889: Raw Material (Coal) ProcurementSAP Best Practices Utilities Package (China) SAP Best Practices and availability checks are carried out in physical quantities. fuel cost makes up more than 70% of the total operation cost. For Proportion Units. you can use an inventory correction factor to take into consideration the batch-specific quantities actually available in stock QM inspection result will update automatically to the key quality indicators in batch Invoice amount is made base on the actual rate of fuel in batch .Scenario Overview – 1 Purpose and Benefits Purpose For a running generation company. Benefits Proportion units is maintained for fuel Centrally contract is created between group corporation and vendor A fixed source list is specified within a time of period Release procedures for outline purchase agreement and purchase order exist let chief censor Import external data file of inspection result to system throught interface Material planning. Therefore. it is critically important for the company to reasonably and effectively manage the fuel. which is a key channel to control cost and improve profit. 0 EhP3 Company Roles Involved in Process Flows Buyer Warehouse Clerk Purchasing Manager Warehouse Monitoring Release Outline Agreement Quality Specialist Business Analyst Purchaser Batch Management Production Planner Accounts Payable Accountant 1 Key Process Flows Covered Outline purchase agreement creation Release procedure for purchasing document Maintaining source list Calculating inventory conversion ratio before MRP running Good receipt with QM inspection lot Recording inspection result and make decision Subsequent adjustment of goods receipt Invoice verification .Scenario Overview – 2 SAP Applications Required SAP ECC 6. Three inspection characteristics are linked to batch class characteristics so that the inspection result could be update automatically to the key quality indicators in the related batch of coal. User should calculate inventory conversion ratio before MRP running. directly record into system or import the external data files thought interface. One visible report is provided as PO history. User can make usage decision according to the inspection result. contract information can be inputted into system to maintain the procurement a comparatively fixed supply relationship. Purchase order will automatically carry out the fixed supplier by using the fixed indicator predefined in the source list. All the purchase document are control by release procedure. Material document with movement type 141 and 142 is generated accordingly. thereby requirements planning can use the inventory correction factor to consider the actual proportion stocks available at plant and storage location level. It can correct the received quantity of proportion Uom base on actual proportion in batch instead of plan proportion in coal master data. Subsequent adjustment of goods receipt is important step in this scenario.Scenario Overview – 3 Detailed Process Description Raw Material (Coal) Procurement After bidding process. Invoice verification refers to the converted standardized coal from actual delivery. . Inspection lot will created during inbound delivery posting. System provides various way to record inspection result. Process Flow Diagram Raw Material (Coal) Procurement Event Coal Purchase Requirement Buyer Create Centrally Assign Quantity requisition and Contract Create PO Agreements Release Outline Release Contract Purchasing Manager Approval PO Purchaser Business Analyst Maintain Source List Managem Productio n Planner Input Planned Evaluate Independent Stock/Requireme MRP Running Requirement nt List Calculate Batch Inventory ent Next Conversion Page Ratio . Process Flow Diagram Raw Material (Coal) Procurement Warehouse Warehouse Inspection Clerk Last Create Inbound Posting Good Page Delivery Receipt Lot Monitoring Display Batch Stock Overview Quality Specialist External import result file of in Display Usage Decision Inspection Lot Result Record Release Agreem Outline Execute Report Execute Report ents for PO History for PO History Management Subsequent Batch Adjustment of GR Accountant 1 Accounts Payable Accounts Invoice Payable Verification (158) . Decisio Reflects a n choice to be made after step execution . point. instead. or form step in a document.Legend Symbol Description Usage Symbol Description Usage Comments Comments Band: Identifies a user role. Budget Planning: Indicates a Does not correspond to a task budget planning document step in a document. signifying a choice to be made by the end usually n Proces user. This band contains tasks Diagram can also identify an organization unit or group. such as Accounts Role band To next / From last Diagram: Leads Flow chart continues on the next / to the next / previous page of the previous page <Function> Payable Clerk or Sales Representative. it is used to reflect a task the document Proces that is manually performed. Connection The other process flow symbols in this table go into these rows. or influence the course of events in shape does not have any outgoing the scenario. tasks in a scenario Financial used to reflect a document Flow line (dashed): Line indicates flow to process or a Actuals generated by a task step. it is Hardcopy / used to reflect a document External Events: Contains events that start or end Document generated by a task step. instead. Hardcopy / Document: Identifies a Does not correspond to a task printed document. common to Diagram rather than a specific role. another scenario in part. put the scenario number. this Business outside Process that happens during the scenario a task step in Planning shape does not have any outgoing Activity / the document flow lines Event Manual Process: Covers a task Does not generally correspond to Unit Process: Identifies a task that is covered in a Corresponds to that is manually done a task step in a document. Lines represent different choices emerging correspond to s from different parts of the diamond. flow lines Connects two Financial Actuals: Indicates a Does not correspond to a task Flow line (solid): Line indicates the normal sequence financial posting document step in a document. such Unit Process as unloading a truck in the s warehouse. and the step numbers from that scenario the document Process here System Pass / Fail Decision: This Does not generally correspond to Reference System block covers an automatic a task step in the document. Reference Existing external process instead. You have as many rows as required to cover all of the roles in the scenario. Pass/F decision made by the software instead it is used to reflect an ail automatic decision by the system Decisio that is made after a step has been Process Decision: Identifies a decision / branching Does not executed. this External to SAP the scenario. non-step event shape does not have any outgoing flow lines Line can also lead to documents involved in the process flow. it is of steps and direction of flow in the scenario. step-by-step manner in the scenario a task step in Manual instead. which affects the process flow. a task step in the document. it is Business Activity / Event: Identifies an action that Does not used to reflect a document either leads into or out of the scenario. this shape reflects data Version / coming from an external source. a task step in name. report. put the scenario number a task step in Existing Version / Data: This block Does not generally correspond to Process and name here. the document covers data that feeds in from an a task step in a document. instead. this infrequently-used or conditional tasks in a scenario. or an correspond to Budget generated by a task step. that role. Process Reference: If the scenario references Corresponds to another scenario in total. this step does not have any Data incoming flow lines Sub-Process Reference: If the scenario references Corresponds to Sub.