MINUTES OF 3rd ENGLISH LANGUAGE PANEL MEETING 2011 SMK TUN MUTAHIR BT. BERENDAM, MELAKA.DATE : 24 JUNE 2011 DAY : FRIDAY TIME : 12.00 p.m. VENUE: BILIK TAYANG ATTENDANCE 1. Mdm. Latifah Hassan 2. Mdm. Manja Bt. Md Doli 3. Ms. Tan Jee Ngoh 4. Mdm. Mah Kim Peng 5. Mdm. Tee Lee Lee 6. Mdm. Khuzaimah Zakaria 7. Ms. Kee Sui Hui 8. Ms. Ho Yin Mei 9. Ms.Norhafizah 10. Mdm. Uma Devi Marappan 11. Mdm. Noorlelawati Bt. Saleh ABSENCE WITH REASONS 1. Mdm.Noor Aini Bt. Mohamad 2. Ms. Joyce Tan Pei Yong SECRETARIAT 1. Mdm. Shafina Farveen Abd. Rahman AGENDA: 1.0 Welcoming Speech by Head of English Panel 1.1 1.2 The HOP welcomed all ELTs to the 3rd meeting for the year 2011. Action: Information to ELTs The HOP thanked all ELTs for their support and commitment in carrying out all coacademic activities: Choral Speaking , S-I-R competition, English Language Week, 2nd Xplorace, Star Inc and Drama Competition. Action: Information to ELTs : Head of the Language Department :Senior Assistant (Afternoon) : Head of the English Panel 2.0 Welcoming Speech by Head of the Language Department. 2.1 The HOD thanked all English teachers for attending the meeting. Action: Information to ELTs 2.2 The HOD hopes English teachers could enhance their T&L although the students are being negligent in their studies. Teachers are also asked to be in their class punctually. Action: All ELTs 2.3 The HOD thanked and congratulated all ELTs for their hard work in carrying out all coacademic activities successfully. Action: Information to ELTs 2.4 The HOD also congratulated the drama team for successfully winning the best actor award in Drama Competition at State Level. Action: Information to ELTs 2.5 The HOD requested ELTs to update the PLBS files and complete all the information in the Files since the Heads of Departments were asked to monitor PLBS by the principal. The HOD wants the Form 1 & 2 files to be submitted to her the following week. Action: All ELTs 2.6 The HOD reminded all ELTs to complete all the information in their record books, especially students’ marks and analysis, as there are some teachers who have not updated the respective columns. Action: All ELTs 2.7 The HOD informed that the submission of record books schedule to the office could be referred in the staffroom. Action: Information to ELTs 3.0 Confirmation of the previous minutes 3.1 Mdm. Tee Lee Lee proposed the Second Minutes of the Panel Meeting to be passed, and it was seconded by Mdm. Manja Md Doli. Action: Information to ELTs 4.0 Matters Arising 4.1 The HOP thanked and congratulated Miss Kee Sui Hui for her commitment in carrying out the ‘A Word A Day’ during evening session. For documentation purposes, Miss Kee was asked to purchase a book as a Learn A Word A Day Record Book. Action: Information to ELTs The HOP informed that our students Daryl Yeow of 4Science won consolation prize in Spell- It -Right contest which was held at Mahkota Parade on 24th April 2011. Action: Information to ELTs Pn. Shafina reported that Ng Aik Eng (4Sc) did not win in the Public Speaking competition which was held at SMK Tun Tuah on 14th April 2011. Action: Information to ELTs Pn.Khuzaimah reported that our school Choral Speaking team did not win in the Competition. However, it aroused other students interest to participate in the competition in the future. Action: Information to ELTs 4.2 4.3 4.4 4.5 Pn. Khuzaimah suggested to start train the students for Choral Speaking from the lower forms as an exposure and opportunity to participate in the competition. The HOP asked Pn. Khuzaimah to coordinate with evening teachers in producing school Choral Speaking team. Action: Pn. Khuzaimah and evening session teachers The panel agreed to award extra marks in oral test for students who have participated in the Public Speaking, Choral Speaking and Drama competition. Action: All ELTs 4.6 5.0 Post Mortem of Mid- Year Exam 5.1 With reference to PMR mid-year analysis, 41% students passed in the English subject, whereas 58.9% students failed. Pn. Khuzaimah was asked to prepare the post mortem for Form 3. Action: Pn. Khuzaimah With reference to SPM mid-year analysis, 45.34% students passed in the subject, while 54.66% students failed. Mdm. Tee Lee Lee was asked to prepare the post mortem for Form 5. Action: Mdm. Tee Lee Lee The results for both PMR and SPM were not very good. The reasons for such results are students’ attitude towards studies and the discipline problems among students. Action: Information to ELTs The HOP suggested to focus on students whose marks are 30% and above and help them to pass in the exam. Action: Form 3 and Form 5 teachers 5.2 5.3 5.4 6.0 ULBS/PLBS 6.1 For PLBS, Mdm. Mah Kin Peng reported that the teachers are doing filing for their respective classes. The HOD requested to pass up all the Form 1 & 2 files by 29 June 2011. Action: Information to ELTs For ULBS, the HOP requested to pass up all the files to her by 29 June 2011. Action: Information to ELTs 6.2 7.0 Panel’s Blog 7.1 The HOP informed to ELTs that the coordinator for English Panel Blog are Pn. Khuzaimah (morning session) and Pn. Umadevi (evening session). Action: Information to ELTs Teachers are requested to email their materials to coordinators so it can to be uploaded in the Blog by the administrators of the Panel Blog. 7.2 Action: All ELTs 8.0 Program Kelas Tambahan IEC/EIE 8.1 Mdm. Mah Kim Peng reported that there is no problem in conducting IEC-Target A programme and the students attendance is good. Action: Information to ELTs Mdm. Khuzaimah reported that the attendance of Extra Tuition Classes on Saturdays for PMR ‘Galus’ is not very encouraging. However, she is asked to carry out the class as planned. Action: Pn. Khuzaimah Since the attendance for ‘Kelas Bimbingan Berfokus’ is declining, the HOP asked the teachers to think of other strategies to overcome the problem. Action: Pn. Noor Aini, Pn. Khuzaimah and Pn. Shafina Farveen Mdm. Khuzaimah reported that the attendance for EIE programme for SPM is not encouraging. The HOP suggests to regroup the students according to their respective classes. Form 5Sc - Mdm Tee Lee Lee Form 5 SSI – Ms Tan Jee Ngoh Form 5 PA1 & PA2 - Mdm Manja Md Doli / Mdm Noorlelawati Saleh Form 5 K1 & 5K2 – Mdm Khuzaimah Zakaria Action: Information to ELTs 8.2 8.3 8.4 9.0 Financial Standing 9.1 The HOP informed that the English Panel current balance is RM2498.68 Expenditure Balance Total - RM 3945.87 - RM 2498.68 - RM 6444.55 Action: Information to ELTs 10.0 Other Matters 10.1 In conjunction with 54th Independence Day Celebration, the English Panel would collaborate with Humanity Department to conduct an activity. Action: Information to ELTs 11.0 Closing Speech 11.1 HOP thanked all ELTs for attending the meeting. The meeting was adjourned at 1.45 p.m. Prepared by: Date : PN. SHAFINA FARVEEN BT S ABDUL RAHMAN (Secretary of the English Language Panel) :28th June 2011