ADNOC-COPV1-09(Ver-1) (1)

ABU DHABI NATIONAL OIL COMPANYHEALTH SAFETY AND ENVIRONMENTAL MANAGEMENT MANUAL OF CODES OF PRACTICE VOLUME 1 : HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM ADNOC-COPV1-09 HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April, 2008 Page 2 of 86 RECORD OF REVISION Revision No. Date Section / Page Reason Copyright The copyright and all other rights of a like nature in this document are vested in Abu Dhabi National Oil Company (ADNOC), Abu Dhabi, United Arab Emirates. This document is issued as part of the Manual of HSE Codes of Practice (the “Manual”) and as guidance to ADNOC, ADNOC Group Companies and independent operators engaged in the Abu Dhabi oil & gas industries. Any of these parties may give copies of the entire Manual or selected parts thereof to their contractors implementing HSE standards in order to qualify for award of contracts or for the execution of awarded contracts. Such copies should carry a statement that they are reproduced by permission of ADNOC, and an explanatory note on the manner in which the Manual is to be used. Disclaimer No liability whatsoever in contract, tort or otherwise is accepted by ADNOC or any of its Group Companies, their respective shareholders, directors, officers and employees whether or not involved in the preparation of the Manual for any consequences whatsoever resulting directly or indirectly from reliance on or from the use of the Manual or for any error or omission therein even if such error or omission is caused by a failure to exercise reasonable care. All administrative queries should be directed to the Manual of HSE Codes of Practice Administrator in: Environment Health & Safety Division, Supreme Petroleum Council Abu Dhabi National Oil Company, P.O. Box : 898, Abu Dhabi, United Arab Emirates. Telephone : (9712) 6023782 Fax: (9712) 6668089 Internet site: www.adnoc.com E-mail: [email protected] HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April, 2008 Page 3 of 86 TABLE OF CONTENTS PAGE HIGHLIGHTS OF CHANGES .......................................................................................5 I. PURPOSE ...............................................................................................................6 II. DEFINITIONS ..........................................................................................................7 III. EXISTING LAWS...................................................................................................21 1. HSE MANAGEMENT IN ADNOC .........................................................................22 1.1 Brief History of ADNOC HSEMS Development.........................................22 1.2 The Management Framework .....................................................................23 1.3 ADNOC Commitment to HSE......................................................................25 1.4 ADNOC Aspiration.......................................................................................26 1.5 ADNOC HSE Policy......................................................................................26 1.6 ADNOC Strategic HSE Objectives .............................................................27 1.7 HSE Codes of Practice................................................................................27 1.8 ADNOC HSEMS Requirements and Expectations ...................................28 1.9 Procedures ...................................................................................................28 1.10 Group Company HSE Plans and Targets..................................................28 2. THE ADNOC HSE MANAGEMENT SYSTEM......................................................29 2.1 Introduction..................................................................................................29 2.2 The Generic HSEMS Model.........................................................................30 2.3 Sub-elements, Basic Requirements and Expectations ...........................30 2.4 Scope and Structure ...................................................................................31 2.5 Terminology .................................................................................................32 2.6 Fit for Purpose .............................................................................................32 2.7 Continual Improvement ..............................................................................32 2.8 External Certification Status ......................................................................33 2.9 HSE-Critical Activities.................................................................................34 3. ROLES & RESPONSIBILITIES ............................................................................35 3.1 ADNOC..........................................................................................................35 3.1.1 ADNOC Directors..............................................................................35 3.1.2 EH&S Division (SPC) ........................................................................35 3.1.3 ADNOC Group HSE Committee.......................................................36 3.2 Group Companies........................................................................................36 4. HSEMS REQUIREMENTS AND EXPECTATIONS..............................................38 ELEMENT 1 - Leadership and Commitment .....................................................38 Sub-element 1.1 - Visibility.........................................................................38 Sub-element 1.2 - Proactive in Target Setting..........................................39 Sub-element 1.3 - Informed involvement ..................................................39 ELEMENT 2 - Policy and Strategic Objectives .................................................41 Sub-element 2.1 Policy.............................................................................41 Sub-element 2.2 Strategic Objectives ....................................................42 Sub-element 2.3 Dissemination...............................................................42 ELEMENT 3 - Organisation, Resources and Competence ..............................43 Sub-element 3.1 - Roles and Responsibilities..........................................43 Sub-element 3.2 - Resources .....................................................................44 Sub-element 3.3 - HSE Advisors................................................................44 HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April, 2008 Page 4 of 86 Sub-element 3.4 - Competence Assurance ..............................................44 Sub-element 3.5 - Contractors ...................................................................44 Sub-element 3.6 - Communication ............................................................44 ELEMENT 4 - Risk Evaluation and Management..............................................50 Sub-element 4.1 - Identification .................................................................51 Sub-element 4.2 - Evaluation and Assessment........................................51 Sub-element 4.3 - Controls, Ownership and Performance in Maintaining Controls .............................................................................................44 Sub-element 4.4 - Recovery .......................................................................44 Sub-element 4.5 - Recording and HSE Case ............................................44 ELEMENT 5 - Planning, Standards and Procedures ........................................44 Sub-element 5.1 - HSE Plan........................................................................44 Sub-element 5.2 - Asset Integrity...............................................................44 Sub-element 5.3 - Standards, Procedures and Work Instructions.........44 Sub-element 5.4 - Documentation – HSE Manual ....................................60 Sub-element 5.5 - Management of Change...............................................61 Sub-element 5.6 - Contingency Planning and Emergency Response ...61 ELEMENT 6 - Implementation and Monitoring .................................................44 Sub-element 6.1 - Implementation .............................................................44 Sub-element 6.2 - Non-compliance and Corrective Action.....................44 Sub-element 6.3 - Performance Monitoring & Records...........................44 Sub-element 6.4 - Incident Reporting and Follow-up ..............................44 ELEMENT 7 - Audit ..............................................................................................44 Sub-element 7.1 - Audit Plan......................................................................44 Sub-element 7.2 - Auditor Competency ....................................................44 Sub-element 7.3 - Contractor Auditing .....................................................44 ELEMENT 8 - Management Review ....................................................................44 5. CHAPTER 5. THE HSE ASSURANCE PROCESS ..............................................71 5.1 Introduction..................................................................................................71 5.2 Group Company Internal Audits ................................................................72 5.3 ADNOC Corporate Audits of Group Companies ......................................44 5.4 Group Company Annual HSE Letter..........................................................44 5.5 HSE Statement ............................................................................................74 5.6 HSE Performance Review ..........................................................................44 REFERENCES............................................................................................................44 APPENDIX 1 - Comparison with International Standards.....................................44 APPENDIX 2 - Five Parts of an HSEMS Manual .....................................................80 APPENDIX 3 - Seven Parts of HSE Case………………………………………...……83 comprise of the following: • • • Various text modifications throughout the document to improve legibility and facilitate completion of standard reporting templates.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. Incorporation of Process Safety (29CFR1910. However. Management of OSHA • • • • No changes were made to the original HSEMS structure (Elements & Subelements). Modifications in Section 5 to better reflect relative place/value of HSEMS Self Assessments and the purpose of the Group Company Annual HSE Letter.119) in the expectations. when compared with the original Group Guideline of January 2002. . which is now obsolete. Various definitions have been aligned with those finalised/approved in recent Codes of Practice documents. since relocation to the Supreme Petroleum Council. Removal of text related to initial HSEMS development prior to 2002. Basic Requirements that were first introduced in the original ADNOC Group Guideline ‘HSEMS Guidelines’ (January 2002). some changes are made in elaboration and adding more requirements in the existing expectations. Various modifications throughout the document to reflect the modified role of the EH&S Division. Modifications to various references to ADNOC Codes of Practice documents. 2008 Page 5 of 86 HIGHLIGHTS OF CHANGES The main changes made. 119. PURPOSE This document replaces the original ADNOC Group Guideline ‘HSEMS Guidelines’ (January 2002). which is now obsolete. and wherever possible. Include those components of Sustainable Development that are typically addressed within a modern HSEMS. The key objectives of this document are to: • Provide the ADNOC management and the Group Companies with a concise and comprehensive guide on all aspects of HSE Management. environmental and social impact assessments. 2008 Page 6 of 86 I. ISO 14001.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. consultation. the issues that Group Companies must address when developing and operating their own HSEMS. Manufacturing.g. Demonstrate that the generic ADNOC HSEMS framework incorporates the principal requirements of external certification systems.g. with detail provided in the HSEMS Requirements and Expectations i. i. and Production etc. Services. and other existing/future standards e. the ADNOC HSEMS Requirements and Expectations. Provide clarity on the management responsibilities in maintaining the various HSE Management Framework components. as a minimum.e. Provide a framework against which Group Companies can assess their own performance in HSEMS implementation and ADNOC can gauge the extent of the Group Companies’ progress. . e. • • • • Group Companies may develop and structure their own HSEMS framework to suit their particular needs provided that this meets. it is recommended that they adopt the principles and HSEMS structure as documented in this document as a minimum requirement. This HSEMS is applicable to all type of organizations including Marketing. e. BS8800 and OHSAS 18001. This document defines the structure and components of the ADNOC generic HSE Management System (HSEMS) which has Process Approach based (reference ISO 9001) integrated management system comprising of process safety management of OSHA -29CFR1910. These are systematically grouped within the generic HSEMS model. Nevertheless. ISO 26000 on Corporate Social Responsibilities.e.g. systematic and documented process of objectively obtaining and evaluating verifiable evidence to determine that HSE controls: − are complete and consistent. difficulty and cost of achieving it. illness and/or damage (loss) to assets. Accident An event or chain of events which has caused fatality. expertise (or persons). DEFINITIONS ADNOC Abu Dhabi National Oil Company. injury. Activity General term referring to industrial operations on a site. the methods used to achieve the objectives. − are (cost-)effective and efficient. required records and information. It involves both causal and consequence analysis and requires determination of likelihood and risk. Acceptance criteria Expresses the level of health. In context of HSE Management asset normally means hardware e.g. − safeguard the company’s resources and promote their effective use. objectively assessed. safety and/or environmental performance deemed acceptable for a given period or phase of activities. useful quality. . This level represents the point. and protect the integrity of. They may be defined both in quantitative and qualitative terms. 2008 Page 7 of 86 II. difficulty and cost of further reduction measures becomes unreasonably disproportionate to the additional risk reduction obtained. the environment. at which the time.g. − provide. company reputation or third parties. vessels. Asset A company possession having value which is used to generate revenue. Audit (HSE) Independent. Activity Specification Sheet The documentation of activity that outlines the hazard management objectives when undertaking the activity. buildings or Property. Assessment (or evaluation) The process of analysing and evaluating hazards. pipes. skills. the business controls used to ensure achievement of the objectives and the person accountable for achievement of the objectives. In more general context asset is also used in context of software e. trouble. As Low As Reasonably Practicable (ALARP) Means to reduce a risk to a level which is as low as reasonably practicable and involves balancing reduction in risk against the time. trouble.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. The combination of activities to achieve the Audit Plan. auditor training and the management of audit procedures. Chronic release The continuous or ongoing release of a discharge. when compared with similar issues in other parts of the ADNOC and its Group Companies. segregation. chosen standards. internally or externally-led. The left hand side of the diagram is constructed from the fault tree (causal) analysis and involves those threats associated with the hazard. Best Practice Systems. Causal Analysis The process of determining potential combinations of circumstances leading to a top event. etc. The centre of the bow tie is commonly referred to as the ‘top event’. be it HSE.e. Barrier A measure which reduces the probability of realising a hazards potential for harm and of reducing its consequence. − when the audits are to take place. 2008 Page 8 of 86 − allow for compliance with policies. .HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. Barriers may be physical. The right hand side of the diagram is constructed from the hazard event tree (consequence) analysis and involves escalation factors and recovery preparedness measures. − who will conduct the audits i. (materials. Audit Programme. financial or any other business context. ‘Bow-tie’ Diagram A pictorial representation of how a hazard can be hypothetically released and further developed into a number of consequences. etc) or non-physical (procedures. laws and regulations. protective devices shields. procedures. Audit Plan The time-based schedule to conduct audit activities. are identified as achieving exemplary results. team compositions. drills). inspection. Audits are an integral component of any assurance process. the controls associated with each threat and any factors that escalate likelihood. training. CEO Chief Executive Officer. An Audit Plan typically covers a 3-5 year period and details: − what is to be audited. including the preparation of an audit plan. controls or operations as a whole which. emission or exposure. Company Company is an incorporated business body. Control (of hazards) The extent and/or duration of a hazardous event to prevent escalation Continual Improvement Year-on-year enhancement of overall HSE performance. For bodies or establishments with more than one site. set out a series of principles that must be incorporated in Group Company systems and procedures. in place to manage a hazard. An organisation engaged. 2008 Page 9 of 86 Codes of Practice High level ‘standard setting’ documents which. EH&S Div. Defences All controls. It is the responsibility of Group Companies to prepare their own detailed systems and procedures as part of their HSEMS. Will usually require the necessary blend of skills. a single site may be defined as a company. Environment Health & Safety Division. prevent incidents. and/or mitigate adverse HSE effects. not necessarily in all areas of activity. Cost Benefit Analysis The means used to assess the relative cost and benefit of a number of risk reduction alternatives.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. barriers and recovery preparedness measures. as principal or contractor. in effect. resulting from continuous efforts to improve. training and experience. Competency The ability to perform a particular job in compliance with performance standards. The ranking of the risk reduction alternatives evaluated is usually shown graphically. directly or indirectly. . in the exploration for and production of oil and/or gas/ Petrochemicals/Fertilizers or any manufacturing product or Marketing or Services. HSE Critical Activities Activities that have been identified by the Hazards and Effects Management Process as vital to ensure asset integrity. ADNOC Group Companies must demonstrate that they meet the requirements of the HSE CoPs either by showing that they have the necessary systems and procedures in place and/or by preparing additional systems and procedures to address identified ‘gaps’. and which is quantified where practicable Environmental performance Measurable results of the environmental management system. Types include guards or shields (coatings. The significant means HSE Critical. and for communication of the results of this process to management Environmental Objective Overall environmental goal. planning activities. flora. that an organisation sets itself to achieve. water. humans and their interrelation. Environmental Effects Evaluation A documented evaluation of the environmental significance of the effects of the company's activities. separation . Escalation Control Measures put in place to block or mitigate the effects of escalation factors. reviewing and maintaining the environmental policy Environmental Management System Audit A systematic and documented verification process of objectively obtaining and evaluating evidence to determine whether an organisation's environmental management system conforms to the environmental management system audit criteria set by the organisation. Environmental Effect A direct or indirect impingement of the activities. achieving. inhibitors. related to an organisation's control of its environmental aspects. Environmental Aspect Element of the organisation’s activities. natural resources. land. processes and resources for developing. procedures. practices. Environmental Impact Any change to the environment whether adverse or beneficial. based on its environmental policy. objectives and targets Escalation An increase in the consequences of a hazardous event. products or services.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. arising from the environmental policy. products and services of the company upon the environment. implementing. whether adverse or beneficial. wholly or partially resulting from an organisation's activities. A significant environmental aspect is an environmental aspect that has or can have significant environmental impact. shutdowns). fauna. responsibilities. products or services that can interact with the environment. products and services (existing and planned). Environmental Management System The part of the overall management system that includes organisational structure. 2008 Page 10 of 86 Environment The surroundings and conditions in which a company operates including air. Evaluation Judgment. status of ESD system). The nodes correspond to the different stages in an escalating incident sequence. It may be used quantitatively to determine the probability or frequency of different consequences arising from the hazardous event. Escalation factors include: abnormal operating conditions. Event Tree A tree-like diagram consisting of nodes and connecting lines used to formulate potential escalation scenarios. either standing alone (e. of whether a risk is tolerable Event An occurrence or situation represented as a node in event and fault trees (e. Fault Tree Logic diagram describing all the potential causes and event chains that lead to a specific incident scenario termed the top-event. environmental variations. extreme weather and tidal conditions. It may be used quantitatively to determine the probability or frequency of different consequences arising from the hazardous event. 2008 Page 11 of 86 (time and space). a well head). e. no barrier provided.g. different fuel source) and non-physical or administrative (procedures. due to explosion or fire. Facility Any single piece of equipment or structure. e.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. Escalation Factor Conditions that lead to increased risk due to loss of controls or loss of recovery capabilities (mitigation or life saving). warnings. e.g.g. . e. maintenance mode. safety valves.g. failure of barriers. rule violations. gas plant. or grouped (e. reduction in inventory. e. control of energy release (lower speeds. and the two lines which lead out of the nodes correspond to the paths of success or failure in mitigation of the incident. lapses. not possible or too expensive.g. maintenance failure. or refinery). Escalation Factors may concurrently affect the control and/or recovery of more than one hazard.g.g. gas leak. contractors or community or to impact on the environment or reputation or combination of these. status of gas detection system.g. human error. field production station. introduction of ignition source. Event trees are used to determine alternative potential scenarios arising from a particular hazardous event. training. that has a potential to impact on safety and/or health of personnel. on the basis of risk analysis. Event Tree Analysis (ETA) Tree-like diagram used to determine alternative potential scenarios arising from a particular hazardous event. a tank battery. drills). operating outside design envelope. or act with a potential to harm. safety and environmental objectives. situation. . Group Companies may also include contractors. the guidelines are not mandatory but it will be the responsibility of Group Companies to demonstrate that their chosen approach is at least as effective (in hazard/impact management and risk reduction terms) as the approach described in the relevant guideline. Guidelines (HSE) Documents that provide ideas on how certain HSE issues may be approached. fault trees allow system-failure probability or frequency to be calculated. Generally a hazard is considered to be a situation intrinsic property with the potential to create harm to people / property / the environment / affect on the company reputation or combination of them. Hazard Analysis The systematic process of developing an understanding of hazards. damage to the environment. Source. or criteria which have been developed as a basis for decision making. Hazard Potential source of harm. Hazard Assessment The process whereby the results of an analysis of a hazard are considered against either judgement. servicing. standards. Unless stated otherwise. the potential harm may relate to human injury. Functional Requirements The minimum criteria which must be satisfied to meet the stated health. damage to property.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. Gap A Gap is a finding that an Expectation is not being met. Group Company Those companies with direct line accountability to an ADNOC Directorate. The process consists of hazard identification. damage to reputation or a combination of these. NOTE: When quantified. facilities and entities working for that Group Company. One exception to this precept is the ADNOC Group Guideline ‘ADNOC HSE Management System Guidelines’ for which the Group Companies must address (as mandatory) the ADNOC ‘Requirements’ and ‘Expectations’ when developing their own HSEMS. Note: In the context of International Standard. 2008 Page 12 of 86 Fault Tree Analysis (FTA) Tree-like diagram based upon the application of “and/or” logic used to identify alternative sequences of hardware faults and human errors that result in system failures or hazardous events. marketing. assessment and risk determination. safety and Environment outcomes. safety and environmental management plan.g. processes and resources for implementing health. i. Control (which includes recovery in case control is ever lost) and Review which includes comparison with screening and performance criteria. Assessment. HSEMS is a management frame work that provides a systematic approach that can be used by any company/ enterprise or organization to continually improve its business management to achieve efficiencies and better Health. procedures. HSEMS Health. The 'release' of a hazard. An incident which occurs when a hazard is realised (e. 2008 Page 13 of 86 Hazardous Event Incident which occurs when a hazard is realized. are being properly controlled (and that recovery preparedness measures are in place in the event control is ever lost). but complete. and are periodically reviewed with a view to changing parameters and conditions. Safety. HSE Management Documentation The documentation describing the overall Health. To manage a hazard completely requires that all four steps must be in place and recorded. Safety and Environmental Management System. fire. Hazards and Effects Register Document providing a brief. assessed. The centre point in a Hazard 'Bow-Tie'. . responsibilities. safety and environmental management. HAZOP Hazard and Operability – a study in the context of hazards and effects management. implement and maintain the HSE policy. overview of the identified hazards and the measures necessary to manage them. Environmental Management System being the company structure. A hazard management communication document that demonstrates that hazards have been identified. release of gas. Safety & Environment HSE Management Those aspects of the overall management function (including planning) that develop.e.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. The undesired event at the end of the fault tree and at the beginning of an event tree. which makes reference to the systems and procedures for implementing the health. practices. loss of buoyancy) Hazards and Effects Management Process The structured hazard analysis methodology involving hazard Identification. HSE Health. − Whether the system is suitable to achieve the health. and which should be quantified wherever practicable. ISO International Standards Organisation . under the PPC Regulations. illness and/or damage (loss) to assets. which requires establishment of a safety management system by the ship owner or any person who has assumed responsibility for the ship. arising from the HSE policy. company reputation or third parties. HSE Policy A statement of the intentions and principles of actions regarding health. In ADNOC terminology this means objectives. the HSE Policy of a Group Company is endorsed by its General Manager. systematic and documented process of objectively obtaining and evaluating verifiable evidence to determine: − Whether the HSEMS and its results conform to the audit criteria − Whether the system is implemented effectively. safety and environmental effects and which gives rise to detailed strategic objectives. injury. 2008 Page 14 of 86 HSEMS Audit An independent. Strategies provide the framework for plans to achieve the objectives used as a screen for possible plans. Term used to describe the regulatory regime applying to certain types of industrial process. the environment. Goals which the organisation wishes to achieve over the long-term provides a basis for judging progress and achievements. ISM Code International Safety Management Code. HSE Strategic Objectives The broad goals. that a company sets itself to achieve. The ADNOC HSE Policy is endorsed (signed) by the CEO.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. Interested Party Individual or group concerned with or affected by the HSE performance of an organisation IPPC Integrated Pollution Prevention and Control. Incident An event or chain of events which has caused or could have caused fatality. safety and environmental policy and objectives. Initiating Factor See 'threat'. 2008 Page 15 of 86 ISO9000 International standard and accreditation scheme for quality management system. drain systems) and • 'operational' systems intended for emergency management (contingency plans. Decrees and any Guidelines or Codes of Practice adopted by ADNOC on its own or because of these Laws. Maintain (e. Considers combinations of hazards and hazardous events. fire. Also referred to as probability analysis. Mitigation Measures taken to reduce the consequences of a potential hazardous event. or under which they have agreed in principle to operate. Regulations and Decrees as issued by the UAE and/or Abu Dhabi Government Authorities. protective coatings. The limitation of undesirable effects of a particular event .g. drills). training. Legal Requirement Legal refers to UAE and/or Abu Dhabi Laws. It also refers to any international standards or treaties to which the UAE. Manual of Permitted Operations (MOPO) Defines the limit of safe operation permitted for a particular asset if control and/or mitigation measures are reduced and/or removed with the objective of maintaining a tolerable level of risk. Regulations or Decrees. Likelihood Analysis The process of estimating the likelihood of an event. ISO14000 International standard management system. and accreditation scheme for environmental Law The Legislation. deluge) • 'passive' systems intended to guarantee the primary functions (fire and blast walls. Mitigation measures include: • 'active' systems intended to detect and abate incidents (gas. Policy or Procedure) The term ‘Maintain’ as used in this document should be understood to mean ‘establish and maintain’ if the policy or procedure which is to be maintained does not yet exist. Abu Dhabi Emirate or ADNOC is a signatory. Legal Compliance: Means all the items and actions required by laws/regulations/decrees etc are fully implemented and compliance records are maintained. and smoke alarms.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. Regulations. shutdowns. 119. or part or combination thereof. escalation factor or a hazard. injury. Process Safety Management (PSM): A systematic approach for process safety management for highly hazardous chemicals comprising of 12 elements specified by OSHA .29CFR1910.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. Procedure A documented series of steps to be carried out in a logical order for a defined operation or in a given situation. Physical Effects Modelling The estimation of the magnitude of a potential 'top event' using mathematical models and correlations. that has its own functions and administration. Process A logical sequence of inter-related activities. Policy Over all intention and direction of an organization related to its performance as formally expressed by top management.g. activity or system element. A Performance Criterion is bound to be at least as stringent as or more stringent than the respective Screening Criterion. Performance Criterion A standard of performance of an operation. which may include company wide 'Standards' and general applicable Group Guidance documents (e. firm. In the context of ADNOC Group. organisation means Group Operating Companies and independent producers. enterprise. public or private. . company reputation or third parties. fire-heat flux and temperature versus time. corporation. illness and/or damage (loss) to assets. 2008 Page 16 of 86 Monitoring Activities All activities related to the prevention or mitigation of hazardous events Near miss An event or chain of events which could have /( potential to) caused fatality. Prevention Completely eliminating a threat. such as: dispersion. whether incorporated or not. the environment. explosion overpressures and structural response. Organisation Company. authority or institution. Performance Indicator A 'vital sign' indicator showing the extent of successful performance against set criteria over time. Codes of Practice/Guidelines). The models and correlations are typically design tools. HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. This enforcement is sometimes achieved by penalties or other punitive measures. 2008 Page 17 of 86 Programme A Programme is a management tool for meeting an established objective. plants and social .Reputation – employees and third parties. In QRA statistical values are derived for potential loss of life and damage to resources and environment. A Programme usually addresses issues that have either limited scope or limited time frame.Assets (or Revenue) – damage to property (assets) or loss of production . air. operational and organisational measures that limit the chain of consequences arising from the first hazardous event (or 'top event'). Note: These values should not be interpreted as unavoidable and acceptable losses. a ‘regulator’ sets the standards and verifies that these are applied. Quantitative Risk Assessment (QRA) A structured approach to assessing the potential for incidents and expressing this potential numerically. soil. the verification that these are applied and the enforcement of corrective action where shortfalls and gaps are observed. The regulator also enforces correction in case that standards are not being met and/or complied with. A Programme is less comprehensive than a System and is typically composed of two steps: ‘plan’ and ‘implement’.People – injury or harm to physical or psychological health . These can 1) reduce the likelihood that the first hazardous event or 'top event' will develop into further consequences and 2) provide life saving capabilities should the 'top event' develop further. Also refer to definition for Selfregulation. This includes the liabilities arising from injuries and property damage to third parties including the cross liabilities that may arise between the interdependent ADNOC Group Companies.” As consequence. Regulation (for HSE) The process of being controlled by HSE Laws & Regulations. Risk = Frequency x Consequences. Risk Risk is the product of the measure of the likelihood of occurrence of an undesired event and the potential adverse consequences which this event may have upon: . animals. Recovery Preparedness Measures (sometimes 'Recovery Measures') All technical.Environment – water. . The verification process may involve external parties which are independent of the process of standard setting and are also independent of the organisation(s) which have to apply the standards. Four consequence categories are included: impact on people. Both the relative probability and the potential consequence are categorised by 5 point scales. a principle or Code of Practice reflecting a generally accepted quality standard to perform an activity (e. Risk Evaluation Judgment. A completed Case will provide a reference document to all information relevant to the safety and health of the operations personnel.g. Risk Matrix The matrix portraying risk as the product of probability and consequence. environment and reputation. assets. on the basis of risk analysis. environment and resources on an installation. Risk Assessment Overall process of risk analysis and risk evaluation. Considerations for the assessment of probability are shown on the horizontal axis. Considerations for the assessment of consequence are shown on the vertical axis. used as the basis for qualitative risk determination. . Screening Criterion 1. The Risk Matrix may be used to assist to determine this rating. Safe A condition in which all hazards inherent in an operation have either been eliminated or are controlled such that their associated risks are both below a tolerable threshold and are reduced to a level which is as low as reasonably practicable. every hardware modification will be subject to a plant change procedure). a value which should not be exceeded to prevent effects. Safety (HSE) Case A demonstration of how the Company HSE objectives are being met in a methodical and auditable reference document. of whether a risk is tolerable Risk Management The process of implementing decisions about accepting or altering risks. Risk Analysis: Use of available information to identify hazards and to estimate risk.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. The product of the two is the risk classification. or 2. Plotting the intersection of the two considerations on the matrix provides an estimate of the risk. a value against which the risk tolerability of the identified hazard or effect can be judged. or 3. 2008 Page 18 of 86 Risk Classification A rating used to derive an appreciation of the relative risk from a hazard. as directed by line management. Standard is an allinclusive term denoting specifications. Safety and Environment Management System that complies with the laws and policies of the Emirate of Abu Dhabi and international standards” Significant Environmental Impact Adverse environmental impact that exceeds pre-defined criteria. guidelines. Management system means a system to establish policy and objectives and to achieve those objectives. 2008 Page 19 of 86 A Screening Criterion can be established based for example on legal requirements or scientifically derived limits. to determine how well its programs and procedures satisfy legal requirements and conform to the Expectations of the HSEMS. Self-regulation (for HSE) Being ‘Self-Regulatory’ means that ADNOC must comply with all relevant Abu Dhabi and UAE Federal Laws and that the monitoring of legal compliance will be carried out internally with the help of EHS Division . Shortfall A gap between objective / specification / requirements and actual performance. conditions or requirements. Realistic and Time-based. ADNOC distinguishes between planned and accidental significant impacts.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. For the purpose of the HSEMS. recommended practices.SPC and ADNOC will not be subject to direct external regulatory scrutiny. or other considerations such as acceptability of risk (probability of occurrence times severity of consequence). . self-regulation is defined as: “Action undertaken by ADNOC to develop and implement a Health. Measurable. SMART Specific. if any authority approaches to any ADNOC group company then it has to be through EHS Division – SPC. procedures. SPC Supreme Petroleum Council Standard A prescribed set of rules. i. Achievable.e. Statement of Fitness An affirmation by the asset holder that (HSE) conditions are satisfactory to continue operation. 6]. However. The criteria are defined in ADNOC document ‘Code of Practice on Environmental Impact Assessment’ [Ref. philosophies and handbooks. with different criteria for both. Self-assessment The process whereby an evaluation is performed by a unit or facility. System Set of interrelated or interacting elements. Measures put in place to block the effect of a threat. Production/Maintenance Operations Department. Tolerability Criteria Expresses the level of risk deemed tolerable for a given period or phase of activities.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. Threat Barrier All measures taken to reduce the probability of release of a hazard. . drills). warnings. Unit A part or group in a complex organisation with a specific purpose/function e. applicable to the organisation or parts thereof. The 'release' of a hazard. or together with other tasks. safety and the environmental objectives and that needs to be set and met in order to achieve those objectives Threat A possible cause that could potentially release a hazard and produce an hazardous event. Training Training encompasses the steps necessary to ensure that employees and contractors have the job competencies (knowledge. health and safety responsibilities. UAE United Arab Emirates Uncontrolled Release an incident involving an accidental release of hydrocarbons. Top Event Specific incident scenario described by a fault tree. Types include guards or shields (coatings. different fuel source) and administrative (procedures. inhibitors. 2008 Page 20 of 86 Task Set of activities / operations this alone. control of energy release (lower speeds. safety valves. separation (time and space). The undesired event at the end of the fault tree and at the beginning of an event tree. quantified where practicable.g. Target Detailed performance requirement. Drilling Department. may be used to achieve a specific goal. reduction in inventory. toxic substances. May be expressed qualitatively or represented quantitatively on the Risk Matrix by shaded areas. shutdowns). Business Unit. skills and values) necessary to fulfil their environmental. The centre point in a 'Bow-Tie' Diagram. or other hazardous substances. training. that arises from health. . [1] ADNOC Manual of Codes of Practice: ‘Guideline on HSE Definitions & Abbreviations’. 1]. ADNOC-COPV1-05. all critical defences in place must have failed. For this to occur. III. 2008 Page 21 of 86 Worst Case Consequence The worst possible HSE consequences in terms of harm resulting from a hazardous event.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. EXISTING LAWS There is currently no legislation of relevance to the subject of this Code of Practice. Further detail on definitions is provided in the document ADNOC Manual of Codes of Practice ‘Guideline on HSE Definitions and Abbreviations’ [Ref. which aimed to shift from focusing on isolated HSE issues to building and aligning systematic processes for continual improvement in business and HSE performance. expectations. Also. the new model adopted in principle the structure of the HSEMS that was developed by OGP. The Group Companies were directed to develop and implement their own HSEMS to best fit their particular business needs. 1. A process approach and integrated and proactive HSE management system were required if performance was to be improved further in a business that was marked by ever-increasing complexity. − improved participation/mobilisation of leaders and workforce. roles and responsibilities. the Oil & Gas Producers Association (OGP) developed a common HSE Management model. − improved measurement and feedback mechanisms. Other major petroleum companies had already developed systematic approaches for fully integrating HSE Management into their day-to-day business.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. organisation and business needs.1 HSE MANAGEMENT IN ADNOC Brief History of ADNOC HSEMS Development Since the start of its operations more than 30 years ago. ADNOC realised that a more proactive approach was required with a view to emerging UAE HSE laws & regulations and existing international standards. ADNOC permitted freedom of structure. which was adopted by many companies. 2008 Page 22 of 86 1. controls and programs for compliance that were issued mostly in response to newly introduced UAE laws & regulations. Also. which aimed to rectify weaknesses observed in the earlier model. The HSEMS was planned to become the umbrella under which all future HSE initiatives would be developed and which would provide. − enhanced teamwork in HSE related activities. . neighbouring community in general and its customers. provided that this was compatible with the corporate HSEMS. integration and rapid changes of technical. ADNOC launched its first Health. which ensured that the business was conducted with full concern for the environment and for the health and safety of its workforce. In May 1997. The 2002 model became the backbone for development of the ADNOC HSE Manual of Codes of Practice which commenced in 2003. In the mid-nineties. Safety and Environment Management System (HSEMS). amongst others: − clear HSE goals. targets. − reduced cost and improved efficiencies. Also. In January 2002 ADNOC launched its new HSEMS model. and aims to provide detail on how to implement the HSEMS Requirements and Expectations. HSE Management in the ADNOC Group followed a variety of policies and guidelines. The policies reflected directives. ADNOC required that contractors implement an HSEMS that complied with the ADNOC standards. safety and environment.e.3 through 1. the philosophical cornerstone for the management of health. Strategic HSE Objectives: The key issues for the full implementation of the corporate HSE Policy and achievement of ADNOC’s Aspiration. including information as to WHEN and WHERE ADNOC wants to achieve these.8 provide further detail. HSE Policy: HOW ADNOC wants to pursue the HSE Aspiration and Statement of Commitment (i. 2008 Page 23 of 86 1. Statements • Statement of Commitment • Aspiration • HSE Policy & • Strategic HSE Objectives Directorate CEO Corporate Statements Corporate HSEMS Requirements Expectations Corporate Guidelines Codes of Practice & Grouped in accordance with generic corporate HSEMS model ADNOC corporate HSEMS framework for selfregulation Framework Documents Best Practice Documents Shareholders World industry OGP • Essential features • Compulsory standards • Standard methods • Min/max limits • Monitoring requirements Figure 1: Framework for ADNOC Corporate HSE documentation Sections 1.2 The Management Framework HSE management in ADNOC is structured through a number of documented statements. • • • • A typical HSE Management System (HSEMS) comprises all of the above. the adopted course and principles of action). HSE Codes of Practices (and Group Guidelines): The detailed ADNOC standards within the corporate HSE management framework that facilitate the Group Companies to comply with the corporate HSE Policy and achieve of the corporate Strategic HSE Objectives.. Aspiration: WHAT LEVEL of HSE performance ADNOC wants to achieve.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. . which in sequence of importance are (see also Figure 1): • Statement of Commitment: WHAT ADNOC believes in and is committed to. the ADNOC Requirements and Expectations. Figure 2 demonstrates how the ADNOC HSEMS guidance and the Group Company HSEMSs are linked. However.: • • HSE Procedures: The processes to be adopted by the Group Companies in executing their activities in order to meet all of the above HSE Plans and Targets: The issues in the long term Strategic HSE Objectives as they apply to the Group Companies. e. as a matter of policy.g. a Group Company HSE will comprise details of.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. More specifically. but in greater detail and phased into shorter time frames.9 and 1. Statement of Commitment Aspiration HSE Policy Strategic HSE Objectives Codes of Practice International Standards HSEMS Requirements & Expectations Statement of Commitment Aspiration UAE Laws & Regulations Standards International Partners Corporate HSEMS Guidance to Group Companies HSE Policy Strategic HSE Objectives Procedures Plans & Targets HSEMS as developed by individual Group Companies Influences HSEMS Corporate HSE performance Figure 2: Relationship between corporate HSEMS guidance and Group Company HSEMS ADNOC’s corporate HSE performance. e. the Group Company HSEMS must meet. A typical Group Company HSEMS will. 2008 Page 24 of 86 ADNOC. in addition to the above but translated to Group Company context. Group Companies may develop their own HSEMS framework to suit their particular needs. . ADNOC believes that sustainable achievements can only be made if the Group Companies have a comprehensive HSEMS in place and are complying with all its details.g. requires all Group Companies to have a documented HSEMS and specifically for this purpose ADNOC has defined HSEMS Requirements and Expectations. being the sum of Group Company’s performance. Sections 1. is inextricably linked to the achievements of the Group Companies. as a minimum. These are the issues that Group Companies must address when developing and operating their own HSEMS. comprise a greater level of detail than can be provided from a corporate level. from multiple years to annually (or shorter) whilst identifying WHO is responsible for achieving the resulting tasks.10 provide further detail. HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April, 2008 Page 25 of 86 ADNOC’s role in steering corporate HSE Management will be to provide guidance on corporate issues and to define compulsory common standards and performance parameters that apply throughout the ADNOC Group. The Group Companies will at all times be responsible to translate the corporate guidance into the level of detail as required to conduct their own specific business, within the boundaries and performance parameters defined by ADNOC. ADNOC intends to be self-regulatory in all HSE aspects. This requires ADNOC, as part of its corporate governance role, to assure and verify that Group Companies have implemented their HSEMS, comply with relevant UAE laws and regulations, and comply with ADNOC Codes of Practice. ADNOC will verify this via periodic audits, which are key components of the corporate Assurance Process. This is addressed in Chapter 5. 1.3 ADNOC Commitment to HSE In 1997, ADNOC adopted a number of expressions of values and commitments (rather than policy) that covered Health, Safety and Environmental activities and were applicable to all Directorate and Group Company operations. The following explicit Statement of Commitment has now replaced all of these earlier statements: ADNOC and its Group Companies are committed to: • • • • • • • pursue the goal of no harm to people, which includes the community; protect the environment; develop and use energy resources efficiently to provide products and services; manage HSE matters with the diligence accorded to any of its other critical business activities; play a leading role in promoting best practice in our industries; promote a culture in which all Group employees are committed to strive to achieve the goal; be transparent in the public reporting of the Group’s HSE performance. In this way we aim to have an HSE performance for which we can be proud of, as a good neighbour, contributor to sustainable development, and earning the confidence of our customers, joint venture partners and the society at large. The Statement of Commitment has been signed by the ADNOC Chief Executive Officer. HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April, 2008 Page 26 of 86 1.4 ADNOC Aspiration ADNOC’s Statement of Aspiration is as follows: ADNOC aspires to achieve an HSE performance that is exemplary in the Middle East and African Region and which is consistently equal to, or better than the performance of its international joint venture partners in their corresponding activities. The Statement of Aspiration has been signed by the ADNOC Chief Executive Officer. 1.5 ADNOC HSE Policy The ADNOC HSE Policy Statement is as follows: Every ADNOC Group Company shall: • have a systematic approach to HSE management designed to ensure compliance with Abu Dhabi and U.A.E Laws and Regulations and adopted local and international standards; conduct activities in a manner designed to minimise HSE risks to a level which is As Low As Reasonably Practicable (ALARP); set targets for continuous HSE performance improvements; measure, appraise and report performance; hold appropriately empowered line management staff accountable for HSE performance; include HSE competencies and performance in the appraisal and reward of all staff; empower all its employees to refrain from actions that are considered a threat to HSE; require contractors to manage HSE in line with this policy. • • • • • • • ADNOC and the Group Companies will implement this policy through a documented Health, Safety and Environment Management System (HSEMS) and conduct periodic audits to verify compliance. The ADNOC HSE Policy has been signed by the ADNOC Chief Executive Officer. The detail implementation of the various policy issues is provided in the HSEMS Requirements and Expectations - see Chapter 4. HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April, 2008 Page 27 of 86 1.6 ADNOC Strategic HSE Objectives The ADNOC Strategic HSE Objectives are as follows: Health Safety Flaring Venting Halons Resources Discharges to water No harm to people, whether they be employees, contractors or third parties. No harm to people, whether they be employees. contractors or third parties. Strive towards ultimate elimination of hydrocarbon flaring. Eliminate continuous venting hydrocarbon disposal. Zero losses of halons by gradual elimination/replacement. Optimise use of resources – land, energy and raw materials. Re-inject produced waters and other effluents unless their discharge is compatible with the surface environment and can be discharged in line with international standards. Minimise the use of oil-based muds and dispose of drilling muds and contaminated cuttings in ways that do not cause release of contaminates to the environment. Control and minimise all solid and other wastes and treat and dispose as per international standards. Prevent oil and chemical spills and, if they do occur, clean them up in a timely and environmental friendly manner. Oil-based drilling muds and cuttings Solid wastes Oil and chemical spills Objectives can only be meaningful if they are SMART i.e. Specific, Measurable, Achievable, Realistic and Time-based. As such, and notwithstanding the invariably long term nature of these objectives (e.g. 5 - 10 years or longer), where possible they should contain information as to WHEN and WHERE ADNOC wants to achieve these. Scope and timing for implementing these objectives will be dealt with in separate communication between ADNOC Directorates and Group Companies. 1.7 HSE Codes of Practice ADNOC is the de facto regulatory body for HSE for the oil and gas industry in Abu Dhabi and developing the Codes of Practices are a key component of ADNOC’s regulatory responsibilities. Codes of Practices articulate broad common guidelines and detailed standards on the entire range of HSE issues in the ADNOC Group. HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April, 2008 Page 28 of 86 Essentially, the Codes of Practices document how ADNOC wants the Group Companies to manage HSE and the criteria against which the Group Companies will be audited. In adopting or setting HSE standards, ADNOC EH&S Division (SPC), on behalf of the Group Companies, maintains professional liaison with all Federal and Abu Dhabi Government bodies to ensure that emerging HSE Laws and Regulations can be applied by the industry. ADNOC will adopt internationally recognised standards wherever local laws and regulations do not exist. 1.8 ADNOC HSEMS Requirements and Expectations The ADNOC HSEMS essentially comprises. • A statement of Basic Requirements for each of the HSEMS Elements that articulate the broad standards to be followed by the Group Companies in developing and operating the HSE Management System A number of Expectations for each of the HSEMS sub-elements that articulate the minimum requirements for a number of critical HSE issues and topics. Here, also, ADNOC expects all Group Companies to comply with these and to produce either a document or a system for each of the Requirements or group of Expectations for the same reasons mentioned above. The Group Companies are free to expand on the Expectations where this is considered to be of benefit. • Section 4 of this document provides the full text of the HSEMS Requirements and Expectations. ADNOC requires Group Companies to have either a document or a system in place for each of the HSEMS Expectations, which provide a standard against which performance could be measured. 1.9 Procedures Development of detailed HSE Procedures is the responsibility of the Group Companies, who shall follow the guidelines and standards documented in the ADNOC HSEMS Requirements and Expectations and the ADNOC Manual of HSE Codes of Practice. 1.10 Group Company HSE Plans and Targets In consultation with their respective Directorates, and with the ADNOC EH&S Division (SPC) if required, Group Companies shall formulate their own HSE Plans and Targets. These shall cover the range of ADNOC Strategic HSE Objectives, as relevant to the particular Group Companies. The plans shall detail how the Group Companies intend to meet these objectives, broken down into meaningful and SMART targets, with distinctive milestones. In addition to setting specific time frames, the SMART targets shall specify WHO is responsible for achieving these. Where Group Companies already meet some or all of the objectives, the plans should demonstrate how the effort will be sustained. documentation and resources for developing. Mechanical Integrity of Equipment (e. Employee Training (e. Contingency Planning and Emergency Response). Risk Evaluation & Management – PHA.g. The HSEMS also covers major required elements of Process Safety Management (PSM) of OSHA-USA which was developed after lesson learnt from the major process incidents such as Bhopal. and Compliance Audits (e. Philips. In general terms. Safety and Environment. Process Hazard Analysis (e.g.g. Process Safety Information (e. An HSEMS will bring improvement in HSE performance in the long term. What if. The HSEMS should provide structure to the management of HSE hazards (and their effects) associated with the business of the organisation. FRA). HAZOP. Permit to Work System). Operating Procedures (e.g. 2008 Page 29 of 86 2. FMEA. standards.). The HSEMS should provide a structure for achieving continual improvement. FTA/ETA. taking into account client and parent company requirements. OHRA. PSSR-Work Instructions-MOC). Incident Investigation and Follow up).). responsibilities. Management of Change). Emergency preparedness (e. Internal Audits & External Audits etc. as opposed to separate systems for each of the three elements. performance is reported and monitored and areas for improvement are identified). the rate of which is generally set by the organisation itself. Non-routine Work Authorization (e. This requires time for behavioural and attitudinal change to support compliance with the system. QRA. HSE case including MSDS & Hazard Communication etc..g. Contractors Management. This document describes the elements and sub-elements of the ADNOC HSEMS and the broad and minimum requirements for each of these. planning activities.e. HSECES). This includes organisation structure. implementing. Incident Investigation (e. IMC Incident etc. reviewing and maintaining the organisation HSE Policy and meeting the stated objectives. . Competency Assurance).g. provided the company is 'working and improving the system'.g. achieving. BASF. SOP and Work Instructions). HAZID.e. Managing Change (e. i. Health.g. measurements are made. Adherence to the guidelines in this document will ensure that the mandatory Group HSE Policy is met. ADNOC recommends an integrated HSE Management System (HSEMS).g.g.g. Pre-Start-up Safety Review (e. to ensure these are properly controlled (i.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. 2. the HSEMS should concentrate on critical issues and activities.1 THE ADNOC HSE MANAGEMENT SYSTEM Introduction The ADNOC Group HSE Policy requires that every Group Company implement a systematic HSE management that ensures compliance with the law and achieves continuous performance improvement. Arco. The OGP Guidelines refer to competence in the text of Element 3. For each Subelement. not in the element title.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. as both these are closely linked. named ‘Organisation. Standards and Procedures’. i. when comparing the various OGP references there are some differences: • Element 3. Element 5 also becomes the logical position for sub-element ‘HSE Documentation’. Standards & Procedures Implementation & Monitoring Audit Management Review Continuous Improvement Corrective Actions • • Figure 3: ADNOC generic HSEMS model 2. However. the following is provided: . Resources & Competence Risk Evaluation & Management Leadership & Commitment Planning. the eight HSEMS elements have been divided into 30 Sub-elements that cover the entire HSEMS (see Figure 4). which is compatible with ISO and OHSAS18001 standards.e. Especially in a technical environment. Resources and Documentation’ by OGP. ADNOC recognises 'Audit' and 'Review' as separate HSEMS Elements as opposed to OGP which combine this in one element. Element 5 in this document replaces OGP Element ‘Planning’.3 Sub-elements. Subsequent to this. ‘Standards’ and ‘Procedures’ must be highlighted separately and at the highest level in a management system. 2008 Page 30 of 86 2. Competency of personnel in HSE critical positions is of critical importance and ADNOC believe that ‘Competence’ must be highlighted prominently in the corporate HSEMS. Policy & Strategic Objectives Organisation. Basic Requirements and Expectations For practical purposes. Resources and Competence’. ADNOC believe that.. has been renamed ‘Organisation. in which OGP refer only to ‘Procedures and Work Instructions’. they are best placed in HSEMS Element 5 ‘Planning. ADNOC has in principle adopted the HSEMS model that was developed by the Oil & Gas Producers Association (OGP – formerly E&P Forum).2 The Generic HSEMS Model The generic ADNOC HSEMS model is illustrated in Figure 3. 3 Controls.HSE Manual Management of Change Contingency Planning & Emergency Response 6.4 Scope and Structure This document describes the minimum ADNOC HSEMS Requirements for responsible and systematic HSE management. Resources & Competence (32) 4. Typical supporting documents. This document is not written as a specification of how the Group Companies must manage their HSE which.2 Auditor Competency (4) 7. to fully implement the particular HSEMS sub-element.1 3.4 Recovery (2) 4.6 4.5 Recording and HSE Case (4) (3) (4) (5) (3) (3) (3) (4) (3) (4) (4) 5.2 Evaluation & Assessment (4) 4. including HSEMS design is strictly a Group Company responsibility. of Expectations) 1.3 6.2 Proactive in target setting (3) 1.5 5.3 Informed involvement (4) 2.4 5.3 Dissemination (3) 3. HSEMS Elements (No.1 Policy (4) 2. Good examples of such procedures and documentation should either be found in documented format at each operating location or on HSE websites for those companies with an intranet.3 3.2 6.4 (15) (10) (3) 7. Audit 8. Procedures & Work instructions Documentation .3 5. Policy & Strategic Objectives (13) • Sub-elements (No. Standards & Procedures (21) 6. Expectations: specifying the key issues that must be in place to satisfy the basic Requirements or. procedures and guidelines: the types of procedures or other documentation typically expected to be found in an organisation to support the implementation of particular sub-element/expectations.1 Identification (3) 4. in other words.1 5. . Risk Evaluation & Management (16) 5. of Expectations) 1. Ownership & (3) Performance in maintaining controls 4.1 Audit Plan (4) 7. Implementation & Monitoring 7.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April.1 6. Organisation.5 3. Leadership & Commitment 2.6 Roles & Responsibilities Resources HSE Advisors Competence Assurance Contractors Communication (6) (3) (6) (4) (7) (6) (9) 3. Planning.2 Strategic Objectives (2) 2.1 Visibility (6) 1. Management Review HSE Plan Asset Integrity Standards. 2008 Page 31 of 86 • • Basic Requirements: setting out the summarised requirements for each HSEMS element.3 Contractor auditing (2) Implementation Non-compliance & Corrective action Performance Monitoring & Records Incident reporting & Follow-up Figure 4: HSEMS broken down in sub-elements 2.2 5.2 3.4 3. 6 Fit for Purpose In ADNOC. Assessment Summary of Annual HSE Letter. Also. the public and customers . 2008 Page 32 of 86 The documented Expectations aim to provide guidance on how Group Companies may develop their own HSEMS so that they meet the ADNOC Requirements. The increasing number of interfaces involved in contracting-out work requires more. emissions. Should. May means that an action is optional and no recommendation is made as to whether or not it is to be carried out. for example: − reduced accidents. the changing face of the business requires the ever-increasing use of contractors for non-core business activities.7 Continual Improvement Evaluation of HSE improvements shall be an on-going process and can include. Codes of Practice. 2. This structure will also be followed in all other ADNOC documentation that involves reference to HSEMS e. procedures for ADNOC-led HSEMS audits. effluents and waste − lower cost − improved reliability − reduced potential liability − improved reputation with regulators. rather than less. 2. The level of detail and complexity of the HSEMS. Whether contracted out or not.5 Terminology Section II provides a glossary of terminology used in the Basic Requirements and Expectations. As a minimum requirement. the Expectations provide guidance on how the Group Companies may be audited against these expectations. all personnel involved in managing and executing these activities must understand the HSE hazards and effects and their roles in managing these. If Possible means that an action is not compulsory but is recommended. the intent of the following words is: Shall. Will. formalisation of the HSE management processes. and be understood by all those responsible for managing the HSE risks.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. and the nature of its combined activities. the extent of documentation and the resources devoted to it should be commensurate with the size of the total organisation.g. When reference is made for actions to be taken. which include HSE critical activities. Would. 2. Must means that an action is compulsory. including contractors. the HSEMS must meet the needs of. Furthermore. and benchmarking methods with international peers and competitors. such as that for additional control equipment. ISO14001 and OHSAS18001 are voluntary standards for external certifications status. standardised methods for future external audits by consultants. common reporting mechanisms across the Group. an economic incentive may exist for implementing improvement measures.g. staff or training. . Also. ADNOC recommends that Group Companies develop their HSEMS in a manner that is compatible with the structure and methodology of existing external standards and certification systems. Amongst the many benefits are e. early compatibility will reduce later effort if external certification should become desirable or compulsory. ISO14001. The decision to pursue external certification status is one that must be made by ADNOC Group Companies themselves. whereas the International Safety Management (ISM) Code will be mandatory for (most) ships and shipping companies. Some typical examples of PONC include: − the costs of cleaning up spills − repairing the damage caused by accidents − carrying-out incident investigations − dealing with greater regulatory or public scrutiny which result from poor performance record − insurance pay-outs and increases in premiums Typically included in the POC is additional cost. If PONC is greater than POC. 2.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. to quantify an economic incentive for these improvements by comparing the ‘Price Of Non-Conformance’ (PONC) with the ‘Price Of Conformance’ (POC). The ADNOC HSEMS and the structure and details contained in this document are closely aligned with external standards for HSE Management Systems.8 External Certification ADNOC intend to implement HSEMS expectations in true spirit so that any group company opt for certification can achieve it easily. external certification may be preferred by some Group Companies to align with the world-wide approach of their International Shareholders. 2008 Page 33 of 86 − enhancement of employee pride It may be possible. Appendix 1 provides a cross-reference for the ADNOC HSEMS structure and that used in ISM Code. The company shall develop Continual Improvement Process for HSE Critical activities including baseline data and quantifying improvement with time frame. OHSAS18001 and API RP75. in some cases. : • Senior management is responsible for establishing and maintaining HSE policy. 2].e. external relations and revising the HSE MS.Critical Activities ‘HSE-critical activities’ are mentioned throughout the HSEMS Basic Requirements and Expectations and are defined as follows: HSE.9 HSE. The definition of serious harm includes the critical. the environment or property or which can reduce the impact of such an event. HSE-critical activities can be at all levels within the company with activities and objectives that are applicable to that level e. 2008 Page 34 of 86 2. [2] ADNOC Group Guideline: ‘HSE Risk Management’.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. execution and monitoring (review and verification). strategy and objectives. People who work at the ‘task execution’ are responsible for the direct management of control and recovery measures.g. severe and catastrophic categories shown in the risk potential matrix in the ADNOC Risk Management Guidelines [Ref. . People who work at the ‘technical support’ level are responsible for setting procedures People who work at the ‘supervisory’ or 'activity management' level are responsible for planning. • • • All the above activities are HSE-critical. HSE-critical activities should not be interpreted as being applicable to the worksite only i. March 2000.critical activities are those that are important in preventing events with potential to cause serious harm to people. operating equipment and plant. 3.2 EH&S Division (SPC) The EH&S Division (SPC): • Is the custodian of the ADNOC HSEMS and will periodically review the HSEMS Requirements and Expectations for completeness and need for change.g. ensure that the Group Companies operates within the self-regulatory rules and conditions that have been agreed for ADNOC and its Group Companies. • • • [3] ADNOC Manual of Codes of Practice: ‘Directions for Preparing the Annual HSE Letter’.1. the Directors should steer the Group Companies on key issues that may affect achievement of ADNOC’s strategic HSE Objectives and compliance with the corporate HSE policy and ADNOC Standards.1 ADNOC 3. 3] or other methods.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April.g. ADNOC-COPV1-07. ADNOC Annual HSE Report. e.SPC. Will collect information on HSEMS implementation progress from the Group Companies via routine (e. distinction is made between the governance role of the ADNOC corporate organisation and the operating role of the Group Companies. Annual HSE Letter [Ref. . Will provide assistance to the Directorates and Group Companies where clarification is required on HSEMS Guidelines’ structure or interpretation. Will perform a programme of assurance activities.1 ADNOC Directors In their corporate governance role the ADNOC Directors will maintain an overview of the progress made by Group Companies to implement their HSEMS in accordance with the documented ADNOC Requirements. ADNOC Directorates shall ensure that an Annual HSE Statement of compliance and Annual HSE Letter shall be submitted by the group companies yearly to EH&S Division . in their governance role. ROLES & RESPONSIBILITIES In HSEMS development and implementation.g. audits to verify that Group Companies comply with the corporate regulations and rules and achieve the ADNOC Expectations. . e. The findings of these assurance activities will be reported to the respective Group Company General Managers and ADNOC Directorates.1. If necessary. 3. 2008 Page 35 of 86 3.. It will alert respective Directors as/when required on key weaknesses of specific Group Companies and will provide routine progress report to the Directorates and the ADNOC Chief Executive Officer. The ADNOC Directors. as a minimum. − prepare the ‘Annual HSE Letter’ for submission to ADNOC which. The internal audit report and HSE statement of compliance shall be submitted to EHS Division. HSE Managers are responsible for developing the ‘fit for purpose’ HSEMS. 2008 Page 36 of 86 3. assistance in training of line staff. 3.3 ADNOC Group HSE Committee The ADNOC Group HSE Committee.g. This could include specific Requirements and Expectations additional to those specified by ADNOC. inter alia. Their organisation should provide support and advice to the Line functions in implementing the HSEMS e.SPC yearly. of representatives from all ADNOC Directorates.1. The Committee ensures that the Group Companies’ views are considered before it approves new Codes of Practice and standards and presents these to the CEO for signature. advises the Chief Executive Officer on corporate HSE issues. composed. summarises HSEMS implementation progress. They are responsible for the Group Company adoption of an HSEMS which is ‘fit for purpose’ and which. • • . HSE Managers will: − maintain and enhance the HSEMS in accordance with emerging ADNOC advice on new Requirements and/or Expectations. the roles and responsibilities in the Group Companies for HSEMS development and implementation are as follows: • General Managers are accountable to their respective ADNOC Director for Group Company HSE performance. amongst others. developing implementation plans. progress monitoring and conducting assessments and audits. They should provide appropriate resources to develop and implement the HSEMS. Senior Line Managers are responsible for implementing the HSEMS in their respective organisations and/or facilities. They should deploy appropriate resources and train their staff to understand the HSEMS and act in accordance with its Requirements and Expectations. − perform audits of the line organisations to assure Group Company management that the operations comply with the HSEMS Requirements and Expectations.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. They share responsibility for achieving the specific Requirements of the Group Company HSEMS.2 Group Companies In hierarchical sequence. meets the ADNOC Requirements and Expectations. programs and procedures. . systems. such a control system should include procedures for issuing information to line channels and acknowledging receipt of documents. − Motivate employees and management towards inculcating HSE Culture and making HSE specific way of life. − establish a document control system for the HSEMS and associated HSE systems. programs and procedures used to meet the HSEMS Expectations. Transfer of HSE technology is an essential component of the continual improvement process. maintain a “Library” to facilitate sharing of HSEMS “Best Practices” and “Lessons Learned”. As a minimum.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April.g. 2008 Page 37 of 86 − together with EH&S Division (SPC). e. They are to be seen as providing a leading role towards constant improvement through leadership. with relevant milestones and reviews identified within the Business Plan. conferences. Management shall provide strong and visible leadership to promote a culture in which all employees share a commitment to HSE. such as training. Their HSE performance will be assessed against achievement of annual objectives. Management shall demonstrate commitment to implementing the HSEMS by ensuring that the necessary manpower and financial resources are provided. Leadership and commitment needs to be embedded in all other elements of HSEMS for effective implementation of expectations.Visibility This sub-element contains six Expectations.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April.Leadership and Commitment This HSEMS element addresses the top-down leadership and commitment to create the company culture necessary for success in the systematic management of HSE. inspection/audits. − seeking internal and external views on HSE issues. HSEMS REQUIREMENTS AND EXPECTATIONS ELEMENT 1 . Objectives. This HSEMS element has been sub-divided into three sub-elements with Expectations as follows: Sub-element 1. Basic Requirements Management and supervision (at all levels) shall be regarded as being fully committed to HSE by all staff and contractors. their behaviours and action planning. . − highlighting the importance of HSE considerations in business decisions in communication with stakeholders. − recognising achievement. Requirements and Expectations to employees and contractors. − immediate and visible response and involvement in case of incidents or other abnormal events related to HSE. from Board downwards. Top/senior management shall set a personal example in day-to-day work by: − putting HSE matters high on the agenda of meetings. industry/contractor workshops. Management shall demonstrate active personal participation in HSE activities. 2008 Page 38 of 86 4. 2. 4. 1. Management shall communicate HSE Policy.1 . 5. reward and recognition schemes. 3. Management shall discuss and review with employees and contractors the progress made against specific ‘results’ and ‘activity’ HSE targets. Proactive in Target Setting This sub-element contains three Expectations. the decisions shall be consistent with the HSE policy and objectives and conflicts between HSE and other business parameters shall be effectively balanced towards ALARP risk management. - 6. 1.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. 3. Management shall provide an effective structure and sufficient resources to ensure that employees and contractors are suitably informed on HSE . 2.11). procedures and field practices in place to manage these hazards. Management shall ensure that the results of periodic comprehensive management HSE reviews are incorporated in plans. HSE Committees and HSE performance measures.Informed involvement This sub-element contains four Expectations. Management shall jointly develop and discuss with their employees and contractors the HSE ‘result’ and ‘activity’ improvement targets and indicators. Also. objectives and targets.3 for typical supporting documents and records. particularly in relation to legal compliance. 3. They shall: − verify that performance appraisals of staff and contractors include appropriate HSE ‘results’ and ‘activity’ improvement targets.3 . − participate in the review of all HSE ‘result’ and ‘activity’ indicators. Management shall ensure that opportunities for participating in the development of new legal requirements are identified and utilised. stakeholder issues and the status of follow-up actions. Management shall be fully aware of the high priority areas for improvement as identified in the HSEMS. where appropriate. 2. 2008 Page 39 of 86 - Also. Management shall demonstrate self-regulatory requirements and external reporting. management shall involve employees in risk assessment. Management shall be fully aware of the main HSE hazards associated with the company activities and the systems. See Sub-element 1.2 . 1. See Sub-element 1. Management shall evaluate all HSE aspects of business decisions before final decisions are reached. preparing procedures/work instructions. the management shall demonstrate active participation in meeting the requirements of corporate social responsibilities such as sustainable development (Ref.3 for typical supporting documents and records. ADNOC Requirements & Expectations. Sub-element 1. Sub-element 1. locations. − Minutes of meetings with contractors − Reports on incident investigations − Reference to HSE topics in company meetings and in company publications − Awards & recognition events for HSE performance − Speeches / papers / publications on HSE related topics by company personnel in public domain − Minutes of formal HSE MS Management Reviews − HSE Tasks and Targets in staff appraisals − Relevant ADNOC Codes of Practice . Typical supporting Documents and Records: − Minutes from management meetings − Feedback from site visits & inspections − Endorsement of HSE Cases and Plans by senior management. They will promote the sharing of HSE lessons learned inside and outside their companies. 2008 Page 40 of 86 hazards and required compliance levels with internal and external performance standards. 4.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. Management shall be personally involved in the improvement efforts arising from the formal senior management ‘Review’ of the HSEMS (see Element 8). smoking.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. understood by all and consistently incorporated in policies. Basic Requirements Companies shall have a written HSE policy. 4. management shall consider the overall risk levels of their Companies’ activities. which shall be consistent with the ADNOC Group HSE Policy and Statement of Commitment and shall: − be relevant and take account of the current and future nature and scale of the activities. − be endorsed by the Company General Manager. − Contractors HSE policies − Relevant ADNOC Codes of Practice . 3. safety and environment and the aim of improved HSE performance. Typical supporting Documents and Records: − HSE Policy − Subordinate policies (procedures/work instructions) e. scope and adequacy. products and services of the company. gas flaring/venting. 2008 Page 41 of 86 ELEMENT 2 .Policy and Strategic Objectives This HSEMS element addresses corporate intentions. alcohol and drugs.g. who is the custodian of the HSE policy. security. 2. HSE objectives shall be challenging. Contractor policies shall be consistent with the company policies. This HSEMS element has been sub-divided into three sub-elements with Expectations as follows: Sub-element 2. and is responsible for its periodic review. embodying. drugs and alcohol. The HSE policy shall be reviewed at least once a year as part of the formal HSEMS review (see Element 8). 1. principles of action and aspirations with respect to health. as a minimum. Subordinate policies (in the form of procedures/ work instructions) shall be available for relevant HSE subjects as pertaining to the particular company e. AIDS. committed to HSEMS and self-regulation.g. bio-diversity. product safety.1 Policy This sub-element contains four Expectations. Each company shall have an HSE Policy. This review shall include the results of proactive consultation with stakeholders on Policy content and continued relevance of its intent. In setting objectives. − take the interests of stakeholders into account. the ADNOC Group Policy contents. and shall identify those critical operations and installations requiring a fully documented demonstration that risks have been reduced to as low as reasonably practicable (ALARP). All employees and contractors shall be informed of the relevance of the HSE policies and be aware of their personal role in meeting the requirements of the policies. 1. Achievable . Measurable. The Group Company strategic HSE objectives shall provide a framework for setting and reviewing HSE targets in the HSE Plan to ensure continual improvement. 2008 Page 42 of 86 Sub-element 2. The HSE Policy and subordinate policies shall be communicated to all employees and contractors in a language and format that is easily understood.2 Strategic Objectives This sub-element contains two Expectations. Also. Typical supporting Documents and Records: − Staff induction procedures − Registers of induction training or personal passport system. − consistent with the ADNOC Group Strategic HSE objectives. − Contractor management procedures − Communication procedures − Relevant ADNOC Codes of Practice . Specific. HSE Policy should be published in news/media etc. − asset integrity issues with an HSE impact.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. − environment (including waste management). The policies shall be prominently displayed at company work sites and offices. 3. All employees and contractors shall be suitably informed of revisions to HSE policies.3 Dissemination This sub-element contains three Expectations. activities and services undertaken by the company. Each Group Company shall establish and maintain documented strategic HSE objectives which shall be: − relevant to the products. Realistic and Timebased 2. − consistent with the HSE policy and commitments of the company. 2. − SMART i.e. 1. The objectives and targets shall cover: − safety and health. Records are kept to demonstrate that employees have received and understood this information. Typical supporting Documents and Records: − HSE Objectives and HSE Plan. − Procedure for the identification of objectives and targets − Procedure for the development of HSE Plans − Relevant ADNOC Codes of Practice Sub-element 2. . agreed with and understood by incumbent employees (company and contractors).1 . The management representative(s): − shall be accountable to senior management. 1.5 Recording and HSE Cases). Resources and Competence This HSEMS element addresses the organisation of people. − The roles and responsibilities for all HSE-critical activities shall be documented in either the HSEMS Manual (see Sub-element 5. These records shall include inputs and outputs necessary for control of the HSE-critical activities and performance standards and mechanisms for verification that the controls work. authority and resources for ensuring that HSEMS Requirements and Expectations are established. Responsibilities at all levels shall be clearly described. implemented and maintained in all company locations and spheres of operation. communicated and understood.Roles and Responsibilities This sub-element contains six Expectations. Management shall appoint a management representative who shall have clearly defined roles. The assigned authority levels shall be appropriate for the assigned responsibilities. and of HSE issues.4 Documentation – HSEMS Manual) or HSE Case(s) (see 4. Direct/indirect roles and responsibilities for all HSE-critical activities shall be defined for relevant employees (company and contractors). resources and the competence required for sound HSE performance. − shall have sufficient knowledge of the company and its activities. The assigned HSE roles and responsibilities for HSE-critical activities shall be discussed with.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April.Organisation. This HSEMS element has been sub-divided into six sub-elements with Expectations as follows: Sub-element 3. Basic Requirements The necessary organisation and resources to comply with the HSEMS shall be provided. with sufficient authority to undertake the role effectively. They shall communicated to relevant parties and be updated and revised in consultation with employees (company and contractor). HSE communication shall be effective and structured to provide key information to all relevant organisation levels. responsibilities. 3. Staff shall be developed following structured competency assessment and training systems. 2. 2008 Page 43 of 86 ELEMENT 3 . Contractors will be required to manage HSE in their activities as per or better than the company objectives. − ongoing verification that HSE-critical systems function in accordance with the design intent and objectives. established and maintained. − actual staff competency/experience levels. all staff shall understand their tasks & targets. Responsibilities for maintaining contact with appropriate local HSE authorities shall be defined. This will include a clear description of all operations that are covered by HSE legislation and the penalties for non-compliance. − induction and ongoing training to maintain and enhance competencies.e. technical validation of standards and verification of compliance with standards. 6. The resource levels shall be periodically reviewed and agreed with line management and supervision who will ensure that account is taken of: − actual and forecasted activity levels. manpower and funds) shall be available to ensure the effective implementation/operation of the HSEMS and effective management of company and corporate HSE risks. this is for purposes of review to ensure that HSEMS implementation is achieved in accordance with the ADNOC Requirements (see Element 8). Staff levels/numbers shall be sufficient to meet the manpower requirements of all HSE-critical roles and activities.Resources This sub-element contains three Expectations. This shall include resources available for: − meeting objectives and plans to improve performance. 5. ADNOC or third parties with a governance or regulating authority. 2. 2008 Page 44 of 86 − shall regularly report to top management on the performance of the HSEMS. − prompt rectification of HSE–related deficiencies identified by the company.2 . Typical supporting Documents and Records: − Organisation Chart − Job Descriptions including HSE responsibilities − Catalogue and specification of HSE-critical activities − Relevant ADNOC Codes of Practice Sub-element 3. 1. 4. . including setting of standards. Sufficient resources (i. All employees (company and contractors) shall have quantifiable tasks & targets related to the HSE plan. Responsibilities for technical integrity of facilities with a potential HSE impact shall be clearly defined.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. − existing manning philosophies and policies. national and international. be the responsibility of the line for which HSE advisors provide quality and timely HSE advice to the line.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. 3. 2.3 .g. at all times. 6. manning philosophy) − Leave schedules/rotations − Manual of Permitted Operations − Relevant ADNOC Codes of Practice Sub-element 3. 4. This shall.g. HSE advisors shall monitor and communicate information on HSE issues (ADNOC. stakeholder concerns) and best practice from internal and external sources. Typical supporting Documents and Records: − Minimum acceptable resourcing levels for HSE-critical activities (e. 1. 2008 Page 45 of 86 3. HSE advisors can be the custodian of the HSEMS but shall not be responsible for the management of HSE-critical activities. The HSE Manager (or management representative for HSE) shall have direct access to top/senior management. legal requirements. 5. adequate leave rotations shall be available to ensure that HSE-critical activities are not compromised. HSE advisors shall maintain and conduct a schedule of HSE audits / inspections and participate in the review of findings from all audits / inspections / incident investigations.HSE Advisors This sub-element contains six Expectations. HSE advisors shall collate HSE performance reports (internal use) and coordinate the preparation and verification of the HSE data reporting to ADNOC. Procedures shall ensure that any changes in resource levels and competencies do not increase HSE risk e. Typical supporting Documents and Records: − Specification of HSE-critical activities for which HSE Advisors are responsible − Job Description of HSE Advisors − HSE Inspection/Audit/Review Programme − Competence Requirements for HSE Advisor roles − Minutes of HSEMS Review meetings − HSE MS Manual and change register − Audit and Review reports and follow-up − Relevant ADNOC Codes of Practice . HSE advisors shall have the relevant regulatory and professional competencies to be able to provide professional HSE advice to the line. 5 . 1. There shall be a comprehensive and structured training system to develop competency for all staff (company and contractors) involved in managing HSE-critical activities.Contractors This sub-element contains seven Expectations. All HSE-critical activities (company and contractors) shall have defined competency levels recorded which shall be periodically reviewed and improved where possible. have a plan to manage the risks and demonstrate ability to manage the risks. All personnel (company and contractor) who perform HSE-critical activities shall be appropriately experienced/qualified and trained to ensure they are competent to undertake the important risk control measures. HSE risk shall be formally assessed prior to invitation to tender. 3. 2. For every contract.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. For every contract.Competence Assurance This sub-element contains four Expectations. prior to contract award.4 . HSE pre-qualification. 2008 Page 46 of 86 Sub-element 3. 3. Competency levels shall be reassessed at intervals that are appropriate with a view to their criticality. Contractor mobilisation shall be conditional upon receipt of an acceptable HSE Plan based on the level of HSE risk and suitable interface arrangements to ensure compliance with the company HSEMS. Tendering companies must show adequate understanding of the risks. . 1. 2. Shortfalls shall be documented and addressed in a timely manner. 4. An HSE competency assurance process shall be in place for all personnel (company and contractor) who perform HSE-critical activities. For every contract. selection and retention criteria shall be established for all work performed by contractors / sub-contractors and suppliers. For major contracts this demonstration can be in the form of a HSE Case. − Competence assurance procedures/manual − Relevant ADNOC Codes of Practice Sub-element 3. All highrisk contracts shall have a documented demonstration as to how the risks are reduced to ALARP. contractor HSE competence shall be assessed against the HSE risk. 4. Typical supporting Documents and Records: − Competence Assurance System Records − Training programmes/schedules − Competence Standards. a person within the Group Company shall be identified as being responsible for all activities in the contracting process and the execution of the contract. statistics. HSE Statistics. Group Company shall ensure that all contactor employees shall be treated as their own employees for HSE matters. − the action to be taken in case of non compliance with standards. 7. 2008 Page 47 of 86 5. − the reward or penalties for HSE performance. Group Company also shall ensure that all sub-contractors also adhere to all the expectation as stated above. a. − Contractor HSE management procedures − Contractor HSE pre-qualification − Model Contract HSE specifications − Assessment of Contract HSE Plans − Monitoring HSE in contracts − Relevant ADNOC Codes of Practice . − at least an annual formal HSEMS review for contracts running for two years or more. − Data base or list of contracts and contract holders. terms and conditions. An HSE inspection / audit programme shall be in place for all contracts to monitor effective implementation of the HSEMS and interfaces between contractor and Group Company. Contracts shall specify the following: − an inspection / audit requirement. Typical supporting Documents and Records: − Register of contractors. All facilities. − Competency assurance and quality assurance equivalent or better than the ADNOC group company. c. PPE and HSE statistics shall be established in line with the system in place with Group Company.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. HSE Statement to the group company. Group Companies shall be able to demonstrate that the HSEMS of contractors are subject to continual improvement in the course of project execution. pre qualified to carry out company work − Records of contractor performance. 6. − Contractor HSEMS and plans (including bridging documentation) − Contractor audit programmes and reports. Contractors also shall submit their HSEMS internal audits. b. 2. with a mechanism in place to collect feedback. − serving as HSE advisory bodies to management and promoting suggestions for improvement. 3. − reviewing reports of inspection and audits. these shall address HSE issues raised by stakeholders and the registration and processing of public complaints.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. expectations and the method(s) for raising concerns. − advising on HSE training. The hierarchy of HSE meetings and information flows within the organisation shall be described and documented. − Major Hazards along with remedial actions required in the eventuality associated to operation/activities of the organization shall be communicated to all concerned / stake holders including public / nearby residents etc. − engaging all staff in the implementation of HSE management. targets and performance shall be formally reported and available to shareholders and stakeholders. − Procedures for internal HSE communication shall be in place and reviewed periodically.Communication This sub-element contains six Expectations.6 . 5. All employees (company and contractor) shall be made aware of their HSE responsibilities during their induction. The induction shall include relevant information on HSE risks and hazards associated with the job and the potential consequences of departure from procedures. − organising inspections and audits focused on unsafe or environmentally unfriendly practices. 1. − Procedures shall be in place for the management of external communications. 2008 Page 48 of 86 Sub-element 3. Information on the HSE policy. 4. instructions and guidance of workers. of which records shall be maintained. − monitoring measures taken for the prevention of accidents. − monitoring follow-up to accidents and incidents that have occurred. HSE Committees shall focus on relevant HSE issues and provide a framework for communication on the management of these issues by: − stimulating effective two-way communication on HSE issues between management and personnel. − securing the co-operation of all persons in the promotion of HSE. these shall describe mechanisms for encouraging two-way communication on HSE issues within the organisation. their implementation and adherence. . All employees (company and contractor) shall be aware of key HSE information. objectives etc. participants. This can include: − the direct and personal interest shown by a supervisor in his subordinate’s work through immediate recognition or criticism. Typical supporting Documents and Records: − HSE Meeting Minutes − Incentive and suggestion schemes − Register of public complaints − Register of suggestions for improvement − Overview of meeting types. Methods shall be in place to motivate staff to be more aware of HSE controls and to develop a HSE Culture. e. − incentive schemes which should preferably be based on proactive indicators rather than reactive indicators such as. − behavioural HSE training.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. − Procedure for internal communication and reporting − Procedure for managing external communications − Relevant ADNOC Codes of Practice . − regularly updated HSE performance boards sited in prominent locations. 2008 Page 49 of 86 6. lost time incident (LTI) or total recordable case frequency (TRCF). frequency.g. OHRA. 2008 Page 50 of 86 ELEMENT 4 . abandonment or merger of business entities. products and services. Note: There are four steps in the risk management process: ‘identify’.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. implementation of measures to control these risks and to recover. evaluation and management of HSE hazards and evaluation of HSE risks. Product stewardship shall be applied at all stages of product life cycle relevant to the Company’s activities. This HSEMS element has been sub-divided into five sub-elements with Expectations as follows: . biological. The five steps are often described sequentially for illustrative purposes. materials. where required. divestment. Health. and the development of measures to reduce these risks. transport and disposal of all products is available to the workforce. such as PHA – Process Hazard Analysis. the public and customers from all the activities. the stages are not always distinct and may be combined in procedures and/or structured hazard and risk review techniques. Soil and groundwater contamination shall be assessed and. Basic Requirements The risk management process for all HSE-critical operations and installations shall include: − an inventory of the major hazards to the environment and to the health and safety of personnel. − an assessment of the related risks. EIA etc.Risk Evaluation and Management This HSEMS element addresses the identification. Quantitative Risk Assessment (QRA). ‘evaluate’. in case of control failure. In practice however. HAZID. storage. The ADNOC Guideline for “HSE Risk Management” [Ref. control or remediation shall be in-hand. The up-to-date inventory of hazards and assessed risks relating to the use. An HSE assessment shall form an integral part of any proposal for acquisition. FRA. ‘manage’ and ‘review’. Safety and Environmental impact assessment (including a consideration of social impacts) shall be conducted prior to all new activities. Health risk assessment shall address physical. chemical. It must also be recognised that risk management is an interactive process. products and services. facility developments and/or significant modifications to existing ones. customers and others. for all activities. 2] contains detailed information. Hazard & Operability (HAZOP) study. ergonomic and psychological health hazards associated with the work environment. the activities and services by the company or products produced by the company. There shall be a comprehensive and up-to-date inventory or register of HSE ‘hazards. − cover the whole lifetime of projects (e. industry and international standards. − be listed in the HSEMS including the employees responsible for using them. 3.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. − be listed in the HSEMS including the job positions responsible for using them.. There shall be procedures for the systematic assessment of HSE risks and the significance of the identified ‘hazard. 2. 1. 2. 2008 Page 51 of 86 Sub-element 4. Identification of ‘hazards. 1. inspections or incident analyses.Identification This sub-element contains three Expectations. from inception through to decommissioning and disposal) and consider routine. − company and Group policies and standards. The assessment procedures shall − include a process for reviewing and updating the assessments i. job hazard analyses. See Sub-element 4.Evaluation and Assessment This sub-element contains four Expectations. The assessment and significance evaluation methodology shall take into account: − legal and regulatory requirements. . ADNOC. safety and environmental ‘hazards. effects and aspects’ that may either affect. use of products or findings from e.3 for typical supporting documentation and records. or arise from.e. The scope of the identification process shall: − include those activities under the immediate control of the company or which it can be expected to influence. − include a process for updating the ‘hazard. The identification procedures shall: − provide for structured review using company. There shall be procedures for the systematic identification of the health. effects and aspects’ shall be based on judgement of experienced personnel who use established procedures. non-routine and emergency operating conditions. Sub-element 4. at specified intervals and/or when circumstances change as part of the change control procedure.1 . effects and aspect’ inventories/registers as a result of changes to the operation.2 . effects and aspects’ for all units in the company. effects and aspects’ for all operations and assets.g.g. See Sub-element 4. 6]. 2.3 .3 for typical supporting documentation and records. reflecting cost-benefit considerations. 2] shall be used. effects and aspects’ which are deemed significant. or as a regulatory requirement. through a HSE Case. 1. HSE-critical activity records. The controls shall: − be commensurate with the risks and responsibilities for their implementation shall be clearly defined. uncertainty in scientific knowledge. it may be necessary to undertake a quantitative risk assessment (QRA). the HSEMS shall provide a demonstrable link between each significant risk and a set of controls or risk reduction measures e. understood and assigned to an individual or job position. − industry and international Standards. − financial / cost benefit considerations of risk reduction measures. 4. A process shall be in place to determine on the basis of risk.1). HSE risks shall be made ALARP during the conceptual and early design stage. In the operations phase.consideration of the concerns of stakeholders and in particular the public and employees.g. .g. Emphasis shall be on the prevention of incidents through removal of the hazards or failing this. − In determining these controls. − lack of available information to determine risk or significance e.Controls.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. All ‘hazards. Sub-element 4. In the comparison of more complex alternatives. Ownership and Performance in Maintaining Controls This sub-element contains three Expectations. reduction of hazards and lowering the probability of incidents. 3. in all cases consideration shall be given to risk reduction to achieve a level deemed 'As Low As Reasonably Practicable' (ALARP). require controls and the nature of these controls. Significant impact in the context of environmental management is defined in ADNOC document ‘Code of Practice on Environmental Impact Assessment’ [Ref. − The assessments shall be conducted by qualified and competent personnel and solicit input from personnel directly involved with the risk. effects and aspects’ identified in identification process shall be ranked in terms of risk and documented in the inventory or register (Refer to Sub-element 4. those ‘hazards. − A qualitative assessment of risk is adequate for most situations for which the concept of the Potential Risk Matrix [Ref. 2008 Page 52 of 86 − reputation . HSE Case remedial action plans). Performance indicators shall be in place for all HSE-critical activities which shall be documented in the specification of the activity together with parties responsible for each indicator. − Performance against each indicator shall be monitored and measured routinely and the results shall be trended and reviewed (see Sub-element 6. Typical supporting Documents and Records: − Inventory/Register of HSE Hazards.1). Effects and Aspects − Procedures for Task-based Risk Assessment (TRA) − Manual of Permitted Operations (MOPO) − HSE Case(s) − Procedure for the inventorying. fire detection. − Relevant ADNOC Codes of Practice . alarms. − Procedures for reviewing employee performance shall include reference to HSE performance indicators. − Task Risk Assessment shall be carried out for all activities / equipment / system and risk shall be managed with suitably designed Permit to Work System. audit follow up. stipulating responsibilities. The procedures and work instructions will cover situations where their absence may result in deviations from the HSE policy. suppliers) and acceptable standards for performance. the objectives or targets. HSE requirements (e. emissions.g. maintenance. 2008 Page 53 of 86 − include documented procedures or work instructions which are developed and maintained using experienced staff. plant testing.g. Effects and Aspects − Procedure for the Management of Change − Permit to work − Hazardous Area Classification Plans − Operational control procedures and work instructions − Performance Indicators e. Good employee HSE performance shall be rewarded by staff appraisal systems (see Sub-element 6. contractor management. training.3). emergency drills.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. evaluation and registration of Hazards. 3. − be reviewed and updated through inclusion in improvement programmes (HSE Plans. HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April.4 . − the recovery action to be taken in the event that a control fails shall be documented. the records shall be included (see Note below). If practicable. a Manual of permitted operations (MOPO) or a Manual of Simultaneous Operations (SIMOPS). 1. shall detail: − the activities that must be discontinued or restricted in given circumstances i. analysis of emergency response drills and industry best practice (Refer 5. Systems shall be in place to ensure that all recommendations and actions arising from hazard and aspects analyses and reviews are recorded and closed-out. Where there is an HSE Case. Records. competent persons responsible for maintaining and implementing each procedure shall be defined and these persons shall clearly understand their responsibilities. Records of the hazard and effects management process shall be complete and kept up-to-date.Recovery This sub-element contains two Expectations.Recording and HSE Case This sub-element contains four Expectations. Where there is an HSE Case.e. The company shall identify and document those critical operations and installations which require a fully documented demonstration that risks have been reduced to ALARP level. they shall be accessible to and understood by the supervisors responsible for operational decisions. either as stand-alone or included in the HSE Case. 1. these follow-up records may be included (see Note below).5 . Procedures for the recovery from scenarios with high risk and for emergency response shall be in place and subject to regular testing. 2. The procedures shall be recorded in the HSEMS (and HSE Case). 2. review and updating in light of actual incidents.6 Contingency Planning and Emergency Response). HSE Cases should be . Procedures shall be in place which ensures that appropriate recovery action is taken in the event that an HSE control fails. 2008 Page 54 of 86 Sub-element 4. Typical supporting Documents and Records: − Emergency Response Call Out and Duty Roster (internal) − Duty numbers for external agencies − Listing of HSE procedures and parties responsible for the procedures − Emergency Response Procedures − Oil spill clean up procedures − Medevac Procedures − Relevant ADNOC Codes of Practice Sub-element 4. The HSE Cases: − should be endorsed by the Asset or Process Owner and by those managing the asset or operation. When HSE-critical equipment is not available. a Manual of Permitted Operations (MOPO). Note: An HSE Case may be described in different ways but typically this is done in a 7-part document. which is described in more detail in APPENDIX 3. Typical supporting Documents and Records: − Hazards and Aspects Registers − Manual of Permitted Operations − Manual of Simultaneous Operations − Change Management Procedures − Work Instructions for HSE Critical Activities/equipment/systems. This should be described in for example.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. during adverse weather or when particular non-routine hazardous activities are being carried out. Manual of Simultaneous Operations (SIMOPS). − should accurately reflect current practice at the location or site and be reviewed per described HSE Case review cycles. − should detail activities that must be discontinued or restricted in given circumstances e. 2008 Page 55 of 86 developed and available for these operations and installations defined as critical. Contractors managing HSE critical activities shall have HSE Cases or equivalent documentation of risk management demonstration in place. − Relevant ADNOC Codes of Practice . − should demonstrate that controls in place reduce risks to ALARP. 3.g. responsibilities and the realistic timetable to build and execute the HSE Plan. The plan shall be linked to the Company Business Plan and shall comprise: − challenging but achievable one and five year targets for the actions related to the continual improvement objectives and actions to rectify any deficiencies identified in the HSEMS. safety and This HSEMS element has been sub-divided into six sub-elements with Expectations as follows: Sub-element 5. 2008 Page 56 of 86 ELEMENT 5 . new . − coverage of the HSE Plans to include such activities as existing operations. Emergency response procedures (including health. Preparation. in all its typical business aspects.1 .HSE Plan This sub-element contains three Expectations. It includes safeguarding the integrity of assets. 2.Planning. 1.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. derived from clearly defined risk assessments/analyses. Basic Requirements An HSE Plan shall be in place which demonstrates pursuit of continual improvement principles at all organisation levels. Within its Business Planning Cycle. Standards and Procedures This HSEMS element addresses the planning of work activities and the standards and procedures along which these shall be executed. modifications to existing facilities. Change. managing changes and developing and testing emergency response measures. review and distribution of all key reference documentation shall be adequately controlled. environmental emergencies) shall be regularly tested. acquisitions. The process for the development of the HSE plan shall include consideration of: − resources required/available. or internationally acceptable practices shall be in place and understood at the appropriate organisational levels. Adequate standards and procedures. − clearly identified accountable parties and targeted completion dates for the one and five year performance targets. will be adequately controlled. the company shall prepare an annual HSE Plan to meet the company and Group continual improvement objectives (Refer Sub-element 2. specifically the risk reduction measures as selected through the evaluation and risk management process. HSE Critical equipment shall be subject to adequate asset integrity controls.2). − deviations from the original design intent and/or the existing standards and codes are authorised in accordance with the . electrical. intolerable hazards and effects. codes and regulations.g. 2. the HSE Case. − those activities. 1. 3.6). assessment and acceptance criteria as set in the ADNOC Guideline for HSE Risk Management (Refer to Element 4 – Risk Evaluation & Management). 2008 Page 57 of 86 developments and projects. financial. mechanical. equipment and resources which are critical in the safeguarding of asset integrity shall be identified in the HSE Management System. inspection and testing and written procedures/work instructions shall be established for Mechanical Integrity of equipment. or where available. HSE targets relating to the Company HSE Plan shall be communicated to employees annually (see Sub-element 3. marine.2 . The company shall establish and maintain procedures that ensure: − there is a clearly defined responsibility for asset ownership and there are designated technical authorities for the entire range of issues involved in managing technical integrity (e. − Relevant ADNOC Codes of Practice Sub-element 5. fire & gas protection). − present and anticipated future legislative and regulatory requirements. − Quality Assurance system shall be established for asset integrity of all facilities. exploration or development programmes.Asset Integrity This sub-element contains four Expectations. process/chemical. operational and business requirements. Typical supporting Documents and Records: − Business Plans − HSE Plan − HSE Objectives and Targets (Part of HSE Plan) − Procedure for the development of HSE Plans) − Business planning guide. civil/structural. instrumentation/control. technological options. For new facilities the company shall establish and maintain procedures that ensure: − facilities are designed. These include the risk identification.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. abandonment programmes. corrosion/erosion. views of stakeholders. − Process defences. constructed and commissioned in accordance with suitable company and external standards. and Pre Start-up Safety Review . equipment and process isolations.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. 3. Typical supporting Documents and Records: − Change Control Register (deviation from original or existing designs) − Variance Control Register (deviation from codes and standards) . 4. including the management of temporary disarming of these.PSSR). the company shall: − conduct documented audits and pre-start-up reviews to confirm that construction is in accordance with design. all required verification testing is complete and acceptable. For existing facilities the company shall establish and maintain procedures that ensure that the equipment which is critical in the safeguarding of asset integrity shall be subject to integrity controls during the life cycle. P&IDs and all other drawings. − develop and maintain procedures for start-up. examination and testing philosophy and programme which includes verification (e. operating. − Task Risk Assessment (TRA) for plant/equipment/system shutdown activities and Pre Start-up Safety Review – PSSR for plant/system start up must be carried out to ensure integrity. constructed. maintenance and shut-down with designated authorities defined (e. − a signed ‘statement of fitness’ to demonstrate that existing operating facilities (including its modifications) are designed.5 . Permit to Work. commissioned and maintained in accordance with company and external standards. − a system to ensure the reliability and availability of protective systems and the testing and maintenance of these. and all recommendations / deviations are closed and approved by the designated technical authority. sale or disposal. − establish and maintain procedures that ensure that the documentation necessary to support operation. the HSE Case).Management of Change). − there is an auditable process of scrutiny. − regular maintenance in accordance with a company wide maintenance management system which includes timely repairs of equipment which has or is expected to fail inspection and tests.g.g. hand-over. The controls shall include: − a transparent inspection. 2008 Page 58 of 86 company management of change procedure (Refer Sub-element 5. simultaneous operations. maintenance and inspection is complete prior to facilities start-up (including e.g. which includes decommissioning. codes and regulations. verification and validation by competent engineers and supervisors of both the original design and subsequent changes. equipment manuals. For new facilities and existing facilities which have been modified and are about to be handed over for start-up. certification) by independent 3rd parties of facilities’ ‘state of fitness/health’. 4. This process must ensure that HSE objectives are achieved. 5. A defined process for the development including product stewardship and review of HSE standards. inspection and maintenance) Variance Control Procedure TRA PSSR Audit records Relevant ADNOC Codes of Practice construction. 3. suppliers and contractors and be written in a way that users will understand.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. Group Company Managers shall ensure that relevant HSE procedures and requirements for their assets are communicated to suppliers and contractors. All HSE-critical activities and the supporting tasks shall have written procedures or work instructions in place as necessary. design.3 . procedures and work instructions being reviewed in light of incidents. operation. Typical supporting Documents and Records: − Register of HSE procedures (in the HSE or HSEMS Manual) − Procedures and work instructions for ‘Operational Control’ − Documentation management and control system − Relevant ADNOC Codes of Practice . 2008 Page 59 of 86 − − − − − − − − − HSE Cases Operations Philosophy and/or Maintenance Strategy Company design and engineering practices Change Management Procedure (e. and that changes can and are initiated by operations personnel. Sub-element 5. 1. HSE standards and procedures shall be listed in the HSEMS. best practices are incorporated and legislative requirements are met. Procedures and Work Instructions This sub-element contains five Expectations. HSE-critical activities for the company shall be listed in the HSEMS.Standards. There shall be evidence. of standards. procedures and work instructions shall be in place which includes employee involvement. The appropriate standards and procedures shall be readily accessible to employees. 2. in addition to the formal review cycle.g. Company and other suitable Design and Engineering Practices or equivalent standards shall be consistently applied and variances shall be subject to a control procedure. 1. − process safety information such as process and instrumentation diagrams (P&IDs) and Process Flow Diagrams (PFDs). As a minimum the system will cover: − register of laws and regulations as applicable to the company .5 − Documentation and documentation management procedure − Web management and control procedures − Relevant ADNOC Codes of Practice .HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. − procedures for management and execution of HSE critical activities. by describing or reference to the processes. − standards i. Equipment in process and employee involvement.Documentation – HSE Manual This sub-element contains three Expectations. 3.e. custodianship for technical correctness and communication of correct use. The HSEMS Manual may be built-up different ways but it is recommended that this is done as per the detail in APPENDIX 2. This shall include formal administration. The manual shall be updated and upgraded in line with requirements for continual improvement. ADNOC and international (if applicable). There shall be an HSE or HSEMS manual that describes an HSEMS compliant with the guidance contained in this document and other applicable standards. The information contained in the HSE or HSEMS Manual shall be accessible to employees and contractors in the most effective format. − product/material identification and composition data i. The manual will assist employees and contractors in understanding how the company will meet the HSE Policy and Objectives. − appropriate supplier and contractor information. company.4 . 2008 Page 60 of 86 Sub-element 5. A system shall be in place for the management and control of all documents. documents and standards used to manage HSE.e. 2. Technology of the process. Critical information from MSDS. in use to manage HSE. company and suppliers. in paper and/or electronic format. Typical supporting Documents and Records: − HSE or HSEMS Manual. Parts 1 . The procedures shall provide for a comparative analysis and documentation of the HSE impact of implementing the change and that of the implemented change. 2. Business Unit. The company shall maintain written procedures for the planning and control of all changes. A process shall be in place to identify and document credible health. and the responsibilities and required competencies of those involved. 1. − plant. processes and their controls. As a minimum this shall include a minimum evaluation of risks associated with the proposed change and a mitigation plan to reduce the risks to ALARP. Establish Disaster/Emergency Management and Business Continuity Programme (Ref.6 . The company shall maintain an auditable Change Control Register in which all changes will be documented.4 Recovery) and Emergency Preparedness shall be ensured for all eventualities. The register shall be kept centrally for the company or specific to operating locations/facility(s) as is deemed most suitable to the company.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. Appropriate procedures shall be developed and maintained to respond to each of these incident scenarios and for preventing and mitigating the HSE impacts that may be associated with them (refer to Sub-element 4.Management of Change This sub-element contains three Expectations. Typical supporting Documents and Records: − Change Control Register − Change Management Control procedure − Security and control of process equipment software − Relevant ADNOC Codes of Practice Sub-element 5. − standards and procedures. in which the impact of the change shall be assessed to avoid adverse HSE consequences. 14) 2. asset or projects) shall document the evaluation and approval process. equipment. The company shall document and maintain a comprehensive tiered emergency response plan(s) for responding to abnormal situations and potential emergencies.Contingency Planning and Emergency Response This sub-element contains three Expectations. Change control procedures (corporate. safety and environmental incident scenarios. The change control procedures will cover both permanent and temporary changes to: − people and organisation structure. 3. − business processes.5 . The corporate plan shall be integrated with individual site plans and external agencies as appropriate and shall be . 1. 2008 Page 61 of 86 Sub-element 5. others likely to be impacted. Site Restoration/Remediation .HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. The plan(s) shall include: Policy Statement. A crisis in this context is a relatively infrequent event which could escalate into a significant local. Plan Activation and Response/Communications Mobilization Response. Typical supporting Documents and Records: − Records of emergency drills and follow up. Pre-Emergency Planning (Hazard Identification. HSE Management System and COP Requirements. identification of the incident command structure (command and control personnel). Emergency Response (Response Action Decision Making. national or international event and requires tactical and strategic support from senior management. External Alerting. − updating requirements.g. Action/Containment/Cleanup. Purpose and Scope. practicing emergency drills. 3. Emergency Organization and Responsibilities. through the mobilisation of support. operational guidelines. Communications. There shall be a process for addressing the management of HSE crises in the company. Public Affairs). − Corporate Emergency Response Plan − Relevant ADNOC Codes of Practice . Management of Contaminants and Debris. evacuation procedures. Emergency Operations Centre and Liaison. − requirements for training. PostIncident Evaluation). − systems and measures for minimising potential HSE effects e. - − organisation and responsibilities. − Crisis and Emergency Response directory − Emergency response documents including interfaces with outside organisations and suppliers of response equipment − Medical Emergency Guidelines for Management and Health Care − Site Emergency Response Plan − Emergency Preparedness Plans and Procedures. company standards and procedures and ADNOC Guidelines. employees and contractors who may be affected. 2008 Page 62 of 86 compliant with the relevant legislation. e. Resources and Training. Evacuation and Accountability. Internal Alerting. local communities. Risk Analysis. − appendixes. emergency services. and assessment/evaluation.g. − communications to command and control personnel. HSE-critical activities with their performance indicators shall be specified in the HSE or HSEMS Manual (see Sub-element 5.3).HSE component . monitored and results reported in a way that can be externally verified.3) and company management shall ensure that there are systems in place to verify this. − meeting planned HSE targets (refer sub-element 5. All HSE incidents and near misses with significant actual or potential consequences shall be thoroughly investigated and reported and action shall be taken to avoid reoccurrence. This HSEMS element has been sub-divided into four sub-elements with Expectations as follows: Sub-element 6.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. A documented procedure for the periodic evaluation of compliance with relevant HSE legislation and regulations shall be maintained. 1.3). Basic Requirements All HSE critical activities shall be executed according to the set standards. procedures and work instructions. procedures and work instructions.1 .Implementation and Monitoring This HSEMS element addresses the manner in which activities are to be performed and monitored. − undertaking their HSE-critical activities (see Sub-element 4. 3.4). 2. Activities and tasks shall be conducted according to the standards. 2008 Page 63 of 86 ELEMENT 6 .Implementation This sub-element contains four Expectations. 4. The staff appraisal system will be used to monitor the performance of personnel in: − compliance with standards. Performance indicators shall be established. HSE performance targets shall be set to ensure progression towards the long-term goals of no harm to people and no damage to the environment. Each critical activity shall be assigned to an accountable party who shall monitor and regularly report the performance of their activity(s) using the indicators (see Subelement 6. procedures and work instructions of the company (see Sub-element 5. Typical supporting Documents and Records: − HSE Plan & Targets − Company/Departmental/Asset HSE Performance measurements / indicators − Scorecards . and corrective action to be taken when necessary.1 HSE Plan). − the confirmation of the effectiveness of corrective and preventative action taken.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. The company shall maintain procedures for defining responsibility and authority for: − the handling and investigating of non-compliance with HSE legislation. policies. 1.5 . Procedure for Monitoring Procedure Manual for compliance monitoring Compliance Monitoring Programme Complaints handling system Staff appraisal system Relevant ADNOC Codes of Practice Sub-element 6. 3. regulations. Any corrective or preventative action taken to eliminate the causes of actual and potential non-compliance shall be appropriate to the magnitude of problems and commensurate with the HSE risks encountered.Management of Change) and: − employees shall be aware of the system. − any changes in the documented procedures resulting from corrective and preventative action shall be appropriately communicated and implemented.Non-compliance and Corrective Action This sub-element contains three Expectations. − the identification of root causes and taking action to mitigate any consequences arising from such non-compliance. 2. investigated and appropriately remedied. corrective action and status − Procedure for non-conformance . − all occurrences of variance and non-compliance shall documented. To prevent non-compliance with standards and procedures a documented system for variance/change control shall be in place (also refer to Subelement 5. − the initiation and completion of corrective and preventative actions in response to non-compliance. 2008 Page 64 of 86 − − − − − − − − − − − Register of public complaints Register of HSE Performance Indicators Register of HSE-critical activities Calibration logs Procedure for HSE Reporting and HSE data collection.2 . procedures and standards. Typical supporting Documents and Records: − Register of legislative non-compliance and status − Register of non-conformances. − HSE training records. − data obtained from monitoring as input to performance records. − discharges/emission/contamination/exposure monitoring and records.e. − the records shall be stored and maintained to prevent loss and unintended use. deviations from permissible discharge levels).g. Regularly updated performance indicators shall be place to measure the implementation of the HSEMS and identify shortcomings. identifiable and traceable to the activities involved with retention times defined. − situations of non-compliance and of improvement actions. 2008 Page 65 of 86 − Legal Compliance Monitoring − Change Control Procedure − Relevant ADNOC Codes of Practice Sub-element 6.3 .. − the records shall be used in HSE improvement planning. − audit tracking data. to monitor HSE performance and to evaluate stakeholder concerns. − any incidents and follow-up actions. progress on close out of audit action items). 'unsafe act auditing'. track and report HSE performance against targets set in the HSE Plan and in maintaining control of HSE-critical activities. The company shall establish procedures to maintain appropriate records to demonstrate conformance to the company HSEMS. Procedures shall be established and maintained for the identification. . maintenance.g. monitoring processes and disposition of HSE performance records which shall include: − reports of audits and reviews. The company shall regularly measure. 2. equipment providing a control and recovery function.Performance Monitoring & Records This sub-element contains four Expectations. ADNOC Group Requirements/Expectations and international standards.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. 1. 'site inspections'. − any complaints and follow-up actions. or may be reactive (e. record. − the records which support the annual or other periodic HSE performance data provided to the ADNOC Directorates and EH&S Division shall be kept in an auditable form. These measures may be proactive (e. statistics on incidents. As a minimum: − the records shall be legible. − inspection and maintenance reports of HSE-critical equipment i. − results of emergency drills and exercises. ‘selfassessments’. 3. 2.Incident Reporting and Follow-up This sub-element contains four Expectations. near misses and incidents. 1. To ensure that these investigations are carried effectively and thoroughly: − employees shall be aware of the incident reporting procedures and participate in incident investigations. Typical supporting Documents and Records: − As described above (including record retention schedules) − Document Management Procedures − Web Management Procedures − Procedure for HSE Data Reporting and Record Keeping − Relevant ADNOC Codes of Practice Sub-element 6. − training shall be provided in incident investigation to appropriate staff throughout the company. Incidents shall be investigated in a timely manner. 2008 Page 66 of 86 4. 3.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. the company shall establish and maintain procedures for the calibration / maintenance of such equipment and for data handling / interpretation.4 . The company shall implement and record any changes in the documented procedures resulting from corrective and preventative action. The company shall foster a culture of openness in reporting all incidents and near misses. and progress on recommended actions shall be monitored until close-out. Where equipment is required for performance measurement and monitoring. Lessons learnt from accidents and incidents shall be disseminated to relevant personnel and contractors Typical supporting Documents and Records: − Incident investigation reports and analyses − Register of follow up on actions arising from incident investigations − Medium for lateral dissemination of lessons learned − Incident Reporting and Investigation Procedures − Relevant ADNOC Codes of Practice . Any corrective or preventative action taken to eliminate the causes of potential incidents shall be appropriate to the magnitude of problems and commensurate with the HSE risks encountered. The company shall maintain procedures for the reporting and investigation of hazardous situations. The procedures shall conform with the Company and Group procedures and international standards. 4. with accountabilities assigned. marine & air transportation. − audit findings are recorded/prioritised and corrective actions are identified with assigned action parties and targeted completion dates. seismic. facilities/operations integrity.1 .HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. − specific activity or issue audits (e. (see Sub-element 7. The company shall maintain an effective control process to ensure that: − only personnel. It shall include audits by auditors independent of the process or facility audited. . lifting equipment. 1. start-up. who have received adequate training. − external certification audits where appropriate e.2 . − audit findings and follow-up are tracked to final close-out. 2. 2008 Page 67 of 86 ELEMENT 7 . This HSEMS element has been sub-divided into three sub-elements with Expectations as follows: Sub-element 7. The company shall establish and maintain an audit programme and procedure for HSE audits to be carried out in accordance with Group and international standards and regulatory requirements. − independent audits led by ADNOC auditors /or led by Joint International Shareholders on behalf of the Company.Audit Plan This sub-element contains four Expectations. 3.g. drilling. ISO 14001.Auditor Competency).Audit Basic Requirements An audit programme shall be in place to review and verify effectiveness of the management system. − best practices and lessons learned are shared with all locations/assets as appropriate. − specific detail for the first year of the plan regarding audit timing/duration. scope and team size/composition. The company shall establish a rolling (e. − HSE audits that cover operations and projects which have been contracted out.g. shall lead audits. occupational health). The audit programme shall include: − audits which cover the entire HSEMS.OHSAS 18001.g. five year) audit plan which provides: − HSE audits of all facilities and operations on a fixed time scale appropriate to the facility and the risks associated with the activity or the operation. The auditor also shall be qualified for auditing ISO 14001. 2.Contractor Auditing This sub-element contains two Expectations. and impartiality. 2008 Page 68 of 86 4. A suitable number of staff from different areas of the company shall be competent to carry out HSE audits. Audit procedures shall specify the requirements of audit teams in terms of competency. ISO 9001(Optional) and meet requirements of ISO 19011. key lessons and effective lateral learning (see also Element 8 – Management Review). Typical supporting Documents and Records: − Company procedures for Contractor HSE Management .2 . 1. Management shall conduct a periodic review of audit findings. Typical supporting Documents and Records: − Training records − HSE Audit Procedure − Relevant ADNOC Codes of Practice Sub-element 7. follow up action plans. findings and corrective actions are retained. OHSAS 18001. 1. 4. Records of results of audits.3 . experience in subject area of the audit. An audit focal point or department responsible for the audit process shall co-ordinate the appointment of competent HSE auditors 3. A competence assurance system shall be in operation to define auditor competence and ensure that relevant HSE auditor training is provided.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April.Auditor Competency This sub-element contains four Expectations. 2. Contractors shall provide senior personnel to participate in company led integrated HSE audits of the operations contracted to them. Contractors shall have an HSE Audit process and schedule for audits which includes audits carried out by independent auditors. Typical supporting Documents and Records: − Audit plan or programme − Audit findings and action status reports − Certification & re-certification programme − Audit reports − List of approved audit leaders and/or firms − HSE Audit procedure − Audit tracking procedure/system − Relevant ADNOC Codes of Practice Sub-element 7. Performance against annual corporate and department HSE Plans shall be reviewed regularly e. 2008 Page 69 of 86 − All other Documents and Records as for Sub-element 7. quarterly. 3. − technical integrity for those issues with considerable potential HSE impact − verification of closure of corrective actions resulting from HSE reviews. A formal process shall be in place for top / senior management to review the effectiveness and suitability of the HSEMS in managing HSE risks and ensuring continual improvement in HSE performance. location or activity changes.SPC. − audit findings. This element contains three Expectations. . − the provision of adequate resources and competent personnel to achieve HSE targets objectives and strategies.1 but for contractors and held by contractors − Relevant ADNOC Codes of Practice ELEMENT 8 . 1. audits. The Review shall address but not be limited to: − the need to change HSE policies and strategic objectives. contractors and external stakeholders. Management Reviews of the HSEMS shall take place on an annual basis preferably within the Business Plan cycle and before the preparation of the Annual HSE Letter to EHS Division. self assessments. − the impact of significant organisational. and the results of these reviews and identified remedial actions shall be documented and monitored until conclusion. − the HSE concerns of employees. inspections and incident investigations and − review of legal compliance − review self regulatory compliance − HSE Statement 2.g.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April.Management Review Basic Requirements Management shall regularly review the suitability and effectiveness of the HSEMS. Top / senior management shall assess the completeness and validity of the data used as the basis for submission of the Annual HSE Letter and HSE Statement. 2008 Page 70 of 86 Typical supporting Documents and Records: − Annual HSE Letter − Report on annual review of HSEMS − Documented results/actions of quarterly HSE performance reviews − HSEMS Management Review procedure − Quarterly HSE performance review procedure − Relevant ADNOC Codes of Practice − Internal HSEMS Audit reports − HSE Statement .HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. and equally important. initiates internal audits and subsequently reviews the audit reports for weaknesses and strengths in their own HSEMS. 3. Introduction THE HSE ASSURANCE PROCESS The policies. competency level. However. To ensure this group company shall establish procedure for qualification. Within the Group Companies themselves. One of the prime purposes of these audits is identification of areas of improvement and verification of Group Company compliance with the ADNOC HSEMS Expectations. Group Company shall have approved adequate numbers of centrally listed qualified and competent HSEMS auditors. approval and training-retraining programme to maintain skill of auditors. Resources & Competence Risk Evaluation & Management Leadership & Commitment Planning. which are integral elements of the ADNOC HSEMS. Policy & Strategic Objectives Organisation. corporate or company requirements. It must be verified that the HSEMS as a whole is functioning effectively by means of performance monitoring.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. where management monitors HSE performance. The audit team shall be comprised of multidiscipline required for the independent audit. 2008 Page 71 of 86 5. these audits will contribute . where ADNOC monitors the corporate HSE performance and conducts audits of Group Companies. Standards & Procedures Implementation & Monitoring Audit Management Review Corrective Actions Assurance Process Elements Continuous Improvement Figure 5 Place of the Assurance Process elements within ADNOC HSEMS HSE assurance within the ADNOC Group of Companies will be executed at two distinct levels: 1. Figure 5 illustrates the components that constitute such a verification or ‘Assurance Process’. audit and management review. 5. At a corporate level.1 CHAPTER 5. 2. experience. commitments and procedures alone cannot provide assurance that HSE performance will meet legislative. g.g.Adjust HSE Aspiration. S & E internal Audits Audit summaries . ADNOC Annual HSE Report Define corporate action for Group-wide implementation: . the audits play an important role in the identification and subsequent dissemination of corporate ‘best practice’. ADNOC required all Group Companies to have an internal HSE audit system in place in line with ISO 19011 (Ref 11). weaknesses . .4). HSEMS ADNOC corporate Assurance Process Validation / verification of compliance with ADNOC expectations & Guidelines Identification of corporate strengths and weaknesses Summaries of audit findings and HSE performance Directorate and Group HSE Committee Annual HSE Review Annual corporate external HSE reporting e. Policies. Also.progress made 3-yearly ADNOC Audits of Group Co.performance versus set targets Group Co.set and/or adjust targets Annual HSE Letter & HSEMS Self Assessment Verifiable report of status quo . and may be subjective and subject to interpretation differences. 2008 Page 72 of 86 to the corporate overview of common gaps/weaknesses in HSE performance management. Strategic Objectives . Notwithstanding the distinct nature of these activities.progress versus audit follow-up plans Management HSE performance review (min.2 Group Company Internal Audits Group Company internal Audits must not be confused with the HSEMS Selfassessments that Group Companies conduct when preparing their Annual HSE Letters (see Section 5. These internal audits must verify compliance with internal Group Company standards and procedures and ADNOC HSEMS Expectations at least once a year ensuring independency of auditors. internal Assurance Process H. With reference to the HSEMS Expectations of Element 7. It is therefore essential that the Selfassessments results are periodically verified via audits. strengths. 1/2-yearly ) Overview progress. quarterly) HSE performance reports Key performance indicators: . with a view to initiating remedial corporate programs.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. they are inextricably linked as is illustrated in Figure 6 Year 1 Year 2 Year 3 Year 4 Periodic (e. The results of these Self-assessments merely serve to illustrate how Group Companies progress towards 100% implementation of the ADNOC HSEMS Expectations.New initiatives Figure 6 The link between Group Company and ADNOC Assurance Process 5. In addition.Corporate HSE Plan and resource requirements . 5. The main audit deliverable is a formal and structured report for the attention of the audited Group Company management. Group Company management must steer the internal audit activities and regularly review the audit results to ensure continued suitability/effectiveness of the HSEMS. ADNOC will take steps to minimise overlap and duplication between corporate and internal audits. The ultimate purpose of an internal audit process should be identification of areas of improvement leading to progressively better HSE management. centrally approved list of HSEMS auditors (ref. Where appropriate. 5. The EH&S Division . . The Directorates shall verify that Group Companies have suitable plans to rectify the audit findings. where required. These audits will be in addition to Group Company internal audits and. highlight specific achievements that go beyond the ADNOC Requirements and Expectations or are worth sharing as ‘best practice’ with other Group Companies. highlight shortfalls in this implementation from the respective corporate targets. The Group HSE Committee will maintain an overview of corporate HSEMS strengths and weaknesses. It aims to: • • • • summarise the status of the HSEMS implementation for each Group Company.2 . along the methodology described in the documents ‘Code of Practice on ADNOC HSE Audit Programme’ [Ref.e. and compliance with the ADNOC HSEMS Requirements and Expectations. The combination of internal audits and reviews will ensure that there is verification and feedback on HSE performance and the effectiveness of the HSEMS.SPC will lead the corporate audits with the help of qualified HSE auditors from the pool of group companies i. confirm that timely action plans are in place to correct any shortfalls.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April.3 ADNOC Corporate Audits of Group Companies ADNOC will conduct HSEMS audits of Group Companies at approximately three-yearly intervals. the respective ADNOC Directorate and the Group HSE Committee. item 5. 5].2) and maintain the corporate administration system of audit findings and Group Company follow-up plans. and will advise ADNOC Directorates and/or CEO on appropriate action. management must direct the implementation of improvements and corrective actions. 2008 Page 73 of 86 the audits must confirm that HSEMS implementation is effective and conforms to a realistic plan.4 Group Company Annual HSE Letter The Group Company Annual HSE Letter is a key element in ADNOC’s corporate assurance process. The corporate audits aim to verify Group Company implementation of. 4] and ‘Procedures for Conducting HSEMS Audits’ [Ref. HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. These KPIs shall be derived from HSE Critical activities/equipment/systems.5 HSE Statement: Statement by the top management of the company stating that the company is in compliance with HSEMS Requirements and Laws of Abu Dhabi and Federal Government. which will be verified and calibrated with each three-yearly HSEMS audit. in the absence of corporate KPI targets for the entire range of Group Companies. Annually ADNOC collects HSE performance data from the Group Companies for a number of parameters with sole purpose of producing corporate performance overviews. This HSE Statement shall be submitted by top management of the company to EHS Division – SPC yearly and in between if required after any major incident. monthly. A corporate HSE performance review activity will only become a formal part of the corporate assurance process upon further detailed definition and Group–wide application of the above KPI system. Procedures for preparing the HSE Letter are provided in ADNOC Code of Practice ‘Directions for Preparing the Annual HSE Letter’ (ADNOC-COPV1-07 [Ref. The Group Company performance shall be based on combined performance of group company employees and contractor employees. 2008 Page 74 of 86 The Group Company Annual HSE Letter will provide an up-to-date progress summary. set themselves targets and regularly review performance against these KPIs. organizational requirements and shall be traceable.g. strategic objectives. who are required to report performance periodically (e. quarterly). HSE point of view group company employees and contactor employees are equal as all are used to achieve the common objectives of the company. 5. From 2002 onwards. 3]. The Group Company performance shall be based on combined performance of group company employees and contractor employees.g.6 HSE Performance Review Group Companies must define their own Key Performance Indicators (KPIs) for HSE. the annual data collection activity cannot be considered to be part of the corporate assurance process.. Strictly speaking. These are used in internal and external reporting. etc. 5. ADNOC introduced corporate HSE KPIs which cover the all group companies. HSE Statistics for contractors shall also be an integral part of HSEMS and similar HSE statistics for contractor shall be incorporated in the annual HSE letter. e. . industry benchmarking. Annual HSE Report. ADNOC-COPV1-11. 7. 9.Process Safety Management ISO -9001: Quality Management System ISO 14001: Environment Manager System ISO 19011. 6. 8.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. ADNOC Manual of Codes of Practice: ‘Code of Practice on Environmental Impact Assessment’. 12. 13. 10. 5. ADNOC-COPV4-02. 2. 2008 Page 75 of 86 REFERENCES 1. ADNOC Manual of Codes of Practice: ‘Procedures for Conducting HSEMS Audits’. Quality/Environment Management System Auditing ISO 26000. ADNOC-COPV1-07. 11. ADNOC Manual of Codes of Practice: ‘Code of Practice on Work Equipment Risk Assessment and Control.119. ADNOC-COPV2-01. OSHA – 29CFR1910. ADNOC Group Guideline: ‘HSE Risk Management’. 4. OHSAS 18001: Occupational Health & Safety Management System NFPA 1600: Standard on Disaster/Emergency Management and Business Continuity programme . 14. ADNOC Manual of Codes of Practice: ‘Code of Practice on ADNOC HSE Audit Programme’. ADNOC-COPV1-12. ADNOC-COPV1-05. 3. March 2000. ADNOC Manual of Codes of Practice: ‘Directions for Preparing the Annual HSE Letter’. ADNOC Manual of Codes of Practice: ‘Guideline on HSE Definitions & Abbreviations’. Corporate Social Responsibly (shall be released in Aug 2008). HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April.Comparison with International Standards . 2008 Page 76 of 86 APPENDIX 1 . 1. 10.5.4.3 12. 4.3 8.5.3 SE 3.2 SE 5. 4.3 11.2. 4.4 SE 5. 4.1.3 4. 4. 8.2 3.3.5.3. 4.2 SE 1.1 SE 2.5. 4. 4. 11.3 4.2.2 SE 4.5 SE 5.2. 11.4. 13.3. 6. 4.5 SE 3. 3. 2008 Page 77 of 86 Comparison with International Standards Relevant Elements / Clauses / Sections in:ADNOC HSEMS (this document) 1. 4.2.5. 4.3.1.2.5 SE 5.4 4. 10. 4.1. Standards & Procedures 4.6 4.5.6 SE 4. 12. 4.1.1 SE 5.4. Planning.1 4.3 10.3 SE 3.1 7 10.4.2.2 SE 2.7.6.3 2. 6.3.2.4 SE 4.3.1. 4.3 3 5.5. Implementation & Monitoring 4.1. 13.1. 5. . 6.4.1 1.4.1 SE 7.5.2 3.5. 11.4.4.2.3.4. 4. 6.1 SE 3.2 SE 3.3.3 SE 4.2. 4.3 1.4.3 SE 5. 12.5. Largely based on BS8800–Guide to Occupational Health and Safety Management Systems–1996 API RP 75 Recommended Practices for Development of a Safety and Environmental Management Program for Outer Continental Shelf (OCS) Operations and Facilities. 4.2 12.6 12.3 4.6 SE 6.1. 12.3.4. 5.3 4.7.5 4. 10.5.1.5. 10 6.6 9.5.5.4. 1. 10.2. 4.4 4.3.4.3.2. 4. 1.6 4.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April.4.4 2. 4.3. 4. 4.1 SE 4. 6.5.1.3 4.2.3 SE 2. 6.2.6.6 4. 2 4.4.4.2.3 4 6.4.5 6. 2.4 SE 3. 12. 12. Audit 4.3 4.3.6.5. 12 - 8.4. 4.3 1.2.2 SE 7.1 4.2.3 SE 6.1 SE 1.4.5 9.1. 4. 8. published by BSI British Standards Institution 1999 (not a British Standard).4.4.2. 4.1 SE 6.3.2 9. 4.2 8. 4. Risk Evaluation & Management 4. 9.3 8. 4.3.6.2. Resources & Competence Sub Element SE 1.4 1 1 4.4.4.3 8 10 11 7.4 SE 7.3.4 12. 10.4 1.3 ISM Code (Elements) ISO 14001 (Clauses) OHSAS 18001 (Clauses) API RP75 (Sections) 2.5.3. 4.5. 3.2.6. 4. 5 6.1.2 SE 6.3 7.3 4. Leadership & Commitment Policy & Strategic Objectives Organisation.5.1. Review ISM Code International Safety Management Code as used by marine organisations BSI OHSAS18001. Occupational health and safety management systems specification.4 4.6 1.4.5.1. 9.2.7 8.3. HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. 2008 Page 78 of 86 Correspondence between the clauses of the OHSAS documents and the clauses of the ILO-OSH Guidelines . HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. 2008 Page 79 of 86 . HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April.FIVE PARTS OF AN HSEMS MANUAL . 2008 Page 80 of 86 APPENDIX 2 . Resources. such key aspects as hazard management objectives. Implementation and Performance Monitoring 7. An HSE Management System may be described in different ways but typically this is done in a 5-part manual as follows: Part 1: Management System Elements The first part describes the company management system under the same headings as contained in this Manual i. land use. Part 2: HSE Management System Activities Catalogue The second part describes activities within the company where hazards and effects and 'environmental aspects' are managed. The most fundamental obligation for the company is to assemble and maintain a register /copies of HSE legislation (local.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. 2008 Page 81 of 86 FIVE PARTS OF AN HSEMS MANUAL The HSE Management System shall be Process Approach based (reference principles of ISO 9001) integrated management system. custodian. accountabilities and procedures to be used. Policy and Strategic Objectives 3. Documents. revision date. Part 3: References.e. These activities are termed HSE-critical and involve any activity from an analysis of the Risk Assessment / Risk Analysis/ HSEIA that has an element of identification.g. . 1. codes of practice and other requirements. e. together with a description of their purpose. In the context of hazards and effects managed at a corporate level it may be appropriate to record the information relating to such hazards and effects in the HSEMS Manual. regulations. energy consumption. international treaties. assessment. review cycle. Organisation. Such a register consists typically of laws. Planning and Procedures 6. cross-referenced to the appropriate activities and hazards. The information is compiled in the form of a catalogue of activity specification sheets that describe. Codes and Standards The third part provides a comprehensive list of all the documents and standards referred to in Parts 1 and 2. control of and/or recovery from a hazard or effect. Hazards and Effects Management 5. permits. Review. for each HSE-critical activity. essential competencies. Leadership and Commitment 2. national and international) applicable to their operations. Standards and Documentation 4. licences. Responsibilities. the corporate policy on flaring. Audit 8. Part 5: HSE Hazards. 2008 Page 82 of 86 ADNOC Group policy on standards is to rely. Other hazards and effects are best addressed at corporate level for example social impact. reviews and other forms of shortfall identification) are corrected as part of the corporate (HSE) plan. Effects and Aspects Part 5 of the HSE Management System Manual should record those hazards. to the maximum possible extent on external international standards. Many health. workplace safety and environmental aspects fall into this category. . Part 4: Shortfall and Remedial Action Plan The fourth part describes how the shortfall (identified by preparing the HSEMS through to audit. such as ISO. reputation and overall environmental aspects of a particular business or development strategy. The active participation in the development of such standards is aimed at minimising the additional requirements necessary when these standards are adopted in the Group standards and Codes of Practice.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. effects and aspects which are relevant to the business as a whole and for which generic control procedures can be applied. 2008 Page 83 of 86 APPENDIX 3 – SEVEN PARTS OF HSE CASE .HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. 2008 Page 84 of 86 TYPICAL CONTENTS OF HSE CASE HSE CASE Part 1 Introduction Part 2 Description of Operations & Facilities Part 3 HSE MS Description Part 4 HEMP Part 5 HSE-critical Task Catalogue Part 6 Remedial Action Plan Part 7 Conclusions . during preparation of the HSE Case. 4. Legislation Indexes . outlines the Asset Team arrangements for effectively managing HSE. Section 5: Activities and Hazard catalogue. These are documented in the Remedial Action Plan. Identification. Mitigation and Emergency preparedness barriers with responsibilities. Section 7: Justification for continued operation. its objectives. Section 3: Asset team management for effective HSE Controls.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. concludes the HSE Case and provides a justification statement for continuing operations safely at XYZ-site. 2008 Page 85 of 86 TYPICAL INDEX OF HSE CASE Section 1: HSE Case Introduction. Section 2: Description of facilities including those controls major hazards. Abbreviations and Definitions 3. This is also identical to “Process Hazard Analysis” described in PSM of OSHA. Section 4: Hazard and Effect Management Process. i. Control. carried out for XYZ-Site asset. including those features which control major hazards. describes the activities and tasks that are required to ensure major hazard controls remain effective. Appendix: 1. This should include all Major Hazards and Eventualities with Preventive. Section 6: Remedial Action Plan to control major Hazards & Emergency Response. scope and purpose. briefly introduces the HSE Case. Drawings and Schematics.e. identical to the “Process Safety Information” described in PSM of OSHA. Reference Documents 2. a number of areas were identified where improvements to enhance HSE protection could be made. documents the hazard and effects identification and assessment process. describes the facility activities. The HSE Case completes the demonstration that major hazards are being managed by presenting a catalogue of the tasks needed to make sure the barriers and recovery measures are in place and are effective. Chapter 5 contains the diagrams showing the critical tasks. These are HSE-Critical Tasks. Barriers: required to minimise the frequency of hazard release and prevent the Top Event from occurring. which manage the major hazards.HSE MANAGEMENT CODES OF PRACTICE Volume 1: HSE ADMINISTRATION CODE OF PRACTICE ON ADNOC HSE MANAGEMENT SYSTEM Document No: ADNOC-COPV1-09 Version 1 April. . if the recovery measures fail and the top event is allowed to escalate. HOW TO CONTROL MAJOR HAZARDS THREAT H A Z A R D Recovery measures mitigate escalation of the event to the worst case consequences CONSEQUENCE THREAT Barriers control/prevent the threat from releasing the hazard TOP EVENT CONSEQUENCE THREAT CONSEQUENCE Activities & tasks providing hazard controls HSE-critical task • • • • • Threats: the ways in which the major hazard can be released. 2008 Page 86 of 86 TYPICAL BOW-TIE DIAGRAMM. Consequences: the worst case effects. Recovery Measures: limit the effects of a hazard’s release.