows for scheduling broadcasts 23 . etc. and body. We can provide multiple predefined times when they can schedule the reports. 0 Web AD SAP NetWeaver 7.0 Query Designer 26 . _________________________________ • What is BEx Broadcaster and what can it do? _________________________________ • The Broadcasting Wizard _________________________________ • Developer options for BEx Broadcaster • How to manage the Broadcaster _________________________________ • Making it work in real life — lessons learned _________________________________ • Wrap-up _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 24 Another Level of Access _________________________________ • There are several other advanced options that developers can use to set up background jobs and to control who can access the Broadcaster • Plan on training your power users to know more than just the basics • We will now take a look at the most common tasks _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 25 BEx Broadcaster _________________________________ • Business typically gives access to this tool to the power _________________________________ users or developers only.What We’ll Cover . since it has more options and requires slightly more skill • Access via Web Application Designer (Web AD) or Query Designer _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ SAP NetWeaver 7... Regular Scheduling by Power Users Using BEx Broadcaster _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ • The output formats are the same as in Broadcasting Wizard _________________________________ • But you can also “burst” the Broadcasts _________________________________ _________________________________ 27 Bursting Broadcasts _________________________________ _________________________________ If selected. step-by-step descriptions and scenarios on how to set up bursting _________________________________ _________________________________ _________________________________ _________________________________ 28 Determine the Recipient of Bursted Broadcasts _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ • These fields determine the recipients in bursting of reports (mass broadcasts with user-specific views) • In this example. everyone gets the same broadcast _________________________________ _________________________________ _________________________________ Here we can make the broadcasts contain only data that is relevant to each specific user _________________________________ The Country manager stored here is Master Data and the attribute for the country manager contains the email address where we are sending the Broadcast On the conference CD I have included detailed. I am bursting emails based on the company code and sending specific mailings based on each receiver’s country (the BI system has to store the email address) _________________________________ _________________________________ 29 . the larger the size of the broadcast items. and discuss the broadcasted assets You can place the assets in iViews on cockpits/dashboards You can integrate the assets with other portal content Portal users without a BW user ID can now access BW content SAP Search and Classification (TREX) searches include broadcasted assets _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ • More user friendly Users can subscribe/unsubscribe themselves _________________________________ _________________________________ • Easier. but for thousands of users daily. or you can use a control query to determine the characteristics values to include in the broadcast Set the standard template for broadcasting from SAP Reference IMG SAP Customizing Implementation Guide SAP NetWeaver Business Intelligence Reporting-Relevant Settings BEx Web Set Standard Web Templates _________________________________ 30 Filter Navigation Tab _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ • _________________________________ If you precalculate the queries.Select Characteristic Values _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ • You can determine the broadcast based on predefined _________________________________ selections. you should select these items carefully.0 and Later Portal Versions) vs. This is not a problem if you are mailing to a few of users. Great Feature The benefit of the Filter Navigation tab is that you can select which items you want to enable without having to create new queries _________________________________ _________________________________ 31 Why Broadcast to SAP Enterprise Portal (5. you can allow the recipient to navigate the reports by the characteristics you select. more flexible administration You can leverage the portal’s access control lists/capabilities No email address lists to maintain (users [un]subscribe) Avoids the email glut. rate. and the BW/network performance hit! _________________________________ _________________________________ 32 . The more items you include. Email? _________________________________ • More powerful Users can comment. You can also broadcast to the portal through links back to your system..bi.Options for Broadcasting to the Portal _________________________________ • The broadcast options are similar to the email distribution. Great Feature _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ There is a demo role available since SAP Enterprise Portal 6.Deploy via the BW showcase role 2 .Deploy via Collaboration Rooms _________________________________ _________________________________ • You can broadcast _________________________________ the content to the portal at fixed intervals and have the content instantly available through independent Web pages.Deploy via custom iViews 3 . _________________________________ • What is BEx Broadcaster and what can it do? _________________________________ • The Broadcasting Wizard _________________________________ • Developer options for BEx Broadcaster _________________________________ • How to manage the Broadcaster • Making it work in real life — lessons learned _________________________________ • Wrap-up _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 34 Security and Access Settings _________________________________ • Controlling which users can schedule ad hoc or through BEx _________________________________ Broadcaster is a critical maintenance issue • You can control the user’s ability to schedule the reports through the authorization object S_RS_BCS _________________________________ _________________________________ The administrator still uses the standard S_RS_ADMWB object _________________________________ • In SAP NetWeaver 7. including: Maintain/Delete (23) Display (03) Execute/Schedule (16) _________________________________ _________________________________ _________________________________ _________________________________ 35 .0.ip. you also have new broadcast settings _________________________________ for the RSADMWBOBJ field.sap.Deploy via a KM folder 5 .business_explorer_showcase What We’ll Cover .0..Deploy via KM Favorites 4 . You have _________________________________ several choices: 1 . You can use this role for your publishing to the portal or enhance it any way you like. The portal role is 33 available under com. 7 to 8 am) • This is a great tool to help balance stress on the system _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 38 .g. there is a new transaction RSRD_ADMIN (or RSA1Œ AdministrationŒBroadcasting) where you can manage BEx Broadcaster 36 New Broadcasting Administration Interface Features _________________________________ Broadcast Types _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ Distribution Types _________________________________ _________________________________ Output Formats _________________________________ _________________________________ 37 Monitor Schedules in Broadcasting Administration _________________________________ • The Broadcasting Administration allows you to monitor to see who is scheduling what and if some times are more heavily utilized than others (e..New Broadcasting Administration Interface in SAP NetWeaver 7.0 _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ News: With SAP NetWeaver 7.0. Reorganize Bookmarks with Broadcasting Administration _________________________________ • Reorganize and delete bookmark _________________________________ IDs and view IDs that the system created for Information Broadcasting but no longer needs _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 39 Manage Broadcast Logs _________________________________ • RSRD_LOG displays all logs for BEx Broadcaster settings. so you should delete them periodically _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ email logs that BEx Broadcaster created _________________________________ _________________________________ 40 Execute and Debug _________________________________ • Using transaction RSRD_START. the logs can be really big. Logs are only written for scheduled settings and not for directly executed settings. • You can also use RSBCSRE03 to delete In large SAP NetWeaver BI systems with many users and frequent broadcasts. you can execute (and _________________________________ therefore debug for test purposes) any settings • Make sure to activate the indicator for executing settings online _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ Great _________________________________ Feature 41 . daily. or other. select the periodic flag and define it as hourly. First you create a variant and assign it to the InfoCube. weekly. In SM36. monthly. This avoids heavy scheduling during data loads or times when many users access the system. start the condition. The event in the process chain triggers the broadcast event. This allows users to broadcast at certain time points. _________________________________ 43 Create Time Points _________________________________ • Create background jobs using transaction SM36 to schedule any jobs _________________________________ starting whose names begin with "TP_BROADCASTING_" _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 44 .Create Jobs to Run after Other Jobs or Defined Events _________________________________ Link a job to another job to create set of events that allows the scheduler to build complex broadcast rules that may be hard to maintain (and understand) _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ The best approach is to create time points (periodic broadcasts) as the default broadcasting option _________________________________ _________________________________ 42 Creating Process Chains and Time Points _________________________________ • You can assign broadcast events to process chains. _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ Tool Time points control when end users can schedule broadcasts. • Creating time points: You can create background jobs (transaction SM36) to schedule any jobs starting with the text "TP_BROADCASTING_". select the date and time when the job starts. ) _________________________________ You can create empty periodic jobs that the Broadcasting Wizard will later associate with queries _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 45 Create Jobs Using the Job Wizard in SM36 _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 46 Reporting Agent Is Dead — Don’t Use It! _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ IMPORTANT: “Old Reporting Agent scenarios still run in SAP NetWeaver 7. However. Reporting Agent will not be developed any further and is removed from SAP NetWeaver 7.0 Workbench. You can now only reach Reporting Agent using transaction code REPORTING_AGENT” Source: SAP 47 _________________________________ .0.Create Time Points (cont. only for workbooks.40 with BEx _________________________________ _________________________________ _________________________________ This is not needed for standard broadcasting of Web queries or Web applications.1 or later) _________________________________ • MS Excel 2000 (or later) _________________________________ • SAP BW workbook precalculation services Note: servers with this installed will be visible under the transaction RSPRECADMIN and you can also perform server load balancing _________________________________ _________________________________ • SAPGUI 6.Prerequisites for Workbook Precalculation _________________________________ • MS Office XP (or .) _________________________________ • Use transaction • Hardware requirements vary depending on: RSPRECADMIN in BW Administrator Workbench to reach the precalculation settings Volume of data being broadcast Data formats Channels Number of users Type of queries or workbooks Broadcast frequency _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ • SAP provides no detailed recommendations 49 What We’ll Cover .0 _________________________________ _________________________________ 48 Prerequisites for Workbook Precalculation (cont.. _________________________________ • What is BEx Broadcaster and what can it do? _________________________________ • The Broadcasting Wizard _________________________________ • Developer options for BEx Broadcaster • How to manage the Broadcaster _________________________________ • Making it work in real life — lessons learned _________________________________ • Wrap-up _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 50 .. Note: you can avoid the precalculation server if you send broadcasts as “XML for Excel” available in Service Pack 8 for SAP NetWeaver 7.20/6.NET framework version 1. Saturday or Sunday mornings). and others have not flagged all your emails as spam _________________________________ _________________________________ _________________________________ 52 Manage Time Points _________________________________ • Be careful to not add all your broadcasts to the end of process chains. users tend to schedule their broadcasts between 7 and 9 am. You have to make sure that the internal email system flags you as a valid email broadcaster. Long process chains may slow down the load processing of large systems with hundreds of InfoCubes. AOL. • Good time points may be 6–8 am when the load jobs are finished and before a large number of users access the system. _________________________________ _________________________________ 53 . If you do not carefully manage this. is to create a governance council of a few managers and developers. A good approach to decide who gets access and also when to create any time points. Google. The key is to balance the times when users can execute jobs. Review regularly to make sure that mail systems such as Yahoo!. _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ • Another good time may be at the end of weekly or monthly loads on the weekend (i. Tools Target • _________________________________ _________________________________ _________________________________ Regular users Power users Email ☺ ☺ ☺ ☺ ☺ _________________________________ Portal - -/☺ ☺ ☺ ☺ _________________________________ ☺ ☺ ☺ ☺ ☺ _________________________________ - -/☺ - ☺ ☺ ☺ - ☺ ☺ _________________________________ ☺ ☺ ☺ ☺ ☺ ☺ ☺ ☺ ☺ ☺ - -/☺ ☺ ☺ ☺ BEx broadcasting wizard BEx Broadcaster Process chains One-time Scheduling _________________________________ Schedule using preset time points Free schedule Authors Developers BW Admins _________________________________ _________________________________ 51 Spam Filters and Server Blockers _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ • Spam filters may automatically block users who create a high volume of emails in the browsers and mail servers..Decide Who Should Be Allowed to Do What: Governance Council There are many options and decisions to make about who should be able to access all the broadcast features. Microsoft.e. This creates mountains of junk that few actually use. how do you know if anyone reads the broadcasts? _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ Best Practice Developers should perform a periodic review of scheduled broadcasts to see if there are any candidates for deletion 54 How to Stop Volumes of Junk: Monitor Broadcasts _________________________________ • Establish a process to review and control internal spam kings _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ Use transactions SCOT and SOST to monitor Best SMTP mails _________________________________ Practice 55 KPI and Exception Reporting _________________________________ • A major challenge in setting up the BI _________________________________ Broadcaster for exception reporting is the definition of what an exception is • Set this up in the query. So. and BEx Broadcaster uses it • If the query does not define the exception the way that a user wants it. _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 56 . or automatically remove the email.Avoid Volumes of Junk _________________________________ • Users tend to schedule queries for distribution and never _________________________________ disable the schedule after it has started to run. This overhead can be substantial if you have a high number of users monitoring different queries. it is not available to broadcast as an exception Issue Exception reporting requires that users execute and evaluate a query to see whether to broadcast it. • Users who don’t want a broadcast tend to simply delete it. lrc..edu/swp/Berg/ BB_index_main.0 new _________________________________ features – Dr.lrc.lrc. Berg _________________________________ http://csc-studentweb. Bjarne Berg and Joyce Butler.edu/swp/Berg/ Articles/ASUG-2006-v6.ppt _________________________________ _________________________________ _________________________________ 58 Resources (cont.htm _________________________________ _________________________________ _________________________________ _________________________________ • Dr. Bjarne Berg’s resource site http://csc-studentweb. _________________________________ “BEx Broadcaster at International Paper” (ASUG.ppt _________________________________ _________________________________ • SAP BEx Broadcaster: How to make it work in practice – Dr.lrc. 2006) _________________________________ http://csc-studentweb..edu/swp/ Berg/articles/broadcaster_v15.ppt _________________________________ _________________________________ _________________________________ _________________________________ 59 .What We’ll Cover .edu/swp/Berg/ Articles/Portals_2006_Broadcaster_v19. _________________________________ • What is BEx Broadcaster and what can it do? _________________________________ • The Broadcasting Wizard _________________________________ • Developer options for BEx Broadcaster • How to manage the Broadcaster _________________________________ • Making it work in real life — lessons learned _________________________________ • Wrap-up _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 57 Resources _________________________________ • Dr.) _________________________________ • BEx Broadcaster including BI 7. Berg and Filip Lemmens _________________________________ http://csc-studentweb. edu/swp/Berg/BB_index_main.0.com _________________________________ _________________________________ http://csc-studentweb. bberg@myitgroup. seriously consider an upgrade and stop using Reporting Agent _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 60 Your Turn! _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ Dr. Bjarne Berg Director of BI.lrc. MyITgroup Ltd.htm 61 .7 Key Points to Take Home _________________________________ • Do not schedule all your broadcasts after a process chain has _________________________________ • _________________________________ • • • • • completed: It may slow down nightly data loads Control the times users can run reports to avoid high stress on the system Segment the broadcast tools based on the user roles and level of training Monitor the logs carefully and make sure that you control spam kings Do not give free scheduling to a high number of users Be aware that spam filters may catch many of your broadcasts If you are not on SAP NetWeaver 7. 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Notes: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ . .Wellesley Information Services. 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