182_ERP605_BPD_EN_BR_Inventory Valuation – Material Ledger Closing

EHP5 for SAP ERP 6.0 June 2011 English Inventory Valuation – Material Ledger Closing (182) Business Process Documentation SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany System p. RETAIN. PowerVM. SQL Anywhere. Tivoli and Informix are trademarks or registered trademarks of IBM Corporation. and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. POWER5+. Data contained in this document serves informational purposes only. Redbooks. BusinessObjects. Business Objects and the Business Objects logo. X/Open. GPFS. Massachusetts Institute of Technology. Power Architecture. MVS/ESA.Adobe. All other product and service names mentioned are the trademarks of their respective companies. MetaFrame. Xcelsius. Acrobat. z/VM. VideoFrame. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services. 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Cross-references to other documentation. for example. These include report names. pushbuttons as well as menu names. © SAP AG Page 3 of 13 . These include field names. Keys on the keyboard. and individual key words of a programming language. table names. program names. Example text EXAMPLE TEXT Emphasized words or phrases in body text. F2) Example text EXAMPLE TEXT or the Example text <Example text> Exact user entry. source code. Screen output. names of variables and parameters as well as names of installation. paths and options.SAP Best Practices Inventory Valuation – Material Ledger Closing (182): BPD Icons Icon Meaning Caution Example Note Recommendation Syntax External Process Business Process Alternative/Decision Choice Typographic Conventions Type Style Example text Description Words or characters that appear on the screen. when surrounded by body text. Names of elements in the system. upgrade and database tools. titles of graphics and tables. function keys (such as ENTER key. This includes file and directory names and their paths. transaction codes. screen titles. Pointed brackets indicate that you replace these words and characters with appropriate entries. SELECT and INCLUDE. messages. These are words or characters that you enter in the system exactly as they appear in the documentation. Variable user entry. for example. .................................................................................................................................. 12 © SAP AG Page 4 of 13 ........................................................................................................... 8 Running Actual Costing Splitting.................................. 5 1.....2Preliminary Steps........................................................................... 8 Production and Process Order Variance Calculation............................................................................................................................................. 6 1................................................. 5 Prerequisites......................... 10 Costing Cockpit: Actual Costing .............. 7 Process Steps................ 6 1..... 6 2Process Overview Table.......................... 5 Master Data...........................................2............................................................................................................................................................................................................................................................................................................1Roles.. 8 Running Actual Price Calculation ..................................................................................................SAP Best Practices Inventory Valuation – Material Ledger Closing (182): BPD Content Purpose..................... 11 CO-PA Revaluation ......................................................................................................................................................................................................................................................................9 Settling Variances......1Setting Controlling Area................................................................................................................................................................................................ Prerequisites Master Data You have entered the master data required to go through the process steps of this scenario. you can use this actual price as the standard price for the next period. Actual Costing therefore combines the advantages of price control using the standard price with the advantages of using the moving average price.SAP Best Practices Inventory Valuation – Material Ledger Closing (182): BPD Inventory Valuation – Material Ledger Closing Purpose This document outlines the process of inventory valuation with the Material Ledger Closing at the end of the actual period. Valuating the material inventories at the periodic unit price provides a method of valuation using actual costs while avoiding the problems associated with the moving average price. The Actual Costing/Material Ledger is legal requirement for Brazil and used to calculate actual product costs for each material at the end of the period end close. The actual price that is calculated is called the periodic unit price and can be used to revaluate the inventory for the period to be closed. It provides end users with an example process description. each material movements are valued with a standard price and any variances from this standard are collected in the material ledger together with the preliminary valuation when invoices are received or orders settled. In other words. Material Ledger serves for recording the real costs of externally procured materials and materials produced in-house and at the same time it takes into consideration and records all factors effecting price fluctuation. During the period. and Controlling (CO) components. which they can use as a template for their own valuation processes. during the material ledger closing process the variances collected during the period are used to calculate the actual price for the materials and postings are made in the FI to reflect this price. Financial Accounting (FI). In addition. Production Planning (PP). At the end of the period. Ensure that the following scenario-specific master data exists before you run this scenario: Master data Cost Center Group Plant Value Selection 130 1000 1100 Comment © SAP AG Page 5 of 13 . These Business Process Documentations can be used by all companies running an SAP R/3 system that integrates the Materials Management (MM). 2. this step is no longer necessary and can be omitted. You only need these roles if you are using the NWBC interface. Setting Controlling Area If the controlling area is already assigned in the user parameters (see the Quick Guide). Setting Controlling Area Costing Cockpit: Actual Costing Settling Variances Production and Process Order Variance Calculation SAP_NBPR_BR_CONTROLLER_M Actual Costing Splitting Running Actual Price Calculation CO-PA Revaluation SAP_NBPR_CONTROLLER_M SAP_NBPR_BR_PRDCOST_CONTRL R_S SAP_NBPR_PRDCOST_CONTRLR_S 1.1 Roles Use To run this scenario in the SAP NetWeaver Business Client (NWBC).2 Preliminary Steps 1. © SAP AG Page 6 of 13 .SAP Best Practices Inventory Valuation – Material Ledger Closing (182): BPD 1. You do not need these roles if you are using the standard SAP GUI. The roles in this Business Process Documentation must be assigned to the user or users running this scenario. Prerequisites The business roles have been assigned to the user who is running this scenario. Business role Employee (Professional User) Enterprise Controller Product Cost Controller BR Product Cost Controller Enterprise Controller BR Technical name SAP_NBPR_EMPLOYEE_S Process step Assignment of this role is necessary for basic functionality. the following roles must already be installed.1 Use The controlling area is to be set before you carry out the first steps in controlling. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting → Controlling → Cost Element Accounting → Environment → Set Controlling Area OKKS Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Business role menu Enterprise Controller (SAP_NBPR_CONTROLLER_M) Overhead Cost Controlling → Planning → Planning Preparation → Set Controlling Area 2. enter Controlling area 1000. On the Set Controlling Area screen. 2 Process Overview Table External process reference Business condition Business role Enterprise Controller Enterprise Controller BR Enterprise Controller BR Product Cost Controller Transaction code OKKS KSS2 Expected results Process step Setting Controlling Area Running Actual Costing Splitting Running Actual Price Calculation Production and Process Order Variance Calculation Settling Variances Costing Cockpit: Actual Costing CO-PA Revaluation KSII KKS1 Product Cost Controller Product Cost Controller BR Enterprise Controller BR CO88 CKMLCP KE27 © SAP AG Page 7 of 13 . Save (F5) your entry as a user parameter.SAP Best Practices Inventory Valuation – Material Ledger Closing (182): BPD Procedure 1. 3. If you get no errors.SAP Best Practices Inventory Valuation – Material Ledger Closing (182): BPD Process Steps Running Actual Costing Splitting Use Actual cost splitting makes it possible to divide costs into fixed and variable portions. Procedure 1. You can also use it to carry out target/actual comparisons and to calculate actual prices. Choose Execute. Access the activity using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC Menu Transaction Code Accounting  Controlling  Cost Center Accounting  PeriodEnd Closing  Single Functions  Splitting KSS2 Enterprise Controller BR (SAP_NBPR_BR_CONTROLLER_M) Overhead Cost Controlling  Period End Closing  Single Functions  Actual Cost Splitting: Cost Centers Description User action and values <Period to Close> <Current Fiscal Year> 130 Example Comment Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu 2. 4. 5. enter with the following information: Field name Period Fiscal Year Cost Center Group 3. Choose Execute again. go back and deselect the Test Run option. Access the activity using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC Menu Accounting  Controlling  Cost Center Accounting  Period- © SAP AG Page 8 of 13 . On the Actual Costing Splitting: Initial Screen. Running Actual Price Calculation Use In this activity you run the Actual Price Calculation to calculate the real activity price in the Productivity Cost Center. Procedure 1. make the following entries: Field name Plant © SAP AG Page 9 of 13 Description User action and values 1000 Comment Example .SAP Best Practices Inventory Valuation – Material Ledger Closing (182): BPD End Closing  Single Functions  Price Calculation Transaction Code KSII Enterprise Controller BR (SAP_NBPR_BR_CONTROLLER_M) Overhead Cost Controlling  Period End Closing  Single Functions  Actual Price Determination: CCtrs Description User action and values 130 From <Period to Close> To <Period to Close> <Current Fiscal Year> Comment Example Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu 2. Procedure 1. Choose Execute again. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics → Production → Shop Floor Control → Period-End Processing → Variances → Collective Processing KKS1 Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Business role menu Product Cost Controller (SAP_NBPR_PRDCOST_CONTRLR_S) Product Cost Controlling → Periodic Processing → Variances → Variance Calculation (Production Orders) 2. On the Variance Calculation: Initial screen. go back and deselect the Test Run option. enter with the following information: Field name Cost Center Group Period Fiscal Year 3. 4. you calculate production and process order variances. 5. On the Execute Actual Price Calculation: Initial Screen. Production and Process Order Variance Calculation Use In this activity. If you get no errors. Choose Execute. Choose Execute. Selected <Period to Close> <Current Fiscal Year> Selected 4. make the following entries: Field name Plant With Production Orders Settlement Period Fiscal Year Processing Type 3. Choose Execute again. Choose Execute. Settling Variances Use In this step. Procedure 1. go back and deselect the Test Run option. you settle the production variances to Financial Accounting and Profitability Analysis. 5. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics → Production → Shop Floor Control → Period-End Processing → Settlement → Collective Processing CO88 Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Business role menu Product Cost Controller (SAP_NBPR_PRDCOST_CONTRLR_S) Product Cost Controlling → Periodic Processing → Settlement → Actual Settlement: Production/Process Orders 2. On the Actual Settlement screen. If you get no errors.SAP Best Practices Inventory Valuation – Material Ledger Closing (182): BPD With production orders Period Fiscal year All target cost vsns 3. Description User action and values 1000 Selected <Period to Close> <Current Fiscal Year> Automatic Comment Example © SAP AG Page 10 of 13 . Determination. Click on Parameters of the Single-Level Pr. 12. 6. 4.SAP Best Practices Inventory Valuation – Material Ledger Closing (182): BPD 4. 7. 9. there is a Change Parameter button in the Parameters column. If you get no errors. and then choose Save then choose Back. 10. © SAP AG Page 11 of 13 . 5. On the row with Single-Level Pr. Choose Save. Access the activity using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC Menu Transaction Code Business role Business role menu Accounting  Controlling  Product Cost Controlling  Actual Costing/Material Ledger  Actual Costing  Edit Costing Run CKMLCP Product Cost Controller BR (SAP_NBPR_BR_PRDCOST_CONTRLR_S) Product Cost Controlling  Actual Costing/Material Ledger  Actual Costing  Cockpit Actual Costing Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role 2. for each row. In the Create Cost Estimate table. 11. choose the one in the Selection row and deselect Background Processing. For the Determine Sequence row. go back and deselect the Test Run option. 5. On the Costing Cockpit: Actual Costing – Change Execute screen. Choose Create Costing Run and confirm the Pop up. enter ML001. Choose Save then choose Back. Enter a Description. Determination and select the option Process Again and deselect the option Background Processing. Select the Plant Assignment tab and move the plant 1000 (Example) from the Available Plants to the Assigned Plants. choose the Change Parameter button. in the Costing Run field. Costing Cockpit: Actual Costing Use In this activity you run the Material Ledger Closing to calculate the actual costing. Enter with the Period to be Closed and the Current Fiscal Year. Deselect Background Processing. 3. choose Lock and the Authorization will be changed to Allowed. Choose Execute again. Choose Execute that appears in the Execute column and the status light for this row turns green. 8. Procedure 1. 14. 13. Choose Save and Back. SAP Best Practices Inventory Valuation – Material Ledger Closing (182): BPD 15. 16. 18. Determination and select the options Process Again and Check Against Moving Avg Price In Preceding Period. Choose Execute. Choose Execute. deselect the Background Processing. 27. Choose the Parameters of the Mark Material Prices row and select the option Beginning of the following period and deselect the option Background Processing. On the row with Post Closing. 26. Choose Execute. Choose Execute. 24. Description User action and values Selected Selected Selected Selected Deselected Deselected Selected Comment CO-PA Revaluation Use In this activity you revaluate the CO-PA with the Actual Costing calculated with the Material Ledger Closing. 25. Choose Save and Back. 20. Choose Save and Back. 22. choose the Parameter button and select the following: Field name Execute Revaluate Material Revaluate Consumption Set CO Account Assignment Background Processing Test Run Save log 23. 17. 21. Choose Execute. Choose the Parameter of the Multilevel Pr. Also. Choose Save and Back. Procedure 1. Choose Save and Back. Access the activity using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC Menu © SAP AG Page 12 of 13 Accounting → Controlling → Profitability Analysis → Actual . Choose the Parameter of the Revaluation of Consumption and select the option Process Again and deselect the option Background Processing. 19. flds modifiable Periodic Valuation Test Run Deselected Deselected X (Test run can be used initially. If the Set Operating Concern dialog box appears.YYYY (for example 001. Choose Execute. Choose Selection criteria.SAP Best Practices Inventory Valuation – Material Ledger Closing (182): BPD Postings → Period-End Closing → Periodic Adjustments → Periodic Valuation Transaction Code Business role Business role menu KE27 Enterprise Controller BR (SAP_NBPR_BR_CONTROLLER_M) Profitability Analysis → Period End Closing → Periodic Adjustments → Periodic Valuation Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role 2. On the Periodic Valuation: Initial Screen. © SAP AG Page 13 of 13 . 3.<Current Fiscal Year> F Selected Make sure you provide the data in the correct format Period: Format MMM.<Current Fiscal Year> <Period to Close >. make the following entries: Actual Data From period To Record type All Valuation Views Options All val. if desired) <Period to Close >. 5. 10BR) and choose Enter. enter your Operating concern (for example.2011) 4.