Ausrep Reefrep Booklet

FOREWORDThis booklet is the first edition of Ship Reporting Instructions to contain details of both the AUSREP and REEFREP ship reporting systems. Australian Ship Reporting System (AUSREP) AUSREP is a ship reporting system designed to contribute to safety of life at sea and is operated by the Australian Maritime Safety Authority (AMSA) through the Australian Rescue Coordination Centre (RCC Australia) in Canberra. Participation in AUSREP is mandatory for certain ships but most other commercial ships participate voluntarily. It was established in 1973 in accordance with the International Convention for the Safety of Life at Sea (SOLAS). SOLAS requires signatories to the Convention to provide marine search and rescue (SAR) facilities and in accordance with this requirement, Australia established the Australian Ship Reporting System (AUSREP). As a signatory to the 1974 SOLAS Convention, Australia has accepted SAR responsibility for the area shown in these instructions. Ships participating in AUSREP are provided with an active SAR Watch. SAR Watch is a ‘positive’ process. This means that if a position report or final report is not received, RCC Australia will initiate checks to establish the safety of the ship. These checks are aimed solely at establishing whether a ship and its crew are safe. The checks include broadcasts to shipping and communications with owners, agents or charterers. If these checks are unsuccessful, then an air search may be started. As a ‘positive’ system, it is vital that Masters comply with the defined procedures as closely as circumstances permit. Torres Strait and Great Barrier Reef (Inner Route) Ship Reporting System (REEFREP) REEFREP is the system identifier for an interactive mandatory ship reporting system (SRS) which, in accordance with the International Convention for the Safety of Life at Sea (SOLAS) Chapter V regulation 8-1, was formally adopted by the International Maritime Organization (IMO) in 1996. It is a joint AMSA/Queensland Transport initiative operated by Queensland Transport from the ship reporting centre (ReefCentre) at Hay Point near Mackay. It has been established as one of the measures that the Australian and Queensland Governments consider will assist in enhancing navigational safety to reduce the risk of ship sourced pollution from shipping incidents. It recognises the level of protection required for the Torres Strait as a Protected Zone under the Torres Strait Treaty arrangements between Australia and Papua New Guinea. It also serves to protect the Great Barrier Reef, an area which has been entered on the World Heritage List and is the only IMO recognised Particularly Sensitive Sea Area. AMSA and Queensland Transport welcome those who are new participants to both AUSREP and REEFREP ship reporting systems. May we also make the point that the effectiveness of AUSREP and any SAR response depends on the accuracy and timeliness of your reports and your willingness to cooperate. Likewise, the ability of the REEFREP SRS to protect the Torres Strait and the Great Barrier Reef, and provide information to assist in safe navigation, depends on your compliance with the mandatory reporting requirements set out in these instructions. Clive Davidson Chief Executive Australian Maritime Safety Authority 6 October 1998 Bruce Wilson Director-General Queensland Transport 6 October 1998 1 AUSREP COVERAGE AREA The areas of coverage for AUSREP and for the Australian Search and Rescue Region are identical. Coordinates of this area are as follows: The coast of the Antarctic continent in longitude 75o E thence 6o00’S 2o00’S 2o00’S 12o00’S 12o00’S 9o20’S 7o00’S 9o50’S 9o50’S 75o00’E 78o00’E 92o00’E 107o00’E 123o20’E 126o50’E 135o00’E 139o40’E 141o00’E 9o37’S 9o08’S 9o24’S 12o00’S 12o00’S 14o00’S 14o00’S 17o40’S 141o02’E 143o53’E 144o13’E 144o00’E 155o00’E 155o00’E 161o15’E 163o00’E thence to the coast of the Antarctic continent in longitude 163o00’E 80o 100o 120o 140o 160o 0o Indonesia Papua New Guinea 20o 40o New Zealand 60o Antarctica 2 REEFREP COVERAGE AREA The area of coverage for REEFREP is shown in the chartlet below and covers the Torres Strait and Great North East Channel between longitude 141o45’E and 144o00’E. It includes the Endeavour Strait, and the waters of the Great Barrier Reef (GBR) between the Australian coast and the outer edge of the Reef, from the latitude of Cape York (10o40’S) southwards to Capricorn Channel (22o 00’S). The Australian Hydrographer has produced a new chart of the area, AUS 4620 (INT 620) which provides details of the SRS including coverage, categories of ships required to report and the reporting point positions with their associated VHF channel allocations. This chart is available through the usual chart suppliers. Long 144o 00’E Long 141o 45’E REEFREP Ship Reporting Area QUEENSLAND Lat 22o 00’S 3 while in the AUSREP area. 1. distress and safety communications arrangements in Australia changed with the introduction of the AMSA HF DSC Network utilising transceiver sites at Wiluna and Charleville and the Network Control Centre collocated with RCC Australia in Canberra. The States and Territories took responsibility for distress and safety communications for small craft by establishing a network of HF and VHF coast radio stations. while in the AUSREP area. Position Reports.NEW ARRANGEMENTS The preferred mode of communication for all reports (Sailing Plans.4 WHY RCC AUSTRALIA NEEDS TO KNOW WHERE YOU ARE If your ship is in distress and if you have not been able to send a Mayday message the AUSREP positive checking system operated by RCC Australia may result in an air search to locate your ship. As a consequence. in the event of a search and rescue incident. Deviation Reports and Final Reports) is Inmarsat-C. 1. The objective of the AUSREP system is to contribute to safety of life at sea by: – limiting the time between the loss of a ship and the initiation of search and rescue action. – foreign ships. It is in your best interest to keep RCC Australia advised of all your voyage details. other than the abovementioned ships. 1.3 WHICH SHIPS SHOULD REPORT TO AUSREP The Commonwealth of Australia Navigation Act 1912 (Division 14 Part IV) makes participation in the Australian Ship Reporting 4 . while in the AUSREP area. – limiting the search area for a rescue action. which may call at ports in Papua New Guinea as an incidental part of their fishing operations. Under this Act. – ships not registered in Australia. they are encouraged to participate from their entry into and final departure from the AUSREP area. or between external territories. but not including those vessels operating from Queensland ports. while in the AUSREP area. A definition of ‘overseas voyage’ is given in section 6 (1) of the Navigation Act 1912. the following ships must report: – all Australian-registered ships engaged in interstate or overseas trade and commerce.2 PURPOSE OF THE AUSREP SYSTEM AUSREP is an integral part of the Maritime Search and Rescue (SAR) system in Australia. AUSREP procedures have been amended to take account of the changed arrangements.1 AUSREP System (AUSREP) mandatory for certain ships. – ships not registered in Australia. If you have failed to report a deviation from your planned route and speed the search aircraft may not be able to find any survivors. but demised under charter parties to charterers whose residences or principal places of business are in Australia.1 AUSREP/REEFREP . in cases where no distress signal is sent out. and – providing up-to-date information on shipping resources available in the area. from their arrival at their first Australian port until their departure from their final Australian port. However. but engaged in the coasting trade between Australia and an external territory. The search aircraft will start searching in the area related to your ship’s predicted route and speed. Inmarsat-C polling is preferred to manually sending Position Reports From 1 July 2002. 1. and – Australian fishing vessels proceeding on overseas voyages. AUSREP is operated by the Australian Maritime Safety Authority through the Rescue Coordination Centre (RCC Australia). RCC Australia is operated twenty-four hours a day by persons with considerable marine and/or aviation experience and qualifications.400 data communications • Telex • Facsimile • Aeronautical fixed telecommunications network (AFTN) • INMARSAT A. and – acting as AMSA’s 24 hour point of contact for matters relating to AMSA’s areas of responsibility. 1. Communications is at the very heart of search and rescue coordination activities and RCC Australia is well equipped with systems enabling access to communications worldwide including: • Telephone • X.19 (Overdue AUSREP reports) 5 .gov.C. Failure to send an AUSREP DR. • Masters are to send a Position Report (PR) each day at a convenient time nominated by the ship between 2200 UTC and 0800 UTC. may result in a search being concentrated in the wrong area and the possibility that survivors from a stricken ship may not be found. In addition to RCC Australia’s functions in the SAR role it is also responsible for: – coordination and promulgation of Maritime Safety Information (MSI) in the form of NAVAREA X warnings.au Note: Because Email is still not timecritical or secure. 1. and Australian Coastal Navigation Warnings (AUSCOAST).1 Functions A principal function of RCC Australia is the coordination of Maritime Search and Rescue (SAR) activity within the Australian Search and Rescue Region.7 OPERATING AUTHORITY RCC AUSTRALIA 1. 1. Dates and times contained in AUSREP reports are to be in Universal Coordinated Time (UTC).1.M • Email From 1 July 2002 radio communications are provided through the AMSA HF DSC network in Australia.8 CONCEPT OF THE AUSREP SYSTEM On departure from an Australian port or on entering the AUSREP area from overseas: • Masters are to send a Sailing Plan (SP) to RCC Australia. The maximum time between any two reports is not to exceed 24 hours.7. Should a ship at any time be in a position more than two hours steaming from the position that would have been predicted from the last SP or PR.B.6 OFFENCES Regulations under the Navigation Act 1912 provide for penalties involving fines of up to $5 000 for infringements of reporting provisions.25 and X. • A computerised plot will be maintained of the ship’s position.5 VOLUNTARY PARTICIPATION To ensure AUSREP achieves its purpose it is strongly recommended that Masters of ships which are not required to report to AUSREP do so to ensure the safety of their ships and that of others operating in the Australian Search & Rescue Region. it should only be used for AUSREP reporting where other means are not available. and • A Final Report (FR) is to be sent on arrival at the destination or on departure from the AUSREP area. Masters should also refer to section 1. then a Deviation Report (DR) must be sent. – operation of the Australian component of the international COSPAS-SARSAT satellite detection system. 1. or • If Masters elect to use the preferred option of polling the requirement to pass manual position reports is removed.7. This system is equipped to receive and evaluate information transmitted by Emergency Position Indicating Radio Beacons (EPIRBs).2 RCC Australia contact details Telephone (02) 6230 6880 International +61 2 6230 6880 Freecall 1800-641792 Facsimile (02) 6230 6868 International +61 2 6230 6868 Telex 62349 International +7162349 Radio via the AMSA HF DSC Network using the maritime mobile service identity MMSI 005030001 Email rccaus@amsa. 1. These procedures apply only to AUSREP messages.1 Main Report Types SP Sailing Plan PR Position Report DR Deviation Report FR Final Report 1.10 HOW TO SEND AUSREP REPORTS The preferred mode of communication for all reports (Sailing Plans. All reports sent by voice should include the mandatory format fields including the identifying letter. essential shipboard navigational aids. propulsion plant.11 NON REPORTING TO AUSREP (NOREP) If the Master of a foreign ship departing on an overseas voyage from an Australian port does not intend sending AUSREP position reports. Via Australian Maritime Communications Station (MCS) Reports may be sent free of charge through the Australian MCS. flooding. Deviation Reports and Final Reports) is Inmarsat-C. he must send an SP to RCC Australia and include the word NOREP in place of the “Date/Time of next report” in format field “N”. The AUSREP message can then be passed on an appropriate RT frequency. damage. explosion.3 Defects. 6 .2 Special Report Types DG Dangerous Goods report HS Harmful Substances report MP Marine Pollutants report 1. Amplifying remarks may be included in field “X” if required.) When making reports about the likelihood of a discharge Masters should take into account the sea and wind state and also traffic density in the area at the time and place of the incident.9. deficiencies or other limitations Masters should advise RCC Australia. but are not limited to. or the ReefCentre (if in the REEFREP SRS area) by using the special report types when: – damage to the ship or its equipment will affect its operation and or seaworthiness. Vol 1.15) In an Australian port It is advisable to communicate all reports direct from the ship to RCC Australia by Inmarsat-C to avoid delays associated with intermediate agencies. electrical generating system. Calls free of charge INMARSAT C fitted Ship Earth Stations (SES) Ships will not be charged for messages sent via INMARSAT C if these procedures are followed: Select Special Access Code (SAC) 43 through Perth LES only. Position Reports. fire. structural failure.9. A NOREP ship must comply with the mandatory requirement to report to REEFREP when the ship enters the REEFREP area. (Note: If sent through any other LES. Select 02* (for Perth) then telex 7162349 * ensure ship’s antennae is directed at appropriate Indian or Pacific Ocean satellite.9. Pacific Ocean (222) or Indian Ocean (322). cargo shifting. Inmarsat-C polling is preferred to manually sending Position Reports (see section 1. 1. grounding. it is likely the message will not be received by AUSREP. (Examples of such incidents include. 1.9 TYPES OF AUSREP REPORTS 1. collision. or likely to happen. Under this option RCC Australia will not undertake any “positive checks” regarding the ships safety. Details of the Australian MCS are listed in Admiralty List of Radio Signals. While reporting to AUSREP.) Charged Calls INMARSAT A.B or M to RCC Australia. B or M fitted Ship Earth Stations (SES) Ships will be charged for messages sent via INMARSAT A. or when – damage to the ship or its equipment means that a loss of cargo or pollution from the ship is about to. Initial contact through the Australian MCS is made using a DSC Safety Priority call to MMSI 005030001. the following: failure or breakdown of steering gear. you should ensure that your INMARSAT equipment remains active in the “LOGIN” mode at all times. Via INMARSAT Reports should be addressed “RCC Australia” and sent via the Pacific (222) or Indian (322) Ocean Region satellites to Perth Land Earth Station (Perth LES). A reverse charge telephone call or facsimile may be used when sending a Sail Plan or Final Report when in port. at other Australian ports the SP may be sent up to 2 hrs after departure. or . When joining AUSREP at the ocean boundary the SP may be sent 24 hrs prior to entering the area or up to 2 hrs after crossing the boundary.1. Q.at ports within the REEFREP area the SP must be sent prior to departure. X if required Voyage completed Send AUSREP FR No further action required 7 . but . Resend AUSREP SP for new departure time NO Ship joins AUSREP within 2 hrs of the time stated in field “H” of the SP YES Time between reports not to exceed 24 hours Send AUSREP PRs at nominated date/time OR rely on Inmarsat-C Polling if nominated in SP Dangerous Goods Report Harmful Substances Report Marine Pollutants Report YES Send a deviation report (DR) if ship’s position is more than two hours from a position which would be predicted from the SP or last PR During voyage special reports required NO Amplifying remarks only in fields P. and . R.at the AUSREP boundary.on departure from an Australian port Ship intends reporting to AUSREP YES NO Send AUSREP SP with NOREP in field N Send AUSREP SP You may send your AUSREP SP up to 24 hrs prior to joining the system.12 AUSREP REPORTING SEQUENCE Ship about to enter the AUSREP ship reporting area . 6// G/Port Said// H/020700UTC/0448S/07555E// K/180600UTC/Adelaide// L/129 to Cape Leeuwin then direct coastal route M/GKA/9VG/Inmarsat A 1290617// N/030600UTC// V/No Medic// X/Pass to AMVER Name and Callsign changed from Sweetapple/ABAB since Last voyage// Departing REEFREP A ReefCentre this is Hesperus/B Intend reporting to AUSREP f in Australian area Pil Re dis REEFR EP AUSR ReefCen Enroute Final Re AUSREP/PR// A/Hesperus/BCBC/8502458// B/030600UTC// C/0748S/07940E// E/129// F/8.5// X/ETA now 060200UTC// ly on 8 2 1 ge ya vo Po r tS ai d to Ad ela 3 1 AUSREP/FR// ide AUSREP/DR// A/Hesperus/BCBC/8502458// K/190200UTC Adelaide// X/Final Report// A/Hesperus/BCBC/8502458// B/050200UTC// C/3900S/14500E// F/9// I/Adelaide 190200UTC// X/Reduced speed due to main engine problems// .13 EXAMPLES OF SHIP REPORTING IN THE AUSTRALIAN AREA AUS A/Hes K/240 X/Fina 1 1 AUSREP/SP// A/Hesperus/BCBC/8502458 F/12.1. 2 sperus/BCBC/8502458// 600/0820S/12900E// al Report// 4 REEFREP voyage Tow nsv ille 3 Pilotage Report ReefCentre this is pilot John Smith boarding at Cairns rea Report to BCBC departing at Booby or remainder of voyage Bo ob y lotage Report efCentre this is pilot John Smith embarking at Booby 2 1 5 En Route Reporting Point To be provided at the mandatory reporting points listed in Section 2.SREP/FR// REEFREP – Mandatory Ship Reporting System REEFREP is mandatory for vessels described in Section 2.6// H/200600UTC/Adelaide// K/250200UTC/Townsville// L/Coastal to Townsville// M/Inmarsat A 1290617// N/030600UTC// V/No Medic// X/Pass to AMVER iF l aE E de P/R A Combined AU SRE age P voy AUSRE d R e Et o P vT REEFREP voyage ooagn y w es vdelaid High Peak A i l l e e to TownsvTownsvilleto ille 9 .11 REP entry report REEFREP Departure report/AUSREP FR Reef Centre this is Hesperus/ BCBC Townsville South AUSREP FR ntre this is Hesperus at Townsville South Barnard port at Booby Island AUSREP/SP// A/Hesperus/BCBC/8502458// F/12.5// X/ETA now 270200UTC// AUSREP/DR// / 2 A/Hesperus/BCBC/8502458// B/210600UTC// C/3630S/15100E// F/9// I/Townsville 270200UTC// X/Reduced speed due to main engine problems// AUSREP/SP// A/Hesperus/BCBC/8502458// F/12.6// H/200600UTC/Townsville// K/240600/0820S/12900E// L/Booby Island/Various M/Inmarsat A 1290617// N/POLL// V/No Medic// X/Pass to AMVER 4 VESSEL ENTERS THE REEFREP AREA REEFREP entry report - No further AUSREP PR’s required Reef Centre this is Hesperus/ BCBC at High Peak Enroute Edward ETA 280100 UTC Final report at Townsville South 3 AUSREP/PR// 4 1 1 A/Hesperus/BCBC/8502458// B/220600UTC// C/2900S/15410E// E/359// F/8. AUSREP/SP// A/HESPERUS/BCBC/8502458// C/0748S/07940E// E/High Peak// F/16// G/PORT SAID// H/020700UTC/0448S/0755E// J/NO// K/180600UTC/TOWNSVILLE// L/Townsville* /129 TO CAPE LEEUWIN THEN DIRECT COASTAL ROUTE// M/GKA/9VG/INMARSAT A1290617// N/030600UTC// O/Foreward 12. either . but – at ports within the REEFREP area the SP must be sent prior to departure. Additional fields: G. Q.F. X & Y (include if appropriate) 1.Lat/Long at the boundary.Lat/Long Course Speed Name of last non Australian port of call Date/Time and point joining of the AUSREP system Pilotage details (REEFREP voyages only) Date/Time of point of departure from the AUSREP system eg.3 Example AUSREP SP ID A C E F G H J K System identifier and message type Ship Name/Callsign/IMO number Position . P.V * For ships transiting the REEFREP SRS area also include E. 10 . length and gross tonnage Medical Personnel Remarks If polling.H.14.N. Coast Radio Stations monitored/Inmarsat/DSC numbers Date/Time of next report (UTC) OR nominate Inmarsat-C polling by inserting word “POLL” Draught Cargo information Ship type. 1.R.1. report make and type of Inmarsat-C terminal.2 Format fields for your AUSREP SP Mandatory fields: A. positive monitoring of the ships safety WILL NOT COMMENCE until a position report is received indicating that the ship has entered the AUSREP area.1 Aft 12// P/General Cargo// U1/CARGO/150/98900// V/NO MEDIC// X/NAME CALLSIGN CHANGED FROM SWEETAPPLE /ABAB SINCE LAST VOYAGE// * * * L M N O P U V X * * * Y Y/PASS TO AMVER// Masters should be aware that if a ship lodges an SP prior to entering the AUSREP area.1 When to send an AUSREP SP You may send your AUSREP SP up to 24 hrs prior to joining the system.K. and – at other Australian ports the SP may be sent up tp 2 hrs after departure. L. The SP contains information necessary to initiate a plot and gives an outline of the intended passage.L. F.I. If you do not sail within two hours of the time stated in the SP then you must cancel the SP and send a new SP within 2 hours of the revised sailing time.14.14.14 AUSREP SAILING PLAN (SP) 1. or Australian port the ship is to arrive Route information (see inside back cover for details) Communication arrangements. O.M. When joining AUSREP at the ocean boundary the SP may be sent 24 hrs prior to entering the area or up to 2 hrs after crossing the boundary. U). J. It is important that this information is passed during the final visit to Australia as the DNID has to be deleted whilst the Inmarsat-C terminal is logged into the particular satellite region. The resulting display should show a DNID status of “Position Rep”. C. the initialisation string is often lost and the terminal will need to be reinitialised. The DNID will remain down loaded until the Master or company advises RCC Australia that the ship is no longer a regular visitor. First Generation Terminals Masters of ships fitted with the first generation Inmarsat-C terminals. Relevant instructions are included below. DNID and member number.1 Concept of Inmarsat-C Polling Inmarsat-C Polling was introduced as the preferred option for position reporting in February 2001. If the ship is a regular visitor to Australia the DNID will be left down loaded but Masters will still need to enter the word “POLL” in section “N” each time they send a Sailing Plan. With the current administration required to down load a DNID. If the Master requires his positions passed to AMVER whilst being polled he should include a request in Section Y of the Sailing Plan. and show LES.. Unfortunately. If the terminal is powered down for any reason. Inmarsat-C Polling utilises the feature of Inmarsat-C that allows short data messages to be sent from a Mobile Earth Station (MES) on demand from the Land Earth Station (LES). The use of Inmarsat-C Polling removes the need for a Master to manually report his ship’s position.. The information will only be used by the AUSREP system whilst the ship is on an active voyage. Joining Polling By inserting the word “POLL” in section “N” of the Sailing Plan. it may take in the order of 30 minutes from the time a Sailing Plan is received. M/INMARSAT-C 450312345//N/POLL// . a Master authorises the down load of a Data Network Identifier (DNID) to the ship’s Inmarsat-C terminal and nominates polling in lieu of manual reporting. D). The member number is unique to your vessel. The DNID is an address code to an electronic mailbox at the LES in Perth. 11 . STC Mascot C1 or similar terminals. Sample Excerpt of Sailing Plan (showing relevant fields): . The system will automatically pass the information to AMVER after each poll. Masters of ships fitted with these terminals will be required to initialise the terminal in preparation for polling.. A ship is deemed to be a regular visitor if it operating on the Australian coastal trade or revisit Australia from overseas within eighteen months. Inmarsat-C polling is carried out without the intervention of the ships’ crews unless the ship is fitted with the first generation of Inmarsat-C terminals such as the Thrane and Thrane 3020A. Infrequent visitors will have the DNID deleted from their terminals after sending a Final Report. It is important that this information is provided because it determines what actions are taken if the ship misses a poll. Sailor H2095A. X/INMARSAT-C THRANE & THRANE 3020B// Y/PASS TO AMVER// To check if a DNID has been down loaded.15 AUSREP POSITION REPORTS BY INMARSAT-C POLLING 1.. that is during the period between sending a Sailing Plan and a Final Report. The nominated Inmarsat-C number should be included in Section M and the make and model of the Inmarsat-C in Section X of the Sailing Plan. DNIDs (Alt O. Configuration. are required to initialise the terminal once the DNID is down loaded. a Master can interrogate the DNID list on the terminal by entering Options. the initialisation program appears to be held in volatile memory of most of these terminals and is therefore subject to power fluctuations... For this reason Masters are asked to check the initialisation string prior to commencing polling. To check that a terminal is initialised examine the DNID status by using menu Options-> Configuration -> DNIDS. All costs associated with Inmarsat-C Polling are borne by AMSA. such as the Thrane & Thrane 3020A..1. If a Master elects to be polled he must also give details of the Inmarsat-C terminal he wants polled.15. 1<enter> For example: A ship logged on to the Pacific Region satellite in the DNID group 00001 with a member number of 35 would type the following string to initialise a first generation Inmarsat-C: rs -f 2 222. Requirements for AUSREP Reports Masters joining the AUSREP system and using polling as the method for reporting positions will still be required to pass Sail Plans. if a poll is missed the ship will automatically be re-polled. RCC Australia will commence overdue procedures. If the re-poll is missed. Press <enter>. 12 .<Member Number>. Missed Polls The procedures carried out when a ship fails to respond to a poll differ depending on the type of terminal fitted. • Type st -d<enter> To access DNID list and check that DNID is down loaded and find the ship’s member number for the DNID. Requirements for reporting when transiting REEFREP SRS Masters who have adopted POLLING are requested to report to ReefCentre whilst transiting the REEFREP SRS in accordance with PART 2 of this booklet.<DNID>. Polling will be resumed at the next scheduled poll. C. Deviation Reports and Final Reports so that the system integrity is maintained. the Master will be requested by RCC Australia to revert to manual reporting. etc). course and speed.1<enter> Likewise. Once the DNID is down loaded.35. severe weather. the text message will request that the Master check the initialisation of the terminal and reply immediately with a manual position report. Terminal (ALT O. a message requesting the ship to respond within 60 minutes with a manual Position Report will automatically be sent to the ship over Inmarsat-C to check communications. equipment failure. latitude. longitude.08888. If a ship fails to respond to three polls during any one voyage. During Active Voyage An active voyage is the period between the sending of a Sailing Plan and a Final Report. • If logged on to the Pacific Ocean Satellite type rs -f 2 222. Masters on ships fitted with the later Inmarsat-C terminals can expect polling to begin automatically once a Sailing Plan has been sent and the DNID has been down loaded. Masters are reminded that the AUSREP system is a positive system and any deviations from the Sail Plan not reported will be investigated. This information is used to track the ship and maintain a SAR watch. For a ship fitted with the earlier terminals. In all cases.1<enter> Masters of ships fitted with these earlier first generation terminals are requested to check the initialisation before leaving port or after entering the AUSREP area and sending a Sailing Plan requesting down load of a DNID.<Member Number>.<DNID>. the Master should: • Enter the Terminal mode by choosing Options. A flashing cursor should be on the screen.To initialise a terminal. a ship in the Indian Ocean in the DNID group 08888 with a member number of 43 would type: rs -f 2 322. Configuration. 1<enter> • If logged on to the indian Ocean Satellite type rs -f 2 322.43. T). The normal interval between polls is twelve (12) hours but can be reduced under circumstances where the ship is at risk (eg. AUSREP is able to interrogate the ship’s Inmarsat-C terminal at regular intervals to obtain automatic position reports including time.00001. If the ship does not respond to this message. Further Information on Inmarsat-C Polling For further information on Inmarsat-C polling a Master or company representative can contact RCC Australia from within Australia on (02) 6230 6880 . engine failure/breakdown. 16. Automatic processing is efficient but messages are not always seen by an operator.Lat/Long Course Speed Date/time of next report Remarks AUSREP/PR// A/HESPERUS/BCBC/8502458// B/030400UTC// C/0748S/07940E// E/129// F/8. It should also be amended in any report whenever the Master is aware of a revised ETA.16. RCC Australia cannot keep a SAR watch for ships that do not use GMDSS communications at sea (Inmarsat or HF DSC).C.16. Advice on how to describe the course is contained in Appendix B. Speed must be the anticipated speed until the next report time. or AUSREP area boundary.1 When to send an AUSREP PR Send your PR at the Date/Time of next report as nominated by you in format field “N” of your sailing plan. Notes: • Masters must make sure that their PRs are sent at the time they nominated. AUSREP Position Reports are normally processed automatically by RCC Australia.2 Format fields for your AUSREP PR Mandatory fields: A. a DR should be sent to notify RCC Australia. The PR must reflect the position of the ship at the time of the report.F. • If relying on Inmarsat-C polling and the Master is aware of a revised ETA.B. Masters are reminded that facsimile and email are not suitable for AUSREP position reports.4 How the information is used The information contained in the PR will be used by RCC Australia to update the plot. Masters should always ensure that the Date/Time of next report is appropriate for ship’s time and location on the following day.16.E. 13 .1. If a Master has additional important safety information that requires the immediate attention of an operator.16 AUSREP POSITION REPORT (PR) 1. N Additional fields: X & Y (if appropriate) 1. must be confirmed in the last PR of a voyage. Please only use “ALERT” to identify important safety information for immediate action. 1. the word “ALERT” in field X of a PR will send the message to an operator for action.5// N/040400UTC// X/ETA NOW 060200UTC// Y/PASS TO AMVER 1. Interval between reports must not exceed 24 hours • The ETA at the Australian destination.3 Example AUSREP PR ID A B C E F N X Y System identifier and message type Ship Name/Callsign/IMO number Date/Time of event Position . A DR can also be sent when any other voyage details are altered (see additional fields).J. R.I.F.2 Mandatory format fields for your AUSREP DR Mandatory fields: Additional fields: A.1 When to send an AUSREP DR You must send a DR when you realise that your ship is more than two hours steaming from the position that would be predicted from your last SP or PR. 14 .L.K.X (include if appropriate) 1.Lat/Long Speed Next port of destination and ETA (UTC) Date/time of next report Remarks AUSREP/DR// A/HESPERUS/BCBC/8502458// B/050200UTC// C/3900S/14500E// F/6// I/ADELAIDE/080200UTC// N/060200UTC// X/REDUCED SPEED DUE TO MAIN ENGINE PROBLEMS// Send a DR if you are more than two hours from a position which would be predicted from your last report.17. C.1. P. Q.M.17.17. 1. N E.17 AUSREP DEVIATION REPORT (DR) 1.3 Example AUSREP DR ID A B C F I N X System identifier and message type Ship Name/Callsign/IMO number Date/Time of event Position . B. If it is known that the ship is to anchor or berth where telephone facilities are not available. if the arrival is outside radio watchkeeping hours.3 Example AUSREP FR ID A K X System identifier and message type Ship Name/Callsign/IMO number Date and Time and port of arrival Remarks AUSREP/FR// A/HESPERUS/BCBC/8502458// K/080200UTC/ADELAIDE// X/FINAL REPORT// Your help is needed to prevent unnecessary SAR action. Note: When the ship approaches the Australian destination and arrives at a position where VHF contact is made with the local harbour authority or pilot station.18. 1. which under normal conditions is within two hours steaming of the pilotage.18. then the FR should be passed via INMARSAT C or through the appropriate MCS . Under no circumstances should an FR be sent more than two hours before arrival. Masters MUST ensure that an FR is ALWAYS sent to RCC Australia. but no later than two hours after arrival. • Ships ending a voyage at an Australian port within the REEFREP area must report their FR at the last REEFREP reporting point.2 Format fields for your AUSREP FR Mandatory fields: A.1. an FR is to be sent to RCC Australia. K. 1.18 AUSREP FINAL REPORT (FR) 1. 15 . • For ships ending a voyage at any other Australian port send your AUSREP FR when your ship is within two hours steaming of the port or pilot station (see note below). Alternatively.18. X.1 When to send an AUSREP FR • For ships enroute overseas and departing the AUSREP area send your AUSREP FR at the AUSREP boundary. the FR may be phoned to RCC Australia immediately after berthing. This will help to prevent unnecessary search action and a waste of valuable resources. Methods to do this would include VHF. – for INMARSAT equipped ships. but will generally include: – internal checks to establish if your ships report has been received by RCC Australia. This action may include the launching of search aircraft where possible.19. 16 . RCC Australia will only forward AMVER reports to the US Coast Guard while your ship is in the AUSREP area and while you are reporting to the AUSREP system. – at six hours overdue. By the time the report is twentyfour hours overdue. Masters should note that in some parts of the AUSREP area the ability to conduct an air search may be restricted by aircraft range limitations. or use of an emergency transmitter. a broadcast of the ship’s callsign with REPORT IMMEDIATE preceeding traffic lists indicating concern due to non-receipt of the PR or FR (an all station broadcast may also be issued).1 Why you must send your PR and FR AUSREP is a positive reporting system.19 OVERDUE AUSREP REPORTS 1. owners. Masters are requested to ensure that these procedures are followed. and – at twenty-one hours overdue the upgrading of the REPORT IMMEDIATE broadcast to the Urgency Signal PAN PAN indicator. Note: The resources available for an air search decrease with distance from an Australian base. 1. If a PR or FR is not received by RCC Australia within two hours of the expected time. 1. signalling lamp. You should indicate this in each report in format field “Y”.19. – extensive communication checks with Australian MCS and overseas CRS. action is taken to ascertain the ship’s whereabouts and confirm the safety of its crew. You must ensure that the letters in the word AMVER are not separated by spaces as this may disrupt the computer processing of the message.21 REPORTS TO OTHER REPORTING SYSTEMS Reports from ships to other reporting systems (JASREP etc) are not forwarded by RCC Australia. Ships are requested to pass these reports direct. 1.2 What if you cannot send your report? If for any reason a Master is unable to pass a PR or FR an attempt should be made to pass a message through another ship or harbour or other shore authority as appropriate.1.3 Action taken by RCC Australia The action taken by RCC Australia if your report is not received as expected will depend upon prevailing circumstances.20 REPORTS TO AMVER Whilst participating in AUSREP Masters may also wish their reports to be forwarded for inclusion in the AMVER system operated by the United States Coast Guard. 1. positive SAR action will have been started to locate the ship.19. agents and other ships are carried out to trace the last sighting or contact with the ship. – by the time twenty-one hours has elapsed search planning will be in progress and details included in NAVAREA X and facsimile weather broadcasts via VMC and VMW. – attempt to contact ship directly by calling on HF DSC to ship’s MMSI. attempts to contact the ship directly. These areas are internationally recognised as being of outstanding environmental and social importance. situated at Hay Point near Mackay. Radio Call Identity “REEFCENTRE” Radio Callsign “VZQ 641”.. 2. naval auxiliary or government owned or operated ship.2 REEFREP . • All oil tankers (see note below).adopted in accordance with this regulation”.2.3 OPERATING AUTHORITY REEFREP is operated under joint Federal and State arrangements between the Australian Maritime Safety Authority (AMSA) and the Queensland Department of Transport (Queensland Transport). REEFREP is mandatory for those categories of ships listed in section 2. A data exchange interface has been implemented between REEFREP and the existing AUSREP system which is operated from AMSA’s Rescue Coordination Centre(RCC Australia) in Canberra. This avoids the need for dual reporting by ships when participating in the AUSREP and REEFREP systems and enhances the information available in each system. 2. • Ships engaged in towing or pushing where the towing or pushing ship or the towed or pushed ship is a ship prescribed within the categories shown above or where the length of the tow. movements and patterns of shipping in the area. The system is manned and operated on a 24-hour-a-day basis by Queensland Transport personnel operating from the Ship Reporting Centre. along with ships owned or operated by the Australian Maritime Safety Authority (AMSA).Mandatory Ship Reporting System constructed and utilised to carry oil in bulk of an aggregate capacity of 200 cubic metres or more. in return.2. enabling the provision of improved information on the presence. REEFREP requires ships to report their position and details to ReefCentre which.. was formally adopted by the International Maritime Organization (IMO) in 1996. Through a system of coastal VHF radio sites REEFREP interacts with shipping. ships “fitted with cargo spaces which are 2. 17 .1 PURPOSE OF THE REEFREP SHIP REPORTING SYSTEM The purpose of REEFREP is to enhance navigational safety in the Torres Strait and the inner route of the Great Barrier Reef thereby minimising the risk of a maritime accident and consequential pollution and major damage to the marine environment. REEFREP also provides the ability to respond more quickly in the event of any safety or pollution incident. that is. Note: For the purposes of this requirement “oil tanker” means ships defined at regulation 1(4) of Annex I to MARPOL 73/78 together with those ships other than oil tankers to which regulation 2(2) of Annex I to MARPOL 73/78 applies. in accordance with the International Convention for the Safety of Life at Sea (SOLAS) Chapter V regulation 8-1. measured from the stern of the towing ship to the after end of the tow. provides ship traffic information and other navigational safety related details. This approach is fully supported by the Australian Government in regard to the REEFREP SRS and to this end.2 WHICH SHIPS ARE REQUIRED TO REPORT TO REEFREP Ships of the following general categories are required to participate in the reporting system: • All ships of 50 metres or greater in overall length. liquefied gas carriers. exceeds 150 metres.” REEFREP is the system identifier for the mandatory ship reporting system covering the Torres Strait and the inner route of the Great Barrier Reef which. 2. all ships of the Royal Australian Navy (RAN) will participate in the SRS on a voluntary basis.1 Warships. however SOLAS does state that “such ships are encouraged to participate in ship reporting systems . regardless of length. chemical tankers or ships coming within the INF Code. Naval Auxiliaries and Government ships SOLAS regulation V/8-1 does not apply to any warship. 4. intended route. position. one off Cairns. If a ship is already an AUSREP reporter on first entry to REEFREP. Section 2.3. The enroute reporting points are generally about 80-100 nautical miles apart.4.2 Enroute Position Reports Participating ships transiting the GBR and Torres Strait are required to provide position reports (PR) as they transit the inner route and in Prince of Wales and Great North East Channels to enable the effective operation of REEFREP. the REEFREP system will require only a reduced PR from that ship.4.1 (Entering the REEFREP Area). Section 2. and any further information the Master considers might be of value to the system.2. their location being dependent on the siting and coverage of VHF radio stations. A recent evaluation of APR confirmed that the ‘near real time’ availability of ships’ positional information significantly improves the quality of Ship Traffic Information provided by REEFREP. More recently. The purpose of this radar coverage is to monitor compliance with the reporting requirement and provide enhanced ship traffic information at those locations. Two radars in the Torres Strait. the REEFREP area with reference to a series of mandatory reporting points (MRPs).1 ReefCentre contact details (24 hours) Radio call sign VZQ641 VHF channels 5. such as concentrations of fishing vessels or abnormal weather conditions. There is also radar coverage at five selected focal points within the REEFREP area. REEFREP has introduced voluntary Automated Position Reporting (APR) via Inmarsat-C for enroute position reporting and all vessels transiting the REEFREP region are encouraged to participate. Vessels exempted from mandatory VHF Enroute Position Reports must still comply with other VHF reporting requirements prescribed in Section 2. The use of Inmarsat-C for APR was recommended in the Review of the Great Barrier Reef Ship Safety and Pollution Prevention Measures 2001 to improve ship safety and environment protection in the Great Barrier Reef region and the Torres Strait. REEFREP will maintain a surface picture of participating ships and this will be established from position reports. 18 and 19 depending on the ship’s position (refer to chartlet and list of reporting points) Telephone (07) 4956 3581 International +61 749 563581 Facsimile (07) 4956 3367 International +61 749 563367 Telex 46483 International +7146483 2. The extent of the report will depend on whether the reporting ship has previously sent an AUSREP Sailing Plan (SP) message. 18 .1 Entering the REEFREP Area At the first designated reporting point after entering the area from seaward or when sailing from a port within the area. dead-reckoning and radar.4. Ships are to report to ReefCentre when within vicinity of each reporting point. speed (or ETA at the next reporting point). 2.4. ships are required to provide a position report (PR). 2. enroute Position Reports have been provided by VHF communications at the Mandatory Reporting Points (Section 2. AIS and Inmarsat C information.4 CONCEPT OF REEFREP REEFREP is based on a VHF voice reporting system employing a radio network of fourteen sites along the Queensland coast and on islands in the Torres Strait.5 (Pilotage Reports) and Section 2. and progress through. Position reports will generally be limited to the identity of the vessel.4.4 (Special Reports). position. Traditionally.6 (Departing the REEFREP Area). with details such as identity. REEFREP may exempt participating APR vessels from some of the mandatory VHF Enroute Position Reports where they provide adequate vessel and route details. Through this network certain categories of ships are required to report their entry into. In vicinity means when within two nautical miles (2nm) of the reporting point position. one at Pelorus Island and another one in the southern area of the inner route at Penrith Island (off Mackay).8). cargo and other supplementary information. While reporting to REEFREP. This can be easily done and instructions relating to programming of these terminals can be obtained from REEFREP. JUE75C The DNID will remain downloaded until the Master or company advises REEFREP that the ship is no longer a regular visitor.g.REEFREP will generally carry out APR remotely without any intervention by ships’ crew. will be required to program them onboard to send position reports automatically. tourist related activities or local trading operations. and Model). However. and provide the following details for each Inmarsat-C installation: – Vessel Name. A ship is deemed to be a regular visitor if it is operating on the Australian coastal trade or revisiting Australia from overseas several times per year. Masters can communicate authorization for DNID download either by: i. – Inmarsat-C Mobile Number (IMN). aids to navigational support. when in the REEFREP area.3 How to participate in Automated Position Reporting Vessels participating in REEFREP are encouraged to report via APR. – Callsign. Once the DNID is downloaded. Masters of ships fitted with these terminals. ships participating in AUSREP. Table 1 – Inmarsat C Data Network identifier (DNID) Ships on tasks such as survey. – Inmarsat-C Mobile Number (IMN). REEFREP is able to program the ship’s Inmarsat-C terminal to transmit position reports automatically at regular intervals. (Example at Table 1) *APR messages sent to REEFREP using Special Access Code (SAC) 861 via Perth LES using Inmarsat-C access code ‘222’ will be reverse charged to REEFREP. Manufacturer. ID Message type A Ship Name/Callsign B Primary Inmarsat C terminal details (Inmarsat-C Mobile Number (IMN). where applicable. do not need to make separate AUSREP PRs. It is important that this information is passed during the final visit to Australia. and Model. Inmarsat-C APR costs will be borne by REEFREP and it is intended that reporting requirements at the mandatory VHF Reporting points will be progressively scaled back. Inmarsat C* By forwarding an APR message via Inmarsat to REEFREP the Master authorises download of a DNID into the Inmarsat-C terminal. research. ensure that Inmarsat equipment remains active in the “LOGIN” mode at all times for the Pacific Ocean Region (POR). which may not be on continuous passage through the area are required to provide a PR to ReefCentre at intervals not exceeding 12 hours. 19 . ii. who choose to participate.4. JRC. a small proportion of vessels are fitted with first generation Inmarsat-C terminals that do not support remote programming. the Master (or representative) can authorise the DNID download and provide the following details for each Inmarsat-C installation: – Vessel Name. e. Consistent with the aim of avoiding dual reporting. C Secondary Inmarsat C C/450309920/ terminal details FURUNO/FELCOM12// (Inmarsat-C Mobile Number (IMN). Infrequent visitors will have the DNID deleted from their terminals after sending a Final Report. and Model) REEFREP/APR// A/REEF CHAMPION/VJVJ// B/450309919/ THRANE & THRANE/3020B// 2. Vessels can participate in APR at any time by authorising REEFREP to download a Data Network Identifier (DNID) to the ship’s Inmarsat-C terminal. as the DNID has to be deleted whilst the Inmarsat-C terminal is logged into the particular satellite region. and – Manufacturer. Manufacturer.: 450306909. and – Manufacturer. and Model. REEFREP VHF Voice Communication Channels At the first Reporting Point. 2.5 Pilotage Reports Coastal pilots are required to report to ReefCentre on embarking or disembarking a ship in the REEFREP area (an embarkation/ disembarkation report). structural failure. This report must include the pilot’s surname and licence number. or – damage to the ship or its equipment means that a discharge of dangerous goods.4. fire. or who wilfully transmits information which is incorrect. flooding. – the ship alters its speed significantly. The language to be used for reports in the REEFREP system will be English.4. provided this is done in advance of their first report. 2. harmful substances or marine pollutants is about to or likely to happen. The designated reporting point positions and VHF channel relationships are listed in the next section of these instructions. electrical generating system. or Officer of the Watch at the time.6 Departing the REEFREP Area Ships sending their final report to the REEFREP system when about to enter port or in vicinity of a “port entry/departure” reporting point will be required to advise if this is a final AUSREP report (FR). for reasons other than normal course and/or speed alterations under Colregs. telephone or INMARSAT C. communication is not possible on the normal operating VHF channel ships must pass the required information in a timely manner by alternative means using one or more of the following (in order of preference): – INMARSAT C. – Other INMARSAT phone/fax/telex service – Other (non-Inmarsat) satellite phone/fax/ telex service – HF radio telephone/telex * Free of charge. damage.5. . explosion. 2.6 OFFENCES Any Master. 18 or 19 (see Section 2. false or misleading will have committed an offence subject to a penalty. (Examples of such incidents include but are not limited to the following: failure or breakdown of steering gear. as specified in Australian Marine Orders Part 56. Ships can. Communications associated with reporting in accordance with the requirements of this system will be free of charge to the reporting ship.5 COMMUNICATIONS Ships participating in REEFREP must communicate with ReefCentre using VHF radio Channels 5. ships sending their final report to the REEFREP system when in vicinity of an “area entry/departure” reporting point must advise if they intend reporting to the AUSREP system for the remainder of their voyage in the Australian area. grounding. The working VHF channel to be used will depend on the ship’s position in relation to a reporting point.4 Special Reports Defects. collision.2. maritime mobile band as the primary means of communication. A Master must advise REEFREP when: – the ship deviates significantly from the track reported in its last PR. who fails to report in accordance with REEFREP requirements. using the IMO’s Standard Marine Communication Phrases (SMCP) where necessary. ReefCentre contact details – Phone +61 749 563581 – Facsimile +61 749 563367 – Telex +7146483 2. such as facsimile. through Perth LES (222) using special access code (SAC) 861*. – damage or defects to the ship or its equipment will affect its operation and or seaworthiness. deficiencies or other limitations Special Reports to REEFREP can be made using field Q (and R if appropriate) from the IMO message fields or communicated via VHF radio channels 5.8). if they wish.1 Alternative Communications Where. Likewise. propulsion plant. for any reason.4. 18 or 19 in the international 20 2. provide details of their cargo to ReefCentre by non-radio means. cargo shifting). essential shipboard navigational aids. • If an AUSREP SP has not been reported then a full REEFREP PR is required at. further position reports are required at.9 (first REEFREP PR if AUSREP SP already lodged).2. or in the vicinity of*. or speed to. or – when entering the reporting area. for reasons other than normal course and or speed alterations under the Colregs – see section 2. • Following the first report to REEFREP. • Ship must notify ReefCentre when: – departing the REEFREP area. regardless of length (see below) 3. – see format at section 2.7 SUMMARY OF REEFREP REPORTING INSTRUCTIONS • Ships are required to commence participation in the REEFREP system and make their first REEFREP report either: – on departing a Queensland port in the REEFREP area. if the ship has already submitted an AUSREP SP for that voyage the ship will normally only need to: – identify itself to REEFREP . because of the AUSREP/ REEFREP interface arrangements.13).12 • A surface picture of all reported shipping operations in the REEFREP area is maintained in ReefCentre. that is.” 21 . and reports of incidents involving Dangerous Goods. The REEFREP shipping plot is built up from: – radio reports from ships or from ships reporting other ships that may not be in contact with REEFREP . – data obtained by Automated Position reporting via Inmarsat C * In the vicinity of a reporting point means within a 2nm radius of that reporting point The Master is responsible for ensuring that the information required by REEFREP is reported to ReefCentre. liquefied gas carriers.11). or – arriving at a port within the REEFREP area – see section 2. All ships of 50 metres or greater in overall length 2. each subsequent mandatory reporting point and in any case in intervals not exceeding 12 hours (see section 2.13 • Reports of defects. – report its location and the next mandatory reporting point including alternative route (if applicable) and ETA at. deficiencies and/or limitations. • For the effective operation of the system it is also a requirement to report to REEFREP if the ship: – deviates significantly from its track reported in its last PR – alters its speed significantly. or alternatively report any changes or additional information relevant to the voyage through the REEFREP area.“Oil Tanker” means ships defined at regulation 1(4) of Annex I to MARPOL 73/78 together with those ships other than oil tankers to which regulation 2(2) of Annex I to MARPOL 73/78 applies. or in the vicinity of* the first REEFREP (port departure or area entry) reporting point. All oil tankers*. damage. chemical tankers or ships coming with the INF Code. • However. *Definition of an Oil Tanker . – the use of automatic identification systems – data obtained from the SRS radar sites. Ships of the following general categories are required to participate in the reporting system: 1. that point. ships “fitted with cargo spaces which are constructed and utilised to carry oil in bulk of an aggregate capacity of 200 cubic metres or more. – confirm that there are no changes to the information already provided. Harmful Substances and/or Marine Pollutants must be made to REEFREP without delay (see section 2. Ships engaged in towing or pushing where the towing or pushing ship or the towed or pushed ship is within category 1 or 2 above OR where the length of the tow (measured from the stern of the towing ship to the after end of the tow) exceeds 150 metres. 2’ 12 16’ 13 30’ 14o 08.7’ 145o 23’ 146o 12.5’ 141o 49’ 142 32’ 142 31’ 142 15’ 142o 45’ 142o57.8 LIST OF REEFREP MANDATORY REPORTING POINTS Name Bramble Daru Twin Thursday Island Booby Alpha North Alpha South Endeavour Shortland Hannibal Inset Heath Pipon Cape Flattery Two Isles Gubbins East Gubbins West Grafton Passage Cairns Mourilyan Barnard Palm Passage Lucinda Townsville (N) Townsville (S) Bowling North Bowling South Blossom Abbot Point Molle Edward Cid Harbour Shaw Creal Mackay Hay Point (N) Hay Point (NE) Hay Point (S) High Peak • Latitude (S) 09o 15’ 09o 24’ 10 25’ 10 35.5’ 10o 37’ 10o 36’ 10 38’ 10 49’ 10o 55’ 11o 35.2’ 14o 54’ 15 01’ 15 42’ 15o 43’ 16o 40’ 16 48’ 17 35’ 17o 40’ 18o 15’ 18 29’ 19 06’ 19o 08’ 19o 09’ 19 16’ 19∞ 44’ 19o 48’ 20o 10’ 20 12’ 20 15’ 20o 33’ 20o 36’ 21 08’ 21 10’ 21o 11’ 21o 14’ 21 54’ o o o o o o o o o o o o o o o o o o Longitude (E) 143o 50’ 143o 27’ 142 33’ 142 13.4’ 144o 30’ 145o 18’ 145 24’ 145 27.5’ 148o 04’ 148o 50’ 149 15’ 148 55.7’ 149o 00.8’ 145 51’ 146 10’ 146o 16’ 147o 05’ 146 26’ 146 54’ 146o 57’ 147o 30’ 147 30’ 150 25.2.7’ 143 16’ 143 40.5’ 150o 15’ 149 22’ 149 26’ 149o 30’ 149o 30’ 150 51’ o o o o o o o o o o o o o o o o o o o Type area entry/departure area entry/departure enroute port entry/departure area entry/departure enroute enroute area entry/departure enroute enroute enroute enroute enroute port entry/departure enroute enroute enroute area entry/departure port entry/departure port entry/departure enroute area entry/departure port entry/departure port entry/departure port entry/departure enroute enroute area entry/departure port entry/departure enroute enroute port entry/departure enroute enroute port entry/departure port entry/departure port entry/departure port entry/departure area entry/departure VHF Calling & Working Channel 18 18 19 19 19 19 19 19 19 5 18 18 5 19 19 19 19 5 5 18 18 18 18 19 19 19 19 5 5 18 18 18 18 19 19 19 19 19 18 Ships are required to call ReefCentre direct on the VHF Working Channel 22 . 23 . For VHF reporting. ships do not need to prefix each field with the IMO format letter. A Ship name • Call sign B Date/Time of ship’s actual position (UTC) if not within 2nm radius of a Reporting Point location AND C Name of Current Mandatory Reporting Point if within 2nm radius of Reporting Point location AND Latitude/longitude of ships actual position if not within 2nm radius of a Reporting Point location E Next Mandatory Reporting Point (including alternative route and the following MRP if applicable) OR If not tracking between two Mandatory Reporting Points. but may do so if they wish.2.9 FIRST REEFREP PR IF AUSREP SP ALREADY LODGED If the ship has already submitted an AUSREP Sailing Plan (SP) for the voyage. Course in whole degrees True F ETA (in UTC) at next Mandatory Reporting Point OR Speed in knots J Costal pilot on board Yes/No Pilot name & number: X Remarks 24 . Equivalent format field complying with IMO’s general principles for ship reporting systems and ship reporting requirements. or alternatively report any changes or additional information relevant to the voyage. the ship will (at the first reporting point) normally only need to: identify itself to the REEFCENTRE confirm that the ship is an AUSREP participant report its position and the next Mandatory Reporting Point confirm that there are no changes to the information provided. 25 . chemicals. Also report if any pollution sighted.2. For VHF reporting. DG or MP) in Appendix A. but may do so if they wish. A B Name of Current Mandatory Reporting Point if within 2nm radius of Reporting Point location Ship name • Call sign • IMO number Date/Time of ship’s actual position (UTC) if not within 2nm radius of a Reporting Point location AMD C E Example: Two Isles OR Latitude/longitude of ships actual position if not within 2nm radius of a Reporting Point location Next Mandatory Reporting Point (including alternative route. etc) See special reporting requirements (HS. ships do not need to prefix each field with the IMO format letter. Equivalent format field complying with IMO’s general principles for ship reporting systems and ship reporting requirements. Course in whole degrees True F J L O P Q R U X ETA at next Mandatory Reporting Point in UTC and the name of the following MRP Example: 040400 Heath OR Speed in knots Coastal pilot on board Yes/No Pilot name & number Final Mandatory Reporting Point in SRS area Example: Booby Draft Fore & AFT in metres and tenths of metres Cargo Name • Dangerous Cargo Yes/No Example: Bulk chemicals • Yes Defects and other limitations Yes/No • Details Brief details of type of pollution lost overboard (oil. if applicable) Example: OR Pipon via Petherbridge If not tracking between two Mandatory Reporting Points.10 FIRST REEFREP IF AUSREP SP NOT LODGED If the ship does not intend reporting to AUSREP then a FULL REEFREP PR in the format below must be sent. Ship Type • Length in metres • Gross Tonnage Remarks This message format field is to be used to provide any special infomation not included in other parts of the report. ships do not need to prefix each field with the IMO format letter.11 REEFREP PR .ENROUTE Following the first report to REEFCENTRE. but may do so if they wish. Course in whole degrees True F X ETA at next Mandatory Reporting Point in UTC Example: 050600 OR Speed in knots Remarks 26 . For VHF reporting. further position reports are required: at each subsequent Mandatory Reporting Point and in any case at intervals not exceeding 12 hours Equivalent format field complying with IMO’s general principles for ship reporting systems and ship reporting requirements. if applicable) Example: Pipon via OR Petherbridge If not tracking between two Mandatory Reporting Points.2. A Ship name • Call sign B Date/Time of ship’s actual position (UTC) if not within 2nm radius of a Reporting Point location AND Name of Current Mandatory Reporting Point if within 2nm radius of Reporting Point location Example: Edward C OR Latitude/longitude of ships actual position if not within 2nm radius of a Reporting Point location E Next Mandatory Reporting Point (including alternative route. Yes AUSREP next report 130400 Yes AUSREP final report Not AUSREP X 27 .if the ship is arriving within a port at the REEFREP area it should notify ReefCentre that the report is also an AUSREP final report (FR). NOTE: See examples in field X remarks. For VHF reporting. Example 3. Example 2.12 FINAL REEFREP PR Ships should notify ReefCentre when: . or .arriving at a port witin the REEFREP area If the ship is also an AUSREP ship: .2. the Date/Time of the next AUSREP position report (PR). Equivalent format field complying with IMO’s general principles for ship reporting systems and ship reporting requirements. or . but may do so if they wish. ships do not need to prefix each field with the IMO format letter.and is departing the REEFREP area at the sea boundary’ it should notify RefCentre if it intends to continue reporting to AUSREP and if so.departing the REEFREP area. A Ship name • call sign B Name of Current Mandatory Reporting Point if within 2nm radius of Reporting Point location Date/Time of ship’s actual position (UTC) if not within 2nm radius of a Reporting Point location AND C OR Latitude/longitude of ships actual position if not within 2nm radius of a Reporting Point location Remarks Example 1. 2. (details Appendix A). Message format fields Q or R (details on inside back cover of this booklet) should be used. Equivalent format field complying with IMO’s general principles for ship reporting systems and ship reporting requirements. Safety related reports (including defects. but may do so if they wish. damage. ships do not need to prefix each field with the IMO format letter. HS or MP should be used when required. it is also a requirement to report to ReefCentre if the ship: .alters its speed significantly. A Ship name • Call sign B Name of Current Mandatory Reporting Point if within 2nm radius of Reporting Point location Date/Time of ship’s actual position (UTC) if not within 2nm radius of a Reporting Point location AND C Example: Edward AND Latitude/longitude of ships actual position if not within 2nm radius of a Reporting Point location E Next Mandatory Reporting Point Example: Creal OR if not tracking between two Mandatory Reporting Points Course in whole degrees True F Q R X ETA at next Mandatory Reporting Point in UTC OR Speed in knots Details if required Details if required Remarks 28 . deficiencies and/or limitations) and also reports of pollution or cargo lost overboard must also be reported to ReefCentre without delay.13 REEFREP PR REPORTING ANY CHANGED CIRCUMSTANCES For the effective operation of the system. or . or special reports DG. For VHF reporting. for reasons other than normal course and/or speed alterations under Colregs.deviates significantly from the track reported in its last ReefRep PR. This page intentionally blank 29 . R6 An estimate of the quantity and likely condition of the goods. S. U of the standard reporting format If the condition of the ship is such that there is danger of further loss of packaged dangerous goods into the sea.APPENDIX A: SPECIAL REPORT TYPES DETAILED REPORTING REQUIREMENTS Dangerous Goods (DG) Reports When an incident takes place involving the loss or likely loss overboard of packaged dangerous goods. T. R9 Cause of loss. P4 Names of manufacturers of goods when known. R8 Whether loss is continuing. Particulars not immediately available should be inserted in a supplementary message or messages. Include official registration marks and numbers assigned to the unit. R2 UN number or numbers. R7 Whether lost goods floated or sank. potable tanks. R4 Names of manufacturers of goods when known. or whether vehicle or freight container or other cargo transport unit containing packages. C. 30 . P5 Types of packages including identification marks. Specify whether portable tank or tank vehicle. B. or consignee or consignor. including those in freight containers. R. or consignee or consignor. P3 IMO hazard class or classes. P6 An estimate of the quantity and likely condition of the goods. R3 IMO hazard class or classes. The primary report should contain message format fields A. R R1 Correct technical name or names of goods. road and rail vehicles and shipborne barges. Q. P2 UN number or numbers. fields P and Q of the standard reporting format should be reported A B C M P Ship Name/Callsign/IMO number Date/time of position Position Coast Radio Stations monitored/Inmarsat numbers P1 Correct technical name or names of goods. Specify whether portable tank or tank vehicle. Include official registration marks and numbers assigned to the unit. M. R5 Types of packages including identification marks. or whether vehicle or freight container or other cargo transport unit containing packages. into the sea. B. R4 Names of manufacturers of substances. E. T X T1 Name. R. fields A. C. R1 Type of oil or the correct technical name of the noxious liquid discharged into the sea. U. T.Harmful Substances (HS) Reports When an incident takes place involving the discharge or probable discharge of oil (Annex I of MARPOL 73/78) or noxious liquid substances in bulk (Annex II of MARPOL 73/78). B. In the case of probable discharge. N. Q Q1 Condition of the ship as relevant. Q. R7 Whether loss is continuing. or requested to engage in an operation to render assistance or undertake salvage should report. N. X1 Actions being taken with regard to the discharge and the movement of the ship. P2 UN number or numbers. C or D). R. P5 Quantity. X2 Assistance or salvage efforts which have been requested or which have been provided by others. M. X3 The master of an assisting or salvaging ship should report the particulars of the action undertaken or planned. F. for noxious liquid substances. address. P. 31 . R5 An estimate of the quantity of the substances. telex and telephone number of the ship’s owner and representative (charterer. as far as practicable. Q. R8 Cause of loss. Q2 Ability to transfer cargo-ballast-fuel. S. P3 Pollution category (A. R3 Pollution category (A. C. A B C E F L M N P Ship Name/Callsign/IMO number Date/time of position Position Course Speed Route Coast Radio Stations monitored/Inmarsat numbers Nominated daily reporting time P1 Type of oil or the correct technical name of the noxious liquid substances on board. M. R9 Estimate of movement of the discharge or lost substances. where they are known. T. R Particulars not immediately available should be inserted in a supplementary message or messages. where they are known. U. P4 Names of manufacturers of substances. C or D). F. R10 Estimate of the surface area of the spill if possible. S. field B should also be included. X of the standard reporting format. X of the standard reporting format. B. manager or operator of the ship or their agent). R6 Whether lost substances floated or sank. B. L. L. or consignee or consignor. E. if appropriate. Assisting Ships The Master of any ship engaged in. or consignee or consignor. giving current conditions if known. if appropriate. for noxious liquid substances. In the case of actual discharge the primary report should contain message format fields A. R2 UN number or numbers. as far as practicable. fields A. C. X1 Action being taken with regard to the discharge and the movement of the ship. P5 Types of packages including identification marks or whether in portable tank or tank vehicle or whether vehicle of freight container or other cargo transport unit containing packages. T X T1 Name. P6 An estimate of the quantity and likely condition of the goods. S. C. M. X of the standard reporting format. identified in the International Maritime Dangerous Goods Code as marine popllutants (Annex III of MARPOL 73/78). R7 Whether lost goods floated or sank. Q. The master of any ship engaged in or requested to engage in an operation to render assistance or undertake salvage should report. portable tanks. S. Include official registration marks and numbers assigned to the unit. M. X2 Assistance or salvage efforts which have been requested or which have been provided by others. U. X of the standard reporting format. P4 Names of manufacturers of goods when known. In the case of actual discharges the primary report should contain message format fields A. B.Marine Pollutants (MP) Reports In the case of loss or likely loss overboard of harmful substances in packaged form including those in freight containers. P. or consignee or consignor. road and rail vehicles and shipborne barges. R Particulars not immediately available should be inserted in a supplementary message or messages. U. A B C M P Ship Name/Callsign/IMO number Date/time of position Position Coast Radio Stations monitored/Inmarsat numbers P1 Correct technical name or names of goods. Include official registration marks and numbers assigned to the unit. R8 Whether loss is continuing. or consignee or consignor. specify whether in portable tank or tank vehicle or whether vehicle of freight container or other cargo transport unit containing packages. R2 UN number or numbers. R3 IMO hazard class or classes. P3 IMO hazard class or classes. manager or operator of the ship or their agent). B. T. P2 UN number or numbers. In the case of probable discharge. R6 An estimate of the quantity and likely condition of the goods. R5 Types of packages including identification marks. Q. address. 32 . Q2 Ability to transfer cargo-ballast-fuel. telex and telephone number of the ship’s owner and representative (charterer. R1 Correct technical name or names of goods. field P should also be included. R. R9 Cause of loss. R4 Names of manufacturers of goods when known. X3 The Master of an assisting or salvaging ship should report the particulars of the action undertaken or planned. Q Q1 Condition of the ship as relevant. T. R. defects. eg when not on a normal route. expressed in latitude or longitude. REEFREP . Longitude Five figure group indicated by suffix ‘E’ (east) with seconds rounded up or down to nearest minute. The REEFREP SRS also uses the IMO format but recognising that REEFREP reports are communicated by voice radio. eg: 13. Must be written as three digits. Courses are not required if way points are mentioned. report when not at or passing within the 2nm vicinity of a designated reporting point.8.APPENDIX B: NOTES ON FORMAT FIELDS & PROCEDURES To enable efficient processing by RCC Australia computer systems. REEFREP Reporting Points When within 2 nm of a Reporting Point Masters are to indicate their ships position by transmitting the name of the reporting point that they are passing at the time of the report. Must be specified in knots and decimals of knots to the nearest tenth of a knot. eg: 073. Message format fields should be clearly identified by the relevant alphabetical letter. Intended Route AUSREP . and 13. When not within 2 nm of a Reporting Point There will be occasions when a Master must 33 . The flow-chart also shows the relevant IMO format fields.If you send a PR at a time different from that which you nominated in your previous message. On these occasions Masters are to provide their position in latitude and longitude.Name of current reporting point and name of the next reporting point including any alternative route if applicable and name of the final reporting point for the voyage.7.77 would be sent as 13. When more than one course will be steered enter ‘various’. Example: An ETA of 051245UTC at the High Peak reporting point would be transmitted as “ETA High Peak zero five one two four five (051245)”. deficiencies or other limitations. Next report date/time (UTC) AUSREP . Example: Latitude 13o15’46” south transmitted as 13 16S Longitude 152 06’24" east transmitted as 152 06E o Course True course anticipated until next reporting time. REEFREP . pollution reports.Masters may indicate their ships ETA at the next reporting point by including the date time group (DTG) in field “N”. ETAs are to be given in UTC. The REEFREP report fields and sequence are set out in a simple flow-chart format in section 2 of this booklet. Date/Time Group Dates and times contained in AUSREP reports are to be in Universal Co-ordinated Time (UTC) and must include the suffix ‘UTC’. Latitude/Longitude Latitude Four figure group indicated by suffix ‘S’ (south) with seconds rounded to nearest minute. reports on damage. Example: 5 November 2100UTC transmitted as 052100UTC Speed Anticipated average speed ship will make till next report.Indicate Great Circle or Rhumb Line with way points being followed. These reports must include a full date time group in UTC. ships may wish to give their reports without prefixing each field with the IMO field identifier. then the next report must not be more than twenty-four hours later. The list of reporting points is shown in Section Two. or pilotage reports.74 would be sent as 13. Masters are encouraged to send reports in IMO format. Rules for DR’s AUSREP . REEFREP . Radio Stations Monitored Identification details should be provided on those CRS which the ship normally works for commercial radio communications. a DR MUST BE SENT.Should a ship. the station identity number(s) should also be included. This is the time that RCC Australia will use when calculating the “overdue time” and the time to use when calculating the start of the “positive checking process”. be in a position more than two hours steaming from the position that would be predicted from the last SP or PR.When within the REEFREP area ships are to keep ReefCentre up to date on their position and progress through the reporting area. If the ship is fitted with Satellite Communications. are urged to 34 . at any time. Any significant deviation from track or change in speed (other than for purposes of the Colregs) or change in ETA must be reported to ReefCentre. The time of their next anticipated position report should be included under format field “N” (Date/ time of next report). Severe Weather Ships which anticipate passing through areas of severe weather conditions or are experiencing severe weather. report their position at more frequent intervals to the ReefCentre or RCC Australia . SP PR X DR X FR X A B C D E F G H I J K L M N V X Y X X X X X X * required if affected by deviation * required if affected by deviation X * required when entering AUSREP system from overseas X X * required when leaving AUSREP system * required for voyages in the REEFREP area * required if affected by deviation * required if affected by deviation * required if affected by deviation * required if affected by deviation X X X X X X X X * details as required * details as required * details as required X Final Report * details as required * details as required * details as required * details as required 35 .APPENDIX C: CHECK LIST FOR AUSREP REPORTS X Mandatory field * Optional field as appropriate to circumstances. 25 0. 4 hatch Size 100 Weight M2 9000 kg . Please attach two colour photographs of your ship. Basic Ship Details Ship's name Call sign Ship Classification Society Classification Lloyd's Register Society's name Telephone (Business) London 99-9999 Telex Black/Purple Port of registry Cyan White Red Grey Quebec Previous name 9999 333 Indigo St London UK Facsimile 99-9999 Previous call sign Ship type Address Bulk Carrier Cyan Deck colour Ship size (Length and deadweight tonnage) Hull colour Black White / Aft 26 Yes Orange Superstructure colour and position Normal complement of ship 6666 Address 777 Violet St Sydney NSW 2655 No Telex Doctor or medical personnel carried? Emergency Position Indicating Radio Beacons (EPIRBs) 121. If you are unable to supply photographs. name Telephone International ( 616 ) 99-9999 code (Business) Telex Facsimile Address International code International code 2 2 121. Country of Registration 1 BEED 0002000001 2001 351724513 4357/A E 1 Type 999 Black Street Sydney NSW 2699 Australia Complete this section if registered owner is NOT the actual ship operator.4 2 4 Nippon Electronics Tokyo Lifeboats 173031951 INMARSAT M Alternate 173032052 173032414 173032323 Alternate SELCALL Number 12151 Yes ✓ No No No. please sketch the ship . Management company's name Telephone Sydney (Business) Telex Address PL Radar Characteristics Pulse Repetition Frequency (MHz) Pulse Width Scan Rate (milliseconds) (seconds) Green Ship Management (02) 88-8888 Facsimile Decca 1226 9400 3100 8888 999 White Street Sydney NSW 2688 Australia (02) 22-2222 Ratheron 1450 Search and Rescue Transponder (SART) Number Frequency Manufacturer Where Carried M Please provide details of TWO contacts ashore (eg Marine Superintendents) who could supply information on the ship.5/243 MHz 121.0/0. one beam on. DF. Identification Sydney (02) 33-5555 503 000031 Helicopter Position Is there a helicopter transfer position? 88 Blue Street Sydney NSW 2655 Australia Is a helicopter able to land on this position? Yes ✓ Main Australian Agent Agent's name Telephone (Business) Telex Address Blue Agency Melbourne (03) 44-4444 • Where is the position situated? • What is the maximum size/weight the deck can support? 4444 99 Yellow Street Facsimile (03) 44-5555 Please attach a list of any other details you consider relevant or which may assist search and rescue coordinators.S.3 Giga Hz Mr Black Sydney (02) 22-3333 Sydney (02) 33-2222 888 Grey Street Position fixing Aids Fitted (eg SATNAV) . Date Melbourne Vic 2599 Australia 36 11 April 1995 N LY Facsimile Classification Society Representative's name Telephone (Business) Sydney Lloyd's Agent (02) 66-6666 66-6666 Where stored Operating duration Black Electronics Sydney Liferafts 48 hrs White Electronics Perth Bridge Wings 48 hrs Canada Canada 850/1700/3400/750 750 1.5/406 MHz O Frequency (MHz) ( 616 ) 99-9999 ( 616 ) 99-9999 406 EPIRB/INMARSAT E/EPIRB/Ship Station Identity Quantity SSI (INMARSAT E) Hex ID (406 MHz) Serial No.APPENDIX D (example) SHIP'S PARTICULARS Australian Ship Reporting System (AUSREP) Information contained in this form will only be used for the purpose of safety of life at sea.C. Radar. Loran. Name Telephone (Business) Telephone (Home) Address 2 9.5 EPIRBs Quantity Frequencies Manufacturer Owner Operator Details Registered owner's Orange White Inc.please list below A SatNav.illustrating main features and colours. Omega. the other from the air (if possible). Decca INMARSAT Numbers INMARSAT A INMARSAT B Alternate EX 1730315 INMARSAT C 1730317 Sydney NSW 2677 Australia Mr White Name 173032192 Alternate 173032234 Telephone (Business) Telephone (Home) Address Sydney (02) 22-4444 D. 5 EPIRBs Quantity Frequencies Manufacturer Where stored Operating duration Owner Operator Details Registered owner's name Telephone International code (Business) Telex Facsimile Address International code International code ( ( ( ) ) Quantity 406 EPIRB/INMARSAT E/EPIRB/Ship Station Identity SSI (INMARSAT E) Hex ID (406 MHz) Serial No. the other from the air (if possible).illustrating main features and colours. one beam on. Please attach two colour photographs of your ship. Name Telephone (Business) Telephone (Home) Address Position fixing Aids Fitted (eg SATNAV) .S. Country of Registration ) Complete this section if registered owner is NOT the actual ship operator. If you are unable to supply photographs. Management company's name Telephone (Business) Telex Address Facsimile Radar Characteristics Type Frequency (MHz) Pulse Repetition Frequency (MHz) Pulse Width Scan Rate (milliseconds) (seconds) Search and Rescue Transponder (SART) Number Frequency Manufacturer Where Carried Please provide details of TWO contacts ashore (eg Marine Superintendents) who could supply information on the ship.please list below INMARSAT Numbers INMARSAT A Alternate INMARSAT C INMARSAT M Alternate Alternate INMARSAT B Alternate Name Telephone (Business) Telephone (Home) Address D.APPENDIX D ✃ ✁ Basic Ship Details Ship's name Call sign Previous name Previous call sign Ship type Ship size (Length and deadweight tonnage) Hull colour Superstructure colour and position Normal complement of ship Doctor or medical personnel carried? SHIP'S PARTICULARS Australian Ship Reporting System (AUSREP) Information contained in this form will only be used for the purpose of safety of life at sea.C. please sketch the ship . Identification SELCALL Number Helicopter Position Is there a helicopter transfer position? Yes No No Is a helicopter able to land on this position? Yes Main Australian Agent Agent's name Telephone (Business) Telex Address Facsimile • Where is the position situated? • What is the maximum size/weight the deck can support? Size M2 Weight kg Please attach a list of any other details you consider relevant or which may assist search and rescue coordinators. Date 37 . Ship Classification Society Classification Society's name Telephone (Business) Telex Address Facsimile Port of registry Deck colour Classification Society Representative's name Telephone (Business) Telex Address Facsimile Yes No Emergency Position Indicating Radio Beacons (EPIRBs) 121. ................................................................... Sketch of vessel (if required) 38 ....................................................... .......................................................................................... Delivery Address: GPO Box 2181 CANBERRA ACT 2601 No stamp required if posted in Australia Australian Maritime Safety Authority Reply Paid 2181 CANBERRA ACT 2601 .............................................................................................................................................................................................................................. ...............................................................................................................................................................................................................................................