AX 2012 Payroll Processing

Microsoft Dynamics® AX 2012 R2 Payroll: Payroll Processing (Public Sector) December 2012 Version 1.0 Contents Demo Overview ....................................................................................................................................................................................3 INTRODUCTION .............................................................................................................................................................................3 AUDIENCE .......................................................................................................................................................................................3 SCENARIO OVERVIEW ...................................................................................................................................................................4 PROBLEMS THIS DEMO ADDRESSES ...........................................................................................................................................5 KEY PAINS OR BUSINESS IMPERATIVES ......................................................................................................................................5 PURPOSE OF DEMO (SOLUTIONS TO PAINS, BENEFITS, VALUE PROPOSITIONS)................................................................5 KEY BENEFITS AND SOLUTIONS ..................................................................................................................................................5 DEMO PRESET CONFIGURATION.................................................................................................................................................6 DEMO: PAYROLL PROCESSING ....................................................................................................................................................6 INTRODUCTION .............................................................................................................................................................................6 GENERATE EARNINGS ...............................................................................................................................................................7 REVIEW AND EDIT PAY STATEMENTS ...................................................................................................................................12 ISSUE PAYMENTS .....................................................................................................................................................................14 GENERATE AN ADDITIONAL PAY STATEMENT ....................................................................................................................19 POST PAY STATEMENTS ..........................................................................................................................................................25 GENERATE VENDOR INVOICES ..............................................................................................................................................27 CLOSE THE PAY PERIOD ..........................................................................................................................................................29 EMPLOYEE SELF-SERVICE ........................................................................................................................................................31 CONCLUSION ...............................................................................................................................................................................32 GLOSSARY AND ADDITIONAL BACKGROUND CONTENT......................................................................................................32 Disclaimer ...........................................................................................................................................................................................33 PS Demo Script – Payroll Processing 2 Demo Overview INTRODUCTION This document and its included script introduce you to the payroll process and the new features included in Microsoft Dynamics AX 2012 R2. When you complete this document and demo script, you will be able to:    Describe how Microsoft Dynamics AX 2012 R2 provides a timely way to pay and manage an organization’s payroll needs. Discuss how payroll provides the flexibility needed during the payroll processing. Manage the payroll process end to end. AUDIENCE The included script should be used to demonstrate the value of Microsoft Dynamics AX 2012 R2 to a business decision maker (BDM). The executives that you are presenting to will find value in this script if they are challenged with:      Meeting payroll needs in a timely way. Ensuring accuracy in the payroll process. Providing the flexibility to deal with challenging situations. Maintaining tax compliancy. Working with multi-state payroll situations, The demo script targets the:  Payroll administrator who is challenged by the difficulties of the day-to-day payroll processes. The following role examples represent key decisions makers, selection process personnel, and influencers and/or evaluators:  Payroll Manager – The Payroll Manager is responsible for ensuring the oversight of all payroll personnel. The person in this role is responsible for ensuring that all business process and safeguards are enforced and reporting data is accurate and timely. Payroll Administrator (Mia) – The Payroll Administrator is responsible for the overall data entry and processing of payroll. The person in this role is also responsible for accurate and timely payroll data for reporting. Employees’ earnings, tax, and deductions must be accurate and issued in a timely recurring fashion in order to meet numerous federal, state, and local payroll and tax laws. Human Resources Manager (Claire) – The Human Resources Manager manages the needs of a company's employees. The person in this role develops and manages areas such as employment programs, salary compensation, job evaluations, benefits, and training programs. The Human Resources Manager struggles with obtaining information to make decisions, managing change, and maintaining employee data using a manual process. Compensation and Benefits Manager (Jodi) – The Compensation and Benefits Manager conducts compensation and benefit analysis. The person in this role maintains fairness in pay structures and ensures job analysis is tied to compensation planning; this person also handles preferred HR vendor relationships. Accounting Manager (Phyllis) – The Accounting Manager manages the accounting department by processing general ledger transactions, reviewing and approving transactions, and reviewing aging reports. The person in this role also ensures that the accounting team accurately completes financial procedures on time. IT Manager (Tim) – Tim is responsible for the systems used within the company. Tim struggles with a complicated security setup and manual processes.      PS Demo Script – Payroll Processing 3 Mia must update this information in a timely fashion. faces a daunting task of paying all the employees at the City of Maple.SCENARIO OVERVIEW Every pay period. The preceding chart highlights this complex and critical process of managing the payroll process. Mia must accurately maintain all employee payroll records and the information needed to properly process the payroll each pay period. The script will highlight the following:  Earnings generation: o Entering and validating exceptions on earnings such as vacation usage (both schedule based and salary based) o Employee on extended leave o Employee holding multiple positions o Employee works in an alternate location for tax purposes o Recurring earnings (car allowance) Pay statement generation: o Multiple tax regions in a single pay statement o Manual benefit adjustments o Position specific benefit calculations o Gross up bonus calculation Issuing payments and posting payroll to the general ledger o Printing checks   PS Demo Script – Payroll Processing 4 . Part of these responsibilities also fall on the HR Assistant and the Compensation and Benefits Manager at the city. the Payroll Administrator. Mia must coordinate with Brooke (HR Assistant) and Jodi (Compensation and Benefits Manger) each pay period to make sure all updates are in place and ready for payroll. Employees are continually submitting changes to their tax setup information and several other payroll related factors. After all updates are in. Mia starts the task of running the pay period process of paying the employees. With the large workforce at the city. Mia. This script focuses on the payroll process and some of the various exceptions and configurations that occur at City of Maple. BENEFITS. state. KEY PAINS OR BUSINESS IMPERATIVES       Maintaining employee setup data Issuing payroll statements accurately Issuing payroll statements in a timely manner Sharing data with other areas of the organization (such as Human Resources and Finance) Determining proper taxation and reciprocity Maintaining tax compliance PURPOSE OF DEMO (SOLUTIONS TO PAINS. and tax regions Integrated: o Worker (employee or contractor) o Position o Human Resources fixed compensation o Human Resources benefits and deductions  Enhanced to manage garnishments and tax levies o Employment leave o Employee self-service  Pay statements Benefit accruals Automatic gross up payment calculations Automatic deduction arrears Flexible frequency support Built-in tax engine maintained by Microsoft covering most federal. and local tax calculations      PS Demo Script – Payroll Processing 5 . o Generating ACH bank file for direct deposit o Posting payroll costs and liabilities to the general ledger o Generating vendor invoices for benefit and taxes Employee self-service o Reviewing an employee’s pay statement history and detail from the employee self-service area of the enterprise portal PROBLEMS THIS DEMO ADDRESSES This script focuses on solving the challenge of processing numerous unique situations and payments that are seen in the payroll department in a timely and accurate way each pay period. VALUE PROPOSITIONS)     Integration points with other modules of Microsoft Dynamics AX 2012 R2 Date effective setup for both company and employee data Manual overrides Position based for greater flexibility and control KEY BENEFITS AND SOLUTIONS   Position-based payroll: o Pay multiple positions for a single employee with unique compensation rates. benefits. which was released in December 2012. So if you are to log on as Mia. you would use CONTOSO\MiaPSUS with the password as pass@word1. INTRODUCTION Microsoft Dynamics AX 2012 R2 is introducing new processes for managing the payroll process. DEMO: PAYROLL PROCESSING This demo is about introducing a streamlined payroll process in Microsoft Dynamics AX 2012 R2. This script was written to work with the Microsoft Dynamics AX 2012 R2 RTM VM. Make sure that the virtual machine (VM) is up and running that you are logged on. 2. PS Demo Script – Payroll Processing 6 . All users are in the CONTOSO domain and the password is “pass@word1”.DEMO PRESET CONFIGURATION 1. This section provides an Generate earnings Review earnings Generate pay statements Review and edit pay statements Issue payments Additional pay statement Post pay statements Generate vendor invoices Close the pay period Employee self-service overview of how users can be made productive with the payroll process in Microsoft Dynamics AX 2012 R2. This demo provides an overview of the major concepts to introduce you to new key features and functionalities that are available to users of Microsoft Dynamics AX 2012 R2. GENERATE EARNINGS   Enter vacation for a worker with a salary based position Generate earnings Generate earnings Review earnings Generate pay statements Review and edit pay statements Issue payments Additional pay statement Post pay statements Generate vendor invoices Close the pay period Employee self-service Scenario and presenter notes Before you begin. Entering earnings: In this Microsoft Dynamics AX 2012 R2 scenario. This is demonstrated in a variety of ways. including manual edits and system generated. the payroll administrator. They can expose this service with a template in Excel using the Excel Add-ins for Microsoft Dynamics AX. Perform the following steps to understand the process: 1. You should point out that earnings can be imported using the Earnings import AIF service. PS Demo Script – Payroll Processing 7 . will enter all earnings to be paid to the workers. highlight the value of simplicity by walking the audience through the navigation and landing page to familiarize them with the user interface so they are able to follow you as you transition from screen to screen. Log on as MIAPSUS (or optionally as ADMINPSUS). 2. or a custom integration between an external time capturing system and Microsoft Dynamics AX through the AIF service framework. Mia. Open the Payroll module. 3. 5. Mia can also see summary and reference information regarding the earnings statement. Click the Earnings statement button in the New button group on the Action Pane. Enter the following information in the new line: Earning date: 1/4/2014 Earning code: Vacation Quantity: 4. which summarize hours and amounts. and then click Earnings statements. click the Add line button on the Action Pane. and lastly.0000 Leave all other fields at the default values. which links to all pay statements which payout earnings for the selected earnings statement. 8. Worker earnings totals. PS Demo Script – Payroll Processing 8 . Click the Close button on the Earnings statement form. Mia can see the Position assignment information of the worker that the earnings statement belongs to. In the Earnings statement lines section. Notice that the FactBoxes include information on the earnings statements. The Earnings statement list page is displayed. the Pay statements. On the Area page. 7. under Common. Enter the following information in the header: Worker: Brad Sutton Pay cycle: bw Pay period: 12/22/2013 – 1/4/2014 6. such as Worker Earnings totals. which summarize the earnings statement by earning code. 4. Create a new earnings statement to record vacation time as an exception entry. select Earnings statements. under Periodic. 10. On the Area page. select Earning statement processing. Generate all earnings statements for the pay period. Enter the following: Pay cycle: bw Pay period: 12/22/2013 – 1/4/2014 11. PS Demo Script – Payroll Processing 9 . and then click Generate earnings. Note that 43 earnings statements were created or updated.9. Click OK. GENERATE PAY STATEMENTS   Generate pay statements. PS Demo Script – Payroll Processing 10 . 2. work location (from the earnings). Mia. This is the heavy-lifting process of payroll. the system will process deductions using the arrears configuration of the benefits to prevent a negative net pay. all earnings from the prior scenarios are converted to earning lines on a pay statement (this includes the creation of offset earnings for gross up and fringe benefit earnings). During this process. Open the Payroll module. Then benefits (both deductions and contributions) and taxes are all calculated. Lastly. and other worker-level parameters for specific taxes (such as non-resident agreements for state income taxes). Discuss alternate flows and features within the pay statement generation process: o Tax:  Auto reciprocity determination and tax calculation o Benefit deduction arrears tracking:  All or nothing method or Partial method  Option to track and recover in future pay statement o Fringe benefit calculations:  Offsetting earning record auto-generated Generate earnings Review earnings Generate pay statements Review and edit pay statements Issue payments Additional pay statement Post pay statements Generate vendor invoices Close the pay period Employee self-service Scenario and presenter notes Pay statement generation: In this Microsoft Dynamics AX 2012 R2 scenario. During the tax calculation. automatic tax impact is automatically determined based on the worker’s residency. the payroll administrator. will generate the pay statements that form the basis for the employees’ actual paychecks. Perform the following steps to understand the process: 1. configured employer tax regions. Log on as MIAPSUS (or optionally as ADMINPSUS). if the calculated net pay is negative. On the Area page. PS Demo Script – Payroll Processing 11 . Enter the following: Pay cycle: bw Pay period: 12/22/2013 – 1/4/2014 Payment date: 1/10/2014 Payment run type: Primary 5.3. 4. Note that 44 pay statements were created or updated. select Pay statement processing. under Periodic. and then click Generate pay statements. Click OK. Generate all pay statements for the pay period. net pay. This is done for a variety of reasons. The Payments FactBox gives reference and access to the payment journal and related information. Lastly. The Pay statement list page is displayed. deductions. Mia can quickly see a summary of the pay statement. 1. it is necessary to review and make edits to individual pay statements after the initial calculation has occurred. those newly PS Demo Script – Payroll Processing 12 .REVIEW AND EDIT PAY STATEMENTS  Adjust pay statement for a worker by adding a one-time deduction. In the Position assignment FactBox. Open the Payroll module. and contributions. select Pay statements. if the pay statement had arrears generated from it. including gross pay. 2. 3. Log on as MIAPSUS (or optionally as ADMINPSUS).and then click All pay statements. or to take a one-time deduction. a need to add or modify a benefit or tax amount to correct prior issues. including. Generate earnings Review earnings Generate pay statements Review and edit pay statements Issue payments Additional pay statement Post pay statements Generate vendor invoices Close the pay period Employee self-service Scenario and presenter notes Frequently. On the Area page. but not limited to. under Common. In the Pay statement totals. the workers positions are listed for easy reference and access. Notice that the FactBoxes include information on the pay statements. such as check number and direct deposit disbursement information. Click the Recalculate button in the yellow message pane. Click the Close button on Brad’s pay statement form. PS Demo Script – Payroll Processing 13 . 8. Select the pay statement for Brad Sutton with a pay period ending on 1/4/2014. 6. Select the Benefit calculations link on the left.created arrears will show in the Arrears FactBox. Enter the following: Benefit: Flex Park Participate Deduction amount: 10. the entire statement must go through the recalculation process to ensure all taxes and benefits are still accurate given the edit. Click the Add line button on the Action Pane above the Benefit deductions grid. 5.00 Because a change was made to Brad’s pay statement. Edit a calculated pay statement: 4. 9. 7. But it is good to note that this step and the “Post pay statements” scenario are interchangeable.ISSUE PAYMENTS    Submit pay statements to a payment journal. and others may choose to post after issuing the payments. Generate ACH bank file for direct deposit. customers have a couple of options on the next steps to proceed with. 1. the most common is to issue prior to posting. Log on as MIAPSUS (or optionally as ADMINPSUS). Open the Payroll module. select Pay statement processing. Some customers may need to post their payroll-related costs to the general ledger prior to issuing the checks and creating the direct deposit file. and then click Submit pay statements. the posting may need to be run multiple times for each batch of pay statements processed (including one off payments). PS Demo Script – Payroll Processing 14 . On the Area page. so this is how the scenarios will proceed. But in switching them. 2. Generate earnings Review earnings Generate pay statements Review and edit pay statements Issue payments Additional pay statement Post pay statements Generate vendor invoices Close the pay period Employee self-service Scenario and presenter notes At this point. Print checks. 3. under Periodic. Typically. Submit all pay statements for the pay period. Note that a payment journal with 52 vouchers was created along with a single invoice. Enter the following: Pay cycle: bw Pay period: 12/22/2013 – 1/4/2014 5. select Pay statement processing. Generate all payments (checks and direct deposit file) for the payment journal created earlier. The actual payment documents (check and direct deposit) are created for the actual employee. Note: The invoice is used to pay out the net pay of all pay statements.4. On the Area page. This invoice and all payment journal vouchers are created for the payroll vendor specified in the payroll parameters. Click OK. It is a single invoice that all payment journal vouchers will be automatically settled to on the posting of the payment journal. Keep track of the journal number for later use. PS Demo Script – Payroll Processing 15 . and then click Payment journal. 6. under Periodic. Click Functions. Enter the following: Method of payment: Payroll-CK Bank account: PSUS PAYRL 10. Click the Lines button on the Action Pane. 8. Select the payment journal with the Journal batch number matching the journal number noted earlier.7. Generate check payments. 9. and then click Generate payments. PS Demo Script – Payroll Processing 16 . Click OK. Click OK. Click OK. Note: If you want to print the checks to screen for demonstration purposes. Note: If you printed to screen. click the Document button. 13. Enter the following: Method of payment: Payroll-EL Bank account: PSUS PAYRL 14. select Screen in the left pane. and then click Generate payments. and then click OK. Verify the next available check number.11. Generate a direct deposit file for the electronic payments. Click Functions. PS Demo Script – Payroll Processing 17 . 12. you will need to close the report that displays the pay statements. and settles the payment journal lines with the invoice that was created earlier. all payments have either been included in an ACH file for offline submission to the bank. Also provide a file name in the File name field. It simply credits the bank. Click Post. The payment journal must now be posted to commit the cash disbursement to the bank and general ledger. or a check was printed for them. which will post the payroll costs and liabilities. 1/10/2014. Click OK. Note that 52 vouchers were posted. The total dollars is also listed. At this point. This posting does not post the payroll costs. 19. Click the Yellow folder icon to browse to the location where you want to save the ACH file. 16. The printer can be specified by clicking the Pay statement button and selecting the appropriate printer. Note that 29 transactions were included in the ACH file. debits the payroll proxy vendor. 17. Note: Optionally. Enter the actual payment date of the payments being processed. and then click Post. The actual pay statement will be posted later on in the Post Pay statements scenario.15. you can print the actual pay statements for distribution to employees at this point by marking the Pay statement check box in the Print group. Click the Close button on the Journal voucher form and also on the Payment journal form. 18. PS Demo Script – Payroll Processing 18 . and so on. 3. Generate earnings Review earnings Generate pay statements Review and edit pay statements Issue payments Additional pay statement Post pay statements Generate vendor invoices Close the pay period Employee self-service Scenario and presenter notes Now that the primary pay run has been run for the pay period. corrects. Select the earnings statement for Brad PS Demo Script – Payroll Processing 19 .GENERATE AN ADDITIONAL PAY STATEMENT  Create a gross up bonus pay statement as a secondary payment for a worker in the same pay period. it is common that additional payments may need to be made for things like bonuses. However. 4. On the Area page. This step will walk through giving a gross up bonus to a worker who already received primary pay in the last run. There is no dependency or requirements to the order in which pay runs are processed. gross up payments. Open the Payroll module. select Earning statement. Log on as MIAPSUS (or optionally as ADMINPSUS). note that additional pay runs do not have to be run after the primary. under Common. 1. and then click Earning statements. The Earnings statement list page is displayed. 2. Note that only a single earnings statement can exist for a worker and pay period combination. The individual lines may be processed in different pay statements. A new line will be added to it to be processed in a different pay statement. In this example. 5.000. click the Add line button. PS Demo Script – Payroll Processing 20 . Enter the following information on the new line: Earnings date: 1/4/2014 Earning code: Anniversary award Rate: 1. Select the new line.00 7.Sutton with a pay period ending on 1/4/2014. In the Earnings statement lines section. a statement already exists for Brad because the Primary pay run has already been completed. and then click the Release lines for payment button on the Action Pane. 6. 11. under Common. Click the Pay statement button in the Process group on the Action Pane. On the Area page. The Pay statement list page is displayed. Since the payment run type of gross up was selected all gross up earnings for Brad were included and the gross up was auto calculated based on the sum of all employee taxes. select Pay statements. This calculation also includes any tax on the system PS Demo Script – Payroll Processing 21 . we are able to quickly generate an invoice for Brad for his gross up Anniversary award bonus. 13.8.96. 12. Click OK. Since a single pay statement needs to be generated.00 Anniversary award earning shows along with a system generated Anniversary award gross up earnings for 441. Note that one pay statement was generated. and then click All pay statements. 9. Enter the following information: Payment date: 1/10/2014 Payment run type: Gross up 10. Double-click the pay statement for Brad Sutton with a pay period ending on 1/4/2014 and a Payment run type of Gross up. Click the Close button on the earnings statement form. The Anniversary award earning code is configured as a gross up earning and in turn specifies the gross up earning code to use for the additional earnings. Note that the 1.000. PS Demo Script – Payroll Processing 22 . 14.generated earnings. select Pay statement processing. Generate all payments (checks and direct deposit file) for the payment journal created earlier. and then click Payment journal. Keep track of the journal number for later use. under Periodic. Click the Submit for payment button on the Action Pane to submit the pay statement to payment journal for payment. 15. On the Area page. Note that a payment journal with two vouchers was created along with a single invoice. Click the Submit button. The result of the payment is a net pay of 1. Note: The option to post this single pay statement to the general ledger at the same time exists by selecting the Post the selected pay statement check box. This will not be done for this scenario because this pay statement will post to the general ledger with all other pay statements created in prior scenarios for the Primary pay run in a later scenario.000. 20. Click OK. Select the payment journal with the Journal batch number matching the journal number noted earlier. Click the Lines button on the Action Pane. Generate a direct deposit file for the electronic payments. Click Functions. 23. 22. and then click Generate payments. Enter the following: Method of payment: Payroll-EL Bank account: PSUS PAYRL 24. PS Demo Script – Payroll Processing 23 .21. Note that two vouchers were posted. 27. and then click Post. The payment journal must now be posted to commit the cash disbursement to the bank and general ledger. Click the Yellow folder icon to browse to the location where you want to save the ACH file. 28. The total dollars is also listed. 26. PS Demo Script – Payroll Processing 24 . Note that two transactions were included in the ACH file.25. Also provide a file name in the File name field. Click the Close button on the Journal voucher form and also on the Payment journal form. Click OK. 1/10/2014. Enter the actual payment date of the payments being processed. Click Post. 29. o Deduction amount credits the deduction main account specified on the benefit plan. All payroll costs (earnings. employer taxes) will be posted. o Earning costs are credited to the Salary clearing account defined in the Payroll parameters form. Generate earnings Review earnings Generate pay statements Review and edit pay statements Issue payments Additional pay statement Post pay statements Generate vendor invoices Close the pay period Employee self-service Scenario and presenter notes This scenario will post all pay statements to the general ledger. Benefit contributions: o Contribution amount debits the contribution main account specified on the benefit plan. Employer taxes: o Tax amount debits the main account specified on the tax code. it shows how it will appear in the ledger. o Contribution amount credits the main account. From there. o Tax amount credits the main account as defined in the Posting definitions in the general ledger setup based on the main account used for the debit. benefit contributions. it shows the actual posted entry. you can click the Subledger journal entries button to see the full entry for the selected pay statement. you can go to the pay statement list page or open the detail of a specific pay statement (Payroll > Common > Pay statements > All pay statements) and click the Financials tab on the Action Pane. If you do this before posting is run.     If you want to show the full ledger entry for a specific pay statement. Employee taxes: o Tax amount debits the Salary clearing account defined in the Payroll parameters form. All pay statements for the selected pay period that have not previously been posted to the general ledger will be included in the process together. The following is a list of all the postings that will occur as a result of running this process:  Earnings: o Earning cost is debited to the main account specified on the earning code. as defined in the Posting definitions in the general ledger setup based on the main account used for the debit. the pay statement lines may post in detail or be summarized. o Tax amount credits the main account specified on the tax code. This can be done before or after posting has been run. PS Demo Script – Payroll Processing 25 . Depending on the batch transfer rules setup in the general ledger for the pay statement document. If it is viewed after the posting is run.POST PAY STATEMENTS  Post pay statements to the general ledger. Benefit deductions: o Deduction amount debits the Salary clearing account defined in the Payroll parameters form. Click OK. PS Demo Script – Payroll Processing 26 . under Periodic.1. Open the Payroll module. 1. and then click Post pay statements. Enter the following: Pay cycle: bw Pay period: 12/22/2013 – 1/4/2014 2. Note that 45 pay statements were successfully posted to the general ledger. On the Area page. 2. 3. Log on as MIAPSUS (or optionally as ADMINPSUS). Post all pay statements for the pay period. select Pay statement processing. On the Area page. select Pay statement processing. many of the benefit and tax liabilities (both employee and employer) need to be paid to the respective vendor for the benefit or tax. such as garnishments. PS Demo Script – Payroll Processing 27 . worker benefit enrollments. under Periodic. 2. and then click Generate vendor invoices. Generate earnings Review earnings Generate pay statements Review and edit pay statements Issue payments Additional pay statement Post pay statements Generate vendor invoices Close the pay period Employee self-service Scenario and presenter notes Frequently. 3. Open the Payroll module. Log on as MIAPSUS (or optionally as ADMINPSUS). 1. Generate vendor invoices for all pay statements for the pay period. This scenario will automatically create and post invoices on the vendors that are configured for the respective benefit plans.GENERATE VENDOR INVOICES  Generate invoices for vendors associated with benefits and taxes. or tax codes. This is useful for those transactions where the actual amount must be directly paid. and some withholding taxes. Note that 18 vendor invoices were created.4. PS Demo Script – Payroll Processing 28 . Enter the following: Pay cycle: bw Pay period: 12/22/2013 – 1/4/2014 Select All invoices 5. Click OK. 3. 1. under Setup. but they will be paid in a later pay period.CLOSE THE PAY PERIOD  Close the pay period to processing so that no additional transactions can be generated in the pay period. PS Demo Script – Payroll Processing 29 . Earnings. Generate earnings Review earnings Generate pay statements Review and edit pay statements Issue payments Additional pay statement Post pay statements Generate vendor invoices Close the pay period Employee self-service Scenario and presenter notes This step will close the period to further processing. 2. select Pay cycles and pay periods. Earning lines can still be added to earnings statements for a closed period. and other processes can no longer be run for closed periods. Open the Payroll module. On the Area page. pay statements. Log on as MIAPSUS (or optionally as ADMINPSUS). 4. select the bw pay cycle. PS Demo Script – Payroll Processing 30 . select the pay period with a Period start date of 12/22/2013 and a Period end date of 1/4/2014. In the list on the right. In the list on the left. 5. Change the Status to Closed. 6. contoso.EMPLOYEE SELF-SERVICE  Review pay statements on the Employee Self-Service area of the Enterprise Portal. click the Internet Explorer icon. 6. 5. Log on as BradPSUS. Pay statements for Brad are displayed. Click one of the pay statements to view and print the details. Generate earnings Review earnings Generate pay statements Review and edit pay statements Issue payments Additional pay statement Post pay statements Generate vendor invoices Close the pay period Employee self-service Scenario and presenter notes 1. 3. 2. Note: The pay statements displayed here are automatically filtered to show only pay statements with a payment date less than or equal to today. 4. In the Personal information group.com/sites/Dynami csAx/EmployeeServices/. On the taskbar. Navigate to the Employee services portal at http://dynamicsax. click the Pay statements link. PS Demo Script – Payroll Processing 31 .      PS Demo Script – Payroll Processing 32 . these deduction arrears amounts may be tracked for recovery in a future pay statement. Benefit adjustments. Gross up payment.CONCLUSION This demonstration has taken you through many of the typical processes Mia runs in a normal pay period at the City of Maple. Integration with Accounts Payable for benefit and tax invoice creation. Fringe benefits – Fringe benefits are earnings that workers are taxed on. This document is a financial document that records costs and liabilities in the general ledger when posted. The taxes are added to the payment as additional earnings automatically by the system after calculating the taxes. GLOSSARY AND ADDITIONAL BACKGROUND CONTENT    Worker – An internal party (person). the system will back off benefit deductions until the check is at or above zero. These balances accrue based on a rate per hour. additional amount in their paycheck after taxes and all deductions. Various worker and position configurations and situations have been highlighted. Position – Represents an allocation for headcount. or legal entity and can be an Employee or a Contractor. let you track accrual balances as they increase and decrease throughout the plan year. Gross up payment – Gross up payments are used when workers receive a specific. Earnings statement – A source document that contains all earnings for a specific pay period for a worker. May include earnings for multiple positions for the worker. Benefit accruals – Benefit accrual plans. and are owed to the employer. such as vacation and sick time off. Controls numerous settings on how payroll performs calculations. A worker is hired to work for a company. Employment leave integration. including:          Earning exceptions for workers in both scheduled and salary positions. Pay statement – A financial source document that contains all the earnings. Deductions that are removed are considered in arrears. Multiple positions for a single worker. even though they do not receive any additional currency amount increase in their pay. benefits. This document is always open to be able to make adjustments to prior period earnings for payment in a current pay period. Primary payroll process for a full pay period. Automatic tax reciprocity for multiple tax regions. Deduction arrear – If the net pay of a pay statement is negative. organization. An example might be a car payment or relocation expense. Depending on the configuration of the benefit. Pay statements on the Employee self-service. which are created for paying out the net pay of a pay statement. and taxes for a specific payment to a worker. An example might be a life insurance policy or a fitness allowance. It is also the source for payment journal lines. S. Because Microsoft must respond to changing market conditions. 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